Government Responses AMND 1.xlsx
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- NASIC Library Support Services
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- 47QFLA21K0029
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Sheet1 Reference Location Reference Page Reference Section Question Answer
| L1.1.10 | 12 | Labor Categories and Rates | The instructions state that pricing should be in sufficient detail to show direct labor rates, overhead, fringe benefits, G&A, fee, etc. Will the Government send an updated Attachment 5, Pricing Spreadsheet, that requires this breakout? The current template only requires direct labor rates and profit to be detailed. | See RFP section L.1.1.10, amendment 1 and RFP Attachment 5 - Pricing Spreadsheet Amendment 1 | x | |
| L.2.3 | 12 | Contract/ Representations and Certifications | Does the Government want a completed set of representations and certifications (identifying business size, information regarding responsibility matters, etc.) as part of the proposal submission? Currently the instructions only require a signed offer letter. | Not required. SAM registration must be current. | x | |
| Library Support Services RFP Final | 14 | M.2.1.2 SUBFACTOR 2 – MANAGEMENT AND STAFFING APPROACH | This section references an "estimated annual workload (para A.9)." We are unable to locate a paragraph A.9 nor any other section titled "estimated annual workload." Will the Government please provide this document? | See RFP amendment 1, section M.2.1.2 and RFP Attachment 5 - Pricing Spreadsheet Amendment 1 | x | |
| Section B | 2 | B.2 | The contract type lists FFP, cost-reimbursement and T&M contract types, and section 6.4 of the PWS mentions labor-hour requirements versus firm-fixed price requirements. However, there are no labor-hour or T&M CLINs in section B, no place in the pricing template for differing rate types, and there are no definitions of what work will be considered T&M and what work will be FFP. Can the Government please clarify? | See RFP section B.2 amednment 1. The language in PWS section 6.4 is standard language. | x | |
| Section M | 14 | M.2.1.2 | The second bullet states that offerors shall include a "rationale for any differences in staffing plan and estimated annual workload (para A.9)." Could the Government please provide the referenced estimated annual staffing (there doesn't seem to be a para A.9)? | See RFP Attachment 5 - Pricing Spreadsheet, amendment 1 for estimated annual workload | x | |
| Section M | 15 | M.2.2.1 | Section M.2.2.1 states all pricing submissions shall be provided in Microsoft Excel and that Contractors are required to complete the pricing template. Section L.1.1.10, page 12, requires the submission of labor rate breakdowns (direct rate, fringe, overhead, G&A, and fee) however, the Excel pricing template does not include an area for the submission of the breakdown of labor rates. Can offerors add a worksheet to the excel pricing template for this information? | See RFP section L.1.1.10, amendment 1. | x | |
| Section M | 15 | M.2.2.2 | Is a DCAA forward pricing rate approval a requirement for award? | Yes, however in lieu of the DCAA, you would have to provide historical data of 3-5 years. | x | |
| PWS | 19 | 4.3 & 4.7 | Section 4.3 states that a draft Phase-In plan is required to be submitted with the solicitation response. This is re-iterated in section 4.7 which states "offeros shall develop a phase-in plan." Can the government please clarify where in the proposal the phase-in plan should be submitted? | See RFP section L.1.1.7 amendment 1 | x | |
| PWS | 7 ; 30 | 2.1.1 ; 9.6 | Can the government verify that submission for replacements/repair of GFE/GFP shall be funded via reimbursable ODC Materials? | No. See RFP H.5 (Note) | x | |
| RFP Final | 7 | H.5 | To avoid disruption of service to customers, can the government verify that a new contractor will be expected to operate all existing IT elements? | Yes. See PWS section 4.7 | x | |
| PWS | 19 | 4.7 | Is it acceptable to add Phase-In costs as a new tab on the provided Excel sheet for solicitation pricing? Is the government limiting Phase-In costs to be only labor category CLIN, or are other cost types allowable (travel; non-labor ODCs) for this Phase-In cost? | See Phase-in Plan PWS 4.7 "The contractor may or may not propose a separately priced transition period, for a | ||
| duration to be determined and proposed by the contractor, but shall not exceed a period of 30 calendar days." | x | |||||
| PWS | 14 | 2.7 | The solicitation desires the contractor receiving the award to "recommend new technology or alternate solutions to provide enhanced capabilities or resolve deficiencies". Where the government agrees to such proposed recommendations are associated costs covered as reimbursable ODCs? | See RFP section M2.2.2 and PWS section 9.6 | x | |
| Library Support Services RFP Final | 2 | B.2 CONTRACT TYPE | The NAICS code in B.2 of the RFP is listed as 519120; However, the QASP in Attachment 3 lists NAICS 541330 – Engineering Services. Will the GOvernment please clarify which NAICS code is correct? | See RFP Attachment 3 amendment 1 - QASP | x | |
| Library Support Services RFP Final | 11 | L.1.1.4 Due Date: | The SAM posting lists the due date and time as July 23, 2021 at 12:00 PM. However, the RFP states July 26, 2021 at 10 AM. Can the Government please confirm which due date is correct? | SAM posting has been updated. The RFP response date is 26 July 2021 | x | |
