Sculpture_and_Architectural_Arts_Conservation_RFP.pdf

REQUEST FOR PROPOSAL

SOLICITATION NUMBER:

PROJECT TITLE:

LOCATION:

ANTICIPATED PERIOD

OF PERFORMANCE:

SUBMIT PROPOSAL TO:

PROPOSAL DUE

DATE:

47PM0618R0019

Sculpture and Architectural Arts Conservation Services

Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Washington, DC Metro Area

January 7, 2019 – January 6, 2024

One year base year with the possibility of four (4) one year (1) options

General Services Administration PBS/NCR Repair and Alterations Division, Ctr.3 ATTN: Melissa Martel, Contract Specialist and Regina Crews, Contracting Officer 301 7th Street, SW Washington, DC 20407-0001

October 31, 2018

1:00 P.M. Eastern Time (ET)

THIS SOLICITATION IS SET-ASIDE FOR SMALL BUSINESS.

In accordance with GSA’s Affirmative Procurement Program and the Statutes, Regulations, and Executive Orders of the United States, the CONTRACTOR is to use green products and supplies in the accomplishment of this contract. Property of the United States Government copying, disseminations or distributions of these drawings, plans or specifications to unauthorized users is prohibited. Properly destroy documents when no longer needed.

NOTICE: The information, collection requirements contained in this solicitation/contract that is not required by regulation has been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control NO 3090-0163.

PROPERTY OF THE UNITED STATES

GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

Sculpture and Architectural Arts Conservation October 2018

TABLE OF CONTENTS

PART I – THE SCHEDULE

Section A – Solicitation/Contract Form Standard Form 33

Section B – Services and Prices/Costs B.1 General B.2 Contract Type/Duration B.3 Contract Task Orders B.4 Contract Executive B.5 Payments B.6 Contract Hourly Rates/Schedule B.7 Miscellaneous Items B.8 Additional Instructions B.9 Supplemental Pricing Sheets

Section C - Description, Specifications, Statement of Work C.1 Background C.2 Scope of Services C.3 Management Plan C.4 Criteria Governing Services (Industry and GSA Guidelines) C.5 Completion of Work C.6 Contractor’s Facility

Section D – Packaging and Marking D.1 Payment of Postage and Fees D.2 Marking D.3 Packaging

Section E – Inspection and Acceptance E.1 Evaluating Contractor Performance E.2 Role of Government Personnel and Responsibility for Contract Administration E.3 Documentation of Inspection and Acceptance E.4 FAR 52.246-4 Inspection of Services – Fixed Price (AUG 1996) E.5 Quality Standards E.6 Criteria for Evaluating Performance E.7 Performance Evaluation Meetings

Section F – Deliveries and Performance F.1 Place of Performance F.2 Period of Performance F.3 Delay of Work under Other Contracts F.4 Release of Information F.5 FAR 52.242-15 Stop-Work Order (AUG 1989) F.6 FAR 52.242-17 Government Delay of Work (APR 1984) F.7 Renewal Option F.8 Reporting Requirements F.9 Contents of the Task Orders F.10 Contract Deliverables

Section G – Contract Administration Data G.1 Procedures for Placing Task Orders G.2 Changes or Revisions G.3 Payment G.4 Invoice Submittals G.5 FAR 52.232-33 Mandatory Information for Electronic Funds Transfer Payment (AUG 1996) G.6 GSAM (GSAR) 552.232-72 Final Payment under Building Services Contracts (MAR 2012) G.7 Suspension of Work

Section H – Special Contract Requirements H.1 Contract Performance H.2 Prohibition against Subcontracting H.3 Substitution of Personnel H.4 Personal Identification Verification for Security (HSPD-12) H.5 Organizational Conflict of Interest and Non-Disclosure Requirements H.6 Contracting Officer’s Representative (COR) H.7 Travel H.8 Contract Insurance Requirements H.9 FAR 52.228-5 Insurance – Work on a Government Installation (JAN 1997) H.10 FAR 52.246-25 Limitation of Liability – Services (FEB 1997) H.11 FAR 52.216-18 Ordering (OCT 1995) H.12 FAR 52.216-19 Order Limitations (OCT 1995) H.13 FAR 52.216-22 Indefinite Quantity (Oct 1995) H.14 Guaranteed Minimum H.15 Safeguarding and Dissemination of Sensitive but Unclassified (SBU) Building Information

PART II – CONTRACT CLAUSES

Section I – Contract Provisions and Clauses Provisions and Contract Clauses

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Section J – List of Attachments EXHIBIT 1 Certificate of Non-Disclosure Agreement for Contractor Employees EXHIBIT 2 Certificate of Non-Disclosure Agreement for Contractor EXHIBIT 3 Key Personnel Resume Form EXHIBIT 4 NCR Sculpture Inventory List EXHIBIT 5 Organizational Conflict of Interest (Sample) EXHIBIT 6 Health and Safety

