47QFNA24R0005_PM-PI_IDIQ_RFP_Letter_AMEND2.pdf

Request for Proposal (RFP): 47QFNA24R0005 AMEND2

Type: Combined Synopsis/Solicitation

Title: Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) for Program Management

Office of Protection and Integration (PM-PI), AMEND2 (changes reflected by green text)

(previous AMEND1 changes represented by red text)

Ordering Procedure: FAR Parts 12 and 15

100% Small Business Set Aside

Primary NAICS: 315990* (Small business size standard – 600 employees)

Date Issued: April 24, 2024 (AMEND2 issued May 16, 2024)

Proposal Due Date: June 12, 2024

Submit to: Laura.Farren@gsa.gov with CC: Victoria.Howland@gsa.gov and

Randolph.Bonin@gsa.gov

Contracting Officer: Laura Farren

GSA Federal Acquisition Service (FAS)

AAS Army

10 Causeway Street, Boston, MA 02222

Laura.Farren@gsa.gov

Alt. Contracting Officer: Victoria Howland

AAS Army

Victoria.Howland@gsa.gov

Program Manager: Randy Bonin

AAS Army

Randolph.Bonin@gsa.gov

*Attachment 2 – Class Brand Name Justification lists other NAICS that some items on the IDIQ may fall under. However, the small business size standard is based on the primary NAICS listed above. If offeror’s representations and certifications currently do not include primary NAICS, it is recommended that offeror has the primary NAICS added.

RFP 47QFNA24R0005 AMEND2

1. Overview

GSA FAS AAS Army intends to award a multiple-award Indefinite Delivery, Indefinite Quantity

(IDIQ) to up to seven (7) responsible, small business offerors. The number of awardees is subject to change if in the best interest of the Government. The IDIQ will cover Commercial Off-the-Shelf

(COTS) brand name equipment/items in support of the United States Army Program Management

Office of Protection and Integration (PM-PI).

2. Questions and Clarifications

All questions about this solicitation and resulting IDIQ are due in the format provided in Attachment

1 - RFP Q&As, via email to Laura.Farren@gsa.gov, with a copy to Victoria.Howland@gsa.gov and Randolph.Bonin@gsa.gov by May 6, 2024 (end of day). No verbal inquiries will be honored.

No questions of any nature or form will be directed to any personnel other than those listed above.

The Government will not pay for any information received in relation to this solicitation.

Questions will be answered if determined by the Contracting Officer to be in the best interest of the Government. Any information given to a prospective offeror concerning this solicitation will be posted via an amendment to the RFP posting for all prospective offerors to view. Prospective offerors are responsible for checking the solicitation posting for amendment(s). The Government anticipates responding to any questions within three (3) business days. Government answers to questions about this solicitation are included in Attachment 1 - RFP Q&As – AMEND1, which was posted on the original RFP posting on May 8, 2024. Any identifying information has been redacted from industry questions.

Any additions, deletions or changes to this solicitation will be made by an amendment and identified by number.

3. Scope

The United States Army PM-PI units are composed of the nation’s elite war fighters, specializing in counterterrorism, direct action, foreign internal defense, special reconnaissance, and unconventional warfare. Located in Natick, Massachusetts, the U.S. Army Soldier Systems

Center is responsible for research, development, and management of technologies and equipment used by PM-PI and other soldiers during their missions. These units require specific brand name items, and no substitutions are allowed in accordance with Attachment 2 - Class

Brand Name Justification.

The purpose of this IDIQ is to allow PM-PI the ability to procure various brand name protective and integration equipment items that may enhance the lethality, survivability, and mobility of individual United States Army Special Operations Command (USASOC) individual operators.

The Government reserves the right for units other than PM-PI to utilize this IDIQ.

Attachment 3 - IDIQ Catalog, contains brand name items that the Government anticipates requiring under this IDIQ. Given the dynamic nature of Special Operator Forces missions and requirements, it is not possible to list every item that may ever be procured under this IDIQ over the entire ordering period. Therefore, additional items may be added via modification to the IDIQ, as long as they are within the scope of the IDIQ.

