Vocational and Ambulance_MY27 Open Season Industry Day_2026-05-19.pptx

Programs:

Vocational & Ambulance

INDUSTRY DAY -

MY27 Open Season May 19, 2026 Light Duty Vocational Trucks Solicitation

47QMCA22R0014

Star of Life Ambulance Solicitation

47QMCA23R0076

U.S. General Services Administration

Agenda ❏Open Season Process:

Angie Romano and George Anderson, GSA Heavy Vehicles Division

❏Technical Information:

John Hampson, Supplier Sourcing and Catalog Branch Chief Brandon Lukert, Supplier Sourcing and Catalog

GSAFleet.gov and Open Season Bid Process

Open Season (OS) Process Heavy Vehicles Division

Open Season Process Refer to “Open Season” Section of the contract/solicitation Occurs Annually Existing contractors under this program may:

Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data for existing awarded line items Propose new models not previously awarded New offerors not currently under contract may:

Submit proposals for new models not on contract Submit proposals for the next model year for existing models

Important Dates Vendor Pre-Bid Intentions - May 4 - June 5 Comment Collector - May 4 - June 5 Open Season Notice - May 11 Open Season Industry Day - May 19 Open Season Round 1 Start Date - June 8 Open Season Round 1 Close Date - July 31 Open Season Round 2 - August 31 - October 2 Open Season Round 3 - October 26 - October 30 Ordering open in GSAFleet.gov - December 3

New Models New models should be proposed during Pre-Bid Intentions This allows the Supplier Sourcing and Catalog branch more time to review new makes and models ahead of bid. The system will also automatically import those approved makes and models to your bid template.

New makes/models can be added in GSAFleet.gov at the bid line level All makes/models are requested within GSAFleet.gov instead of requested through the Supplier Sourcing and Catalog branch Chassis Make and Model may be required Models proposed may need to be approved by the Supplier Sourcing and Catalog branch Supplier will be notified of approval/rejection via email

GSAFleet.gov Bid Schedule GSAFleet.gov Bid Management will open June 8, 2026, for all contractors / offerors who properly requested an account or currently have an account

Bid will close on July 31, 2026, at 4:00pm EST

Supplemental Submissions Pricing is entered into GSAFleet.gov for the Solicitation under Bid Management, along with any additional information for each line item and/or optional equipment:

Clarifications Conflicts Accurate, realistic shipment timing After Receipt of Order (ARO) but must not exceed 500 days ARO

Technical Exceptions Worksheet (TEW): No longer needed as this is now completed via Bid in GSAFleet.gov

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Section F for Instructions to Offerors and Section G for Evaluation criteria

New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

New offers will be reviewed as quickly as possible; however, GSA cannot guarantee award concurrent with incumbent offerors

Vehicle Availability Vehicles are available year-round Orders may be placed via GSAFleet.gov 24/7 Vendors may propose closing items or closeout dates to Contracting Note: A two week notice is required prior to closing any line items.

Contracting provides updates to availability in GSAFleet.gov and via Vehicle Available List (VAL) “Rules of the Road” provides important updates Vehicle buying: vehicle.buying@gsa.gov

Technical Information Supplier Sourcing and Catalog Branch

Federal Standard Development Open season based on revised Federal Vehicles Standards/change notices/amendments/purchase descriptions all on GSAfleet.gov Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

Engineering Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA process Option “conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support

GSAFleet.gov

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities Federal Vehicle Standards Bid Management Contract Management Order Management including weekly status reports Reports (Bid and Contract) Vendor Updates for awarded contract lines Colors Photos and Documents Allocation

GSAFleet.gov System Access New Vendors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Vendors:

No action New users can be added by company vendor manager No need to contact GSA

GSAFleet.gov Bid Management Bid Management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation.

Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Changes GSA will no longer provide Vehicle Suppliers a bid template; instead, Vehicle Suppliers will now create bid within GSAFleet.gov

Ability to copy data from one line item to another

Current vendors can also import data from an existing contract or a previous bid, if applicable

Ability to provide clarifications at the line item, equipment code and engine and fuel level

Must enter technical exceptions within the system

Federal Vehicle Standards The location to access Vehicle Standards has changed and can be found on the GSAFleet.gov home page, on the right side of the screen under Federal vehicle standards.

Open Season Bids Enter bid data for all line items you wish to propose New Model Years New Makes/Models

Newly released bid reports will allow vehicle suppliers to review their bids more efficiently prior to submission GSAFleet.gov > Reports > Bid reports Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

Vendor Company Profile Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections Delivery Points: Locations where vehicles are delivered or made available to the customer, including dealerships and other authorized delivery sites

GSAFleet.gov Help Contracting Staff Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov>Help

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

GSAFleet.gov > Offerings > bids

Contracting Program Assignments Ambulance and Vocational Programs Heavy Vehicles Division Director:

Eric.VanderVeen@gsa.gov Contracting Officer:

Angela.Romano@gsa.gov Contracting Officer:

George.Anderson@gsa.gov

Helpful Resources GSA.gov – GSA GSA.GOV Vehicle Purchasing – GSA Vehicle Purchasing SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Office of Fleet Management Center for Vehicle Acquisition

Questions?

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