GACA Account Instructions.pdf
PDF 119 KB Posted
- Attached to
- GSA Region 09 2026 Construction IDIQ Zone 4
- Solicitation number
- 47PK0125R0007
About this file
This document is a GSA guidance document dated May 13, 2024, outlining the process for creating GSA Affiliated Customer Accounts (GACA) for external partners to collaborate using Google Drive and Google Sites. The guidance specifies that GACA is designed for government customers and business partners who do not use Google in their workplace, enabling secure file sharing while maintaining information security standards.
Key requirements for creating a GACA include: 1) creating a Gmail account at mail.google.com/mail/signup, 2) using a username format of GSA.[first name].[last name]@gmail.com, 3) completing all required fields and accepting Terms of Service, and 4) setting up mandatory two-factor authentication using a smartphone. The accounts are compliant with Federal Information Processing Standard (FIPS) 140-2 and use TLS 1.2 encryption. GSA IT Security Staff will continuously monitor shared files and notify users of any non-compliance. Importantly, GACA accounts cannot be used by GSA employees or contractors and are strictly for sharing information, not email communications.
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Text version
U.S. General Services Administration Office of the GSA IT www.gsa.gov/cio
Date:
Subject:
May 13, 2024 Gmail accounts - GSA Affiliated Customer Accounts (GACA) - for sharing in GSA’s
Google Drive and Google Sites
GSA uses Google to provide employees with a way to collaborate in real time, and to create, edit and share work from anywhere. To enable simliar sharing and collaboration in Google with our government customers and business partners, while also ensuring that this shared information is safeguarded and secure, we’ve created a specialized Gmail account process called GACA – short for the GSA Affiliated Customer Accounts (GACA). Collaborative data stored on GSA’s Google Drive and Google Sites systems are compliant to the Federal Information Processing Standard (FIPS) 140-2. This standard ensures that access and transmission occurs via a secure web page using the TLS 1.2 encryption standard. GACA is only authorized for sharing information on Google Drive and Google Sites, it is not authorized to be used for email communications.
Applicability – GACA is for those who work for our government customers and business partners who do not use Google in their workplace. Agencies and civilian partners that are using Google in their workplace do not need to create a GACA account. GACA accounts must NOT be used by GSA employees and contractors in lieu of a gsa.gov account.
How to create a GSA Affiliated Customer Account (GACA) in Gmail
The person who will be using the GACA account (the government agency customer or the business partner) must create a Gmail account at http://mail.google.com/mail/signup and follow the process below:
• enter their first name and last name,
• enter their username: must start with “GSA.” then first name, last name -example: GSA.john.smith@gmail.com (mandatory),
• complete all required fields, accept the Terms of Service and submit the request, and • set up
2-Step Verification (also known as two-factor authentication) using a smart phone that can receive simple messages (mandatory).
The GSA IT Security Staff continuously monitors all shared files in Google Drive, and sharing in GSA’s Google Sites. If non-compliance with this process is detected, then our staff will notify users of non compliance with this process. After notification, if the sharing has been determined to be with a user that maintains a G Suite account, no further action will be required.
For Official Use Only
File details come from the government source that posted it. Updated .