4. Prices/Costs

The ceiling value associated with this IDIQ is $200,000,000.00 over the life of the IDIQ. This ceiling is based upon a Rough-Order of Magnitude (ROM) methodology, utilizing historical order data and projections for future requirements.

No funding is obligated against an IDIQ; funding will be obligated only against orders placed under the IDIQ. The Government is only obligated to the extent of authorized orders awarded under the

IDIQ. Attachment 3 - IDIQ Catalog contains the brand name items that the Government anticipates requiring under this IDIQ.

The Government will evaluate the proposed pricing under each delivery order to determine fairness and reasonableness and will only proceed with individual order awards if it is in the best interest of the Government. Pricing proposed on individual delivery orders shall not exceed the ceiling unit pricing established by this IDIQ.

The minimum guarantee will be issued after award in the form of a first order in an amount estimated to be at least $5,000.00 worth of supplies, as specified in the order.

5. Ordering Period/Period of Performance

The ordering period of the IDIQ will include a base period of one (1) year plus four (4) one (1) year option periods. The base period will begin on the date of award of the IDIQ. The Government anticipates the award of the IDIQ to be on or about July 31, 2024.

Orders issued under this IDIQ will each have their own delivery date. RFQs for individual delivery orders will request that the Contractor(s) provide a delivery schedule that is realistic for each line item, which will be reviewed by the Government to assure that it is realistic and can meet the needs of the customer.

Orders issued prior to but not completed before the end of the IDIQ ordering period shall be completed in accordance with the order requirements.

6. Contract Type

Delivery orders issued against the IDIQ will utilize a Firm-Fixed Price (FFP) contract type.

The Government’s delivery preference is FOB Destination. However, when appropriate

Contractor may bid FOB Origin with shipping costs broken out as a separate line item. Shipping costs will be represented on a separate FFP contract line item number (CLIN) and subject to negotiation.

7. Delivery, Tracking and Reporting Requirements

The Contractor shall deliver all required products to the location specified in and by the date specified in each individual delivery order. The Contractor shall review orders for quality and compliance prior to shipment.

Changes to delivery address(es) after award, if needed, will be negotiated via a bilateral modification to the delivery order.

The intent of the Government is to receive all items in accordance with the agreed upon delivery date and without delays. The Government will consider partial deliveries. If partial deliveries are quoted, the Offeror shall include a delivery schedule for all partial deliveries in its quote for

Government review and consideration before award.

Delivered items will be subject to Government review, and if found defective will be returned to the Contractor at no cost to the Government. If requested by the Government, the Contractor shall replace defective items with non-defective items at no additional cost to the Government. If defective items are not replaced by the Contractor, the Government will reduce the price of the delivery order by the amount associated with those defective items under that specific delivery order.

All equipment to be delivered under individual delivery orders are required to be tracked by the

Contractor upon shipment from the manufacturer or vendor to the Government delivery location, as specified in the order(s). The tracking information shall be provided for all items and referenced by the awarded delivery order number.

Tracking information for individual delivery orders shall include the part number, National Stock number (if available), description, quantity, and estimated arrival date. Upon confirmed tracking delivery receipt, the vendor shall email the Government's contracting officer and project manager

(names provided upon award) with the confirmation of delivery as proof of receipt. This confirmation shall be provided before submission of the invoice and must be received before an invoice will be paid. Contractor shall submit a monthly report to the Government that includes all tracking and delivery information, Government will provide a template for the Contractor to use post award.

8. Contract Deliverables (Not Separately Priced)

The following shall be submitted by all awardees to Government:

A. Monthly Status Reports to be submitted via ASSIST Collaboration and briefed via monthly call (submission and call dates to be determined at or after IDIQ award). Attachment 4 is the Government’s preferred format for the Monthly Status Report; however the Contractor may submit the reports in their own format as long as all required information is reflected and subject to Government approval.

B. As applicable, update Attachment 3 - IDIQ Catalog if items are added/removed/edited via

ASSIST Collaboration to be incorporated via a contract modification. Catalog updates may be required as frequently as a quarterly basis.

C. Schedules and/or timetables at quote for each individual delivery order, and as needed upon any changes (see paragraph 9 regarding documentation for late deliveries). Any changes shall also be reflected in the Monthly Status Report.