EXHIBIT 7 HSPD-12

PART IV – PRESENTATION AND INSTRUCTIONS

Section K – Representation, Certifications and Other Statements of Offerors K.1 Representations and Certifications K.2 GSA Form 527 Contractor’s Qualifications and Financial Information

Section L – Instructions, Conditions and Notices to Offerors L.1 General Instructions L.2 Point of Contact L.3 Submission of Questions L.4 FAR 52.216-1 – Type of Contract (APR 1984) L.5 No Assumptions, Conditions, Exceptions are permitted L.6 Changes to Solicitation L.7 Explanation to Prospective Offerors L.8 Submission of Proposals L.9 Late Bids/Proposals L.10 Important Dates L.11 Performance Evaluation L.12 Organization Conflicts of Interest L.13 Insurance Requirement

Section M – Evaluation Factors for Award M.1 General M.2 Proposal Evaluations M.3 Basis for Award M.4 Price/Cost Evaluation M.5 Technical Proposal Evaluation M.5.1 Technical Evaluation Factors M.5.1.1 Evaluation Factor 1: Past Experience M.5.1.2 Evaluation Factor 2: Past Performance M.5.1.3 Evaluation Factor 3: Key Personnel Qualification Matrix M.5.1.4 Evaluation Factor 4: Management Plan

PART I – THE SCHEDULE

SECTION A

SOLICITATION/CONTRACT FORM

GSA, Office of Acquisition

Repair & Alterations Division, Center 3

301 7th Street, Room 6049

Washington, DC, DC 20407 USA

WPH1AC

GSA, Office of Acquisition

Repair & Alterations Division, Center 3

301 7th Street, Room 6049

Washington, DC, DC 20407 USA

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Melissa Martel

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

melissa.martel@gsa.gov

AREA CODE

NUMBER

734-4210

EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700)

PAGE OF PAGES

1 2

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

47PM0618R0019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

10/01/2018

6. REQUISITION/PURCHASE NUMBER

EQWPD-18-0015

7. ISSUED BY CODE WPH1AC 8. ADDRESS OFFER TO (If other than item 7)

X

7 - 8 9 - 20 21 - 29 30 - 31 32 - 36 37 - 40 41 - 44

45 - 56

58 - 66

70 - 76

77 - 80 81 - 85 mailto:melissa.martel@gsa.gov

PAGE OF

2 2

ITEM NO., FORM OR

STOCK NUMBER

DESCRIPTION OF ARTICLES OR SERVICES

QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

0001 Sculpture and Architectural Arts Conservation - 1 LS

Base Year

Period of Performance: 1/7/2019 – 1/6/2020

0002 Sculpture and Architectural Arts Conservation - 1 LS

Option Year I

Period of Performance: 1/7/2020 – 1/6/2021

0003 Sculpture and Architectural Arts Conservation - 1 LS

Option Year II

Period of Performance: 1/7/2021 – 1/6/2022

0004 Sculpture and Architectural Arts Conservation - 1 LS

Option Year III

Period of Performance: 1/7/2022 – 1/6/2023

0005 Sculpture and Architectural Arts Conservation - 1 LS

Option Year IV

Period of Performance: 1/7/2023 – 1/6/2024

GENERAL SERVICES ADMINISTRATION Page 8 of 146

SECTION B

SERVICES AND PRICE COSTS

Section B – Services and Price/Cost

B.1 General

(a) This Indefinite Delivery/Indefinite Quantity (IDIQ) contract is for the procurement of Sculpture and Architectural Arts Conservation Services for the General Services Administration (GSA) National Capital Region (NCR). As specified in individual orders issued, the successful contractor shall provide the following services. Survey, assess, recommend treatment, transport, perform conservation services, perform emergency stabilization/repair, and develop generic cyclic maintenance plans for works of art in the GSA/NCR/Fine Arts Collection and Architectural Finishes. The contractor shall provide all management, supervision, manpower, equipment and supplies necessary to perform the work specified herein. The chief conservator shall be responsible for providing the necessary professional services to ensure that the proposed conservation and treatment will have no adverse effects upon the aesthetic, historic, and physical integrity of the artwork. Conservation treatments shall be reversible and cannot endanger the physical welfare or historic value of the artwork. The known character of the artwork should not be modified. Decayed or damaged parts of an artwork will be conserved, not replaced.

The treatment prescribed shall be the safest and least aggressive method so as not to compromise the original integrity of the artwork, following the principles of the American Institute for the Conservation of Historic and Artistic Works (AIC) Code of Ethics and Guidelines for Practice and directions in the GSA Fine Arts Desk Guide.

(b) The contractor must meet all capability and performance conditions specified to successfully perform the services under this IDIQ. These conditions are: technical/functional requirements - a professional whose primary occupation is the practice of conservation and who, through specialized education, knowledge, training, and experience, formulates and implements all the activities of conservation in accordance with an ethical code such as the AIC Code of Ethics and Guidelines for Practice. Candidate possesses the expertise to preserve cultural heritage in a way that retains the integrity of the object, building or site, including its historical significance, context, and aesthetic or visual aspects.

