ALCAN_Project_Q&A_Running_Log.pdf

Item No.

Date Submitted

Question Response Responded in Amendment

1 7/9/2019

If we were to send our bid bond prior to bid day via USPS, would it be possible to submit our complete proposal electronically on bid day?

You may submit your proposal electronically via email addressed to me:

rebecca.graham@gsa.gov.

Bid Guarantee must be sent in hard copy addressed to me at GSA, Attn: Becky Graham, 222 W. 7th Avenue, Rm 151, Anchorage, Alaska 99513

AMD 0002

2 7/9/2019 No revisions or additions to this existing sprinkler system are called out in this scope of work. Are there any? No Sprinkler revisions are planned at this time. AMD 0002

3 7/23/2019 The AS Built plans came very lite making it difficult to read some of them, is it possible to get A better Darker set of As Builts? GSA is unable to provide better quality drawings. AMD 0002

4 7/23/2019

The new scope of work under section 2 (Project background) only indicates replacement of the Fire Alarms system in 4 buildings. However, the Section 6 (Project Description) indicates “all manual pull stations, all notification devices, and all smoke / heat / duct detectors as shown on 1995 Alcan Fire Alarm Replacement Drawings”. Referenced drawings encompass the above devices in the buildings mentioned above, plus the modular buildings, trailers and rec center. Which narrative is correct?

No modular buildings or trailers outside of the four specified buildings are included in the base scope of work. As a separate optional line item, GSA would like to include the Recreation Center building as well.

AMD 0002

5 7/25/2019 Can we work 7 days per week on any or all of the buildings? Yes, with the proper coordination for work within the residences. AMD 0002

6 7/25/2019 Please advise on known building no work days or hours? 3-plex and 4-plex Residence units will need to be individually coordinated around occupant schedules. This may require a high degree of flexibility from the contractor's team to ensure CBPs mission is not compromised.

AMD 0002

7 7/25/2019

After removal of existing conduits and devices are we to paint and patch the immediate affected areas/locations or are we to patch same and paint floor to ceiling and corner to corner in all or some areas?

Areas in the Station Building seen by the public should be patched and painted to a natural break. Areas within other buildings should be patched and painted in the immediate location. AMD 0002

8 7/25/2019

Are all new conduits to be painted to match walls and ceilings? Per R10 guidance, exposed conduit in public (office, common, and residential) areas must be painted to match background paint. Exposed conduit in other areas (e.g, Service Building, Utilidor, Mechanical or Electrical spaces, and above ceiling grid) must be painted completely red.

AMD 0002

9 7/25/2019 Please advise as to the number of doors in the utilidor area that need to receive electric hold open devices?

GSA believes there are five (5) doors providing separation in the utilidor, but the exact count should be verified by the contractor's design team. AMD 0002

10 7/25/2019 Please provide a flow switch count for the sprinkler system? There are four (4) wet system and two (2) dry system flow switches existing. AMD 0002

11 7/25/2019 Will we be allowed to occupy the facilities on site existing housing to house and feed our personnel? There are no facilities available on site for contractor housing. AMD 0002

12 7/25/2019 If we have to cut and trench thru the asphalt may we be allowed to patch same with 4” of concrete and reinforcing steel? Yes, but see answer below regarding existing underground conduit path. AMD 0002

13 7/26/2019 The first 4 pages are non legible. Is there a better copy we can get possibly?

Unfortunately, these are the only drawing files available. GSA was able to print legible copies from these files. AMD 0002

14 7/23/2019

Is it the desire of the government to actually remove these systems and provide only the code minimum sprinkler monitoring with sprinklered and new multi-station smoke alarms? Or are we to provide full NON- Required fire alarm systems with detection to replace what is removed?

GSA FLS Response: I am unable to understand the question as being stated as this project will provide a more code compliance system for the location in question. If the question however is related to the residential locations, as a reminder, the residential areas are to meet the requirements of the fire codes and all smoke detectors required in these locations are to be connected and monitored by the new FACP. In other words, battery operated stand alone type of detectors will not be permitted.

AMD 0002

15 7/26/2019 Based on the quantity of questions below, does GSA want to consider extending the bid date to allow more time for answering questions?