9. Late Deliveries

The intent of the Government is to receive all items in accordance with the agreed upon delivery date(s) and without delays. However, due to extenuating circumstances (i.e. extended supply chain lead times) the Government understands the Contractor may not be able to deliver all items within the specified delivery schedule on individual delivery orders.

The Contractor must notify the Contracting Officer in writing immediately upon any changes to the awarded delivery date for any items under a delivery order, to allow sufficient time for resolution. Notification must include the Contractor’s proposed mitigation plan, revised schedule(s) and supporting documentation from manufacturers/suppliers for review/approval by the Government. The Government reserves the right to terminate the order if the mitigation plan and revised schedule(s) are not acceptable to the Government.

The Contracting Officer must be notified at least two weeks before the established delivery date has been reached. Late deliveries are not consistent with PM-PI or GSA operations. Deliveries made between one (1) and thirty (30) days after the established delivery dates may be reflected on the Contractor’s past performance ratings, especially if notification was not provided to the

Government prior to the established delivery date being reached. The Government reserves the right to seek consideration from the Contractor, in the amount up to and including 10% of the order’s value in either additional equipment or a deduction at final invoice, if final delivery was made fifteen (15) to thirty (30) days after the delivery order’s established delivery date.

Additionally, the Government reserves the right to terminate orders for convenience, whether timely notification is provided or not if the delayed delivery will no longer meet the Government’s needs. Delivery delinquency greater than thirty (30) days may result in lost compensation and/or termination of the order for default and will be reflected in past performance ratings.

10. Packaging/Labeling Requirements

Specific packaging and labeling requirements may be detailed on individual delivery orders. If not specified at the delivery order level, the Contractor shall provide at minimum the following.

Only properly packaging and labeled items will be accepted by the Government. Improperly labeled and/or packaged items may be returned to the Contractor for proper labeling and/or packaging at the Contractor’s expense before the Government will accept the order and issue payment.

The Contractor shall comply with the following packaging and labeling guidelines to ensure acceptance of delivered items (unless otherwise specified on individual delivery orders):

A. Shipments must arrive with one of the following forms of paperwork:

a. DD Form 1149

b. DD Form 1348

c. DD Form 250

d. WAWF Receiving Report

e. Packing Slip

B. The paperwork must include the following information:

a. IDIQ Number

b. Delivery Order Number

c. CLIN, if applicable

d. Full NSN and/or Manufacturer’s Part Number

e. Quantity Shipped

C. Containers must be labeled with the following:

a. All containers (bag, box, etc.) need to have the entire item’s information labeled on the outside of each container. Required information: full NSN or manufacturer’s part number, nomenclature, quantity inside container.

b. Any material placed in vendor sealed containers (boxes with vendor tape or heat-sealed bags) will not require inspection if the container is labeled with information detailed above. All material that is not vendor sealed must be opened and inspected 100% and any of that material that does not have an identifying NSN, but is identifiable by part number, will require individual NSN labeling by SOFSA at cost to the vendor.

D. Individual Labeling: At minimum, all item labels must contain the following product information (as applicable):

a. NSN (if available)

b. Nomenclature

c. Contract Number

d. Name of Manufacturer

e. Date of Manufacture

f. Serial Number (if applicable)

g. Lot number (if applicable)

h. Manufacturer’s Part Number

11. Order Electronic Invoicing Process

GSA employs Electronic Commerce in Contracting to the maximum extent practicable.

Contractors shall use the GSA Assisted Acquisition Service Business System (ASSIST), at https://assist.gsa.gov/public/login to submit invoices. All invoice information, to include attached documents, shall be submitted to ASSIST via the Central Invoice Service (CIS). It is the responsibility of the contractor to gain access to ASSIST prior to award.

(1) For each invoice, the contractor shall complete the required fields provided in ASSIST CIS and must attach a copy of the invoice. Assistance in using the GSA ASSIST CIS application and answers to related questions may be obtained via email at assist.servicedesk@gsa.gov or by calling (877) 472-4877.

(2) The Invoice Form will include all active items on the contract. The contractor shall enter the invoice amount in dollars and cents for each item. Please note, that credits or negative numbers of any kind are not allowable in the ASSIST CIS.

