SF30_Amendment_0002_Sculpture_IDIQ_2018_10_16_.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Questions & Responses Sculpture and Architectural Arts Conservation

October 16, 2018

1. Past similar NCR contracts allowed CLIN labor rates for work during “non-business hours” (e.g. 6 pm - 6 am) which may be a necessity due to intrusive work within federal buildings. Has this CLIN allowance purposely been omitted from this solicitation or is this omission an oversight? Our company pays hourly wages at time-and-a half for work at such hours as compensation for inconveniences and exceptional discomfort from sudden shifts in sleep schedules.

Negotiations would be one per Task Order for non-business hours if applicable.

2. In consideration of the architectural, structural and industrial materials nature of some modern public art such as is found among the works in the NCR collection, can a CLIN labor category and rate be allowed and defined (Page 84 – M.5.1.3) for an allied “Certified or Licensed Professional” when a contractor’s non-conservator employee is a certified or licensed professional through training and examinations by a recognized Professional Organization (not a trade organization or product manufacturer) other than AIC in a professional field directly of benefit to, or necessary for, determining condition information or in the performance of certain treatments, and that employee “Certified or Licensed Professional” is equivalent to an otherwise sourced and engaged outside certified or licensed professional, and that professional non-conservator employee warrants a wage higher than a “conservation assistant”?

As stated in H.2, the contractor shall not subcontract any work without the express approval of the Contracting Office. If a subcontractor is needed, and approved by the CO, the rate would be negotiated per Task Order.

3. C.2.2.4:

The solicitation states “Digital photographs must be taken with cameras capable of producing TIFF files ….” GSA may desire to update this requirement. Nearly all cameras nowadays no longer offer an in-camera conversion (or save) to TIFF and soon there will be none. Instead, all but a couple odd cameras offer a TIFF save option; current high-resolution professional cameras only offer simultaneous JPEG and RAW files, because TIFF files are so large that few will fit on a camera card, are not the ideal high-quality storage file, and TIFF is a file format rarely needed. TIFF digital image files are just one option to save from the lossless RAW file format and are rarely needed. They are not intended as a high-quality storage file format – that is what RAW files are for. To supply GSA with TIFF file documentation would require

Solicitation 47PM0618R0019 Amendment 0002 time-consuming conversions of the camera’s RAW files, cost GSA for the conversions, cause a burden on storage devices (the contractor’s and GSA’s), significantly increase the number of file delivery discs, and potentially reduce the contractor’s number of documentation images. RAW is the preferred lossless storage file format because its file size is so much less than TIFF and is the defacto top quality lossless file format. There is no point storing ALL documentation images in TIFF file format as not all will be needed for super-high-quality image print publication, if any at all. The idea for TIFFs is mostly when you need to send files for printing and you need just the absolute best money can buy.

The files are HUGE and truthfully, worthless to not only most people who shoot, but probably about 85% of pros as well. Best to submit JPEGS for immediate viewing of documentation and submit for storage RAW files for when the rare need of one or a few may be arise for conversion to TIFF for high quality print publication.

A high-resolution JPEG standard is an acceptable alternative to the TIFF/JPEG standard detailed in C.2.2.4. If the JPEG standard is utilized than the contractor is required to submit images of a least 300 DPI and no less than 4mb in size.

4. C.2.2.4:

Are the “Two copies of PC-formatted CD’s or DVD’s” to be two (2) copies accompanying EACH of the three (3) individual report copies per Page 25 -C.2.5.4?

No, for each report, a total of two (2) CDs or DVDs and three (3) hard copies are to be submitted.

5. C.2.2.6:

The solicitation states “The photographer may use the images for his/her own promotional purposes and may keep a second set of negatives/transparencies.” For one, negatives and transparencies are not contract-required formats; secondly, this statement is in conflict with page 28 – C.2.9.7.

Defer to C.2.9.7

6. C.2.4.1:

Completion of on-site examinations within 30 days to obtain all the required information, as well as accurate and complete information, may not be sufficient time in complex cases where an outside engineering firm may be needed for evaluations or where artist/studio involvement (on-site meetings or interviews) is needed. Can GSA make the POP for the Condition Assessments negotiated per Task Order?

C.2.4.1 is deleted in its entirety.

7. C.2.5.4:

The referenced C.2.2.2 does not exist.

C.2.2.2 is corrected to read: C.2.2.5

8. C.6.2:

Re “Fair Market Value.” Considering that conservators are not professional appraisers and insurers require a “Limit of Value” per item to be insured, will GSA provide the insurance-required Limit of Value in each case of transit, treatment, or storage of GSA property? Consider also, any necessity for the contractor to obtain appraisals of value may not be possible to schedule and receive within the required 30 days specified in Page 24 – C.2.4.1 in order to calculate a full cost for treatments (including insurance premiums) to be determined within, and as a result of, the condition assessment work.