Solicitation Amendment AMD 0001 extended the response due time and date to 10 AM Alaska Time, August 12, 2019. AMD 0002

16 7/26/2019 Is there space available for RV parking to support workers during the primary installation period? No space for RV parking is available on-site. AMD 0002

17 7/26/2019 Will the GSA require badging or security clearances on contractor staff? If so, is there a cost associated?

GSA requires a contractor background fitness determination for each individual working inside federal facilities. These investigations require filing an application and fingerprinting, but no monetary costs. No badging will be required for this project.

AMD 0002

47PL0119R0039 ALCAN LPOE Fire Alarm Upgrade

Date Submitted

Question Response Responded in Amendment

18 7/26/2019 Will the GSA provide a primary POC to coordinate with agencies and occupants of the facilities? The GSA Project Manager will act as the contractor's POC for all coordination issues. AMD 0002

19 7/26/2019 During the site visit, it was stated that the project is funded.

• Does the GSA have an anticipated date for award? GSA intends to make award approximately 2-3 weeks after final proposal(s) are received. AMD 0002

20 7/26/2019 Where will the pre-construction conference take place. (2_DIV1 Specs 013100 1.5.A.1)

Pre-construction conference will be scheduled to take place at the GSA Anchorage, Alaska Office located at the James M. Fitzgerald United States Courthouse and Federal Building, Room 151, 222 W. 7th Avenue, Anchorage, Alaska 99513.

AMD 0002

21 7/26/2019 Where will the re-installation conferences take place. (2_DIV1 Specs 013100 1.5.B.1) This conference is not applicable. AMD 0002

22 7/26/2019

Will escorts be required? (2_DIV1 Specs 013100 1.6)

• If so, in which specific buildings?

• If so, in which specifics areas of each building? No escorts will be required at this site. AMD 0002

23 7/26/2019

The electronic permit is for work on the existing fire alarm system. In a parallel installation, work performed on the existing system will not occur until the new system is nearly complete (2_DIV1 Specs 014126 1.1).

• Will this permit be required on a daily basis or only when work affects the existing, operating system?

This permit is not applicable for this project. AMD 0002

24 7/26/2019

The scope of work requires replacement of existing waterflow switches except as recently replaced ID by GSA (SOW 6.1). During the site visit non were identified as recently replaced. It’s understood all waterflow switches shall be replaced.

• Please confirm.

GSA confirms that currently all waterflow switches within the work area shall be replaced. AMD 0002

25 7/26/2019

Utility interruptions are required to be schedule when facilities are unoccupied. (2_DIV1 Specs 013100 1.6)

• What are each facilities occupied hours? Utility interruptions are not applicable at this site. AMD 0002

26 7/26/2019

The station building has a second that we viewed on the site visit. They were initially stated to be residence with kitchenettes. Upon viewing, it was noted one space is set up as a training area.

• How will these rooms be classified for this project?

GSA FLS Response: the room in question will be classified per its current usage (i.e. drawing says office, usage is conference room; then, the room is classified as conference room). AMD 0002

27 7/26/2019

During the site visit, contractors were not permitted to view all of the rooms in the service building. Due to limited access please confirm the following.

• Are there any uninterrupted power supplies in the service building?

• Are there any transformer vaults in the service building?

• Are there any telephone exchanges in the service building?

• Are there any information technology rooms in the service building?

No restrictions on viewing areas were enforced during the site visit. Service building has none of these areas. AMD 0002

28 7/26/2019

During the site visit, contractors were not permitted to view all of the rooms in the station building. Due to limited access please confirm the following.

• Are there any uninterrupted power supplies in the station building?

• Are there any transformer vaults in the station building?

• Are there any telephone exchanges in the station building?

• Are there any information technology rooms in the station building?

No restrictions on viewing areas were enforced during site visit. A second trip was made to station building to allow additional investigation. Station building has one information technology room and none of the other areas.

AMD 0002

Date Submitted

Question Response Responded in Amendment

29 7/26/2019

During the site visit access was not provided to the 3-plex. It was stated the residence rooms were the same as the one residence room we viewed in the 4-plex.

• Please confirm the ceiling/wall/floor construction is the same as the 4-plex.

• Please identify the occupancy of the basement areas below the 3-plex residences.

• Please identify the use of the basement areas below the 3-plex residences.