(c) This solicitation, 47PM0618R0019, is issued in accordance with FAR Part 15 as a total small business set aside procurement competition. This solicitation sets forth requirements for a contract for sculpture and architectural arts conservation services. As a result of this solicitation, the government anticipates one (1) Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

(d) The contract will be awarded at a guaranteed minimum of $2,500.00 for the base year and each option year for a total of $12,500.00. While it is recognized that only one minimum guarantee is required, and that minimum guarantees are not generally awarded at each option, the EASi Contracting Writing System requires the contracting office to have a minimum guarantee for each contract period. It is highly anticipated that minimum guarantee will be met through issuance of task orders for tangible performance requirements. The period of performance for this IDIQ is established to ensure continuous and on-going coverage to allow for task orders to be awarded when needs arise. Periods of performance for individual task order will be as stated in each task order as required for each.

Funding will be obtained for each task order as the needs arise.

(e) This project requires technical/functional requirements. A professional, whose primary occupation is the practice of conservation and who, through specialized education, knowledge, training, and experience, formulates and implements all the activities of conservation in accordance with an ethical code such as the AIC Code of Ethics and Guidelines for Practice. Candidate possesses the expertise to preserve cultural heritage in a way that retains the integrity of the object, building or site, including its historical significance, context, and aesthetic or visual aspects.

Firms must also employ at least one conservator who is a fellow of the AIC. Individuals proposed to oversee projects under this contract must be either a professional associate or fellow of the AIC.

(f) Travel to and from project locations is not an authorized expense. Projects requiring the services of the contractor are expected to be within the Washington, DC metro area.

(g) The contractor shall 1) provide its own electronic tools and equipment (for example; computer hardware and software) adequate to fully satisfy all operational requirements; 2) consider same in developing the price proposal, as no reimbursement will be authorized for such items; and 3) anticipate the occurrence upgrades during the contract period.

(h) The contractor shall perform the effort required by this contract and as specified in individual task orders on a FFP basis. The work shall be performed in accordance with all sections of this contract and task orders issued. Where indicated “days” means calendar days.

(i) The terms of the solicitation provisions shall become part of the contract. An offeror’s proposal shall become part of the contract except to the extent it contradicts such the government terms and to the extent the government accepts such terms.

(j) The contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided) necessary to perform the required services, and shall plan, schedule, coordinate and assure effective performance of all services described herein.

(k) Security Clearances: Offerors will be responsible for obtaining HSPD-12 Personnel Security Clearances prior to contract performance. Offerors will be responsible for any costs incurred in obtaining this clearance.

(See section H for details.)

B.2 Contract Type/Duration

(a) The contract vehicle used for this procurement will be a single award IDIQ contract. Work will be ordered as firm fixed price basis individual task orders. The contract will consist of a base year, extending one full year (365 calendar days, 366 calendar days if a leap year occurs) from the date of contract award (As an example, if contract award occurred on January 1, 2018 to December 31, 2018), and four (4) additional one full year options, to be exercised at the discretion of a warranted contracting officer, for a potential total contract duration of five (5) full years from the contract award date.

(b) Guaranteed Minimum. The government will order at least $2,500.00 in services during the base year of the contract and each option year for a total of $12,500.00 While it is recognized that only one minimum guarantee is required, and that minimum guarantees are not generally awarded at each option, the EASi Contracting Writing System requires the contracting office to have a minimum guarantee for each contract period. It is highly anticipated that minimum guarantee will be met through issuance of task orders for tangible performance requirements. Failure to submit a proposal for any request for proposal issued during the base period in accordance with the terms and conditions of this contract will result in the contractor’s forfeiture of the guaranteed minimum amount.

B.3 Contract Task Orders

(a) All IDIQ services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services”. Only FFP task orders will be issued under this IDIQ contract. This contract will be set aside for total small business.

A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by a warranted contracting officer from the Repair and Alterations Division within the NCR. The GSA Form 300 will also be used to modify issued task orders when necessary.

(b) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order.

(c) Cost proposals for task orders shall typically be submitted within five (5) working days after receipt of the government proposal request and scope of work unless a longer time is requested or granted due to the complexity of the request. Typically, the contractor will be provided with a project specific statement of work with a proposal request as initiation of a task order. The price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(d) In addition to costs and performance time, proposals submitted in response to specific task order scopes of work shall identify the proposed contractor team/personnel that will be provided. The proposed team/personnel shall be subject to government acceptance and approval.

(See section H for requirements regarding contractor’s personnel staffing and assignments).

(e) Work shall not commence in relation to a project specific task order until the task order has been signed by a warranted contracting officer from the Repair and Alterations Division within the NCR. Issued task orders will serve as the notices to proceed with the corresponding work.

(f) A Single Award IDIQ contract will be awarded from this solicitation.

B.4 Contract Executive

(a) The contractor shall identify a contract executive who shall be responsible for the overall administration and coordination of the contractor’s activities on the contract. The contract executive shall be the principal point of contact between the contractor, and the contracting officer as well as the principal point of contact for task order proposal requests, contract correspondence, etc.

