FBO SOW IN Indianapolis fy20.pdf

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 1 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

VENDOR IDENTIFICATION PAGE

Offeror Business Name including DBA (exactly as entered in SAM.gov; SAM.gov registration is required.):

Offeror Address:

Street:

City:

State:

Zip + 4:

Place of Performance Address (if different from above. State “SAME” if address is same as above):

Street:

City:

State:

Zip + 4:

Offeror Representative Contact(s) – Add more Names/Information as needed:

Name:

Title:

Email(s):

Phone number(s):

Name:

Title:

Email(s):

Phone number(s):

DUNS:

Tax ID Number (specify if this is an SSN to secure personal information):

CAGE Code:

Specify Business Size and Designation(s) (examples: SB, WOSB, VOSB, SDVOSB, SDB, etc.). Include all that apply.

Specify NAICS Code you will use for this requirement:

Please ensure your SAM.gov registration is valid, up-to-date, and if needed, renewed prior to its expiration date.

<< End of Vendor Identification Page >> https://beta.sam.gov/

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 2 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

IMPORTANT: It is the sole responsibility of the Offeror to thoroughly read the Statement of Work (SOW) and fully comprehend each of services/ requirements, etc. that it entails. Clarification inquiries may be emailed to the named Contracting Officer no later than two (2) days prior to the solicitation closing date: Angie Rogero, Contracting Officer, 404.304.5277, angie.rogero@gsa.gov

Performance must adhere to all critical time requirements as specified in the sow, no exceptions.

Please Note - This Is A Service Contract And DOL Wage Rates And Benefits Per Locality Apply. It Is The Contractor’s Responsibility To Ensure They Meet The Minimum Requirements Of The DOL Wage Rates And Benefits. See Contract Clauses & Provisions. See Provided DOL Wage Rates And Benefits.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

Solicitation #47QMCA20R001 is being issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03 (06.12.19).

The provision at 5 2.212-1, Instructions to Offerors-Commercial, applies to this acquisition; there are no addenda to the provision.

Provision at 5 2.212-2, Evaluation-Commercial Items, is applicable to this acquisition. (Full Text - Read provision in the separate labeled document attached to this solicitation.)

Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with your offer. (Full Text - Read provision in the separate labeled document attached to this solicitation.

The clause at 5 2.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition; there are no addenda to the clause.

The clause at 5 2.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. (Full Text - Read clause in the separate labeled document attached to this solicitation.)

Additional contract requirement(s) or terms and conditions necessary for this acquisition are as follows: Insurance as required in the SOW; completed and current registration in SAM.gov

Complete offers must be received by February 7, 2020 at 5:00 pm Eastern DST Time. Late offers will not be accepted. Offers may either be emailed directly to angie.rogero@gsa.gov or submitted into SAM.gov under the referenced solicitation.

TTHE CONTRACTOR WILL PROVIDE:

(a) All labor, parts, equipment, tools, supervision and other items of service necessary to perform all of /services described within this solicitation, for all of the various types of vehicles described in the bid schedule, whenever required and ordered.

(b) The Contractor must designate one on-site contract employee and one on site alternate who empowered to enter and finalize negotiations in the Contractor’s name. This designation must be furnished to the Government in writing.

NOTE: Any Contractor personnel who operate GSA vehicles, to include movement within the maintenance compound/facility, must be properly licensed for that vehicle. A Commercial Driver's License (CDL) must be obtained where appropriate at no expense to GSA. GSA vehicles m ay not be used for road tests to obtain the

CDL.

STATEMENT OF WORK

http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm#P306_50177 mailto:angie.rogero@gsa.gov

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 3 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

SOLICITATION NUMBER: 47QMCA20R0022

FSC CLASS: 0753 NAICS CODE: 425120 Automobile auctions, wholesale

SERVICE: New and used vehicle receipt inspection, pre-assignment preparation, assignment and termination

CONTRACT PERIOD: Date of Award through September 30, 2020

Service Area – Indianapolis, IN

Estimated Quantity - estimated 584 total new/used vehicles

FACILITIES - All offerors are required to have a facility located within 50 miles of the city limits of the service areas described above. All facilities must have adequate secure storage for 292 vehicles. All proposed facilities will be inspected as a part of the evaluation of offers by the FSR. Facilities that lack adequate storage or security will not be considered for award.

Please ensure your SAM.gov registration is valid, up-to-date, and if needed, renewed prior to its expiration date.

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor within 30 days from the date of acceptance by the Government. This notice shall state either—

(1) That the Contractor shall correct or re-perform any defective or nonconforming services; or

(2) That the Government does not require correction or re-performance.

(c) If the Contractor is required to correct or re-perform, it shall be at no cost to the Government, and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or re-performance, the Contracting Officer shall make an equitable adjustment in the contract price.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 4 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

This Statement Of Work (SOW) is intended to cover the Fleet Management Centers referenced above under “service areas”. This SOW will cover (1) the receipt and pre-assignment preparation of new GSA Fleet vehicles; (2) the receipt, termination of assignment inspection, and pre-assignment preparation of vehicles to be turned in to GSA for reassignment;

(3) the termination of assignment inspection of vehicles turned in to GSA FMC for disposal (sale). GSA contemplates the award of a single contract in the defined service area.

Please Note - This Is A Service Contract And DOL Wage Rates And Benefits Per Locality Apply. It Is The Contractor’s Responsibility To Ensure They Meet The Minimum Requirements Of The DOL Wage Rates And Benefits. See Contract Clauses & Provisions. See Provided DOL Wage Rates And Benefits.

Task Order Contracting Officer’s Representatives (TO-CORs) shall be appointed by the TO-CO who issued the task order via a Delegation of Authority Letter that will be provided to the contractor. The TO-COR will be the requesting/ authorizing/approving authority for any CLIN service and may request these CLINs for any number of vehicles not to exceed the dollar threshold established in the task order.

Note: The Vendor Is Advised That They Are Not To Provide Any Services That Would Exceed The Amount Authorized On The Task Order. Services That Are Provided That Would Exceed This Amount May Not Be Paid Unless Approved By The Task Order Contracting Officer (TO-CO).

The TO-COR is not permitted to negotiate or agree to any pricing changes established under the task order. Any changes to pricing or the terms and conditions of the task order must be formally modified by the Task Order Contracting Officer (TO-CO) via a written modification to the task order.

The TO-COR is the technical liaison between the contractor and the TO-CO and is responsible for verifying satisfactory performance and timely delivery as set forth in the contract. Any issues the contractor has or clarifications needed in the terms and conditions of the SOW shall be raised to the TO-COR. If the issue is not satisfactorily addressed at that level the Contractor will schedule a meeting with both the TO-COR and the TO-CO. If the issue is still not resolved the TO- COR will raise the issue as appropriate to higher levels. Electronic Data Interface (EDI) capability is required. GSA will define the electronic file requirements in a comma delimited ASCII format, in Microsoft Excel format, or other electronic format as directed by the TO-COR. The contractor shall have Internet access to upload and download files to GSA services or web-based applications.

Marshaling Services Statement of Work (SOW):

Summary of All Contract Line Items (CLINs) Covered by the SOW

CLIN 1 - The receipt and pre-assignment preparation including inspection of new GSA Interagency Fleet Management System (IFMS) Vehicles and (optional) Telematics installation; includes 45 days of storage. (Required)

1A - Price for New Vehicle Receive and Prep: = or < 12,500 GVWR 1Ab – Optional Telematics Installation: Price for New Vehicle Receive and Prep: = or < 12,500 GVWR 1B - Price for New Vehicle Receive and Prep: > 12,500 GVWR (including up-fitted vehicles requiring assembly) 1Bb – Optional Telematics Installation: Price for New Vehicle Receive and Prep: > 12,500 GVWR

CLIN 2 - The receipt and pre-assignment preparation including inspection, of used vehicles to be turned in to GSA for reassignment or for disposal (sale). (Required)

2A: Price for Used/Turn-In for Disposal/Sale Only (per vehicle):

2B: Price for Used/Turn-in and Reassignment Vehicle (per vehicle):

CLIN 3 – Per vehicle transportation charges for reasons of Damage in Transit (DIT), Cleaning and Repair, and for Dealer Delivery (Required)

<< End of CLIN Summary >>

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 5 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

THE FOLLOWING ARE MANDATORY FOR ALL CLINS

1. IMPERATIVE: VENDOR MUST ADHERE TO ALL CRITICAL TIME REQUIREMENTS AS SPECIFIED IN

THE SOW, NO EXCEPTIONS.

2. The marshaling contractor must ensure that the Fleet Services Card (WEX) is secured at all times while in the marshaling contractor’s possession.

3. Any unauthorized use or charges accruing on the Fleet Services Card (WEX) while it is in the marshaling contractor’s possession are the sole responsibility of the marshaling contractor.