(3) Additional instructions may be provided by the Contracting Officer, Contracting Officer’s

Representative, or the GSA Project Manager, immediately following the award of the contract or during contract administration to further enhance the use of Electronic Commerce in Contracting or to ensure compliance with GSA or GSA Customer Agency requirements or policies.

(4) Invoices shall not be submitted until Government acceptance is complete.

(5) The invoice should be submitted after final receipt and acceptance of all items for the order/shipment (as applicable). Proof of tracking, delivery, and acceptance of all items, as signed by the Government personnel will be required before final payment. All documentation must be uploaded into ASSIST with the final invoice.

(6) In accordance with FAR 52.232-1 Payments (Apr 1984). The Government shall pay the

Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the

Government if (a) The amount due on the deliveries warrants it; or (b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

12. Contractor Performance Assessment Reporting System (CPARS)

CPARS reports will be administered by the Ordering Activity Contracting Officer or a designated representative of the Contracting Officer on an annual basis for all awardees of the IDIQ.

Failure to submit contract deliverables listed in paragraph 8 (Monthly Status Report, Catalog updates, schedules and/or timetables) and late deliveries may result in less than satisfactory ratings.

Failure to maintain overall satisfactory ratings within the current active period of performance may result in a temporary probationary period which will exclude awardee from bidding on delivery order(s) for a set time period. If a vendor is unable to remediate issues to return to a satisfactory state, they risk the possibility of removal from the IDIQ pool.

13. IDIQ Awardee Off Ramp

The following may result in Government action to not extend an offeror’s period of performance

(i.e. exercise option year(s)) and/or contract termination:

a. Failure to maintain overall satisfactory CPARS ratings (reference paragraph 12).

b. Repeated unexcused late deliveries (reference paragraph 9).

c. Failure to submit all contract deliverables (reference paragraph 8).

d. Failure to resolve any identified risk associated with supply chain risks (reference paragraph 17).

e. When delivery order under the IDIQ contains items that are in offeror’s catalog, failure to submit bid or no-bid notice to CO. If rationale for no-bid is consistently not submitted or not fully justified, CO may at their discretion consider this during option exercise.

14. Government Direction and Technical Point of Contact (TPOC)

The Contractor, its employees and any subcontractors/consultants shall not accept any instructions, interpretations, or requests for work; honor any changes or revisions which may incur expenditures or affect price; or take actions which affect the terms of performance or any other requirements of the IDIQ or underlying delivery orders unless authorized by the Contracting

Officer for either the IDIQ or underlying delivery order(s) via written notification and/or contract/delivery order modification. Doing so will be at awardee’s expense.

The IDIQ will have a designated primary TPOC, with additional secondary TPOC(s) specified as necessary. The order-level TPOC will be specified on each individual order. Awardees of the

IDIQ and individual orders will be notified of the designated TPOC(s) at the time of award.

Inspection and acceptance of all work performance, reports and other deliverables will be performed by the TPOC. The TPOC is not authorized to provide contractual direction.

15. Nondisclosure of Sensitive and Proprietary Information

The Contractor shall protect from unauthorized disclosure any materials or information made available by the Government, of that the Contractor has access to by virtue of the provision of this

IDIQ or delivery orders that are not intended for public disclosure. This includes disclosure to individuals within the Contractor’s company who are not specifically assigned to work on this IDIQ and/or delivery orders.

16. Organizational Conflict of Interest (OCI)

A. If an offeror is currently providing support or anticipates providing support that creates or represents an actual or potential organizational conflict of interest (OCI), the offeror shall immediately disclose this actual or potential OCI to GSA in accordance with FAR Subpart 9.5.

The nature of the OCI may involve the prime contractor, subcontractors of any tier, or teaming partners.

B. The offeror and each subcontractor, consultant, and teaming partner shall complete and sign an OCI Statement. The offeror must represent either that (1) It is not aware of any facts which create any actual or potential OCI relating to the award of this contract, or (2) It has included information in its quote, providing all current information bearing on the existence of any actual or potential OCI and has included a mitigation plan in accordance with paragraph (c) below.

