FBO Acronyms IN Indy fy20.pdf

Solicitation #47QMCA20R0022 Indianapolis, IN Acronyms/Definitions FY20 Page 1 of 4

Offerors – Return all pages of this document as part of your complete offer – Offeror, initial in box _____

ACRONYMS - (Not all acronyms may apply to this solicitation)

• ACH - Automated Clearing House (utilized to electronically transfer funds to the U.S. Treasury)

• AES - Automated Export System

• AFV - Alternative Fuel Vehicle

• AMC – GSA’s National Accident Management Center

• ASCII - American Standard Code for Information Interchange. ASCII is the standard, lowest-common denominator format for computer text. It is readable on any computer platform.

• ASV - Approved Scanning Vendor (to be used, as required for PCI-DSS).

• Bi-fuel vehicle - vehicle that will run on 2 separate fuel systems

• CLIN - Contract Line Item

• CNG - Compressed Natural Gas

• CO - Contracting Officer

• CONUS – Continental United States (the lower 48 states and the District of Columbia)

• COR - Contracting Officer’s Representative (formally appointed by the Contracting Officer at either the contract level

[by the CO for the Contract] for the contract or the task order level for the task order [by the TO-CO])

• CR - Condition Report

• DCIA - Debt Collection Improvement Act

• ECR - Electronic Condition Report

• EDI - Electronic Data Interface

• EIMS - Electronic Inventory Management System

• EIN – Employer Identification Number

• ePAY - Electronic Payment System- proprietary web-based application utilized to process secure credit card payments

• EV - Electric Vehicle

• FMC – Fleet Management Center

• FSR – Fleet Management Representative

• FTP - File Transfer Protocol

• FY – Fiscal Year

• GBL – Government Bill of Lading

• GFP – Government Furnished Property

• GSA - General Services Administration

• IP address - Internet Protocol address

• LSEV - Low Speed Electric Vehicle

• MCC – GSA’s National Maintenance Control Center

• OEM - Original Equipment Manufacturer

• OVE – Online Vehicle Exchange

• PCI-DSS - Payment Card Industry Data Security Standard

• PDF - Portable Document Format

• PII data - Personally identifiable Information covered under the Privacy Act

• REX – Remittance Express

• RPN Number – Order Number for a new vehicle begins with ‘RPN-. . . . . ‘

• SASP - State Agency for Surplus Property

• SCO - Sales Contracting Officer

• SF 114C - General Sales Terms and Conditions

• SF 97-1 - Standard Form97-1 - Government Certificate to Obtain Title

• SOW- Statement of Work

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Solicitation #47QMCA20R0022 Indianapolis, IN Acronyms/Definitions FY20 Page 2 of 4

Offerors – Return all pages of this document as part of your complete offer – Offeror, initial in box _____

<< Acronyms continued >>

• SSN – Social Security Number

• TIN - Taxpayer Identification Number – Individual’s Social Security Number (SSN) or business entity’s Employer

Identification Number (EIN)

• TO-CO - Task order contracting officer

• TO-COR - Task order contracting officer’s representative

• TWIC – Transportation Worker Identification Credential

• URL – Uniform Resource Locator; the address of a webpage

• VCSS – Vender and Customer Self Service

• VFE – Vehicle Fleet Exchange

• VIN - Vehicle Identification Number

<< End of Acronyms >>

Definitions - (Not all definitions may apply to this solicitation)

• Additional Vehicle - New vehicle for which there is no exchange vehicle.

• Agency Owned Vehicles - Vehicles owned or leased by GSA or other Federal Agencies.

• Automated Clearing House (ACH): An electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions in batches. ACH credit transfers include direct deposit, payroll and vendor payments. Further information can be found at Bureau of Fiscal Service.

• Carrier Method of Transportation – Method of transportation with wheels off the ground.

• Closed Internet Sale - Internet auction locked down to a specific buyer base (e.g., Online Vehicle

• Exchange (OVE), Smart Auction).

• Contract Line Item Number (CLIN): Specifies the commodities being acquired for traceable accounting classification on a federal government contract. CLINs are vital for reporting and billing purposes within the contractor's accounting system.

• Customer Agency - Any Government agency that leases vehicles from GSA Fleet.

• Damage in Transit (DIT): This is damage that occurs to new vehicles while in transit to the marshaling contractor’s location. marshaling contractor must follow the instructions provided in the PWS to report damage in transit to the appropriate manufacturer’s representative.

• Duns and Bradstreet Number (DUNS): A DUNS number is a unique, non-indicative 9-digit identifier issued and maintained by Duns and Bradstreet (D&B) that verifies the existence of a business entity globally. D&B assigns DUNS numbers for each physical location of a business. The DUNS Number is the global standard for business identification and tracking and can help prospective business partners find you. Obtaining a DUNS number is FREE, http://www.dnb.com/duns-number.html.

• Exchange vehicle - Vehicle that the Customer Agency turns over to the marshalling facility. This may be a Sale vehicle or a Reassigned vehicle.

• Fedwire - Electronic transfer of funds to the U.S. Treasury

• Fiscal Year (FY) – A fiscal year is the time period on which a Government organization’s annual budget is based. The

Federal Government runs on a fiscal year that spans October 1 to September 30. (Example: FY17 = October 1, 2016 – September 30, 2017).

<< Definitions continue on next page >> https://www.fiscal.treasury.gov/fsservices/instit/pmt/ach/ach_home.htm http://www.dnb.com/duns-number.html

Solicitation #47QMCA20R0022 Indianapolis, IN Acronyms/Definitions FY20 Page 3 of 4

Offerors – Return all pages of this document as part of your complete offer – Offeror, initial in box _____

<< Definitions continued >>

• Fleet Management Center (FMC) – location that manages GSA Fleet vehicles.

