Wheelchair_MY27 Open Season Industry Day_Final_2026-05-26.pptx

Wheelchair Accessible Light Vehicles Program

INDUSTRY DAY -

MY27 Open Season Solicitation

47QMCA24R0034

May 27, 2026

U.S. General Services Administration

Agenda Open Season Process:

GSA Heavy Vehicles Division

Technical Information:

GSA Supplier Sourcing and Catalog Branch

GSAFleet.gov and Open Season Bid Process GSA Heavy Vehicles Division

Open Season (OS) Process GSA Heavy Vehicles Division

Open Season Process Automated process completed via GSAFleet.gov Allows updated pricing for new model years and specifications Onboarding of new vendors New Model Year (NMY) submissions Model Year 2027 Federal Standards will govern submissions

Open Season Process Refer to “Open Season Periods” Section of the contract/solicitation Annually Existing contractors under this program may:

Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data for existing awarded line items Propose new models not previously awarded New offerors not currently under contract may:

Submit proposals for new models not on contract, Submit proposals for the next model year for existing models

Important Dates Vendor Pre-Bid Intentions - March 30 - May 15 Comment Collector - March 30 - May 15 Open Season Notice - May 11 Open Season Industry Day - May 27 Open Season Round 1 Start Date - June 1 NOTE: Vendors MUST input pricing at this time as well technical data.

Open Season Round 1 Close Date - July 30 Open Season Round 2 - August 31 - October 2 Open Season Round 3 - October 22 - November 12 Ordering open in GSAFleet.gov - December 14

New Models ❏ Makes/Models should be proposed during Pre-Bid Intentions ❏ This allows the Supplier Sourcing and Catalog Branch more time to review new makes and models ahead of bid. The system will also automatically import those approved makes and models to your bid template.

New makes/models can be added in GSAFleet.gov at the bid line level All makes/models are requested within GSAFleet.gov Models proposed may need to be approved GSA’s Supplier Sourcing and Catalog Branch Supplier will be notified of approval / rejection via email

GSAFleet.gov Bid Schedule The GSAFleet.gov Bid Management module will open June 1, 2026, for all contractors / offerors who properly requested an account or currently have an account

Bid Management will close on July 30, 2026, at 3:00pm EST

Supplemental Submissions Pricing is entered into GSAFleet.gov for the Solicitation under Bid Management, along with any additional information for each line item and/or optional equipment:

Clarifications Conflicts Accurate, realistic shipment timing After Receipt of Order (ARO) but must not exceed 365 days ARO

Technical Exceptions Worksheet (TEW): No longer needed as this is now completed via Bid in GSAFleet.gov

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Section F for Instructions to Offerors and Section G for Evaluation criteria New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission New offers will be reviewed as quickly as possible; however, GSA cannot guarantee award concurrent with incumbent offerors

Vehicle Availability Vehicles are available year-round Orders may be placed via GSAFleet.gov 24/7 Vendors may propose closing items or closeout dates to Contracting Contracting provides updates to availability in GSAFleet.gov and via Vehicle Available List (VAL) “Rules of the Road” provides important updates Vehicle buying: vehicle.buying@gsa.gov

Technical Information GSA Supplier Sourcing and Catalog Branch

Federal Standard Development Open Season is based on revised Federal Vehicles Standards (and applicable amendments) all found on GSAFleet.gov ❏ This Wheelchair Open Season is governed by Federal Vehicle standard 307BF and the additional six (6) wheelchair documents found in the wheelchair section of GSAFleet.gov in 2027 Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

Supplier Sourcing and Catalog Branch Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA process Option “conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support

GSAFleet.gov

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities Federal Vehicle Standards Bid Management Contract Management Order Management including weekly status reports Reports (Bid and Contract) Vendor Updates for awarded contract lines Colors Photos and Documents Allocation

GSAFleet.gov System Access New Vendors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Vendors:

No action New users can be added by company vendor manager No need to contact GSA

Federal Vehicle Standards

New way to access Federal vehicle standards

For vehicle suppliers interested in bidding on a standard item, the most efficient way to access and participate in the Federal vehicle standards process is by expressing interest early. This is best achieved by adding specific make and model combinations during the designated Federal Vehicle Standards commenting period. While it is possible to submit make/model information during the bidding phase, doing so during the comment collection period is highly recommended, as it allows GSA Engineering to review and pre-approve these combinations in advance.

GSAFleet.gov Bid Management Bid Management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation.

Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Highlights GSA will no longer provide Vehicle Suppliers a bid template; instead, Vehicle Suppliers will now create bid within GSAFleet.gov Ability to copy data from one line item to another Current vendors can import data from an existing contract or a previous bid, if applicable Ability to provide clarifications at the line item, equipment code and engine and fuel level Must enter technical exceptions within the system

Clarifications at different levels

Open Season Bids Enter bid data for all line items you wish to propose New Model Years New Makes/Models Newly released bid reports will allow vehicle suppliers to review their bids more efficiently prior to submission GSAFleet.gov>Reports>Bid reports

Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

Vendor Company Profile Vehicle supplier / Vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections Delivery Points: Dealer delivery locations where vehicles are delivered or made available to the customer

GSAFleet.gov Help Contracting Staff Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov>Help

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

Contracting Program Assignments Wheelchair Accessible Light Vehicles Program

Heavy Vehicles Division Director:

Eric.VanderVeen@gsa.gov Contracting Officer:

Sharon.Hamer@gsa.gov Contracting Officer:

Pamela.dail@gsa.gov Contracting Officer:

Brandon.Scharschell@gsa.gov

Helpful Resources GSA.gov – GSA GSA.gov Vehicle Purchasing– GSA Vehicle Purchasing SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov – Bid/Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers image8.jpg image6.jpg image5.png image10.png image9.png image12.png image11.png