SOW 037 NRCS Space Alterations 2024 v 2.3.pdf

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DESIGN- BUILD STATEMENT OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: 8/6/24 Revision: 5/29/25 – v2.3

Section 1: Project Title 037 NRCS Space Alteration Project

Section 2: Project Location, Building Name, & Building Number William Guy Federal Building 220 East Rosser Ave Bismarck, ND 58501 Building Number: ND0037ZZ

Section 3: Contact List

Contracting Officer (CO) Name: Brian Turk Email: brian.turk@gsa.gov Address:

Phone (O): 720-402-7673 Phone (C):

Project Manager Name: Jesse Johnson Email: jesse.johnson@gsa.gov Address: 220 East Rosser Ave Bismarck, ND 58501 Phone (O): 701-557-9649 Phone (C): 701-202-9036

Property Manager Name: David Busching Email: David.busching@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701 566-6125

Contract Specialists Name: Cody Lee Email: cody.lee@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701 566-6124

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DESIGN- BUILD PROGRAM

Section 4: Design- Build Requirements

1) The Contractor will be responsible for all aspects of design and construction to complete the project objectives. All required Architect and Engineering (A/E) services are to be provided in house by a licensed A/E or subcontracted out by the Contractor to a licensed A/E.

2) The Contractor shall provide design services, including field surveys of as-built conditions, coordination with GSA and the tenant agency, and preparation of the bidding documents and construction administration necessary to perform the work as described herein.

3) Based on design approval, the contract will then move into construction/implementation of the design as outlined in the design documents and the below construction segment of this document. Upon receiving written approval from GSA the contractor may begin construction prior to design completion.

DESIGN PHASE

Section 5: Project Background & Project Description The Natural Resources Conservation Service office in the William Guy Federal Building is proposing to make considerable alterations to their offices space on the second floor to make the space form efficient. Their goals are to move their conference room to allow in natural light and make the space private by including sound attenuation walls. They would like to make the space flow by opening up most of the walls and adding a few extra offices along with making a formal break room for the staff.

Section 6: Project Objectives Design services required to accomplish the project: All design criteria shall follow the P100 Facilities Standards for the Public

Building Service Appendix A: Interim Core Building Standards

1) The engineers shall design a new office space based off the existing and the proposed drawings attached in this statement of work, labeled (Existing Plan.pdf & Proposed Plan v3.pdf)

2) The placement of the new walls shall coincide with the existing mechanical equipment. The new mechanical assemblies shall make accommodations to each closed space, Examples: offices, conference rooms, break rooms, and any space that will need the exchange of air.

3) The new break room shall have a sink, refrigerator and some cabinet and counter space. We will need to make sure there are receptacles available for a toaster and microwave. Plumbing shall be tapped from neighboring bathroom.

Allow for six lineal feet of cabinets with uppers in the breakroom, the sink will fix within this six lineal feet.

4) The flooring in the entire space shall be removed and replaced. The carpet tiles shall be consistent throughout the space with the exceptions to an option for the conference rooms and break room. The new 4” new 6” vinyl base cove shall be installed consistent throughout the space with the exceptions to an option for the conference rooms and break room. The flooring shall be carpet tiles that do not exceed the cost of $35 a square yard for materials. The flooring in the break room will be Vinyl Composite Tile with 6” base cove.

5) The entire flooring has asbestos in the black mastic under the existing floor tile. The contractor shall have this asbestos abated and disposed of as per the ND department of Health. See attached ND Asbestos Abatement Requirements.

6) The Contractor shall supply the government with samples of glass walls to separate space between offices/conference rooms. The glass may be smoked and customizable with the NRCS logo.

7) The open floor concept shall be designed to have space for cubicles and touchdown areas. Existing modular furniture shall be disposed of, unless otherwise notified by the project manager.

8) The contractor shall assure proper HVAC configuration and operation compatible with the BAS and Balance as needed.

9) The plumbing fixtures shall be water saving type.

10) All Fire, Life, and Safety, protocols shall conform to the new design of the space layout, taking into consideration but not limited to, Fire Extinguishing Stations, Detection Equipment, Fire Doors, Signage, and Fire Escape Plans.