C. If an offeror with an actual or potential OCI believes the conflict can be avoided, neutralized, or mitigated, the offeror shall submit a mitigation plan to the Government for review.

D. In addition to the mitigation plan, the CO may require further information from the offeror. The

CO will use all information submitted by the offeror, and any other relevant information known to

GSA, to determine whether an award to the offeror may take place, and whether the mitigation plan adequately avoids, neutralizes, or mitigates the OCI.

E. If any such conflict of interest is found to exist, the CO may determine that the conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the Government and the offeror may be found ineligible for award. Alternatively, the CO may determine that it is otherwise in the best interest of the United States to contract with the offeror and include the appropriate provisions to avoid neutralize, mitigate, or waive such conflict in the contract awarded.

17. Cyber-Supply Chain Risk Assessment (C-SCRM)

The Government may perform a cyber-supply chain risk assessment of the awarded contractor at any time during the period of performance. The Government may review any information provided by the contractor to the Government as part of this contract action, along with any other information available to the Government from any other source, to assess the cyber-supply chain risk associated with the contractor. The Government may monitor the following cyber-supply chain risk information, including, but not limited to:

1. Functionality and features of awarded products and services, including access to data and information system privileges;

2. The ability of a source to produce and deliver products and services as expected;

3. Foreign control of, or influence over, a source, product or service (e.g., foreign ownership, personal and professional ties between a source and any foreign entity, legal regime of any foreign country in which a source is headquartered or conducts operations);

4. Security, authenticity, and integrity of products and services and their supply and compilation chains;

5. The contractor’s capacity to mitigate identified risks;

6. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of products, services or sources.

In the event supply chain risks are identified during contract administration and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. Failure to resolve any identified risk may result in Government action including not extending the period of performance, not exercising remaining option periods and contract termination.

18. Instructions to Offerors/Proposal Submission Requirements

The Government is requesting that the Contractor submit a proposal for the IDIQ in response to this solicitation. In order to be considered responsive and eligible for award, the proposal must contain the content outlined below.

FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023) applies to this acquisition and is incorporated by reference and included in Attachment 6. Addenda to FAR 52.212-1 are as follows:

Addendum to FAR 52.212-1(b): The proposal is due by the date and time stated on the first page and is to be submitted electronically via email to the individuals on the first page. The Contractor assumes full responsibility for ensuring its proposal is received by the Government on or before the specified date and time.

Addendum to FAR 52.212-1(b), addition of subparagraph (12): The IDIQ resulting from this RFP must be executed by a representative of the Contractor authorized to commit the Contractor to contractual obligations. The proposal must state this representative. The Contractor must ensure their Signing Authority POC has this contract added to the contractor’s ASSIST profile to accommodate timely signature of the contract upon award.

Addendum to FAR 52.212-1(b), addition of subparagraph (13): Submission of a proposal in response to this RFP indicates the Offeror’s acceptance of the terms and conditions of this RFP and resulting IDIQ.

Addendum to FAR 52.212-1(b), addition of subparagraph (14): Offeror’s proposal must be submitted in accordance with the following:

a. Volume 1 - Technical Volume

i. Formatting requirements for Volume 1:

1. Must be submitted in PDF format.

2. Must not exceed twenty (20) pages in length.

3. Request proposal validity of at least 90 days from date of submission.

4. Use standard 8.5 x 11-inch pages in portrait orientation.

5. Number each page.

6. Use 1-inch margins for the top, bottom and sides (page numbers, notations, proprietary information and any other identifying information printed on each page are excluded from margin requirements).

7. Text font must be no smaller than 11-point; however, text included on figures, charts and/or matrices may be reduced to 8-point, if appropriate. Proportional fonts may be used provided that the proposal is readable and a smaller type is not used to circumvent the page limitations.

8. Volume 1 shall include an Introduction, Technical Approach and

Past Performance as outlined below. Volume 3 (C-SCRM

Questionnaire) shall be considered a supplement to the Technical

Volume.

ii. Introduction. Introduction must include:

1. Title page identifying the Offeror, solicitation number, GSA FSS number (if applicable), submission date and proposal validity date.

2. Table of contents for the proposal.

3. Brief introduction and summary of the IDIQ requirements.

4. Identification of and signature of the official with capacity and authority to bind the Contractor.

iii. Technical Approach.

The following shall be outlined in the Technical Volume, which will comprise the offeror’s risk management approach:

The Contractor shall demonstrate an understanding of the requirements of the IDIQ by addressing its technical understanding and proposed technical approach to the IDIQ. This must include the Contractor’s approach to fulfilling various delivery orders under the IDIQ, which will include various items, quantities and delivery schedules.

The Contractor shall provide a narrative describing its approach for achieving on-time delivery requirements.

The Contractor shall provide a narrative describing its approach for managing multiple orders concurrently.

The Contractor shall identify any major technical issues in sufficient detail for the Government to assess the Contractor’s general understanding of the requirements and to evaluate the proposal technical approach to satisfy the IDIQ requirements.

The Contractor shall provide documentation proving that Contractor is capable of providing items from the OEMs. Supporting documentation may be provided as an attachment to the Technical Volume and is excluded from the page limitation. This documentation may include the Contractor’s

Federal Supply Schedule (which must include the OEM’s items), letter(s) of supply, authorization(s) to distribute from the applicable OEMs. This documentation is only required for the items/OEMs that the Contractor plans to bid to. Contractor is not required to bid to all items/OEMs in the

Catalog.

The Contractor shall provide a draft Quality Control Plan (QCP). The draft

QCP should be a summary of the contractors QCP, and the Government is not interested in receiving the entire plan at this time. The draft QCP shall address the following elements at minimum:

● Copy of the QCP table of contents

● Brief description of each of the QCP program elements

● Identify the four (4) elements of the QC program that best describe the following objectives:

○ Contractor’s supply chain controls and processes,

○ Contractor’s process for resisting and detecting tampering of supply chain inventory,

○ Contractor’s approach to supplier assessment,

○ Contractor’s risk management and handling processes.

● Provide copies of the 4 chosen elements (these artifacts will not count toward the technical proposal page count).

The Contractor shall provide where the full details of their Section 508 compliance can be found (for example, on the contractor’s website), or provide evidence of a Section 508 waiver based on an agency exception.

iv. Past Performance. The Contractor shall provide project summaries of three (3) contracts and/or delivery orders completed within the past five (5) years which are similar in size and scope to this IDIQ and/or delivery orders issued by this GSA office. Project Summaries shall include, at minimum, the following information:

1. Contract Number (if applicable)

2. Dollar value of the contract and/or delivery order

3. Delivery Order Number (if applicable)

4. Name of Customer Agency or Client

5. Period of Performance

6. Brief description of the order requirements

7. Name, telephone phone number and email address of the

Government Contracting Officer, if other than the issuing office of this solicitation.

A statement stating “No relevant past performance information is available” will be stated if no Past Performance information is provided in accordance with the previous paragraph. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably under this criterion, in accordance with FAR 15.305.

v. OCI Statement. The Contractor shall provide an OCI Statement in accordance with the Organizational Conflict of Interest (OCI) clause. The

OCI statement is excluded from Volume I page count.

b. Volume 2 - Pricing

i. Offerors shall fill out the proposed ceiling unit pricing in Attachment 3 - IDIQ

Catalog, “Pricing” tab Columns G-K. Offeror shall not alter the format of

Attachment 3 in any way (deleting/adding items or cells, reordering items, altering formulas, etc). Attachment 3 must be submitted in the provided

Excel format.

ii. For pricing purposes, the Contractor shall assume the contract award date in paragraph 5 (but this is subject to change).

iii. Offerors are not required to quote and be able to provide all items in the catalog. Offerors shall provide the basis of their quoted ceiling pricing (i.e.

open market pricing, GSA Schedule pricing). This must be indicated in

“Pricing” tab Column L of Attachment 3.

iv. If any of the items in the catalog are on the offeror's GSA Schedule, the offeror must bid in accordance with GSA Schedule pricing.

v. Offeror must fill in the requested information about the offeror in Attachment

3 - IDIQ Catalog, “Info” tab Column B.

vi. Offeror must state if their quote pricing is FOB Destination or FOB Origin.

