FY2022 Transit Buses Pre-Solicitation Conference Slides 05_13_2021.pptx

U.S. General Services Administration Federal Acquisition Service

Transit Buses

FY 2022-2026 Pre-Solicitation Conference Thursday, May 13, 2021

This meeting will be recorded.

AGENDA

Program/Project Management Vehicle Engineering Branch Contract & Supply Management Branch Quality Assurance Branch IT Systems Support for Contracting GSA Procurement/Contracting Process Questions & Answer Session at the end of the presentation via web chat only.

Program Management Office

ACQUISITION PROCESS SUMMARY

AutoStandards AutoBid AutoChoice

Requirements Development Solicitation Proposal Submission** Evaluation Award Order Placement Contract Administration **See full proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal/Pricing)

IMPORTANT DATES

May 13, 2021 – Pre-Solicitation Conference May 13, 2021 – AutoStandards1 opened May 17, 2021:

Requests for AutoStandards accounts due to Systems Additional Models due to Engineering June 11, 2021 – AutoStandards1 closes 3:00 PM Eastern May 20 – June 21, 2021 – Purchase Descriptions (public) comment collector period June 21, 2021 - Synopsis Notice on SAM June 23 - July 6, 2021 – AutoStandards2 July 21, 2021 – Solicitation posted to SAM

Customer in the Procurement/Acquisition Process

Review vehicle minimum standards Select items and options Evaluate price Make best value decision Verify Motor Vehicle Delivery Order (MVDO) immediately Check ship status in AutoChoice Inspect vehicle before delivery acceptance Ensure Certificate of Origin (COV) arrives

Automotive & Vehicle Product Availability…

Vehicles available year round Orders can be placed 24/7 via AutoChoice Closeout dates can be checked via Vehicle Availability List (VAL) “Rules of the Road” provides important updates

Transit Bus Program Transit Buses, Purchase Descriptions 377A – 377I:

SIN 377A – 40’ 34 PAX HD LF Diesel

SIN 377B – 40’ 34 PAX HD LF CNG

SIN 377C – 40’ 34 PAX HD LF Hybrid-Diesel SIN 377D – 40’ 39 PAX HD LF Battery Electric SIN 377E – 60’ 46 PAX HD LF Battery Electric SIN 377F – 40’ 39 PAX HD LF Hydrogen Fuel Cell SIN 377G – 60’ 46 PAX HD LF Hydrogen Fuel Cell SIN 377H – 40’ 39 PAX HD LF Battery Electric - Zion NP SIN 377I – 60’ 42-46 PAX HD LF Battery Electric - Zion NP

Transit Bus Program Technical POCs Transit Buses, SINs 377A – 377I:

Russ Miller (engineer – russell.miller@gsa.gov) Dillon Akyuz (engineer - doruk.akyuz@gsa.gov) cc: Contracting Officer as well

AGENDA

Development of Vehicle Standards & Requirements Technical Subject Matter Experts PAR & Product Inspections Product Acceptance from the Contractor & Invoicing

Vehicle Engineering - John Hampson & Quality Assurance - Bill Wesolowski

Development of Vehicle PDs

Purchase Descriptions (PDs) are updated as the industry and technology changes and are commented on through public comment collector - industry and customers PDs finalized based on industry, customers, and GSA specification, NHTSA, DOT, & other Federal Regulations Commercially available vehicles only

Engineering Support Services

Market Research and Analysis of Alternatives Emerging Technologies Systems Engineering and Integration Statements of Work Inspection/Acceptance

Engineering Support Services, continued

Project Planning and Management Industry Expertise Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

Delivery Methods to GSA: FOB Destination Be sure to Include Delivery in Pricing

Drive away service/factory delivery service/your driver Trailer GSA Fleet Sites Agency Customers

GSA Engineering Resources Available to Agency Customers & Contractors

Performance Metrics – How GSA Evaluates Supplier Performance

Performance Standard for On-Time Shipment is 85% of your Period of Performance Total Current vendors Failure to meet benchmark for two successive periods could affect past performance evaluations New vendors Evaluated on prior commercial contracts