4. Please Note - This Is A Service Contract And DOL Wage Rates And Benefits Per Locality Apply. It Is The Contractor’s Responsibility To Ensure They Meet The Minimum Requirements Of The DOL Wage Rates And Benefits. See Contract Clauses & Provisions. See Provided DOL Wage Rates And Benefits.

Government Furnished Property (GFE) - provided by GSA to the vendor:

● FMS2Go equipment, FMS2Go mobile app, non-electronic alternative authorized by GSA

● U.S. Government License Plates (two per vehicle to be received)

● Fleet Services Credit Card

● Key Case with Maintenance Control Center/Accident Management Center card enclosed

● Vehicle Operator Guide

● Accident Package

● GSA Vehicle Assignment/Termination Transaction sheet with customer name, phone number, vehicle tag number to be exchanged and the new vehicle tag number.

● Vehicle Accountability Form (VAF) or e(VAF) *sample of hardcopy VAF is attached to SOW

● VFE program (provided by GSA as necessary)

● Vehicle Input Data Sheet - ONLY if requested by the FSR

● Payment information

GSA will provide each site with FMS2Go equipment/mobile app or authorize a non-electronic alternative so that vehicle information can be recorded. Each site MUST utilize the equipment/mobile app/non-electronic alternative authorized by GSA while recording vehicle data. Non-authorized alternatives are NOT allowed. There are no exceptions to this requirement.

Invoices for marshaling services will be provided electronically to GSA Fleet Service Representative (FSR) - minimum is on a monthly basis; maximum is weekly - for payment for all work performed for the month. DO NOT SUBMIT DAILY INVOICES. Please submit consolidated invoices. Each invoice will need to include the word “INVOICE” at the top, a listing of all vehicle tags numbers, VINs, QP number, Contract Number and charges by Contract Line Item Number (CLIN) for the services provided. Invoices must be on company letterhead and include the payment remit-to address. GSA will define the electronic file requirements in a comma delimited ASCII format, in Microsoft Excel format, or other electronic format as directed by the FSR.

Invoicing:

1. Awarded vendor must register into Vendor and Customer Self Service (VCSS).

2. Invoices in excess of weekly submissions (ie, more frequently than the max allowed of once per week) will not be accepted and will be returned for proper time frame submission.

3. Incorrect invoices will not be accepted and will be returned for correction and proper submission.

4. Each CLIN will have a Not-to-Exceed amount. The vendor will not exceed this award per CLIN amount, doing so may result in non-payment for services.

5. Final approved invoice will be signed by the FSR and returned to the vendor for submission into VCSS for payment.

Use the separate Pricing Page included in this solicitation to price each CLIN and submit it with your complete offer package.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 6 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

Marshaling Contractor Requirements:

● Required to have a secure parking area free from standing water for storage of Government vehicles.

The term "secure" means that unauthorized access to the vehicle(s) will not be possible at any time

● Required to have all marshaling facilities and accommodations suitably maintained in a clean, orderly and safe condition at all times.

● Fully responsible for safeguarding the vehicles, license plates, and Fleet Services (WEX) credit cards.

● Responsible for immediately notifying the police and obtaining a copy of the police report to provide to GSA if one or both license plates are missing.

● Liable for any damages, accidents, pilferage, theft, etc. For the time the marshaling contractor has possession of said items and vehicles.

● Unless specifically authorized by this contract, the marshaling contractor is prohibited from driving or moving any GSA vehicle off its secured premises without prior express authorization of the Fleet Service Representative (FSR) unless specified in the Statement of Work.

● Vendor is to report inventory electronically, preferably by spreadsheet, to the FSR once a week, due at a date/time to be determined by the FSR. During busy season(s), daily reports may be requested by the FSR.

● Requirements include 45 days storage; at 20 days vendor must contact FSR if customer has not picked up their vehicle.

● Contractors bidding on RFQ shall hold valid shop keeper’s insurance policy in accordance with three FAR clauses: 52.228-10, VEHICULAR AND GENERAL PUBLIC LIABILITY INSURANCE (APR 1984); and

52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE (APR

1984); and 52.237-2, PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984). Contractors shall provide proof of insurance with their response to the SOW. (Required)

● In the event vehicle is noted as missing from the marshaling site, the Contractor shall notify the FSR, Contracting Officer’s Representative (COR), and Contracting Officer (CO) in writing and by phone call within 24 hours of the missing vehicle and shall file a police report designating the vehicle was stolen. The contractor shall immediately determine if the license plates and keys for the vehicle are missing as well and shall report them as stolen to the police and GSA Fleet within 24 hours. A copy of the police report shall be sent to the FSR, COR, and CO as soon as it is made available to the Contractor.

