RFI47QACA25K0315_ Q and A_ Investment Due Diligence Ser V4.xlsx
XLSX spreadsheet 30 KB Posted
- Solicitation number
- 47QACA25K0315
- Issued by
-
GSA Federal Acquisition Service
About this file
This file is a Questions and Answers (Q&A) document for a Request for Information (RFI) related to Investment Due Diligence Reporting Services for Small Business Investment Company (SBIC) Applicants. The RFI, issued by the General Services Administration (GSA) on behalf of the Small Business Administration (SBA), seeks market research to potentially award an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with both Time & Materials (T&M) and Firm Fixed Price (FFP) contract line items. The solicitation covers due diligence services for SBIC applicants, with work previously performed under contract 73351023D0002, and aims to determine if a small business set-aside is feasible.
Key details include quarterly filing windows (3/31, 6/30, 9/30, 12/31), an anticipated workload of no more than two concurrent assignments, and a 4-8 week timeline for completing due diligence reports beginning upon file receipt. The government will require full diligence reports with risk assessments and ratings, presentation briefings for all cases, and direct reference interviews with applicants. Potential contractors must provide their own report format, pass a background check, and be U.S. citizens. The NAICS codes considered are 523940 (Portfolio Management) and 541611 (Management Consulting), with small business size standards of $47 million and $24.5 million respectively. Responses were due by July 11, 2025, with the ultimate acquisition approach to be determined based on market research.
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| File | Type | Posted |
|---|---|---|
| Draft PWS_Investment_Due_Diligence_Reporting_Services_for_SBIC_Applicants_OII_FY25.docx | DOCX document |
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Q&A Investment Due Dil RPT
| RFI - Questions and Answers- Investment Due Diligence Services |
| ACQ PIID: 47QACA25K0315 |
| Question No. | Industry Question | Government Response |
| 1 | Could SBA provide an estimate of the anticipated number of due diligence assignments per year, by applicant type (e.g., standard SBIC, Accrual, Rei-nvestor)? | Unknown at this time. Will be on an as-needed basis; # of assignments and applicant type will be determined at order level. |
| 2 | Are there seasonal or cyclical peaks in submission volume that we should plan for? | Quarterly filings windows: 3/31, 6/30, 9/30, and 12/31. |
| 3 | Should we expect to handle simultaneous reviews, and if so, how many concurrent assignments can we support? | The SBA anticipates no more than two at a time, but this may vary. |
| 4 | Will SBA provide any initial tiering or risk profile for applicants to help differentiate review depth or complexity? | No. The review is independent to the firm. Interested Parties can review SBA Standard Operating Procedures (SOPs) by following this link https://www.sba.gov/sites/default/files/2025-05/SBIC%20SOP%2010%2010%201%20%2801.10.25%29%20%282%29.pdf |
| 5 | Are all review areas outlined in the PWS expected for each assignment, or will task orders specify a subset of evaluation areas based on SBA priorities? | Same review areas will be assigned for each case. |
| 6 | Will presentation briefings be required for each completed report, or only in select cases? | Yes. All cases. |
| 7 | What is the expected format and audience for these briefings (e.g., virtual slide decks, in-person briefings with the Licensing Committee)? | Presentation deck or report. In-person or virtual presentations, based on Licensing Committees need. |
| 8 | Will GEN be expected to work within any SBA systems (e.g., DCMS, Salesforce, SharePoint) to access application materials or submit reports? | No |
| 9 | If cloud systems are required, can SBA confirm platforms or provide onboarding timelines? | None |
| 10 | I would like to confirm if the project mentioned above is considered as a potential new requirement or is there an incumbent contract currently performing these services? If there are incumbent vendor(s), would you be able to provide the contract details (such as: Vendor Name, Contract Number, Award and end dates, total contract value)? | Work has been previously performed. |
| 11 | Lastly, is an estimated value available for this potential requirement? | No |
| 12 | Is this new or existing work? | Work has been previously performed. |
| 13 | If existing work, who is the incumbent contractor and what is their contract number? | The work was previously performed via IDIQ 73351023D0002 Task Order 73351023F0214 and completed on March 2025. |
| 14 | Should GEN anticipate a specific percentage of reports requiring revision or follow-up due diligence? | This would not be known until assignments are in progress and/or when reports are received. |
| 15 | Will follow-up assignments be issued as separate task orders or as modifications? | Follow-up assignment will be administered on a case by case basis. |
| 16 | Is the 5-business-day start window (after receipt of order) fixed for all assignments, or can it be adjusted based on complexity and volume? | This is for a one-time submssion of the QCP and QASP. After initial submissions, and if revision(s) requested by Government, final submission date can be determined after contract award. |
| 17 | Can the SBA share any evaluation rubrics or formats used to assess contractor deliverables and compliance with the QASP? | Not at this time. |
| 18 | Will a sample or template for due diligence reports be provided, or is GEN expected to propose a format? | We are requesting that the Contractor provide its own report format as part of their quote response. This will be used as part of the evaluation and selection for the contract award. |
| 19 | Can SBA provide an estimated volume range of due diligence reports it anticipates awarding per contract year (e.g., 50–80/year), or historical task order volume under the current vehicle? | The minimum and maximum number of reports cannot be provided, however a minimum and maximum dollar value will be provided in any resulting solicitation for this requirementas needs may fluctuate. Historical task order volume cannot be disclosed at this time. |