11) The contractor is to dismantle and dispose of old cubical and modular furniture. and is responsible for the installation of the new modular furniture including cubicles and touchdown locations.

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12) The project will need to be phased in such a manner where it can be completed in sections which allows the space to be occupied by the tenants within reason. We will propose to have 2 phases in this project.

13) Space specification such as cubical size, conference room assemblies, office room assembly’s, corridor space and will be supplied.

14) The project will also need to accommodate the courts schedule, for federal court will be taking place and loud noise will not be permitted during these times. After hours work will be permitted to accommodate work within the critical path of the project.

15) The contractor shall abide by Architectural Barriers Act Accessibility Standard (ABAAS). Contractor shall take into account F202.4 Alteration Affecting Primary Function Areas and in addition to In addition to the requirements of F202.3, an alteration that affects or could affect the usability of or access to an area containing a primary function shall be made so as to ensure that, to the maximum extent feasible, the path of travel to the altered area, including the rest rooms, telephones, and drinking fountains serving the altered area, are readily accessible to and usable by individuals with disabilities, unless such alterations are disproportionate to the overall alterations in terms of cost and scope as determined under criteria established by the Administrator of the General Services Administration, the Secretary of Defense, the Secretary of Housing and Urban Development, or the United States Postal Service. DB shall provide an accessibility reconciliation report at concept detailing the recommendations and steps to be taken to accommodate path of travel

16) A staging area will be determined by mutual agreement after contract award.

17) The following information is provided for bidding purposes only. The contractor is advised to conduct a site visit and field-verify the exact information required for use in completing the work and submitting an offer.

18) The contractor shall provide ventilation requirements and other anticipated changes to the mechanical system.

19) No asbestos or lead containing materials shall be used.

20) All work shall comply with codes and standards applicable to each type of work through the course of this project including the National Electric Code and the NFPA 70. Contractor shall also comply with the requirements of GSA

Build Green Standards, and PBS P-100 Appendix A: PBS Interim Core Building Standards.

21) The Contractor is responsible for locating all utilities in project area, both public and private. GSA will make any existing drawing available for reference purposes only, actual locate is still contractor’s responsibility.

22) The contractor is responsible for the protection of all existing building property surfaces from damage due to work performed under this contract. Damages to existing surfaces caused by the performance of this contract shall be repaired as to match the existing surface finish at no additional cost to the Government.

23) The Contractor shall remove all debris generated in the performance of this contract daily.

24) The contractor shall take all necessary precautions to prevent any dust or debris from filtering into other parts of the building including but not limited to mechanical systems. Should dust or debris filter into other parts of the building the contractor shall take immediate steps to clean the area (no equipment or supplies will be furnished by GSA).

25) At the completion of the project, the project area shall be cleaned to building standards as determined by the GSA Property Manager. Should the contractor fail to clean the project limits in a timely manner, GSA will contract for said cleaning and the cost will be deducted from the contract. Ensure that all penetrations are sealed with fire rated approved material as required by the International Building Code.

Section 7: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting:

a. The site visit shall consist of a meeting to review the design requirements followed by a walk-thru of the project site. The meeting shall be attended by the A/E and GSA project personnel, and appropriate sub-contractors.

b. The A/E shall perform any site reviews necessary to ensure the design documents correctly reflect the existing conditions of the project area to include any field verification.

c. Review the solicitation/evaluation requirements.

d. Site visit date shall be determined by the Contracting Officer.

2) Cost Proposal Requirements:

a. Design Pricing- When submitting a proposal, provide a cost breakdown for each task based on estimated unit hours to perform each task.

b. Construction Pricing- When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond broken down into shell, tenant improvement (TI) (by tenant), Building- Specific Amortized Capital (BSAC), 4 | P a g e and environmental (as applicable). Follow P120 guidelines for tier level 3 based on project triage tool.

Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

c. Base Bid- Design & Construction

Section 8: Period of Performance & Project Schedule Once award has been issued, the contractor has 109 calendar days to complete the design and 250 calendar days to complete construction. The contractor must also promptly begin the badging process at the time of award. Please allow a minimum of 30 days to complete the badging process. Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

Contractor to provide overall project design and construction schedule that does not exceed the period of performance.