(b) The contract executive shall assume the general responsibility, on behalf of the contractor, for assuring timely submission of proposals, availability of work teams, and the quality of the contract services provided.

(c) The contract executive shall assure that a written quarterly report is provided to the contracting officer beginning three (3) months after contract award. The quarterly report shall summarize the contract status identifying both pending and issued task orders. The report shall also provide a summary indicating the value of the pending and issued task orders with respect to the established Maximum Order Limitation amount.

B.5 Payments

(a) Progress payments will be made on individual task orders as contractor’s work proceeds upon submission of a signed invoice, on company letterhead, by the contractor’s firm. The invoice must be signed by an appropriate representative of the contractor’s firm and should also reflect the “ACT No.” assigned to the work order (in Block 4 of the GSA Form 300). Pre-invoice payment meetings or discussions are encouraged to resolve any problems with the invoice and assure that payment is expedited once the invoice is received. Payment will normally be made within 30 calendar days from receipt of the proper invoice by the government unless a different time-frame is specified in the task order. Upon contract award, the contractor shall provide the information necessary to permit all payments to be made by Electronic Funds Transfers (EFT).

(b) Final payment for each contract task order will only be made when the services required in the order are completed and accepted by the government. To receive final payment for each individual task order, the contractor must include a completed GSA Form 1142, Release of Claims, with their final invoice to the contract specialist and contracting officer only, after CO approval it will be routed to the COR. To be accepted, the GSA Form 1142 must be signed, witnessed, and affixed with either the firm’s Corporate Seal or the seal of a Notary Public.

B.6 Contract Hourly Rates/Schedule

(a) The government has specified certain disciplines/labor categories required for contract performance. These are indicated in the price sheet for the base year and four (4) option years at the end of Section B. The contractor is to propose hourly rates for each discipline/labor category in the price sheet. The hourly rates for each discipline will be used for pricing task orders in each of the respective performance periods. Note that the GSA estimated man-hours are solely for evaluation of the hourly rates contained in each offer and do not guarantee the actual work to be performed by each discipline/labor category.

(b) The hourly rates proposed by the contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months. Hourly rates are not to exceed two decimal places.

(c) Price proposals must be prepared according to the offeror pricing worksheets that follow. The offeror must quote a price for all disciplines specified. Price proposals for the initial base year, as well as for the four (4) option years must be submitted in order to be considered for award. Offerors may not use pricing alternatives which differ from these instructions.

(d) In developing the required hourly rates and multiplier factors, the conservator must include all allowable overhead costs to include anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment, communication services, and profit associated with this contract. Price increases will not be granted for any alleged omissions or miscalculations of contract pricing.

(e) It is the offeror’s responsibility to understand all performance requirements and to correctly price its offer before award. No price increases will be permitted for any alleged miscalculations of the hourly rates after award. Specific conditions, exceptions, reservations, exclusions, or assumptions affecting price or performance are not permitted and any proposals containing such limitations will be rejected.

(f) The hourly rates listed by the contractor and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced based on the Price Sheet at the end of this section.

(g) Do not include any allowances for contingencies to cover increased costs for which adjustments are provided under the Changes Clause contained in Part II, Section I, Contract Clauses.

B.7 Miscellaneous Items

This term “Miscellaneous Items” refers to work or materials that may be required in support of the project services under task orders. Advance approval by GSA is required for these “Miscellaneous Items”. Such work, when required by the government, will be handled as contract modifications under the "Changes" Clause.

B.8 Additional Instructions

(a) Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the base and/or the four optional contract periods. An offer is unbalanced when it is based on prices that are significantly understated for some work and prices that are significantly overstated for other work.

(See FAR 15.404-1)

(b) Offerors must propose prices for all disciplines/labor categories in order to be considered for award. Offerors may not use pricing alternatives, which differ from these instructions.

NOTES:

IN ORDER TO BE CONSIDERED FOR AWARD, PLEASE PROVIDE AN HOURLY RATE FOR ALL

DISCIPLINES/LABOR CATEGORIES IN BOTH THE BASE AND OPTION PERIODS.

THE TOTAL EVALUATED PRICE FOR EACH DISCIPLINE/LABOR CATEGORY IN THE FOLLOWING SCHEDULES IS EQUAL TO THE GSA ESTIMATED MAN-HOURS MULTIPLIED BY THE CONTRACTORS PROPOSED HOURLY

RATE.

THE GSA ESTIMATED MAN-HOURS ARE SOLELY FOR EVALUATION OF THE CONTRACTOR OFFERS AND DO NOT GUARANTEE A SPECIFIC LEVEL OF EFFORT TO BE PURCHASED BY THE GOVERNMENT NOR THAT THE

CORRESPONDING LABOR CATEGORY WILL BE USED.