| Library Support Services RFP Final | 14 | M.2.1.1 SUBFACTOR 1 – TECHNICAL APPROACH | In the evaluation criteria, the Government states that offerors "shall provide software source code for any developed software." Does this disclosure need to occur as part of the proposal if the intention is to propose it for the project or can it be done post award? | See RFP section M.2.1.1 The capability to provide software source code for any developed software shall be provided in your proposal and executed upon award. | x | |
| Library Support Services RFP Final | 14 | M.2.1.3 SUBFACTOR 3 - PAST PERFORMANCE AND EXPERIENCE: | If submitting as a prime contractor with a subcontractor, is the subcontractor able to submit a past performance example as well? | See RFP Amendment 1 para M.2.1.3 has been updated | x | |
| Library Support Services RFP Final | 14 | M.2.1.3 SUBFACTOR 3 - PAST PERFORMANCE AND EXPERIENCE: | If subcontractors are permitted to submit past performance as well, does their past performance count toward the maximum of three (3) reference or be in addition to it? | RFP Amendment 1 para M.2.1.3 has been updated | x | |
| Library Support Services RFP Final | 15 | M.2.2. EVALUATION FACTOR 2 - PRICE | Paragraph M.2.2.2 references "Not to Exceed" amounts in the pricing template and then separately minions the totals for Other Direct Costs (ODCs). However, the Attachment 5 provided only includes the $5,000,000 per annum ODCs estimate. We are unable to locate any NTE amounts. Will the Government please provide this information? | See RFP section M.2.2.2 | x | |
| RFP - Attachment 2 - PWS | 27 | 7.3 Use of Government Property | This section lists several classes of Government Furnished Property (GFP) and Government Furnished Items (GFI) and states that these are "Not Applicable" to the contract. However, Attachment 7 GFP_GFI Listing" includes a list of computer equipment including peripherals, telephones, copiers and other materials which Section 7.3 states are "Not Applicable." |
| Can the Government clarify if the listing in Attachment 7 of serially and non-serially managed items represents actual current GFP/GFI or if the data provided is a placeholder only? | See RFP attachment 2 - PWS Amendment 1 section 7.3 | x | ||||
| General | N/A | N/A | Since some vital information on NTE costs and estimated annual workload are missing from the solicitation, will the Government please extend the due date by 2 weeks to allow offers adequate time to respond once all the necessary information has been provided? | No extension is estimated at this time | x | |
| 6 | 1.5 Applicable Documents | This section does not list any documents. Can the Government please confirm that this list was deliberately left blank? | This section was left blank deliberately. | x | ||
| RFP - Attachment 2 - PWS | 12 | 2.5 Online Library Services | Will the vendor be responsible for providing hosting and related services for the Contract Library website? | Yes. See PWS section 2.4 | ||
| RFP - Attachment 2 - PWS | 12 | 2.5 Online Library Services | Will the Government please provide the current system architecture for managing the website (e.g., web content management systems, discovery layers, servers, etc.)? | Yes. See RFP attachment 2 - PWS Amendment 1 section 2.7 | ||
| RFP - Attachment 2 - PWS | 28 | 8.1 Non-Disclosure Agreements | Given the mission and activities of the organization, it is notable that the Government does not list a clearance or background investigation among the requirements. Can the Government please confirm that no clearances or investigations are required for project personnel? | No clearances are required for project personnel. | x | |
| RFP - Attachment 2 - PWS | 21 | 5.2 Place of Performance | The section does not provide offerors adequate information for offerors to obtain adequate facilities. Will the Government provide information on the minimum facility requirements? This would include, inter alia, estimates on the size of the physical collection, security requirements, usage needs such as a reading room (if needed), etc. | See RFP Attachment 2 PWS amendment 1 section 5.2.1 and 5.2.2 for facility requirements | x | |
| PWS | 21 | 5.2 | Would the Government please consider removing the requirement for contractor facilities in the "Dayton local area." All work is to be performed virtually and through the mail, and removing the Dayton requirement will allow more competition. | See PWS section 5.2 Local area is a requirement. | x | |
| PWS | 26 | 6.4 | Section 6.4 references "key personnel." Can the Government please describe which positions are key personnel? | See RFP Attachment 2 - PWS Amendment 1 section 6.4.2 | x | |
| PWS | NA | NA | Will Contractors be required to provide help-desk services for the online library/website? | Yes. See RFP attachment 2 - PWS Amendment 1 section 2.6 | x | |
| PWS | NA | NA | Will Contractors be required to issue passwords and user accounts for the online library/website? If so, how many users per year require new accounts? How many existing accounts are there? | No. See RFP attachment 2 - PWS amendment 1 section 2.6 | x |
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