Manpower and Reserve Affairs RFI.pdf

REQUEST FOR INFORMATION (RFI)

Office of the Undersecretary of Defense for Personnel & Readiness (OUSD (P&R))

Requirement: Manpower and Reserve Affairs (M&RA)

Acquisition ID: 47QFHA25K0005

Responses Due: 5 September 2025, by 11:59 PM CST

I. Introduction General Services Administration (GSA) Assisted Acquisition Services (AAS) is releasing this Request for Information (RFI) on behalf of the Office of the Undersecretary of Defense for Manpower and Reserve Affairs. The purpose of this (RFI) is to assist the Government in conducting market research to assess industry wide capabilities and for determining qualifications, current business concerns, performance work statement (PWS) feedback, interest and capability to perform the requirements as described below. This information will be used for market research only. The Government will be utilizing the results of this RFI as a component to determining whether or not our requirement is commercial or non-commercial in nature.

This RFI does NOT constitute a Request for Proposal and is not to be construed as a commitment, implied or otherwise, by the Government that a procurement action will be issued.

Response to this notice is not a request to be added to a bidders list or to receive a copy of a solicitation. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of the requested information. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow up information requests. Responses to this RFI may be considered in the future determination of an appropriate acquisition strategy for the program. The Government may not respond to any specific questions or comments submitted in response to this RFI or information provided as a result of this request. Any information submitted by respondents as a result of this notice is strictly voluntary.

Contract Type: CPFF Performance Period: Base and one twelve-month option period:

30 September 2025 – 29 September 2026 (Base Period) 30 September 2026 – 29 September 2027 (Option Period 1)

Security Clearance: The Contractor shall have Secret Facility Clearance at the time of proposal submission from the Defense Security Services and maintain the clearance level for the life of the contract.

Contractor personnel may require access to classified information in the performance of this contract up to and including TOP SECRET, with a safeguarding level of SECRET.

Performance Place:

Primary place(s) of performance will be Government facilities (estimated 75%); and Contractor facilities (estimated 25%). The Contractor shall complete tasks at Government and Contractor facilities in the National Capital Region, and other locations directed by the OUSD P&R, its subcomponents and Strategic Partners on a case-by-case basis.

II. Background

As a subordinate office within the Office of the Under Secretary of Defense for Personnel & Readiness, the Assistant Secretary of Defense, Manpower and Reserve Affairs (OASD M&RA) requires a combination of program advisory, policy development, and analysis and mission support services to design, develop, and implement an array of policy and assessments to provide decision opportunities for the civilian and military personnel communities.

III. Scope The scope of this requirement is to provide a number of varying services to the M&RA office, including:

i. Program analysis and operational services, program oversight, strategic planning, and program business operations support.

ii. Systems Engineering and Integration Support in support of OASD (M&RA) requirements.

iii. Logistics, Procurement and Life Cycle services, as needed, in support of OASD(M&RA) requirements.

The performance standards and how they relate to the needs of this requirement includes:

● Complying with the program requirements to provide the required services.

● Ensuring all deliverables are completed and submitted in a timely manner as determined by the contracting officer, contracting officer’s representative(s), and technical point(s) of contract.

The Contractor shall manage, retain, replace, and assign capable and qualified contractor personnel in a manner that meets all expressed contractual requirements with no observable degradation of services or impacts to mission requirements. Delivery or Performance-Period Requirements

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IV. POTENTIAL - CONTRACT LINE-ITEM NUMBER (CLIN) SCHEDULE

V. INSTRUCTIONS:

The following are instructions for preparing a submission of RFI responses. The purpose of this section is to establish requirements for the format and content of responses, so all essential information is included. Offerors are encouraged to read the entire RFI document, including all attachments, prior to submitting questions and/or preparing your response.

Restriction on Disclosure/Use of Data. Contractors should demarcate on responses all data/information that they do not want disclosed to the public for any purpose, or used by the Government except for market research purposes. Please include on the title page the following legend: “This request includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this RFI response. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets].” Mark each sheet of data that is restricted with the following legend: “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this RFI response.”

Content and Format. All RFI responses shall maintain one-inch margins, 12-point Times New Roman font, and are single spaced. RFI responses for sections one (1) and two (2) shall not exceed twelve (12) pages.

No classified information shall be contained in RFI responses submitted to the Government.