If bidding FOB Origin, the offeror must state the basis of shipping costs at individual order level. The offeror shall provide this information as appropriate on the “Info” tab Column B.

vii. Balanced pricing must be used for all catalog items and years.

viii. If escalation rate(s) are used to calculate option year pricing, offeror shall state the basis of the rates used. The offeror shall provide this information as appropriate on the “Info” tab Column B.

c. Volume 3 - Cyber-Supply Chain Risk Management (C-SCRM) Questionnaire

(Supplement to Volume 1 - Technical Volume) Offeror shall fully fill out and submit C-SCRM Questionnaire (Attachment 5 to the RFP) as part of their proposal.

Instructions related to the C-SCRM Questionnaire are contained within the

Attachment 5. Attachment 5 format must remain intact as part of the Offeror’s submission to GSA. For Questions 2.4, 2.5, and 4.2 of the C-SCRM Questionnaire, the supporting documentation must be submitted in accordance with the instructions in this solicitation and the questionnaire. The C-SCRM Questionnaire and any included supporting documentation (when required) is excluded from the above mentioned page limitations. The Government is requesting completion of the C-SCRM Questionnaire to initially vet all IDIQ offerors for the appropriate internal controls to later support any orders under this vehicle that may include information and communication technology (ICT) as defined at FAR 2.101.

Addendum to FAR 52.212-1(c): The offeror agrees to hold the prices in its offer firm for at least

30 calendar days from the date specified in paragraph 5 of this solicitation letter.

Addendum to FAR 52.212-1(g): Any offeror questions or concerns should be addressed during the initial question and clarifications phase. However, the Government reserves the right to exchanges only if required for minor clarifications related to non-price and/or price aspects.

(End Addenda to FAR 52.212-1)

19. Responsibility Determination

The Government will consider the factors listed at FAR 9.104-1 in determining if an offeror is considered a responsible entity. No award can be made if an offeror is not considered responsible in accordance with FAR 9.104-1. The Government may request additional information if the required information to make this determination is not readily available. This may include a

Certification of Competency (COC) issued by the Small Business Administration (SBA) in accordance with FAR 19.6. The Contracting Officer may also request offeror fill out Form GSA

527 – Contractor’s Qualifications and Financial Information.

20. Evaluation Factors and Basis for Award

FAR 52.212-2, Evaluation–Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and is incorporated by reference and included in Attachment 6 - Clauses and

Provisions. Addenda to FAR 52.212-2 are as follows:

Addendum to FAR 52.212-2(a): The following factors shall be used to evaluate Technical

Volumes (in order of importance):

● Past Performance

● Risk Management Approach

● C-SCRM

● Percentage of items that offeror can provide in catalog

All non-price factors when combined are significantly more important than cost or price. Although non-price factors are significantly more important than cost/price, offerors are advised not to minimize the importance of the proposed pricing. In the event that proposals are rated essentially equal in non-price factors, cost/price may become the deciding factor in determining best value for award in the trade-off process. A best value determination will be made by the Contracting

Officer.

Addendum to FAR 52.212-2, addition of paragraph (d):

Technical proposals are broken down as follows:

I. Past Performance: The Government will evaluate the provided past performance to determine the degree to which the Contractor has experience of similar size and scope of the IDIQ, the satisfaction level of past customers, and Contractor’s ability to adhere to applicable law, regulations and contract terms and conditions. The Government may contact previous customers as part of this evaluation and/or utilize available databases to validate any information provided.

II. Technical Approach: The technical approach factor comprises three components, 1) risk management approach, 2) C-SCRM and 3) percentage of items an offeror can provide from the catalog. Failure to provide a realistic, reasonable and complete proposal may reflect a lack of understanding of the requirements and may result in a proposal evaluated negatively.

1) Risk Management Approach

a) The Government will evaluate the extent to which the proposal demonstrates a sound technical approach, including the degree to which the Contractor demonstrates a thorough understanding of the requirements of the IDIQ and underlying delivery orders.

b) The Government will evaluate documentation that proves Contractor is capable of providing items from the OEM for authenticity, and relevancy.

c) The Government will evaluate the draft QCP for relevance, depth, and for evidence of procedures to adequately control and maintain a secure supply chain, identify and handle risks, and assess its supplier base.

d) The Government will evaluate the degree to which the proposal demonstrates the

Contractor’s ability perform successfully under the IDIQ in a manner that will ensure continuous and total performance, successful and timely completion of underlying delivery orders, management procedures to ensure timely and quality and quality products, sound internal review procedures and the ability to successfully and timely handle action items.

e) The Government will evaluate narrative explaining Section 508 compliance details for completion.