Construction in 3-plex residences is very similar to what was seen in the 4-plex. Areas in the basement below each 3-plex are included as part of the residence. AMD 0002

30 7/26/2019

The design-build statement of work Section 3 states “Work hours for this project are unrestricted.” The 3-plex and 4-plex are occupied living spaces.

• Will the occupied spaces be vacated based on the 7 day notice and unrestricted work hours?

• Will the contractor need to work around personal belongings in the living spaces

Yes, work hours and work around furnishings and personal belongings in the living spaces will need to be highly coordinated to ensure minimum impact to Border Patrol personnel and mission.

AMD 0002

31 7/26/2019

The design-build statement of work Section 3 states “Work hours for this project are unrestricted.”

• Will the contractor need to work around furnishings and belongings in the station building?

• Will the contractor need to work around personal belongings in the living spaces.

Yes, work hours and work around furnishings and personal belongings in the living spaces will need to be highly coordinated to ensure minimum impact to Border Patrol personnel and mission.

AMD 0002

32 7/26/2019

During the site visit contractor parking and laydown space was discussed. (Specification 01 35 26 3.3)

• Will space be made available for up to 2 trailers, a dumpster, temporary toilet and multiple work trucks?

Yes. Majority of parking and laydown will be near the Recreation Building. AMD 0002

33 7/26/2019

The Design-Build statement of work, section 2, project background states “the rec center to the 4-plex building may require wireless or shallow trenching.” On site it was noted there is communication infrastructure in this facility.

• Are there existing telephone lines to the Rec Center?

• Can a dialer be utilized for the new fire alarm monitoring?

• Are any telephone line pairs available for use by the fire alarm system?

• Are there any fiber optic lines to the rec center?

• Are there any fiber optic strands available for use by the fire alarm system?

• For remote monitoring of Rec Center are there limitations on wireless frequencies for the area?

• Would a frequency between UHF 450-470 MHz with a bandwidth of +/- 5MHz be made available to use?

• Are there limitations of mounting small antennas on the exterior of the Rec Center or the Service and Station buildings?

Post contractor site visit, GSA identified a manhole with 3" buried conduit extending from very near the man door of the rec center through an intermediary manhole to the utilidor under the 3-plex. This route is currently planned for an ongoing fiber optic install from Tok into Canada, but should provide space to run connections for the FA system.

AMD 0002

34 7/26/2019

The doors separating each facility entrance to the utilidor require magnetic release closures.

The majority of the existing doors are metal but do not have labels stating they are fire rated.

The GSA stated the metal doors are fire rated during the site visit.

• Please confirm.

GSA FLS Response: based on the information we have available, the metallic doors located within the utilidor are fire rated. AMD 0002

35 7/26/2019

The doors from the utilidor into the majority of the 3-plex and 4-plex facilities are wood doors with closers and sites.

• Shall these doors be fire rated? These doors are out-of-scope of this project. AMD 0002

Date Submitted

Question Response Responded in Amendment

36 7/26/2019

From each facility, raceway installation will be required through the concrete walls in the utilidor. These will require firestopping per code and GSA R10. The GSA R10 states ALL holes shall be firestopped in any wall or floor whether it’s rated or not rated. There are a number of existing penetrations that are not fire blocked.

• Shall existing penetrations be firestopped between facility basements and the utilidor under this project?

Firestopping existing unfilled penetrations leading from the utilidor should be included within the scope of this project. AMD 0002

37 7/26/2019

During the site walk, it was apparent the generator room is not on the plans provided for service building.

• Are as-builts available for the generator room?

• If so, can the GSA provide the as builts.

Generator room is outlined on provided drawing FA10 AMD 0002

38 7/26/2019

The GSA R10 requirements require supervision devices if emergency generators are provided. The ALCAN LPOA is powered by 2 generators and a newer emergency generator.

The contractor is not providing generators.

• Is supervision required on all 3 generators?

• Do the generator controllers have contacts that allow monitoring?

Generators currently have JCI controls for monitoring operation. AMD 0002

39 7/26/2019

Record drawings are required per the RFP. During the site visit it was stated CAD is not available. A pre-construction survey will be required to create floor plan drawings for this if CAD is not available. If CAD is available, there would be a significant cost savings for the

GSA.

• Please confirm CAD is not available?

GSA confirms that CAD drawings for this site are not available. AMD 0002

40 7/26/2019

The design-build statement of work, section 6 state the requirements for the FACP, repeater panel and 4 sub panels.