B.9 Supplemental Pricing Sheets

B.9.1 Base Year (Est. 1/7/2019 – 1/6/2020)

CLIN DISIPLINE/LABOR CATEGORY

FIXED HOURLY

LABOR RATE

UNIT PRICE

NTE/EST

MAN HOURS/

LOT/UNIT PRICE

NTE/CEILING

0001 Conservator for Sculpture $ 10000 HR $

0002 Conservator for Sculpture-Assistant $ 10000 HR $

0003 Conservator for Architectural Arts $ 2000 HR $

0004 Conservator for Arch. Arts-Assistant $ 2000 HR $

0005 Condition Assessment/Treatment Report $ 100 HR $

0006 Final Conservation Report $ 100 HR $

0007 Prepare Cyclical Maintenance Plan $ 100 HR $

TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR BASE YEAR)

THE NTE CEILING AMOUNT REPRESENTS THE MAXIMUM AMOUNT OF THE GOVERNMENT’S LIABILITY.

THE CONTRACTOR EXCEEDS THE CEILING AT ITS OWN RISK.

B.9.2 Option Year I (Est. 1/7/2020 – 1/6/2021)

CLIN DISIPLINE/LABOR CATEGORY

FIXED HOURLY

LABOR RATE

UNIT PRICE

NTE/EST

MAN HOURS/

LOT/UNIT PRICE

NTE/CEILING

1001 Conservator for Sculpture $ 10000 HR $

1002 Conservator for Sculpture-Assistant $ 10000 HR $

1003 Conservator for Architectural Arts $ 2000 HR $

1004 Conservator for Arch. Arts-Assistant $ 2000 HR $

1005 Condition Assessment/Treatment Report $ 100 HR $

1006 Final Conservation Report $ 100 HR $

1007 Prepare Cyclical Maintenance Plan $ 100 HR $

TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR OPTION YEAR I)

THE NTE CEILING AMOUNT REPRESENTS THE MAXIMUM AMOUNT OF THE GOVERNMENT’S LIABILITY.

B.9.3 Option Year II (Est. 1/7/2021 – 1/6/2022)

FIXED HOURLY

LABOR RATE

UNIT PRICE

NTE/EST

MAN HOURS/

LOT/UNIT PRICE

NTE/CEILING

2001 Conservator for Sculpture $ 10000 HR $

2002 Conservator for Sculpture-Assistant $ 10000 HR $

2003 Conservator for Architectural Arts $ 2000 HR $

2004 Conservator for Arch. Arts-Assistant $ 2000 HR $

2005 Condition Assessment/Treatment Report $ 100 HR $

2006 Final Conservation Report $ 100 HR $

2007 Prepare Cyclical Maintenance Plan $ 100 HR $

TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR OPTION YEAR II)

THE NTE CEILING AMOUNT REPRESENTS THE MAXIMUM AMOUNT OF THE GOVERNMENT’S LIABILITY.

B.9.4 Option Year III (Est. 1/7/2022 – 1/6/2023)

FIXED HOURLY

LABOR RATE

UNIT PRICE

NTE/EST

MAN HOURS/

LOT/UNIT PRICE

NTE/CEILING

3001 Conservator for Sculpture $ 10000 HR $

3002 Conservator for Sculpture-Assistant $ 10000 HR $

3003 Conservator for Architectural Arts $ 2000 HR $

3004 Conservator for Arch. Arts-Assistant $ 2000 HR $

3005 Condition Assessment/Treatment Report $ 100 HR $

3006 Final Conservation Report $ 100 HR $

3007 Prepare Cyclical Maintenance Plan $ 100 HR $

TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR OPTION YEAR III)

THE NTE CEILING AMOUNT REPRESENTS THE MAXIMUM AMOUNT OF THE GOVERNMENT’S LIABILITY.

B.9.5 Option Year IV (Est. 1/7/2023 – 1/6/2024)

FIXED HOURLY

LABOR RATE

UNIT PRICE

NTE/EST

MAN HOURS/

LOT/UNIT PRICE

NTE/CEILING

4001 Conservator for Sculpture $ 10000 HR $

4002 Conservator for Sculpture-Assistant $ 10000 HR $

4003 Conservator for Architectural Arts $ 2000 HR $

4004 Conservator for Arch. Arts-Assistant $ 2000 HR $

4005 Condition Assessment/Treatment Report $ 100 HR $

4006 Final Conservation Report $ 100 HR $

4007 Prepare Cyclical Maintenance Plan $ 100 HR $

TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR OPTION YEAR IV)

THE NTE CEILING AMOUNT REPRESENTS THE MAXIMUM AMOUNT OF THE GOVERNMENT’S LIABILITY.