Helpful Resources to Assist Your Company www.gsa.gov – General Services Administration www.gsa.gov/automotive – Vehicle Buying www.gsa.gov/autochoice – AutoChoice www.beta.sam.gov – beta.SAM www.acquisition.gov – FAR/GSAM

GSA Points of Contact

Len Fedoruk Purchase Division

(703) 605-3413 leonard.fedoruk@gsa.gov

John Hampson Vehicle Engineering

(202) 619-8928 john.hampson@gsa.gov

Bill Wesolowski Quality Assurance

(812) 637-1505 william.wesolowski@gsa.gov

Kevin Gibson Contract & Supply Management

(703) 605-2930 kevin.gibson@gsa.gov

Program Management Office Federal standards/minimums – Designed to specify a product that will perform the customer’s desired missions No experimental vehicles – We need vehicles with proven history and operation Inspections – at Origin (OEM Factory prior to shipment) Thank you! - Without your products the Federal Government would stop in its tracks

Vendor and Customer Support

(844) 472-1200 vehicle.buying@gsa.gov

LIGHT VEHICLES

ACQUISITION SUPPORT BRANCH

Contracting Team:

Greg Benedict - Branch Chief, gregory.benedict@gsa.gov, 202-357-9654 Craig Yokum - Contracting Officer, craig.yokum@gsa.gov, 703-605-9291 Brandon Posey - Contract Specialist, brandon.posey@gsa.gov, 202-969-7787

Contracting Responsibilities / Phases of the Acquisition Lifecycle Federal Acquisition Regulation

Requirements Definition Acquisition Planning Solicitation Source Selection/Evaluation Award Contract Administration

Acquisition Lifecycle & Systems Relationship

Requirements Definition

Acquisition Planning

Solicitation

Source Selection

Award

Contract Administration AutoStandards AutoBid AutoChoice

Requirements Definition Starting Point in the Acquisition Process Develop Customer Requirements by collecting product and component information to meet a specific customer need Sources Sought Notice posted to beta.SAM Potential Offerors must Register for an AutoVendor Account to participate in acquisition process - Due May 17, 2021 AutoStandards Process begins to define Purchase Descriptions for SIN 377 Transit Buses

Acquisition Planning

Market Research performed Requirements are further defined: AutoStandards2 Risks Addressed & Mitigated Make/Models Identified Clauses/Provisions Identified Contract Type & Period of Performance Determined Small Business Participation Addressed

Solicitation Synopsis Posted in SAM one month prior to solicitation Request for Proposals (RFP) posted in SAM with open/closing dates/times Offeror requests for explanation/information due to contracting team approximately 1 week after RFP issued Amendments to the RFP will be posted in SAM Full-and-open competition; FAR Part 12 and FAR Part 13 Multiple contracts anticipated to be awarded - Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contracts (Different Models/SIN) Period of Performance: 60 months

Source Selection/Evaluation Responsibility Determination Financials, Delivery Schedule, Performance, Facilities, etc.

Past Performance Evaluation CPARS, offeror-supplied past performance information Technical Proposal Evaluation Separate Technical Evaluation Board Evaluation Procedures defined in the RFP Price Analysis Proposal Clarifications Negotiations and Final Proposal Revisions (FPRs)

Each RFP is unique!

Always refer to the terms/conditions of each individual RFP

Award

Source Selection Authority makes Award Recommendation(s) Multiple award - FFP IDIQ contracts Basis of award: lowest price technically acceptable (LPTA) per model per SIN An Offeror can be awarded multiple models within each SIN Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final Contract Award Award Notices will be posted in SAM

Contract Administration

Contract administration responsibilities retained by PCO Customers make vehicle selections in AutoChoice Vendors ship vehicles in accordance with contract terms/conditions Vendors invoice for payment [GSA Finance] Weekly & Monthly Status Reports submitted Notification of Vehicle Delays Notification of Vehicle Defects/Recalls Other contract administration actions as necessary Contract and Order Modifications CPARS conducted annually