● Responsibility - The contractor shall be fully responsible for the vehicles, and for the safeguarding of License Plates, and/or Fleet Services Cards, and liable for any damages, accidents, pilferage, theft, etc. from the time the vehicles are picked up to the point of release or return to the Government. In the event the Fleet Services Card accompanies the vehicle during transportation, it shall not be used for any purpose whatsoever.

<< End of Contractor Requirements >>

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at FSR’s discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the daily requirements.

(b) The FSR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government.

(c) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or remanufacturer be longer than that stated above, it shall apply for such longer period.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 7 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

CLIN 1A. Receipt, pre-assignment preparation and inspection of new GSA Interagency Fleet Management System (IFMS) Vehicles and (optional) Telematics installation; includes 45 days of storage. (Required)

NOTE: any costs associated with the marshalling contractor’s failure to timely and accurately report damages in transit on new vehicles may be assessed against the marshalling contractor.

This service includes

Receiving the NEW vehicles directly from the manufacturers;

● A visual inspection of the vehicle’s interior and exterior shall be performed when the vehicle arrives at the delivery site to verify that the vehicle has no physical defects or carrier damage.

● Check vehicle to ensure accessory equipment is delivered such as, jack, spare tire, lug wrench, keys to tool boxes on maintenance/utility trucks, ladder rack, etc. When an upfitted Law Enforcement vehicle is received, the marshaling site should contact their FSR for a copy of the Law Enforcement requirements section 3 (FY specific) to ensure all required equipment is accounted for each vehicle.

● Any discrepancy discovered during the vehicle acceptance must be annotated on the carrier’s shipment document and signed by both the vendor representative and the carrier.

● If damage is evident, the representative must contact the FMC immediately. Additionally, vendor has the right to refuse delivery from the carrier altogether if the damage is severe enough to warrant it.

● Follow the Damage in Transit guidance and use the specific manufacturer’s instructions to report vehicle damage and for completing repairs. Bring vehicle back to your site after repairs have been completed. Provide pricing on

CLIN 3.

● On subsequent inspections, should any previously undocumented damage be noted, the vendor will be held responsible for the repair of such damages.

● Vendor is also responsible for any loss or theft of vehicles after they have accepted the vehicles and prior to assignment to a customer.

Load new vehicle information utilizing Government Furnished Property (GFE) which includes:

FMS-2-GO equipment; web application; non-electronic alternative as authorized by GSA

● After new vehicle data is loaded into Government Furnished Equipment (GFE), the marshalling contractor shall upload data files to the GSA server using the Internet.

o When using FMS-2-GO, ensure data integrity and compliance with GSA Fleet policy by scanning ALL

VIN numbers via the window sticker, data plate on the vehicle’s door jamb, or the VIN plate in the windshield. To further ensure data integrity it is also required that the license plate and RPN number be scanned when available as well.

o Users can no longer load the VINs manually by typing them in the FMS2GO.

o This will be tracked; therefore, you must notify GSA if you are unable to scan a VIN.

● Fax or scan and email the Vehicle Input Data Sheet with all signed shipping documentation to GSA* - including copy of manufacturer vehicle window sticker(s) (Monroney label) - within three (3) business days of receiving any new vehicles; NOTE: three (3) business day time frame also applies to new vehicles received with Damage in Transit (DIT).

*REPEATED: Invoicing for all CLIN 1 vehicles - Special instruction: Vendors who receive delivery receipts by follow-up email, in lieu of a hard copy form presented at the same time as vehicle delivery, shall print those delivery receipts, match the hard copies with the coordinating invoices, and submit them as part of the invoicing process. This shall be done for any applicable CLIN 1 vehicles.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 8 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

The faxed / scanned copy of the window sticker must include the following information:

o RPN Number o Delivery Date and Mileage o Vehicle Model o Engine Size (Cylinders) o Engine Displacement (Liters) o Transmission Type o Vehicle Color o Tire Size including Load Range o Fuel Type o Fuel Tank Capacity o GVWR o Key Code(s)

- For vehicles with an Oil Life System (OLS), monitors for that vehicle’s the most opportune oil-changing schedule

● If the above information is not provided on the window sticker by the manufacturer, it must be annotated on the Vehicle Input Sheet provided by GSA Fleet.

● Prospective marshalling contractors must have capabilities to upload/download files using the Internet. Using the FMS2go app activates the vehicle immediately in FMS.

● Prepare vehicles for assignment, as follows:

o Remove all shipping plastic and anti-scratch film o Remove all labels and glue from window and any manufacturer decals o Install all wheel covers o Install fuses as necessary o Install radio antennas, roof rails, and gates on stake and platform trucks o Install accessory equipment as needed (i.e. quarter panels in cargo vans) o Check / top off all vehicle fluids as necessary o Check operation of all vehicle systems o Exterior Lights o Windshield Wipers o Radio o A/C o Keyless Entry Remotes (if equipped) o Affix two (2) GSA-furnished license tags, "A" plate on front, "B" plate on rear o Wash and vacuum vehicles o Place GSA credit card and accident/maintenance cards in key case and attach keys to key case. Note:

Each credit card has the license plate number embossed on it. The license number on the card must match the tag number of the new vehicle.

o Place owner’s manual, GSA accident package and other GSA furnished documents into glove box.

o Ensure Jack and spare tire are with vehicle as appropriate o Ensure vehicle has enough fuel to get to the nearest fueling point o Vehicles received in “Ship Mode” status must be cleared prior to assignment

● Once the government license plate and government credit cards are received by the vendor representative, the representative is responsible for any loss, theft, or misuse of said items until the customer agency signs for and receives the vehicle and credit card. Should loss of government license plates or loss of government credit card occur the representative shall immediately contact the FMC.

● The vehicle inspection and pre-assignment preparation must be completed within three (3) business days of receiving a new vehicle.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 9 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

New Vehicle Assignment VENDOR MUST ADHERE TO CRITICAL TIME REQUIREMENTS AS SPECIFIED

● CLIN 1 requirements include 45 days storage; at 20 days vendor must contact COR if customer has not picked up the vehicle.

● For vendors not using Vehicle Fleet Exchange (VFE), the vendor representative shall contact the Customer Agency within 24 hours to arrange pickup of the new vehicle and turn-in of the replacement vehicle. Otherwise, VFE will automatically notify the customer.

● This exchange must be scheduled within five (5) business days and the customer must complete the exchange within 8 business days of notification of vehicle arrival.

● Contact the Fleet Service Representative if you experience any difficulty contacting a customer or scheduling an appointment.

● Contract includes 45 days storage; at 20 days, vendor must notify COR if customer has not picked up their vehicle.

● The vendor will complete a “walk around” inspection of the new vehicle with the customer

● Any discrepancies shall be noted on the assignment sheet.

o If there are any discrepancies noted, the vendor must contact the FMC immediately to report the discrepancies noted by the customer. GSA will then instruct the vendor on whether to release the vehicle to the customer.

● The customer shall then sign the GSA Assignment/Termination Sheet and the vehicle may be released to the customer. Give the driver o Two (2) sets of keys o Two (2) remote/keyless access devices, if provided with the vehicle by the vehicle manufacturer o The key case with Fleet Services Card (WEX) credit card for the new vehicle.

● The vendor shall provide the original copy of the Assignment/Termination sheet to the GSA FSR or fax / scan and email to the FMC as directed by the FSR. If vendor is using the electronic Vehicle Accountability Form (eVAF), vendor must print out a copy for the transporter to sign and keep a copy for self

OPTIONAL SUB-CLINs 1Ab/1Bb: TELEMATICS INSTALLATION FOR CLIN 1A and CLIN 1B –

Offerors interested in providing vehicle telematics installation are required to perform both SUB-CLIN 1Ab and SUB- CLIN 1Bb. Installations and pricing are on a flat fee per install basis; the Government has determined a 30% increase to current CLIN 1A and CLIN 1B pricing for telematics installation during the FY20 option period (reference chart under “Service Area” at top of this SOW and in accompanying email). These SUB-CLINs are not required; any option period that the Government may award will not be affected by the incumbent’s decision to not perform the telematics installation SUB-CLINs.

1Ab – Optional Telematics Installation: = or < 12,500 GVWR, for vehicles in CLIN 1A 1Bb – Optional Telematics Installation: > 12,500 GVWR, for vehicles in CLIN 1B

GSA Fleet’s telematics provider will provide the contractor with the telematics device and all the hardware necessary for a proper installation. The telematics devices will be shipped directly to the contractor from the telematics provider.

For new vehicles, the telematics unit must be installed and operational prior to releasing the vehicle to the customer.