B.9.6 Total Evaluated Price

Base Year Evaluated Price $

Option Year I Evaluated Price $

Option Year II Evaluated Price $

Option Year III Evaluated Price $

Option Year IV Evaluated Price $

TOTAL EVALUATED PRICE (BASE + I, II, III, IV) $

SECTION C

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Section C – Statement of Work for Sculpture and Architectural Arts Conservation Services IDIQ

C.1 Background: The General Services Administration (GSA) is entrusted with the care and conservation of Government-owned works of art and buildings. The conservation of artwork and architectural elements and finishes including condition assessments, recommendation for treatments, and cyclical maintenance plans is of particular interest to GSA since it has the responsibility of preserving and maintaining these cultural properties for the benefit of future generations. The portion of the Fine Arts Collection of the Federal Government that is overseen by the GSA National Capital Region (NCR), consists of over 130 sculptures dating from the 1850's through the present. A large portion of the collection dates from the Works Progress Administration (WPA) and is monumental in scale. The collection also includes contemporary works commissioned through the Art in Architecture Program for site specific installations between 1963 and the present. In addition, the GSA is responsible for preserving and maintaining over 150 historic buildings in the National Capital Region. With this Solicitation, the Government seeks to maintain and conserve the NCR artworks, and decorative finishes and architectural elements appropriate for treatment by a conservator.

C.2 Scope of Services: As specified in individual orders issued, the successful contractor (hereinafter, “Conservator” or “Contractor”) shall provide the following services.

C.2.1 On an as-needed basis, the contractor shall survey, assess, analyze, recommend treatment, transport, perform conservation services, clean, perform emergency stabilization/repair, and develop generic cyclic maintenance plans for sculpture in the GSA/NCR Fine Arts Collection as well as architectural finishes and elements of GSA buildings. The contractor shall provide all management, supervision, manpower, equipment and supplies necessary to perform the work specified herein. The chief conservator will be responsible for providing the necessary professional services to ensure that the proposed conservation and treatment will have no adverse effects upon the aesthetic, historic and physical integrity of the artwork and architectural finishes. Conservation treatments shall be reversible and cannot endanger the physical welfare or historic value of the artwork or architectural finishes. The known character of the artwork should not be modified. Decayed or damaged parts of an artwork will be conserved, not replaced. The treatment prescribed shall be the safest and least aggressive method so as not to compromise the original integrity of the artworks, following the principles of the American Institute for the Conservation of Historic and Artistic Works (AIC) Code of Ethics and Guidelines for Practice and directions in the GSA Fine Arts Desk Guide. Recommended treatments for architectural elements and finishes shall also conform to the Secretary of the Interior Standards for the Treatment of Historic Properties.

C.2.2 The conservator shall provide superior quality conservator services and dedicate the key personnel as names, committed, and accepted in its proposal without substitution except pursuant to substitution of key personnel.

(See section H)

C.2.2.3 The contractor shall make a thorough on-site examination of the artwork and architectural finishes determining the nature and extent of deterioration and appropriate treatment. While performing the on-site examination, the contractor shall consider all environmental, material, historic, and other harmful factors that may affect the artwork and architectural finishes.

C.2.2.4 The contractor shall prepare, print and bind three (3) copies of a written Condition Assessment and Treatment Recommendation Report, including digital photographs printed on archival stable glossy media taken at the time of the investigation and before treatment(s), adequately detailing the examination, findings, and recommendations for treatment.

Reports must be written in MSWord 2007 or later MSWord format (or compatible format) and accompanied by a complete copy of the report on three (3) archival quality CD equal to the "MAM-A Mitsui CDR Archive Gold 650 MB". All text, graphs, photographs (TIFF files) and MSDS for all products used must be included in the digital copy.

Digital photographs must be taken with cameras capable of producing TIFF files with a resolution of at least 10 megabytes each. All photographs must be fully focused and clearly illuminated with a representative numbers of details taken with a macro lens. Report should include comparable before and after shots from a variety of angles as well as "in process" photographs, detailing the conservation activities undertaken. All photographs are intended for possible publication and must be sharply focused and clear with as few (none if possible) non-architectural intrusions (including but not limited to: exterior objects such as cars, people, movable signage, trash cans, and newspaper boxes.) The photographer must provide all film, supplies, and equipment for the photography session(s). The photographer will be responsible for developing film and/or digital editing processes.

The photographer will be expected to sign GSA’s Photo Release Agreement, stating that all images become the property of the federal government upon acceptance of the products and are in the public domain. GSA may use/reproduce the photos in print or electronic media without further compensation to the photographer. The photographer may use the images for his/her own promotional purposes and may keep a second set of negatives/transparencies.

Two copies of PC-formatted CDs or DVDs containing high-resolution (300 dpi – 16” x 20” minimum) TIFF files of all images shall be submitted along with the final treatment report. Each CD shall include a contact sheet folder (JPEG images, low-medium resolution) indicating the TIFF image contents. All photographs must be clearly labeled and include the date, GSA Fine Arts Collection item number, name of work and artist, location (floor number or other designation), GSA building number, building name, city, subject matter of the image, photographer name and © General Services Administration.

C.2.2.5 The conservator shall perform treatment as described in Condition Assessment and Treatment Recommendation Report.

C.2.2.6 The contractor shall prepare, print and bind three (3) copies of the Final Conservation Treatment Report, including detailed description of any testing, work performed, methodology, materials and equipment used with copies of the 4"x6" digital color photographs on archival quality paper taken before, during and after the treatment(s) is (are) performed. Provide recommendations for future cyclic care and maintenance according with current GSA Fine Arts Policies and Procedures Desk Guide.

