New Contract SOW Budget Analyst II Revised 2-15-24.docx

Statement of Work – Budget Analyst II Equivalent GS-12 Level

General Services Administration (GSA) is seeking Contractors that will be responsible for the formulation, presentation, and execution of a portion of the organizational unit's annual operating budget. The budget assigned includes related personnel salaries and expenses, building operations, supplies, equipment, (including computer hardware and software), and all contractual requirements.

They are required to participate in developing plans, procedures, and instructions for formulating and executing the budget. Reviews budget requests submitted by various organizational components to assure their consistency, accuracy, and adherence to instructions. Negotiates desired changes (i.e. additions and deletions) with program managers and the budget and administrative staffs of submitting components.

They are required to prepare documents needed to process budget estimates, requests for supplemental appropriations, requests for deficiency apportionment and allotments needed to finance new programs or program changes.

They are required to participate in coordinating budgetary actions in the phases of budget formulation and execution for assigned area of responsibility. Partner with program managers and budget and administrative staffs of organizational subdivisions to determine the amount and timing of funding and staffing allowances and recommends approval or disapproval of requests for funds.

They will be required to monitor the execution of a budget with many different sources and types of funding (e.g., direct multi-year appropriations, allowances, transfers of funds from other agencies, reimbursements for services performed, revenue from working capital funds, or trust fund accounts). Identifies and analyzes trends in the receipt, obligation, or expenditure of funds to assure that objectives of the annual financial plan are being met on a timely basis, and that funds are available and being properly and effectively used to support program objectives.

The contractor will be required to develop recommendations for budgetary adjustments to support unanticipated changes in program operations and/or funding. Prepares and documents requests for increases or decreases in funds which require approval of budget or program officials at higher levels.

They will be required to review requests for funding.

They will be required to provide advice on all aspects of the interpretation and application of agency guidelines for the budget execution process to program officials.

They are required to have knowledge of basic legislation, policies, processes, procedures, and regulations which govern budgeting in the employing agency to formulate a multi-year budget.

The contractor will be skilled in identifying quantitative budgetary and financial relationships between the agency's overall mission, the mission of specific programs, and the budget in order to apply analytical methods such as cost-benefit analysis, decision theory, planning programming budgeting and other quantitative techniques to the analysis of budgetary situations and problems.

They are required to have knowledge of and the principals behind various complicated Automatic Data Processing (ADP) systems impacting the actual and planned expenditures and the distribution of cost.

Contractor is responsible for financial budgetary operations necessary to support Public Buildings Services (PBS) programs. As such, participates in all three major phases of the Federal budget process--budget formulation, execution and evaluation.

Contractor will be required to provide expert guidance, advice and recommendations on all aspects of financial management to senior line managers on the full range of the organization's budgetary/financial matters, such as the interpretation of budget estimates and the formulation of budget requests for long-range planning. Reviews proposed managerial, functional or operational changes for financial impact; makes appropriate recommendations to the head of the organization on the full range of budgetary/financial matters and develops plans for implementation of corresponding changes in financial activities.

The contractor will participate in developing the organization's total longrange financial plan and budget, and is responsible for budget formulation, presentation and execution, adhering to all regulations and policies. Initiates, executes, coordinates and evaluates all program matters as they relate to the financial management of assigned program areas. Edits budget requests and estimates prepared within other components of the organizational unit, implementing necessary changes and revisions.

They will participate in developing criteria for financial tracking plans, necessary reports and analytical data to allow for budgetary formulation and adjustments through the monitoring and evaluation of program goals. Ensures the accurate input of budgetary data for automated reports by monitoring printouts and overseeing employees responsible for this input throughout the organizational unit Investigates discrepancies that appear in financial records. Initiates contact with the appropriate Finance Center accounting officials to resolve erroneous or misleading entries and participates in the implementation of new or revised accounting programs.

The contactor will evaluate the execution of budget and cost plans for assigned organizations versus actual performance to assure conformance with objectives and to prevent possible violations of the Anti-Deficiency Act. Alerts the supervisor and appropriate managers of imminent funding shortages or other financial problems. Evaluates changing fiscal, budgetary and administrative decisions. Performs other duties as assigned.

They will have expert knowledge of Office of Management and Budget (OMB) policies, directives, regulations and strategies of budget presentation required to develop, consolidate and edit budget justifications and to oversee the organization's financial management activities. Detailed knowledge of all budget activities associated with assigned unit in order to review, edit, and/or approve budget requests submitted within organization.