Include the following RFI response sections:

Response Section Information

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CLINS

CLIN TYPE DESCRIPTION

001 CPFF M&RA Professional Service 002 CPFF Surge Support

003 Cost Travel

004 Cost Additional ODCs

005 CPFF Contract Award Fee

1 Administrative Information

2 Questionnaire Answers

3 PWS Questions and/or other RFI Comments (Attachment 1)

RFI responses shall be submitted electronically by email to timothy.cosgrove@gsa.gov, paul.hemenway@gsa.gov, matthew.hughes@gsa.gov, and donald.beaudet@gsa.gov no later than 11:59 PM CST, September 5th, 2025. Questions are allowed; however, the Government is not obligated to answer questions received.

Definitions:

1. Commercial Marketplace refers to commercial transactions between commercial parties (non-government parties).

2. Commercial Customer refers to a non-government customer.

3. A Commercial Contract is a contract between two commercial parties (non-government parties).

4. Standard Commercial Terms and Conditions refers to terms and conditions that are standard to this industry and used in commercial contracts for this industry.

5. Customary Commercial Practices are the standard, written or unwritten, rules and procedures that have developed over time within a specific industry or market. These widely accepted norms govern how commercial transactions, promotions, and services are conducted between commercial parties (non-government parties).

VI. ADMINISTRATIVE INFORMATION [RFI RESPONSE SECTION - 1]

Include the following in this section:

● The company name, address, point(s) of contact (POC) with POC title, telephone number and email.

● The Offeror’s Commercial and Government Entity (CAGE) Code and Unique Entity Identifier (UEI).

● Small Business Socio-Economic Status (if applicable).

VII. QUESTIONNAIRE [RFI RESPONSE SECTION-2]

Include brief explanation/description to the following:

1. Describe your experience working on contracts with the OUSD M&RA or a similar military command.

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2. Does your company provide services for M&RA or M&RA-type services to commercial customers, using standard commercial terms and conditions, and in accordance with customary commercial practices?

3. If you provide M&RA or M&RA-type services commercially, what pricing and delivery models (e.g., subscription, fixed-price per deliverable, usage-based) do you use? Are your pricing/delivery models consistent with other providers of this service?

4. Please identify which specific PWS tasks/subtasks can be accomplished through services that your company makes commercially available. If you are unable to do so, please state that no PWS tasks identified are commercially available.

5. Are the services described in the draft PWS currently available in the commercial marketplace? Please identify which tasks/subtasks (by PWS reference) align with commercial offerings.

6. Are there commercial solutions, tools, or methodologies that could substitute for some of the PWS tasks? Please describe and identify per task.

7. If you have provided M&RA or M&RA-type services to commercial customers, please provide a list of those customers, a list of contracts (executed with said customers), a copy of the contract scope of work and a short summary of how the scope is consistent with M&RA services.

8. Provide a copy of your standard commercial terms and conditions used for the above contracts with the above commercial customers.

9. If you do not provide M&RA services or M&RA-type services to commercial customers, using standard commercial terms and conditions, and in accordance with the customary commercial practices please respond stating such.

10.If your company considers the current requirement (or certain tasks within the current requirement) to be non-commercial; how can this requirement be re-written to align with commercial practices? What specific elements of the draft requirement (tasks, labor categories, security classifications, IT environment) do you consider government-unique and outside normal commercial practices? Provide specific examples of how this requirement can better align with the commercial market place. Include the PWS tasks, the potential commercial solution, and how the Government can achieve the same outcome using a commercial solution.

11.Do you currently have all the labor categories listed in this labor category sheet (Labor Categories - Attachment 2) inhouse or through partnerships?

12.Does your company have the capability to perform all the work required in the draft PWS with in-house staff? If not, what percentage of this requirement would your company need to sub-contract to other companies?

13.What NAICS Code would your company propose for this acquisition?

14.What would be your recommended approach to fulfil this requirement (Including Contract Type and Source Selection Method)?

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15.What specific technical skills does your company possess which will ensure your capability to perform the PWS tasks? Provide a general overview of the team structure and skill mix/labor categories required to execute the PWS.

16.Some of the Technical Direction Letters from this contract will require the personnel to have at a minimum, a Secret Clearance and Specific DoD Advanced Level Certifications.

Provide a summary of your relevant staff (by labor category), their security clearances and DoD certification levels.

Attachments:

● Attachment 1: PWS

● Attachment 2: Labor Categories

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