Telematics Installation

• The contractor will receive all required training from GSA Fleet’s awarded telematics provider prior to installing telematics on a GSA Fleet vehicle. Training will be conducted virtually, and online resources will be made available, by GSA Fleet’s awarded telematics provider.

• The contractor will self-certify that their installation is performed in accordance with OEM technical guides for aftermarket equipment. Installers must stay up to date with updated guides as they are made available by the OEMs.

• The contractor will ensure all hardware is installed on the appropriate vehicle(s)

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 10 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

• Where appropriate, and as determined necessary by the vehicle type, the contractor will utilize the telematics provider’s supplied equipment; to include: T-harnesses, brackets, mounts and/or zip ties to ensure proper connection to the OBD-II (or similar) port o Standard OBD-II Installations: Universal 16-Pin T-Harness Kit + GO Device Example o Nonstandard Installations: Universal 9-Pin HD T-Harness Kit + GO Device Example

• As part of the installation process, the contractor will ensure the device is communicating properly by logging the install here. Until the install is logged and a positive confirmation is received, the install is considered incomplete.

Contractors are not required to become Certified Installers under the requirements of the awarded telematics provider’s program to bid on this CLIN. Although, if a contractor would like to become a Certified Installer, they may do so by following the awarded Telematic’s provider’s steps found here. By doing so, contractors must agree to the provider’s Terms and Conditions.

Surplus Inventory Telematics devices and associated equipment may be picked up at any time by GSA personnel in coordination with the TO-COR. There will be no cost to the government for equipment picked up by GSA representatives.

Any return shipping of equipment (labor and materials required for preparing packing lists, boxing/packing, and scheduling of shipment) will be negotiated outside of this agreement.

CLIN 1 / Optional SUB-CLINs: New Vehicle Assignment number of vehicles

● Indianapolis, IN – 267 vehicles o CLIN 1A: = or < 12,500 Gross Vehicle Weight Rating (GVWR) 235 o Optional SUB-CLIN 1Ab, Telematics: = or < 12,500 GVWR, for vehicles in CLIN 1A o CLIN 1B: >12,500 Gross Vehicle Weight Rating (GVWR) 32 o Optional SUB-CLIN 1Bb, Telematics: >12,500 GVWR, for vehicles in CLIN 1B

<< End of CLIN 1 - New Vehicles/Telematics >>

CLIN 2. Receipt, pre-assignment preparation, and inspection of used vehicles to be turned in to GSA for disposal (sale) or for reassignment. (Required)

2A. Receiving A Used/Turn-In Vehicle To Be Held For Disposal/Sale -

On the date arranged for the pick-up of the new vehicle, the customer will turn in an exchange vehicle to the vendor.

Unless notified by the FSR that the vehicle is to be reassigned to another agency, the vendor will complete the following steps:

● Receive the turn-in vehicle from the customer agency (as necessary) and identify vehicle to be held for pick up.

● Complete a “walk around” inspection of the turn-in vehicle with the customer agency representative to note any damage to the exterior and interior of the vehicle. The vendor must note any damages and non-functioning items such as body damage, chipped or broken glass, apparent mechanical defects, broken gauges, radio, check engine light, agency decals, etc, on the Vehicle Accountability Form (supplied by GSA) or by using the electronic Vehicle Accountability Form once it becomes available for vendor use (availability date TBD at the time of this solicitation).

● Ensure that the vehicle has both of the matching license plates ("A" plate on front, "B" plate on rear).

● Verify that the correct Fleet Service Card (WEX) credit card has been turned in with the vehicle.

● Retrieve the Fleet Service Card (WEX) and all keys, Keyless Entry Remotes (if equipped), and key fobs of the turn-in vehicle.

● Tag discrepancies or missing Fleet Services Card (WEX) credit cards must be reported to the FMC immediately https://www.youtube.com/watch?v=Yz5y6STbZpM&list=PLstjZojhKtEA4l-Bi8g0dVpb-dvyh393B&index=2 https://www.youtube.com/watch?v=Rs5sSWZ5IXg&list=PLstjZojhKtEA4l-Bi8g0dVpb-dvyh393B&index=3 http://install.geotab.com/ https://www.geotab.com/installation-documentation/

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 11 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

● Must obtain the driver’s signature on the Vehicle Accountability Form (VAF) and the Termination Transaction sheet (if used). The driver should sign on the line titled: “Customer Signature”. Fax or scan-and-email the completed GSA Vehicle Accountability Form and Termination Transaction sheet (if used) to GSA after the vehicle exchange is complete or as directed by FSR.

● The hardcopy Vehicle Accountability Form (VAF) shall be faxed or scanned-and-emailed to the GSA FSR within 24 hours from the time the vehicle is turned in.

● Secure the old vehicle for pickup by the GSA Auction contractor.

● Secure the old Fleet Service Card (WEX) credit cards from turn-in vehicles as directed by FSR.

CLIN 2A “Receiving A Used/Turn-In Vehicle To Be Held For Disposal/Sale”:

o Indianapolis, IN –number of vehicles - Disposal/Sale: 267

<< End of CLIN 2A - Receiving A Used/Turn-In Vehicle To Be Held For Disposal/Sale >>

2B. Receiving A Used/Turn-In Vehicle To Be Reassigned

On the date arranged for the drop off of the turn-in vehicle, the customer will turn in a used vehicle to the vendor. The FSR will notify the vendor that the vehicle is to be reassigned to another agency; the vendor will complete the following steps:

● Receive the turn-in vehicle from the customer agency (as necessary)

● Complete a “walk around” inspection of the turn-in vehicle with the customer agency representative to note any damage to the exterior and interior of the vehicle. The vendor must note any damages and non-functioning items such as body damage, chipped or broken glass, apparent mechanical defects, broken gauges, radio, check engine light, agency decals, etc, on the Vehicle Accountability Form If vendor is using the electronic Vehicle Accountability Form (eVAF), vendor must print out a copy for the transporter to sign and keep a copy for self.

● Ensure that the vehicle has both of the matching license plates (front and back).

● Verify that the correct Fleet Service Card (WEX) credit card has been turned in with the vehicle.

● Retrieve the Fleet Service Card (WEX) and all keys, Keyless Entry Remotes (if equipped), and key fobs of the turn-in vehicle.

● Tag discrepancies or missing Fleet Services Card (WEX) credit cards must be reported to the FMC immediately

● Must obtain the driver’s signature on the Vehicle Accountability Form and the Termination Transaction sheet (if used). The driver should sign on the line titled: “Customer Signature”. Fax or scan-and-email the completed GSA Vehicle Accountability Form and Termination Transaction sheet (if used) to GSA within 24-hours after the vehicle exchange is complete or as directed by FSR. Include notes of any damage to determine if repairs are needed.

● Wash and vacuum turn-in vehicle.

● Hold and secure Fleet Service Card (WEX) credit card from turn-in vehicles until reassignment.

PAY CLOSE ATTENTION TO THE TIME FRAMES INVOLVED: The customer should contact the vendor within one

(1) business day after clean-up and noted repairs are completed to schedule an appointment to pick up their vehicles. If the customer has not contacted the vendor, the vendor representative shall contact the Customer Agency no later than within one (1) business day to arrange pickup of the turn-in vehicle. This exchange must be scheduled within five (5) business days and the customer must complete the exchange within 8 business days of notification of vehicle arrival.

The vendor must contact the FSR without delay any time they experience any difficulties in contacting the customer.

● Identify Reassignment Of Turn In Vehicle

● The vehicles remain the marshalling contractor’s responsibility until such time as they are picked up for transportation to the sale facility.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 12 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

● The vendor will complete a “walk around” inspection of the turn-in vehicle with the customer, and any discrepancies shall be noted on the assignment sheet.

● If there are any discrepancies noted, the vendor must contact the FSR immediately to report the discrepancies noted by the customer.

● GSA will then instruct the vendor on whether to release the vehicle to the customer.

● After completing the “walk around” inspection of the turn-in vehicle, the customer shall then sign the GSA

Assignment/Termination Sheet and the vehicle may be released to the customer. The vendor shall provide the original copy of the Assignment/Termination sheet to the FSR, or scan-and-email it, or fax it to the FMC as directed by the FSR, by no later than the end of the following business day.

● Give the driver two sets of keys and two remote/keyless access devices, if provided with the vehicle by the Customer Agency that turned it in, and the key case with Fleet Service Card (WEX) credit card for the new vehicle.

CLIN 2B “Receiving A Used/Turn-In Vehicle To Be Held For Reassignment” -o Indianapolis, IN –number of vehicles - REASSIGNMENT: 50

<< End of CLIN 2B - Receiving A Used/Turn-In Vehicle To Be Held For Reassignment >>

CLIN 3 Vehicle transportation charges for reasons of Damage in Transit (DIT), Cleaning and Repair, and for Dealer Delivery (Required)

This service includes moving the vehicle from the marshalling contractor’s facility to a facility determined by the dealer or the dealer’s representative for repair. These services will be ordered as necessary by the GSA FSR. The marshalling contractor must ensure that any driver transporting these vehicles has the appropriate valid driver’s license for the type of vehicle to be moved.