• Please provide AHJ desired locations for each panel.

GSA FLS Response: the FACP is the only location that the contractor will be required to locate as stated in the RFP. The location of any subpanels or repeaters or others will be determined by the installation contractor based on their needs, easy access/logistics, and/or code compliance.

AMD 0002

41 7/26/2019

The GSA R10 requirements for testing states EVERY initiation device is required to be pre-tested and final tested with the GSA R10 FPE including all the steps for open-circuit operation and also ground fault operation described on pages 15 and 16 of the GSA Region 10 Design installation and Testing policy.

• Please confirm

Confirmed. AMD 0002

42 7/26/2019

The GSA R10 requirements for testing states EVERY notification appliance is required to be pre-tested and final tested with the GSA R10 FPE including all the steps for open-circuit operation and also ground fault operation described on pages 17 and 18 of the GSA Region 10 Design installation and Testing policy.

• Please confirm

Confirmed. AMD 0002

43 7/26/2019

Will the new FACP system need to have a dialer to transmit off-site alarm, supervisory and trouble conditions?

• Does GSA have a monitoring agency under contract or is the successful bidder required to set-up a monitoring account?

• If so for how many months/years?

No dialer for off-site notification is required. No monitoring agency will be notified. AMD 0002

Date Submitted

Question Response Responded in Amendment

44 7/26/2019

It is unclear if a voice notification system is required for the project. It is understood that the primary evacuation signal is a "Slow-Whoop" per GSA R10 and the "Slow-Whoop" has been used in the voice system at other GSA projects.

• Is voice notification required?

• If a voice notification system is required do the stairwells between the first floor and basements need a separate zone for the 3-plex, 4-plex and Station building?

• If a voice notification system is required do the stairwells between the first floor, basement and second floor need a separate zone for the Service building?

GSA FLS Response: Bullet 1 - for the audio fire alarm notification, the requirements are to provide fire alarm speakers. Upon alarm, a slow-whoop shall be activated. The capabilities for "live-voice" messaging to all areas within the RFP shall also be provided. Additional detailed requirements and information are located in the SOW and GSA Region 10 Policies for the contractor to reference if needed. Bullet 2 - Yes per PBS P-100 Section 7.6.4 (2018 Ed), "Where emergency communication systems are provided, fire alarm speakers must be installed in elevator cars and exit stairways; however, they must only be activated to broadcast live voice messages (e.g., manual announcements). The automatic voice messages must be broadcast through the fire alarm speakers on the appropriate floors, but not in stairs or elevator cars." Please refer to the RFP and GSA Region 10 Policies for additional requirements if any. Bullet 3 - Yes per PBS P-100 Section 7.6.4 (2018 Ed), "Where emergency communication systems are provided, fire alarm speakers must be installed in elevator cars and exit stairways; however, they must only be activated to broadcast live voice messages (e.g., manual announcements).

The automatic voice messages must be broadcast through the fire alarm speakers on the appropriate floors, but not in stairs or elevator cars." Please refer to the RFP and GSA Region 10 Policies for additional requirements if any.

AMD 0002

45 7/26/2019

It is not clear on the old fire alarm drawings supplied if they have complete coverage or not.

• Do the utilidors need notification appliances?

Yes AMD 0002

46 7/26/2019 During the site visit it was stated that if ½” conduit exists in the residential areas it can be reused. All existing raceway for the existing fire alarm is wiremold.

• Can the existing wiremold be reused?

GSA FLS Response: GSA will review the usage of the existing 1/2" EMT and permit the usage if this provide the same level of safety and provides benefit to the Building/GOV.

The usage of the existing wiremold however, GSA will review as case-by-case basis and the contractor shall justify its usage and determine that the level of safety of them is higher than required by the RFP.

AMD 0002

47 7/26/2019

During the site walk it was stated that no surface mount conduit would be allowed. The GSA R10 states surface mount conduit is allowed and defines color requirements in the installation procedures.

• Can surface mount conduit be installed if it meets the requirements of the GSA R10 requirements?

GSA FLS Response: GSA Region 10 Policy states that "All fire alarm exposed conduits (including flex or greenfield conduits) and junction boxes located in non-public areas (mechanical rooms, electrical rooms, parking garages, etc), within walls/ceilings and drop ceilings, shall be painted completely red unless otherwise directed. All fire alarm exposed conduits (including flex or greenfield conduits) and junction boxes located in public areas must be painted to match existing background unless otherwise directed." If the only option available to install the conduits to meet fire codes is to expose the conduits, this will be permitted, but if the expose conduits are to be installed if other methods are available, then, this will not be permitted.

AMD 0002

48 7/26/2019

During the site visit is was stated the contract would be subject to the most recent PBS and GSA publication specifications at the time of award. If the specifications change between the bid date and award date the contractor is subject to potentially new requirements that were not proposed on.

• How does the GSA handle this possible scope increase/decrease?

Any scope changes between bid and award will be negotiated between GSA Contracting Officer and contractors. AMD 0002

49 7/26/2019 During the site visit, it was stated that the GSA can provide 110V power onsite.

• Please confirm. Availability of on-site 110V power is confirmed. AMD 0002

Date Submitted

Question Response Responded in Amendment

50 7/26/2019

Based on the project timeline, with a project award in September 2019, the design phase will be complete mid-winter 2019/2020.

• If an effort to reduce cost, can the construction period of performance start in May 2020? Yes, this general schedule is anticipated by GSA. AMD 0002

51 7/26/2019 Are the utilidors considered common core areas?

GSA FLS Response: currently, the utilidor is being used by all personnel in the agency.

However, if the question is if the fire alarm audio and visual notification devices are required to be provided, then, the answer is yes.

AMD 0002

52 7/26/2019 Are the utilidors considered building core areas? GSA FLS Response: currently, the utilidor is being used by all personnel in the agency.

However, if the question is if the fire alarm audio and visual notification devices are required to be provided, then, the answer is yes.

AMD 0002

53 7/26/2019 Are any facilities in the scope of work considered historic? Alcan LPOE is not on historic register. AMD 0002

54 7/26/2019 What personnel are required to attend the warranty 10% re-test for closeout? (GSA R10 Design and testing policy) Prime contractor superintendent, Electrician foreman, Fire Alarm Installation foreman. AMD 0002

55 7/26/2019

41. Attachment 17 SBU and Fitness Determination Policy appears to be a corrupted file on FedBizOpps.

• Can the GSA provide an alternative file? New SBU and Fitness Determination Policy document will be included in the Amendment. AMD 0002

56 7/26/2019 Can CPARS be used in lieu of PPQ for the proposal? CPARS may be used in lieu of the PPQ AMD 0002

57 7/26/2019 Can the GSA provide floor plans with space descriptions as the areas are currently utilized? No additional floor plans are available. AMD 0002

58 7/26/2019

Based on the scope of work, trenching may be required between the 4-plex and rec center.

The RFP does not define any specifications for civil work.

• Does the GSA have special requirements for buried conduit?

• Does the GSA have special requirements for depth of conduit?

• Does the GSA have special requirements for concrete encased conduits?

• Does the GSA have a specifications section that can be provided for civil work?

See answer above regarding existing underground conduit path. AMD 0002

59 7/26/2019

On page 8 (Section II.D), it states in the paragraph with instructions for Factor 1 that “The page limit for this factor is ten (10) pages.” On page 24 (in the evaluation factors section), in the subsection on Subfactor 1.a – Work Plan, it says that “The page limit for this factor is ten

(10) pages.” Is that right?

• Is there 10 pages allowed for the work plan?

Factor 1: Technical Approach consists of two subfactors: 1.A Work Plan and 1.B Schedule.

GSA will accept 10 pages for the subfactor 1.A Work Plan; the subfactor 1.B Schedule is separate from the Work Plan page limit.

AMD 0002

60 7/26/2019

On the page8 , in the subsection on Subfactor 1.B – Schedule, it states that “The page limit for this factor is ten (10) pages.” So it looks as though there might be 10 pages for the schedule.

• Is there 10 pages allowed for the schedule?

GSA will accept 10 pages for subfactor 1.B Schedule, if required for legibility. AMD 0002

61 7/26/2019 Above question 60 and 61 discuss page limits for the work plan section and schedule section.

• Is it the GSA’s intent to only allow 10 total pages for both the work plan and schedule?

GSA will allow 10 pages for the Work Plan and 10 Pages for the Schedule. AMD 0002

No further questions will be addressed at this time.