47QMCA24Q0004_Instructions to Offerors.pdf

Instructions to Offerors

The Government intends to award a purchase order for auction and marshalling services in support of the General Services Administration’s Fleet Program Office in Virginia Beach, VA. This effort encompasses receipt, inspection, preparation, assignment/termination of new, exchange, reassignment or sales for Government owned or leased vehicles. The purchase order will be effective for approximately a base period of a year and an option period of 6 months.

The Service Contract Act does apply and U.S Department of Labor Wage Determination No. 2015-4341 (rev. 25) will apply for the awarded purchase order.

Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation will only be available by downloading the documents at the SAM.gov website at https://sam.gov This office will not issue hard copy solicitations.

Auction and Marshalling locations are required to be within 50 miles of Virginia Beach, VA. Offers outside of these service areas will not be accepted.

The annual estimate for the number of vehicles to be marshalled within the service area is 400-700 vehicles with a peak year around 800 vehicles.

The annual estimate for the number of vehicles to be auctioned within the service area is 1,000.

The specific work requirements are detailed within the Statement of Work (1449 pages 2-51).

The period performance is one base period of twelve (12) months and one option period of seven (7) months. The anticipated start date is April 1, 2024.

By submitting a quotation, the offeror:

1. Self-certifies that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency; and

2. Acknowledges the Federal Acquisition Regulation (FAR) 52.204-7 requirement to be registered in SAM prior to the issuance of a purchase order. Information about SAM may be found at https://www.sam.gov.

I. FORMAT AND SUBMISSION OF QUOTE

Part A. Vendor Response Document

The offeror must complete and return the attached Vendor Response Document with its quotation.

FAR 52.212-3 Offerors Representations and Certifications-Commercial items (Nov 2023) is attached as referenced in the Vendor Response Document.

Part B. Pricing The offeror must also provide pricing for line items offered using the attached Schedule of Services in Microsoft Excel format as supporting documentation for the quotation.

II. QUOTE DUE DATES

All questions or clarifications, referencing this submittal and SOW must be submitted to via email to elizabeth.m.mcewen@gsa.gov (please CC allison.wiede-brown@gsa.gov with the subject line “QUESTIONS FOR 47QMCA24Q0004”. Questions must be submitted by no later than March 4, 2024, 2023, 12:00 PM EST. Hard copy or faxed questions will not be accepted.

The deadline for receipt of quotes is March 11, 2024, 4:00 PM EST. All documents required for submission must be sent via email to Elizabeth.m.mcewen@gsa.gov (please CC allison.wiede-brown@gsa.gov) with the subject line “QUOTE FOR

47QMCA24Q0004”.

III. BASIS OF AWARD

The purchase order will be issued based on best value to the Government considering technical capability, past performance and price.

Technical capability will be evaluated based on the submissions within the Vendor Response Document and subsequent site visit by Government personnel.

Past Performance will be checked using Contractor Performance Review (CPARS) to review satisfactory past performance. GSA will select the five most recent evaluations from CPARS on the firm’s performance, should less than five CPARS be available, GSA will review those available. GSA may also use other government accessible information to verify satisfactory past performance. Should GSA not be able to obtain any past performance information, the firm’s past performance must be rated ‘Neutral’.

Prices offered must be determined by the Government to be fair and reasonable.

Technical Capability and past performance combined is more important than price.

Responsibility determinations will precede issuance of the purchase order and will be conducted in accordance with FAR 9.104.

IV. ADDITIONAL INFORMATION FOR OFFERORS

Since this is a competitive requirement, please do not telephone with questions but email them. Email is the preferred method of communication; if you do not receive a confirmation response then your question was not received. Inquiries must be emailed as directed in Section II Format and Submission of Proposal.

Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.