NOTE: All transportation will be authorized at the time the repair services are ordered.

Transportation that is not authorized in advance will not be approved.

New Vehicle/Turn-in Damage

Vendor may charge fees on a round trip basis for transporting vehicles to and from their location to a dealership for repairs as noted on transport documents or turn-in sheet and as authorized by a Fleet Management Representative.

CLIN 3 “Vehicle transportation charges for reasons of Damage in Transit (DIT), Cleaning and Repair, and for Dealer Delivery” -o Indianapolis, IN –number of vehicles: 30

<< End of CLIN 3 - Transportation - Damage in Transit (DIT), Cleaning/Repair, Dealer Delivery >>

<< End of all CLINs >>

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 13 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

THE CONTRACTOR WILL PROVIDE:

(a) All labor, parts, equipment, tools, supervision and other items of service necessary to perform all of /services described within this solicitation, for all of the various types of vehicles described in the bid schedule, whenever required and ordered.

(b) The Contractor must designate one on-site contract employee and one on site alternate who empowered to enter and finalize negotiations in the Contractor’s name. This designation must be furnished to the Government in writing.

NOTE: Any Contractor personnel who operate GSA vehicles, to include movement within the maintenance compound/facility, must be properly licensed for that vehicle. A Commercial Driver's License (CDL) must be obtained where appropriate at no expense to GSA. GSA vehicles may not be used for road tests to obtain the CDL.

INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

(a) Title to supplies furnished under this contract shall pass to the Government upon formal acceptance, regardless of when or where the Government takes physical possession, unless the contract specifically provides for earlier passage of title.

(b) Unless the contract specifically provides otherwise, risk of loss of or damage to supplies shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Acceptance by the Government or delivery of the supplies to the Government at the destination specified in the contract, whichever is later, if transportation is f.o.b. destination.

Solicitation #47QMCA20R0022 Indianapolis, IN Statement of Work FY20 Page 14 of 14

Offerors – Return this "Statement of Work" document as part of your complete offer – Initial in box ________

(c) Paragraph (b) above shall not apply to supplies that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage to such nonconforming supplies remains with the Contractor until cure or acceptance. After cure or acceptance, paragraph (b) above shall apply.

(d) Under paragraph (b) above, the Contractor shall not be liable for loss of or damage to supplies caused by the negligence of officers, agents, or employees of the Government acting within the scope of their employment.

E-FSS-7FC-102 INSPECTION AND ACCEPTANCE

Upon completion of the repair and/or services of each item, the Contractor shall inspect, test or check each completed end item to the extent necessary to verify compliance with contract terms and conditions prior to submission to the Government for inspection and acceptance.

E-FSS-7FC-122 VEHICLE SAFETY

Recognizing that the safety of the vehicle is paramount at all times, whenever a Contractor deficiency is directly related to vehicle safety, such as repairs to brake systems, running gear, fuel systems, or throttle linkage, etc., and has been officially reported to the Contracting Officer, and at the direction of the Contracting Officer, the Contractor shall correct such deficiency at no cost to the Government. In addition, until the deficiency is resolved, the Contractor may be instructed to stop work on all Government vehicles in his shop that are having repairs performed which are of the nature of the deficiency. Safety-related deficiencies found in vehicles or failure to correct such deficiencies, or otherwise comply with this clause, may be cause for termination for default.

DELIVERIES OR PERFORMANCE

WAIVER OF DELIVERY SCHEDULE (APR 1984)

(a) None of the following shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for default: (i) delay by the Government in terminating for default; (ii) acceptance of delinquent deliveries; and (iii) acceptance or approval of samples submitted either after default in delivery or in insufficient time for the Contractor to meet the delivery schedule.

(b) Any assistance rendered to the Contractor on this contract or acceptance by the Government of delinquent goods or services hereunder, will be solely for the purpose of mitigating damages, and is not to be construed as an intention on the part of the Government to condone any delinquency, or as a waiver of any rights the Government may have under subject contract.

F-FSS-290 DELIVERY HOURS (APR 1984) - Where prices are quoted and accepted on a destination basis, delivery shall be performed between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, LOCAL TIME, Federal holidays excluded.

<< End of FY20 Option Year Period of Performance Statement of Work (SOW) >>