| 20 | What proportion of reports does SBA anticipate being new SBIC applicants vs. existing licensee reviews or SBICCT evaluations? | Unknown at this time. Will be on an as-needed basis; # of assignments and applicant type will be determined at order level. |
| 21 | Will SBA provide a historical breakout of Task 1 (risk assessment-only) assignments versus full Task 2 (due diligence report) deliveries under prior contracts? | The SBA requires a full diligence report and risk assessment, with a rating. |
| 22 | Does SBA anticipate awarding any large task orders with multiple concurrent SBIC reviews, or will assignments be issued sequentially (e.g., one at a time)? | Assignment #s will vary per task order. Assignments to be worked sequentially, with anticipation of no more than two running concurrently at a time. |
| 23 | Does SBA intend to require named key personnel in the proposal, or is a capabilities-based staffing model acceptable at the IDIQ stage? | A staffing plan would be required as part of the firm's quotation and applicable at task order level. |
| 24 | Are there any citizenship or residency requirements for contractor personnel, particularly for assignments involving the SBIC Critical Technologies (SBICCT) initiative or access to sensitive applicant data? | Standard requirement to pass a suitability background check, including US Citizenship required. |
| 25 | Will SBA provide a preferred template or standardized format for the due diligence reports, or will the contractor be expected to propose one for approval? | We are requesting that the Contractor provide its own report format as part of their quote response. This will be used as part of the evaluation and selection for the contract award. |
| 26 | Are there defined scoring or risk-rating rubrics that SBA expects the contractor to apply (e.g., red/yellow/green framework, numeric scores)? | Yes, the SBA will provide upon firm selection and each case. |
| 27 | SBA’s PWS references a 4–8 week timeline for completing each individual due diligence report. Can SBA clarify whether that timeline begins at task order issuance, file receipt, or after initial kickoff discussions with SBA OII? | The timeline begins upon file receipt |
| 28 | Can SBA clarify whether Task 1 (risk assessment) and Task 2 (reporting) will always be assigned together, or if there may be instances where only Task 1 is requested? Does the 4–8 week timeline apply to both tasks combined, or solely to Task 2 report delivery? | Task 1 and 2 would be together, the timeframe applies to both tasks combined. |
| 29 | Does SBA anticipate parallel assignments (multiple reports in progress at once), or a sequential cadence? | There is a probability based on the mission requirements, volume and need. The SBA anticipates no more than two at a time, but may vary. |
| 30 | Will contractors have direct access to SBA systems or applicant-submitted materials, or will all information be relayed through OII staff? | Information would be relayed through OII staff. |
| 31 | Is the contractor permitted to conduct direct reference interviews with SBIC applicants’ management teams, limited partners, or service providers? | Yes |
| 32 | Does SBA anticipate using fixed-price CLINs per report, or will most work be issued on a Time & Materials (T&M) basis? Can contractors propose both models? | The terms and conditons of any resulting solicitation would include terms, conditions, and instructions to offerors in regard to the pricing structure contemplated by the government. |
| 33 | Would SBA consider allowing tiered pricing based on report complexity (e.g., standard SBICs versus Reinvestor or SBICCT applicants)? | The terms and conditons of any resulting solicitation would include terms, conditions, and instructions to offerors in regard to the pricing structure contemplated by the government. Otherwise, it would the offerors business decision as to how it would price the required services. |
| 34 | Will past performance from related federal programs (e.g., fund audits, compliance reviews, international due diligence) be considered relevant to this procurement? | The evaluation methodology and factors will be determined at a later date and included in any resulting solicitation for the services described in the Draft PWS. |
| 35 | Can SBA clarify whether this will be evaluated using a best-value tradeoff methodology or on a lowest-price technically acceptable (LPTA) basis? | The evaluation methodology will be determined at a later date and included in any resulting solicitation for the services described in the Draft PWS. |
| 36 | Can SBA confirm whether this RFI is a continuation or expansion of services currently performed under Contract No. 73351023D0002 or other existing contracts awarded to Signet Partners A Corp? | This RFI supports market research for a potential standalone contract requirement as described in the Draft PWS. |
| 37 | Is SBA actively seeking new vendors for future task orders under this requirement, or is this RFI intended to support potential extension or modification of an incumbent contract? | This RFI supports market research for a potential standalone contract requirement as described in the Draft PWS. |
| 38 | It is stated that only responses via EBUY would be accepted, however we could not find a link to submit our response. Is there a link available to the EBUY response. | This was a clerical error. The RFI will be amended removing this language. |
| 39 | I am contacting you regarding the Sources Sought listed above. I was wondering if this is a recompete of contract ID: 73351023D0002 held by SIGNET PARTNERS, A CORPORATION. If not, could you please provide the incumbent contract number and the contractor’s name? Also, I was wondering if this requirement is planned to be procured as a Small Business set-aside, or if the acquisition strategy has not been decided yet. | Yes, This requirement was previously satisfied under an SBA contract via a task order. Whether a SB set-aside can be achieved will be dependent on the results of current and ongoing market research, which includes the results of this RFI. |
| 40 | Also, I was wondering if this requirement is planned to be procured as a Small Business set-aside, or if the acquisition strategy has not been decided yet. | Whether a SB set-aside can be achieved will be dependent on the results of current and ongoing market research, which includes the results of this RFI. |
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