Reports must be written in MSWord 2007 or later MSWord format (or compatible format) and accompanied by a complete copy of the report on three (3) archival quality CD equal to the "MAM-A Mitsui CDR Archive Gold 650 MB". All text, graphs, photographs (TIFF files) and MSDS for all products used must be included in the digital copy.

Digital photographs must be taken with cameras capable of producing TIFF files with a resolution of at least 10 megabytes each. All photographs must be fully focused and clearly illuminated with a representative numbers of details taken with a macro lens. Report should include comparable before and after shots from a variety of angles as well as "in process" photographs, detailing the conservation activities undertaken.

All photographs are intended for possible publication and must be sharply focused and clear with as few (none if possible) non-architectural intrusions (including but not limited to: exterior objects such as cars, people, movable signage, trash cans, and newspaper boxes.) The photographer must provide all film, supplies, and equipment for the photography session(s). The photographer will be responsible for developing film and/or digital editing processes.

The photographer will be expected to sign GSA’s Photo Release Agreement, stating that all images become the property of the federal government upon acceptance of the products and are in the public domain. GSA may use/reproduce the photos in print or electronic media without further compensation to the photographer. The photographer may use the images for his/her own promotional purposes and may keep a second set of negatives/transparencies.

Two copies of PC-formatted CDs or DVDs containing high-resolution (300 dpi – 16” x 20” minimum) TIFF files of all images shall be submitted along with the final treatment report. Each CD shall include a contact sheet folder (JPEG images, low-medium resolution) indicating the TIFF image contents. All photographs must be clearly labeled and include the date, GSA Fine Arts Collection item number, name of work and artist, location (floor number or other designation), GSA building number, building name, city, subject matter of the image, photographer name and © General Services Administration.

C.2.3 Types of Government-Owned Artworks.

C.2.3.1 Sculpture – Includes, but is not limited to, freestanding three dimensional sculpture; low and sunken relief sculpture, sound, light and kinetic works of various media including but not limited to: stone, bronze, brass, aluminum, glass, terra cotta, concrete, textile, water, landscape and composite materials and assemblies as listed in the GSA Fine Arts Inventory for National Capital Region.

C.2.3.2 Architectural Elements and Finishes - (not cited in the GSA Fine Arts Inventory), includes, but is not limited to:

floor, wall and ceiling surfaces such as wood, parquet, stone, brick, terra cotta, marble, tile, terrazzo, mosaic, metals and other decorative finishes and treatments; ornamental cornices, columns, pilasters, brackets, wainscoting, entries, surrounds, doors, stairs, light fixtures, architectural woodwork, hardware and other decorative elements; decorative and faux finishes such as scagliola, wood graining, marbleizing, stains, varnishes, glazes, stencils, gilding, patination and other decorative painting.

C.2.4 On-site Examination of Artwork/Architectural Finishes Elements and Finishes

C.2.4.1 Within thirty (30) days after issuance of any task order, the conservator shall perform the professional services to:

a) Determine the exact location, nature and extent of chemical, physical, and biological causes of all existing deterioration, alteration, loss, and material failure.

b) Determine the size of the areas affected, interior and exterior.

c) Provide written descriptions of existing conditions and a detailed account of major deterioration, alteration, loss, and failures.

d) Provide detailed analysis of the materials and methods necessary to stabilize and conserve the artwork and/or architectural elements and finishes and slow the rate of deterioration.

e) Provide detailed photographs and sketches of the problem areas keyed to large-scale photographs of each area.

f) Note all permanent damage or temporary disfigurement.

C.2.5 Condition Assessment and Treatment Recommendation Report

C.2.5.1 The contractor shall provide a written report detailing discoveries and recommendations for remedial treatment(s), both long term and interim, and the remedial materials and methods to be applied for each type of deterioration. Where alternative materials or methods are applicable, the conservator shall explain and compare the pros and cons of each. A statement identifying exactly what conditions are proposed to be corrected, an outline of treatment with an estimate of the cost and the basis for the cost will be included in the report. Photographs of existing or as-is-condition will be required (See C.2.2.4).

The conservator shall use the following format in Section 2.5.2, below, preparing the investigative report:

C.2.5.2 Introduction

a) Name of artist, title of work, and completion date (or Building/Room name as appropriate

b) Medium/material composition

c) Dimensions, i.e. length, width, height, weight (inches and metric)

d) Location, name of building, location in building

e) Ownership (State the owner of the artwork as the U.S. General Services Administration (GSA)

f) Location (State name of building, street address, city, state, zip code, and GSA Region)

g) Inspection date

h) Report date

i) Inspector

j) Description of Artwork/Architectural Elements and Finishes. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

k) Specific details on the condition of the artwork or architectural elements and proposed remedial treatment(s)

l) Materials and chemicals

(1) List all basic materials/products/chemicals/supplies routinely used in performing services required by this solicitation.