C.6.2 is deleted in its entirety

9. H.8.2(e) and H.8.4 (a):

Is it GSA’s intention to accept insurance premiums for artworks as a variable government-reimbursable expense per Task Order? Or does GSA expect the contractor to load its rates to cover necessary “property of others” insurance expenses as an overhead cost? If the latter, consider the problem that the value of GSA property would be expected to vary considerably from many thousands of dollars to many millions of dollars and, therefore, the individual insurance premiums required per the task order’s artworks would be so widely variable in costs as to be impossible to fairly include as overhead in fully loaded contractor labor rates;

especially unfair to load as overhead into rates when it is not known in advance if the most high-value artworks will even need coverage.

H.8.1, 8.2(c), (d), (e) along with 8.3 and 8.4(a) are deleted in their entirety.

10. G.1:

Is the “maximum order limitation” and/or the “NTE/Ceiling” referenced here and to be monitored by the contractor the same as the “TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR BASE YEAR) calculated on the pricing sheets on pages 15-19? Consider that the “TOTAL BASE YEAR NTE/CEILING (AGGREGATE TOTAL FOR BASE YEAR) calculated on the pricing sheets on pages 15-19 are based on, as the solicitation states on page 14, “GSA ESTIMATED

MAN-HOURS … SOLEY FOR EVALUATION OF THE CONTRACTOR OFFERS

AND DO NOT GUARANTEE A SPECIFIC LEVEL OF EFFORT TO BE

PURCHASED BY THE GOVERNMENT….” In light of this, will GSA provide other annual maximum order limitations or NTE/Ceilings?

The dollar amount made at award for the base and each option will be the MOL accordingly.

11. L.8 Submission of Proposals:

While it is understood that proposals may be submitted electronically and entirely in digital format, can a bound hard copy be submitted to the 301 7th St. address indicated on page 1 by FedEx with the electronic copy supplied as PDF file(s) on disc in the same delivery? If so, will one copy only of each suffice?

No, in accordance with the Paperwork Reduction Act, the preferred method for submission is electronic only.

12. EXHIBIT 3 -KEY PERSONNEL RESUME

As stated in the form, this for is for "supervisory personnel." Is this form to be completed only by the company chief conservator acting as top-level supervisor overseeing all task order work or by every employee conservator who may take roles supervising contract assistants?

Key personnel resumes should be submitted for all individuals proposed to meet the qualifications of the contract. This includes senior conservators as well as assistant conservators and any individuals necessary to demonstrate experience with the range of media contained in the GSA Fine Art Collection.

13. Contractor Employees Resumes Is the past standard "GSA CONSERVATOR QUALIFICATIONS QUESTIONNAIRE” not requested for each conservator? Can contractor-formatted resumes be provided regardless?

Yes, contractor-formatted resumes are an acceptable alternative to the conservator qualification questionnaire. However, the resume should contain all information requested in the questionnaire.

14. The removal of the AIC requirement or acceptance of past experience to equal AIC requirement.

Yes, it is acceptable to submit proof of equivalent qualification in lieu of certification by the American Institute of Conservation (AIC). However, should the contractor choose not to submit proof of AIC certification for their senior conservators, than the onus is on the contractor to show equivalent qualification in their proposal. The following criteria must be met to demonstrate equivalency:

Have earned an undergraduate university degree or the international equivalent.

Have two years (2) of full-time formal education or related supervised training in a conservation method and theory or in field appropriate to other professional involvement in conservation.

Have three (3) years of full-time work or its part-time equivalent in conservation or in a conservation related profession after training.

Program training internships may not be counted toward this requirement.

Submit at least two examples of past work that shows evidence of sustained high-quality professional skills and ethical behavior that adheres to the AIC Code of Ethics and Guidelines for Practice and the GSA Fine Arts Desk Guide. Examples shall demonstrate the implementation of conservation treatments that had no adverse effect upon the aesthetic, historic, and physical integrity of the artwork.

Treatments shall be reversible and not endanger the physical welfare or historic value of the artwork. Furthermore, past treatments should demonstrate the implementation of the safest and least aggressive methodology, so as not to compromise the original integrity of the artwork.

Submit three (3) letters of recommendation from past clients and/or fellow conservators who are personally familiar with and knowledgeable about the conservator's past work.

1. Provide responses to submitted questions.

There are no other changes. Offerors must acknowledge this amendment when submitting the proposal.

Attachments: Government Responses to RFIs.

Repair & Alterations Division, Center 3 301 7th Street, Room 6049 Washington, DC, DC 20407 USA NameandTitleSigner[0]: