QUESTIONS AND RESPONSES Custodial and Related Services 50 UNP 2024 02 23 .pdf

Reference Page # Questions GSA Response What is the current monthly or annual contract amount? The current contract monthly amount is $62,734.75

Who is the current contractor? The current contractor is Acuity Total Solutions, 2508 Hillrose Pl Oxnard, CA 93036-1574

How long has the current contractor had this contract? The performance period is Base + 4 options years.

Can you provide the sign in sheet? Sign-in Sheet will be attached to the Amendment 0001.

Has there been a significant change in the scope of work between this solicitation and the work currently being performed?

If so, please explain what those differences are?

No significant changes

What is the name and local number of the union involved with this contract?

The current contract is under the Department of Labor Wage Determination WD1974-1257, RV49 included is applicable to this solicitation.

Bldg. Info. Sheet

The building information sheet indicates that there is 302,772 sq. ft of rentable square footage and 233,731 sq. ft. or cleanable square footage. What is the remaining 69,041 sq. ft. that is rentable but not cleanable?

This could be a variety of locations within and outside of the building that are not accessible to the custodial crew, such as parts of the roof, server and telephone rooms, etc.

Should bidders bid the building as though all of the cleanable square footage is to be cleaned or should we bid the rentable square footage and GSA will deduct whatever is cleanable at the time of the contract start date or award date?

Please use the rentable square footage amount.

I noticed that Juneteenth is not listed as one of the federal holidays on the wage determination. Is this a holiday recognized by GSA and/or the union?

It is a federal holiday and the building will be closed. Refer to EXHIBIT J7: DEFINITIONS - Federal Holidays

Cleaning shall take place between the hours of 6 am and 9 pm at 50 United Nations Plaza (CA0093ZZ) and it also says that Cleaning shall take place between the hours of 5:30 am and 11:30 pm. Which time frame is correct or are there different cleaning times for different areas of the building? Please explain.

Cleaning shall take place between the hours of 6 am and 9 pm. GSA will amend the solicitation to correct the PWS.

"JVs will be evaluated based on the 'managing venturer' (responsible manager)." The U.S. Small Business Administration's position on Joint Ventures as stated on its website is that some of the benefits of Joint Ventures to its participants include:

Collective Representation of past performance, shared cost and revenues, leveraging the other partner's experience and market share.

Why are JVs not evaluated based on the collective experience of both JV partners?

GSA will amend the solicitation to correct JV evaluation as Per FAR Part 9.104-3(c)(2): For a prospective contractor that is a joint venture, the contracting officer shall consider the past performance of the joint venture. If the joint venture does not demonstrate past performance for award, the contracting officer shall consider the past performance of each party of the joint venture.

Can you provide the average building population of tenants and visitors and the estimated number of people who work and visit the building on a regular workday?

This question is not relevant to the contract. All cleanable space must be kept clean. This is a Performance Based Contract.

C.1.2 Clarify window of time to clean, is it from 6 am – 9pm or 5:30 am –

11:30 PM?

Cleaning shall take place between the hours of 6 am and 9 pm. GSA will amend the solicitation to correct the PWS.

Request for Information - Solicitation Number: RFP 47PK0224R0004 Custodial and Related Services, 50 United Nations Plaza Federal Building, San Francisco, CA

C.3.1.2 Please provide sq. footage of public areas vs. non-public space in the building

Need additional claification on this question. Information not readily available.

C.3.1.2 The building is not open to the public from our knowledge. Is the entire building therefore considereda non-Public Space? The entire building is non-public at this time.

C.3.1.2

If the entire building is a non-public space, is the carpet extraction an above standard service in all spaces? Or is the carpet extraction a standard service throughout the building?

Typically carpet cleaning in agency space is above standard, joint use space such as conference rooms is included in this contract. Refer to C.15.1 Carpet Extraction (Private Areas) When ordered, the Contractor shall provide carpet extraction priced per square foot. The quality standard for providing above standard service is the same as that described in the ‘Carpets and Rugs’ section.

C.3.1.2 Please correct section C.3.1.2 to remove “(Public Areas Only)” if all areas are to have carpet extraction as a standard service. This section has been updated in the PWS

Are the GSA spaces considered tenant spaces/non-public areas? Tenant space Are the Department of Education spaces considered tenant spaces/non-public areas? Tenant space

Please provide sq. footage of all tenant spaces / non-Public spaces. Refer to EXHIBIT J1: Building Information Sheet Is stripping and waxing to be performed as a standard service in tenant spaces or above standard services in tenant spaces? Standard Service for the entire buildilng. Refer to C.3.1.1 Floor Care.

Occupancy – how many building occupants are in the building so we may accurately calculate consumable products?

Usage should be based on a population of 734 individuals, but that approximately 50% of employees are teleworking on any given day.

C.3.1.17 Are the non-public spaces in the concessions areas to be provided pest control by the contractor?

Contractor provides pest control to the concession space(s) but not the eating area next to the cafe kitchen. cafe kitchen is included.

C.3.1.4 Is the safety plan required in the initial proposal package? If so:

Please provide details on laboratory equipment so it can be provided.

the safety plan as defined in this section is not required since there is no laboratory equipment at 50 UNP, this section will be updated in the PWS

C.3.2.9 Can you provide a map of exterior policing areas? If a map cannot be provided, please provide number of feet from property line outward to be policed by contractor?

Refer to the Building Information Sheet.

C.4.11

Please confirm that the replacement of plants would only be required should plants need replacement due to negligence.

Please confirm if any seasonal or annual planting will be required by contractor, and if so, number of plants to be provided?

Please refer back to the PWS.

C.5.1.14

2. Please confirm that the government is responsible for providing trash, recycling, compost pick up service, and disposal off site.

Please confirm that the government will provide waste and recycling receipts to the contractor to develop the monthly reports listed here as the government is the client of the waste and recycling removal companies.

Please refer back to the PWS.

C.15 Please provide update Section B if the above standard pricing is required in the initial proposal package per paragraph 2 of section C.15 or advise if not required in the initial proposal package.

Above Standard Prices can be logged on a new Tab in Attachment 3 - Price Schedule

Entry Way Pendent Light fixtures – these seem above the 12-foot cleaning requirements, how high are the pendent lights on the first floor and entry?

These are taken care of by the O&M Contractor

Section B Should a sub-contractor (such as pest control) have escalated pricing over the five years, will the GSA look at the cost as unfavorable if there is annual escalation on section B over the five years?

Yes

Would it be possible to provide the government issued CPARS in lieu of the PPQ when available?

No. Per FAR 9, the Contracting Officer must perform a determination of responsibilty verification, which include checking CPARS records.

C.1.2 – Cleaning hours, states page 5/145

“C.1.2 Cleaning Hours Cleaning shall take place between the hours of 6:00 a.m. and 9:00 p.m. at 50 United Nations Plaza (CA0093ZZ).

Cleaning shall take place between the hours of 5:30 a.m. and 11:30 p.m.”

Please indicate which cleaning hours are correct and a requirement of this RFP.

This section has been updated cleaning hours will be from 6 am to 9pm

Please provide in square feet, the average space deduction for the prior year and comment if this space deduction is expected to increase or decrease over the life of this contract.

There is no vacant space at this time, however, should vacant space develop, deduction will be applied, in accordance with the contract.

Reference is made to file named, “Attachment 3 – Schedule B Custodial Price Schedule 02 12 2024.xlxs. Reference is also made to period of performance referenced on page 1/145 where the base period is defined as 7/1/2024 – 03/31/2025 (9 months). In the Attachment 3 file, both the Custodial Breakdown tab and the Grounds Maintenance tab, for the base year, it is configured in formulas to calculate a 12 month base year. Please provide guidance or a revised Attachment 3 that will properly calculate the base year as a 9-month period.

GSA will issue a revised attachment 3 form.

Reference is made to “Solicitation Custodial and Related Services 50 UNP 2024 02 12.pdf”. Reference is also made to file “Attachment 2 – Experience Cover Sheet 02 12 2024.pdf.”

GSA will issue a revised attachment 2 form.

M.4.1, Pages 142/145

RFP states, “The contractor must use Attachment 2 - Experience Cover Sheet and additional pages as necessary to submit a detailed descriptive listing of three projects performed within the past five (5) years that are similar in nature to the one described in this RFP. For all contracts, the Contractor must have a minimum of 3 years of experience performing the services at those location(s) by time of the closing date of this RFP.”

In the header of file Attachment 2 – Experience Cover Sheet 02 12 2024.pdf, it states, “ATTACHMENT 2 - EXPERIENCE COVER SHEET Coversheet For Submitting Information About Prior Experience Complete this Coversheet for each of the three projects submitted, performed within the past five years and minimum of six months experience performing by the closing date of RFP. Which minimum is the correct experience required by the RFP?

GSA will issue a revised attachment 2 form.

What is the total number of windows requiring cleaning on an annual basis?

1. For exterior and

2. For interior windows.

Each and every window to the building, including the courtyard windows, check the Building Information Sheet

Pest Control What is the current frequency of service? Please refer back to the PWS Pest Control How long of a duration is the average service? Please refer back to the PWS

Pest Control Do you have an approved Chemical list that is supplied to your Pest Control Vendor? Please refer back to the PWS

Pest Control Services not included in RFP, Birds, Mosquitos, Termites, Bed Bugs etc. Do we include in RFP or is it done on a case by case bases outside of scope of work?

This would be a case by case and would be considered as an above standard service.

Is there a possibility to discuss lowering the number of past performance questionnaires required?

No. If the performance record is unknown; there are no CPARS or past performance records, the past performance will be evaluated as Neutral.

Are there specific site-related requirements or considerations we should prepare for? Question unclear.

Joint Ventures page 138

I hereby respectfully request that you amend the statement on page 138 to reflect that JVs will be evaluated based on the collective experience of both Joint Venture partners (i.e., managing partner and general partner)

GSA will amend the solicitation to correct JV evaluation as Per FAR Part 9.104-3(c)(2): For a prospective contractor that is a joint venture, the contracting officer shall consider the past performance of the joint venture. If the joint venture does not demonstrate past performance for award, the contracting officer shall consider the past performance of each party of the joint venture.

National Register of Historic Places

I'm writing to ask if you would consider removing the experience requirement in federal buildings that are on the National Register of Historic Places. I feel that the requirements for past experience in federal buildings that are on the National Register of Historic Places significantly limits the competitiveness of this contract opportunity, especially as it relates to 8(a) companies. I would greatly appreciate it if you would seriously consider my request.

GSA will amend the Section M.4 as follows: to clarify the years, remove the "and a minimum of five (5) years of experience performing custodial and related services" stated in the Experience criteria factor (M.4). To remove the term "historical" and add "commercial or federal buildings" to the Definition of Similar Work for clarity (M.4.1). Add a “favorable” rating related to having performed services in a historic building to the Experience criteria factor (M.4).

Who is the current contractor, and for how long has the current contractor had this contract?

The current contractor is Acuity Total Solutions, 2508 Hillrose Pl Oxnard, CA 93036-1574. The performance period is Base + 4 options years.

What is the current contract price? The current contract monthly amount is $62,734.75 Can you provide the average building population of tenants and visitors and the estimated number of people who work and visit the building on a regular workday?

No

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