(2) For each of the proposed materials provide the following information:

(a) Your knowledge of each of these materials including, but not limited to, any long term effects to the artwork or finishes, and any possibility of affecting the value of the artwork;

(b) Manufacturer’s specifications, technical data, and applicable Material Safety Data Sheets (MSDS)

C.2.5.3 Archival research may be necessary to accurately document the history of treatments, the original methods, materials and intent of the architect, artist or artisan. Non-destructive laboratory analyses may also be required to characterize ongoing processes of deterioration, paint stratigraphy and chemical composition of materials in order to prescribe appropriate treatments as determined by the Fine Arts Conservator and the RFAO and/or the RHPO. This cost should be included in the proposal for treatment. All appropriate discovered information, photographs, graphics and lab results will become part of the final treatment report.

C.2.5.4 Three (3) color bound copies and one digital copy (see C.2.2.2) of the Condition Assessment/Treatment Recommendation Report shall be submitted to the Government Regional Fine Arts Officer within thirty (30) days after completion of the on-site examination of the artwork.

C.2.5.5 Within thirty (30) days after the receipt of the Condition Assessment/Treatment Recommendation Report the Government Contracting Officer’s Representative (COR) will make a determination on the acceptability of the report and the proposed treatment.

C.2.6 Performance of Treatment

C.2.6.1 As specified in individual task orders issued, the conservator shall perform/apply treatment(s) in accordance with the approved treatment process and in keeping with sound conservation practices including those of the AIC, and the Secretary of the Interior Standards for Historic Properties. The conservator will maintain the artistic, historic and physical integrity of the artwork and its parts. The conservator will maintain the historic character and physical integrity of all architectural elements and finishes. Techniques shall actually conserve the artwork and not contribute to its continuing deterioration. The treatment shall conform to the recommendations approved by the government as outlines in the current GSA Fine Arts Policies and Procedure.

C.2.6.2 The conservator may also be tasked with protection of artwork and spaces during construction, renovation, or modernization projects. In this capacity the conservator will be expected to provide design and oversight services for the installation of the required protection including monitoring devices, if needed. The conservator will also be tasked with removing said protection when it is no longer necessary.

C.2.7 Stabilization

C.2.7.1 As specified in individual task orders issued, the conservator shall perform stabilization for damaged or vandalized works of art to ensure their safety until full conservation assessment and treatment may be performed.

C.2.7.2 Damage Mitigation—Assessment of the damage and recommendations for treatment with cost estimate shall be prepared and submitted within three (3) business days of receipt of notice to proceed.

C.2.7.3 Disaster Mitigation— Conservator will provide emergency conservation service response within two (2) hours as needed to reduce or limit damage to artwork collections or architectural elements and finishes in the case of Federal building emergency where the artwork or historic fabric is threatened by natural or man-made disaster such as flood, fire, earthquake, terrorism, or civil emergency. A disaster response may be limited to a telephone consultation or may require a site response as determined by the government. A 24-hour phone number will be required to establish a direct line of emergency communication. Contractors whose facilities are not located near the National Capital Region must have a local contact to respond to all potential needs within two (2) hours following a disaster.

C.2.7.4 Education and Training—Conservator will develop and provide site-specific training for other GSA personnel who do not have direct responsibility for artwork or buildings, but are in permanent or temporary positions to either contribute to its preservation or accelerate its deterioration. An integrated maintenance and preventative conservation education program will include, but not be limited to: security personnel, building custodians, and buildings and landscape maintenance personnel. Training will be coordinated with each Regional Fine Arts Officer and/or buildings’ facilities management team. Education and training should be initiated within sixty (60) days of notice to proceed.

C.2.8 Cyclic Maintenance Plans

C.2.8.1 As specified in individual task orders issued, the contractor shall develop generic cyclic maintenance plans for the types of artwork and architectural elements and finishes referred to in this solicitation. Cyclic Maintenance Plans will be formatted according to directions in the GSA Fine Arts Policies and Procedures and developed with the Regional Fine Arts Officer to be distributed both electronically and in hard copy.

C.2.8.2 As requested to perform cyclic maintenance per specified plans and base line condition assessment, if necessary.

C.2.9 Final Conservation Report

C.2.9.1 The contractor shall provide a written report detailing final testing, treatment(s), and remedial materials and methods applied for each type of deterioration. The contractor shall provide specific recommendations for future cyclic care and maintenance of the artwork and architectural elements and finishes (2.8.1). An electronic copy of the report will be included with one of the paper copies. The contractor shall use the following format in preparing the Final Conservation Report:

C.2.9.2 Introduction

a) Name of artist(s) or building, title of work, and completion date, and architect, if appropriate

b) Medium/material composition

c) Dimensions, i.e. length, width, height, weight (inches and metric)

d) Location, name of building, location in building

e) Ownership (State the owner of the artwork as the U.S. General Services Administration (GSA)

f) Location (State name of building, street address, city, state, zip code, and GSA Region)

g) Inspection date

h) Report date

i) Inspector

j) Description of Artwork. Individual artwork shall be described using…