They will extensive knowledge of and the principals behind various complicated ADP systems impacting the actual and planned expenditures and the distribution of costs, including the accounting system (Pegasys previous NEARS), STAR, IRIS, and numerous other systems and subsystems thereof.

They will have comprehensive knowledge of analytical methods and complex financial management theories, principles and practices to measure and evaluate budgetary and program effectiveness.

The contractor will be required to communicate effectively and clearly both verbally and in writing.

TASKS

Budget Analysts supporting (GSA) Reimbursable Work Authorization (RWA) and Capital Projects Division

Budget Analyst will:

· Provide major customers with better service in managing the hundreds of millions of RWA funding they have entrusted to National Capital Region (NCR).

· Perform a wide variety of analytical and evaluative work analyses in one or more of the following program areas: budgeting and financial management, business strategy, contracting and procurement, organizational design, project and property management, workforce development and/or supply.

· Provide expertise and technical advice on all RWA policy and financial matters.

· Research and/or analyze problems, issues or program requirements. Research and/or analyzes unstable or complex program issues. Based on conditions and factors that relate to the subject program and related programs, determines what information is required and collects from many sources. Review information, reconciles conflicting data and devise new or modified methods to analyze findings. Develop recommendations and proposals.

· Provide management with statistical analyses, correlations and identification of associated indicators and drivers that have impact in relation to the subject program and all related programs.

· Identify problem areas and determine whether the problem is amenable to statistical inquiry, the kinds of data necessary and sources of the information needed. Incumbent is responsible for the validity of results and the soundness of his/her value judgments must be reflected in the statistical conclusions presented.

· RWA Entry & Tracking Application (RETA) – RETA is a web-based Oracle application that empowers its users to manage Reimbursable Work Authorization (RWA information. RETA serves as the PBS repository for RWA data, maintaining and audit trail of the original RWA and subsequent amendments to that data.

· Utilize daily Pegasys reference tables - The Analyst will be responsible for ensuring all RWAs are processed and entered in a timely manner and accurately; generate timely reports summarizing and detailing RWA obligations, commitments, costs and income; review project status, available balances, percentages and completion, etc.; and maintain management control over key transactions.

· Pegasys (Database for managing GSA financial accountability and obligations) - The Analyst will be responsible for using Pegasys to enter obligating documents (Award Letters); review open items and verify obligations; search the payment history of contracts by reviewing past and pending payments.

· EASi –The Analyst will be responsible for providing concurrences on funding validations for Procurement Requests (PRs).

· Business Intelligence System (BI) – The Analyst will utilize BI to track obligations, income, and expenses to help disseminate the information to GSA’s internal and external customers when presenting Status reports as it pertains to the operation and maintenance of the buildings listed in our inventory.

Monthly Deliverables to the Government

1. Review and process RWAs - at least 10 monthly

2. Review and provide concurrences for fund certification - at least 10 monthly

3. Process Supplemental Lease Agreement (PS) Documents types into Pegasys - at least 10 monthly

SPECIAL REQUIREMENTS

Work to be accomplished on site at the GSA, Central Office Federal building located at 1800 F Street NW with the maximum flexibility to work remotely as specified by GSA.

Tasks to be completed by each Analysts Monday through Friday not to exceed 80 hours Bi-Weekly. Core work hours are 9:00am - 4:00pm with no overtime hours worked.

If work will be accomplished remotely the contract employee should have access to high-speed internet in order to sign into GSA’s systems during their tour of duty hours.

Contractor to provide the GSA Contracting Officer’s Representative (COR) with their employees’ schedule and primary location where tasks will be accomplished every 2 weeks. If primary location changes, the Contractor should provide updates to their company in courtesy to the GSA COR.

The contractor is responsible for providing continuous services. If the contract employee is not available to work for an extended period than the contractor will provide an HSPD-12 cleared personnel to fill in while the contract employee is out.

Budget Analyst II should have a minimum of at least 5 years of work experience in this field.

PERIOD OF PERFORMANCE

Base year: April 1, 2024 - March 31, 2025 Option year 1: April 1, 2025 - March 31, 2026 Option year 2: April 1, 2026 - March 31, 2027 Option year 3: April 1, 2027 - March 31, 2028 Option year 4: April 1, 2028 - March 31, 2029