1-on-1 Sessions Available Any interested party that so desires can schedule a 1-on-1 session with GSA personnel to answer any questions related to the Solicitation or Transit Buses Program Please contact Brandon Posey at brandon.posey@gsa.gov to schedule a date/time

HELPFUL RESOURCES

www.gsa.gov – GSA website www.gsa.gov/automotive – Vehicle Purchasing website www.beta.sam.gov – beta.SAM website www.sam.gov - SAM website www.acquisition.gov – FAR/GSAM website

AutoVendor https://AutoVendor.fas.gsa.gov

AutoStandards: A web-based application used by vendors to provide vehicle technical data as it relates to the Federal Vehicle Standards. It displays GSA's minimum vehicle requirements and compiles vehicle specifications from manufacturers/vendors.

AutoBid: A web-based application used by vendors to submit offers in response to solicitations and program renewals.

Other Information: AutoVendor also provides modules to update vehicle status, update model colors/pictures and download reports.

What programs are available from AutoVendor?

How do I get an AutoVendor Account?

1. To request an AutoVendor account, email automotiveedi.partnerships@gsa.gov

2. After an account is set up, you will receive two emails:

One from vehicle.buying @gsa.gov with instructions One from automotiveedi.partnerships@gsa.gov with a temporary password

3. After entering your email and temporary password you will be sent a One-time verification code from MFA-No-Reply+noreply@gsa.gov

4. Lastly, you will be required to change your password

Multi-Factor Verification

Changing Password:

Enter the temporary password in the “Old password” field.

Then enter a “New Password.”

AutoStandards https://AutoVendor.fas.gsa.gov

AutoStandards is GSA Automotive’s web based application for vehicle standards and specifications. It is a sub-module of GSA’s AutoVendor web site.

Displays GSA’s minimum vehicle requirements.

Collects vehicle specifications from manufacturers/vendors.

What is AutoStandards

Selecting a Vehicle Type Select AutoStandards drop down and click on “Vehicle Type.”

A list of vehicle types will appear to the right.

Selecting a Vehicle Type Select the standard item number from list.

Minimum Requirements Tab Enter the Minimum Requirements here.

Optional Equipment Tab Enter Optional Equipment information here.

Checklist Report Select AutoStandards drop down and click on “Checklist Report.”

A list by vehicle type will appear showing what is pending and submitted.

This is a link to the model data for review.

Solicitation:

AutoStandards AutoBid

After Contract Awards:

Vendor Update's Status, Color and Pictures Monthly/Weekly Reports Documentation Main Menu Options - Acquisition Life Cycle:

Main Menu, select “Vendor Updates”;

From the drop down list box, select type;

Select schedule line;

Select type of update: Colors or Pictures

Updating Model Color and Pictures

Select the “Colors” tab and begin updating, adding or deleting colors for your available models.

* Disclaimer:

Orders placed by customers prior to the date and time of color changes will not reflect the new updates made to the color table.

Colors

Pictures/Documentation Maintenance

To maintain your pictures/documentation, select the “Pictures” tab under Vendor Updates to add or delete photos for your available models.

Mouse over the thumbnails to see larger size image. Or double click to see all.

Re-Arrange Button:

User can modify the sequence order of the pictures to be displayed in AutoChoice by editing the sequence number. The thumbnail in the first position is what will be displayed in the AutoChoice Choice screen.

Delete unwanted images.

Run Your Own Report:

Main Menu:

Select Report Builder Enter the date range, etc. Select the specific data.

To Process:

Select the file type.

Save your query.

Example Report:

Report Builder

General Notes about NEW AutoVendor Program:

Userid/Password:

Existing userid’s are still valid but will require a new password because of updated security requirements.

New users must send a written request to: AutomotiveEDI.Partnerships@gsa.gov

Vendor direct updates to AutoChoice:

Colors, photos, and status can be updated and maintained by the vendor.

Building reports:

Ability to customize your own report and save the query for future use.

CARS Line: 844-472-1200

Vehicle Buying: vehicle.buying@gsa.gov

Still Have Questions or Need More Information?

Questions?

Questions?

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