2) C-SCRM

a) The Government will evaluate the C-SCRM Questionnaire for completion and inclusion of any supporting documentation when required to be provided in accordance with the C-SCRM Questionnaire instructions.

3) Percentage of items an offeror can provide from the catalog

a) The Government team will extract the percentage items an offeror can provide from the catalog. The percentage will be calculated from the total items that remain in the catalog at the time of award. If it is determined that an item cannot be provided by any offerors, the item may be removed from the overall catalog and will not be included in this calculation.

b) The calculation is as follows: (Number of items offeror can provide) / (Number of total catalog items) x 100%

III Pricing: All proposals will be reviewed for price reasonableness. GSA has selected a strategic sample prior to proposal receipt, which contains high volume/key items that are representative

(but may not be limited to) purchases that are anticipated to be made in the future on a routine basis. The Government has established predetermined cost estimates for each of the items in the sample. The basis of the Government cost estimates is historical pricing, GSA Schedule prices and/or publicly available catalog pricing, as appropriate. For each offer, the Government will compare the offeror’s pricing to the sample pricing. If the offeror only bid to a subset of the items from the sample, the same subset of items from sample will be used for comparison purposes. The Government does not intend to rank the offerors’ pricing within the sample, as the same set of items may not be bid by every offeror. Offerors are strongly encouraged to submit balanced pricing for all items in catalog and for all option years (for those items bid). The base period and all option periods will be evaluated at time of award.

Note: Individual orders under the IDIQ may utilize a lowest price technically acceptable (LPTA) or trade-off approach, as appropriate for each specific order. Award of the IDIQ will establish awardee’s ceiling pricing. Discounts from the established IDIQ ceiling pricing may be requested and encouraged on individual orders.

A C-SCRM evaluation factor may be utilized on individual orders involving ICTs, as appropriate.

These will both be specified on individual Requests for Quote (RFQs) for individual orders.

Basis for Award:

Addendum to FAR 52.212-2, addition of paragraph (e):

GSA FAS AAS Army intends to award up to seven (7) responsible, small business offerors that are considered technically acceptable, have no adverse past performance, have provided reasonable pricing and can provide a meaningful amount of items from the catalog assessed by the Government at time of proposal review. The number of awardees is subject to change at the discretion of the Contracting Officer if deemed in the best interest of the Government.

While it is the Government’s intent to award based upon initial proposals, the Government reserves the right to conduct discussions if determined necessary during evaluation. If discussions are conducted, a competitive range will be established and negotiations conducted with offerors within that range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(End Addenda to FAR 52.212-2)

21. Terms and Conditions

The Ordering Activity may add non-conflicting terms and conditions to the IDIQ and/or individual delivery orders, to include agency specific terms and conditions.

The terms and conditions of the IDIQ apply to all delivery orders placed pursuant to it. In the event of a conflict between the terms and conditions of the IDIQ and those of a delivery order, the terms and conditions of the IDIQ will take precedence.

The Contractor shall notify the Contracting Officer of any concerns related to conflicting terms and conditions.

22. Clauses and Provisions

The provisions and clauses in Attachment 6 apply to solicitation and resulting contract award.

These provisions and clauses can be viewed on https://www.acquisition.gov/. Utilize the

Regulations tab to view specific agency (Federal, Defense, GSA) provisions/clauses.

In-depth Feedback through Open Reporting Methods (INFORM) processes and procedures are contained in Attachment 6.

23. Attachments

Attachment 1 - RFP Q&As – AMEND1 (with Government Answers)

Attachment 2 - Class Brand Name Justification

Attachment 3 - IDIQ Catalog

Attachment 4 - Monthly Report Format

Attachment 5 - C-SCRM Questionnaire

Attachment 6 - Clauses, Provisions and INFORM – AMEND1

Attachment 7 - Ordering Procedures