• Fleet Services Card – GSA Fleet uses a commercial purchase card for fuel, maintenance, and repair services. Each Fleet

Services Card is assigned to a specific vehicle and is only to be used for the vehicle identified on the card. The commercial provider of the Fleet Services Card may change over time.

• Fleet Services Card Acceptance - In the case of GSA’s current fleet card provider, acceptance can mean the ability to swipe the fleet services card on a point of sale terminal, receive a MasterCard® transaction over the phone, or receive a direct deposit ACH transaction.

• Fleet Service Representative (FSR): – an employee of GSA assigned to the Fleet Management Center.

• FMS2GO – Proprietary software for electronically loading vehicle data (license plates, Fleet Services

• Card, and vehicle specific information such as vehicle make, model, year, color, tire size, etc.), performing vehicles assignments to customers, terminating customer vehicle assignments, and uploading data to GSA servers.

• FMS2GOMobile App – Government furnished property composed of proprietary software. Android

• Mobile app software is available for download from Google’s Play Store. Web-based mobile application

• for use on both phones and hand-held mobile devices.

• General Services Administration (GSA) – An executive branch agency of the Federal Government that issued the

Request for Proposal and oversees any contracts or task orders awarded under the Request for Proposal.

• GSA Accountability Form– is a GSA created form (may be paper or electronic) that allows for the quick and easy capture of necessary vehicle identifying information as well as interior/exterior condition elements when a vehicle is received at the contractor’s facility and/or if transported to or from another location.

• GSA Form27 - Government Purchaser’s receipt - Contractor’s bill of sale or block ticket can be used in lieu of this form.

• Marshalling Services - Receipt, inspection, preparation, assignment/termination of new, exchange, or reassigned vehicles.

• MC-9190 - Government furnished property with proprietary software. Handheld device used for loading vehicle data

(license plates, Fleet Services Card, vehicle make, model, year, color, tire size, etc.) electronically and uploading to GSA server.

• National Accident Management Center (AMC) – The GSA AMC is responsible for oversight and authorization of glass repair/replacement, vehicle crash and other incident damage repairs prior to a vehicle being placed is sale status.

• National Asset Seized and Forfeited Program- Vehicles seized by Federal Law Enforcement agencies and offered for sale to the general public.

• National Maintenance Control Center (MCC) – The GSAMCC is responsible for oversight and authorization of the vehicle maintenance and repair for GSA Fleet vehicles prior to a vehicle being placed in sale status.

• New Vehicle - Vehicle ordered by GSA that will be shipped consignee delivery directly from the manufacturer to the marshalling location, shipped from the manufacturer to a local dealership and be courtesy delivered to the marshalling location, or be shipped from the manufacturer to a local dealership and require transport from the dealership to the marshalling location.

• Pay.Gov - U.S. Treasury Pay.gov system utilized to process secure electronic payments (credit and debit card) to Federal Government Agencies.

• Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

• Pre-delivery Inspection (PDI) - New vehicles only. This inspection should be completed by the marshaling contractor as referenced as described in this Statement of Work (SOW).

• Reassigned Vehicle - Used vehicle that will be re-assigned (put back into service) to a different Customer Agency

Account.

• Request for Quote (RFQ): a solicitation issued to vendors to provide quotes on specific products/services.

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Solicitation #47QMCA20R0022 Indianapolis, IN Acronyms/Definitions FY20 Page 4 of 4

Offerors – Return all pages of this document as part of your complete offer – Offeror, initial in box _____

<< Definitions continued >>

• Request for Proposal (RFP): a solicitation for more complex specific products/services; vendors provide proposals in response.

• RPN Number – Order Number for a new vehicle begins with “RPN-. . .”

• Sale Vehicle - Vehicle that has met replacement criteria and will be sold.

• System of Award Management (SAM.gov): The System for Award Management (SAM) is an official website of the

U.S. government. There is NO cost to use SAM.gov. Register to do business with the U.S. government for free by going to the web address https://www.sam.gov/portal/SAM/#1. Free help with SAM registration on the HELP tab, including user guides, videos, and FAQs.

• Secure Storage - The term “secure” means unauthorized access will not be possible at any time (e.g., vehicles, GFP).

• Sensitive Items - Sensitive items include but are not limited to bio-hazardous material, weapons, munitions, keys (other than vehicle keys), and Government electronics (e.g., laptops, cell phones).

• Static Charges - Charges with a fixed price per vehicle (example: auction fee, reconditioning services fee, etc.)

• Static Internet Auction - Internet auction with fixed start and end dates, starting and reserve pricing (e.g., GSAAuctions®, ebay).

• Tablet Device – Government furnished property with proprietary software. Handheld device used for loading vehicle data (e.g., license plates, credit card, vehicle make, model, year, color, tire size) electronically and uploading to GSA servers.

• Task Order - Official order placed against the contract by a warranted Contracting Officer

• Vehicle Accountability Form (VAF): GSA created form (currently a paper form; an electronic form will be made available at a future date/time TBD) that allows for the quick and easy capture of necessary vehicle identifying information as well as interior/exterior condition elements when a vehicle is received at the contractor’s facility and/or if transported to or from another location.

• Vehicle Fleet Exchange (VFE) – Government web-based application utilized by GSA Fleet Customer(s) to schedule appointments to exchange GSA Fleet leased vehicles.

• Vendor and Customer Support Services (VCSS) – VCSS is a web-based application that will allow vendors to create and process their invoices electronically (paperless) and track the status of payments made by GSA.

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