Section 9: Universal Scope Requirements

• ALL of the requirements in this section are MANDATORY for ALL GSA projects

• See the attached Universal Scope Requirements document for the full details outlining each item

• Failure to comply with any and all of the requirements will result in the project not being accepted as complete

REQUIREMENTS for ALL Projects (Construction, Design & Design/Build)

a) Safety and Health Program

b) Asbestos Containing Materials. To comply with federal and state regulations as well as GSA policy, an asbestos pre-alteration assessment is required for all construction projects as outlined in Section B of the Universal Scope Requirements.

c) Lead Containing Paint / Lead Based Paint

d) Accessibility

e) Green Purchasing

f) Construction Indoor Air Quality (IAQ) Management Plan

g) Construction Waste Diversion

REQUIREMENTS for ALL projects IF APPLICABLE (Remove if not needed AFTER consulting with OFM and/or other appropriate groups)

h) Excavation Permit

i) Utility Locates

j) gBuild

k) Historic Compliance

l) Commissioning (for all new AHUs or all new building system equipment)

m) GSA IT Network

n) Building Monitoring and Control Systems (BMC)

o) Advanced Metering System

p) Sustainable Environmental Management System (SEMS)

REQUIREMENTS for DESIGN & DESIGN/BUILD Projects only

q) Asbestos Containing Materials

r) Energy Design

s) Electrical Design

t) Lighting Design

u) Mechanical Design

v) Seismic Safety Design

w) Physical Security Performance Attributes

x) Water-Efficient & Pollinator-friendly Landscaping

y) Stormwater Management

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Typical Project Document References

Section 10: Design Program Reconciliation, Cost Management/Estimating, Design Submittals (Schedule & Drawings)

1) Design & Program Reconciliation:

• All design service submittals and approvals will be in accordance with the schedule as stated below including the quantity and type of submittals for each design milestone.

• The DB shall design and construct the project which does not deviate from the Program of Requirements/ Project Objectives. The DB shall provide a space reconciliation report at concept, final concept, design development and construction document submissions. The report shall indicate all spaces as programmed and designed.

Measurement of space shall conform with the Standard Method for Measuring Floor Area in Office Buildings ANSI/BOMA Z65.1, 1996 edition, issued by the Building Owners and Managers Association (BOMA) as interpreted in the GSA: PBS National Space Assignment Policy, and shall be used to calculate the GSF of the building. The report shall include electronic copies of all unlocked native spreadsheets and BIM/CADD drawings used to generate the report.

• All calculations performed for the design shall be included with each submission (ex: short circuit calculations, voltage drop calculations, etc).

2) Baseline Construction Budget Cost Breakdowns:

• Based on the final design concept, provide an updated construction work allocation plan with corresponding budget breakdown, uniformat level 3 budget breakdown, and supporting cost estimates. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with GSA as necessary to reach agreement on both budget breakdowns. Include breakout estimate(s) for Core and Shell vs.Tenant as well as allocation of tenant costs between building tenants, if applicable. Refer to PBS GSA P-120 Project Estimating Requirements for additional detail.

• Before beginning work on the construction documents, provide an updated construction work allocation plan with corresponding budget breakdown, a uniformat level 3 budget breakdown, and supporting cost estimates, all as described under the General Requirements, Cost Management section above. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with GSA as necessary to reach agreement on both budget breakdowns. Include breakout estimate(s) for Core and Shell vs. Tenant as well as allocation of tenant costs between building tenants.

3) Construction Cost Estimating The estimated cost of construction (ECC) as provided in the Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

• a uniformat level 3 breakdown of the baseline construction budget, with a separate tenant improvement (TI) and security line item for tenant agency(ies); and a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the Contractor proposal are still valid, they shall serve this purpose.)

Before the start of the Design Concept Phase, the Contractor and GSA shall agree on both Contractor breakdowns of the baseline construction budget. After GSA approval, GSA shall record the baseline construction budget breakdowns.

The Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of each design phase. With each such update, the Contractor shall provide supporting detailed cost estimates:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Level of detail is appropriate to the phase.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

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• Up-to-date scope modifications are reflected.

• Formats are correct.

The Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the uniformat level 3 breakdowns, Contractor reconciliation shall include justification of any significant differences between the uniformat level 3 line items. For the construction work allocation breakdowns, the Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Upon approval by GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

Conceptual Design Submittal (35% design completion)

• The conceptual design will include specification outline, existing conditions documentation, concept design drawings, design narrative & all appropriate calculations.

Mid-Point Design Submittal (65% design completion)

• The midpoint design will include specifications inclusive of all appropriate sections, design narrative, drawings, & calculations.

Pre-Final Design Submittal (95% design completion)

• The pre-final submittal will include the fully developed specifications, design narrative, drawings and calculations.

Action on previous project review comments shall be incorporated in the construction documents. If not incorporated, a written justification for not doing so is required. A 95% submission is expected to be 100% complete with regards to all design information, notes and coordination. The intent is to allow the Government an opportunity to make any final comments.

Final Submittal (100% design completion)

• Action on previous project review comments shall be incorporated in the construction documents and design narrative.

If not incorporated, a written justification for not doing so is required.

Design Program Schedule

Milestone Calendar Days

Design Work Order/ Site Investigation 40

Conceptual (35%) Submission Due 20

Midpoint (65%) Submission Due 14

Midpoint Review 7

Pre-Final (95%) Submission Due 14

Pre-Final Review 7

Final (100%) Submission Due 7

Total Time 109

*A/E shall confirm the above dates upon receipt of award.

Section 11: A/E General Requirements

1) All work shall be approached with the objective of accomplishing the project goals while meeting current codes with the least amount of tenant interruption. This scope is not to be considered all inclusive, therefore the A/e shall exercise due diligence to ensure that all aspects of the design are addressed.

2) If additional services outside the scope of this contract are required, the contractor shall notify the GSA project manager before any additional work begins.

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3) The contractor may contact the building manager or project manager for access to existing plans and prior studies conducted for this building. The contractor is responsible duplicating the drawings. This includes copying or producing electronic backgrounds.

Section 12: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached Badging & Security Requirements (Vendor Fitness Determination Training Manual).

2) The contractor may be subjected to additional background checks by the local agency at any border station projects.

3) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

Section 13: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the CO if you have any questions regarding payments.

CONSTRUCTION PHASE

Section 14: Construction Requirements Once Construction Notice to Proceed (NTP) is issued, the Contractor will provide all the labor, materials, and supervision necessary to successfully complete construction of the final approved construction drawings.

Section 15: Construction Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Updated project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, inspection dates, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Provide phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) As- Builts (CAD and/ or BIM). BIM is required for any project above the Simplified Acquisition Threshold, currently $250,000.

3) Pre-alteration assessment report

4) Manufacturer's specifications, instructions and material specification sheets in original form

5) Submittal register/ log for all products specified to establish a standard of quality to include. Submittal register response by the government shall be (14) calendar days or less.

a) For pricing purposed please assume 1 hard copy of submittals and 1 electronic copy to be sent to the project manager. Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

6) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension. After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

7) Submittal response by the government shall be (14) calendar days or less.

Section 16: General Requirements

1) Contractor Use of the Premises

a. During the period of the project, the contractor will have access to the site only during business hours of 8:00 am 5:00 pm. No on-site work shall be performed outside these hours or on holidays unless otherwise http://fedidcard.gov/

8 | P a g e directed by the Contracting Officer. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

2) Progress Meetings

a. The contractor shall schedule weekly meetings with the GSA and subcontractors. The contractor shall keep meeting minutes and distribute copies at the following meetings. The meeting agenda will include the following as a minimum: Approval of previous meeting, review of work progress, field observations, problems and decisions, identification of problems which impede planned progress, review of submittals schedule and status of submittals, maintenance of progress schedules, planned progress during the succeeding work period.

3) Equipment The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and GSA standards.

4) Equipment and Material Storage The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project. Contractor to coordinate with building manager for location of storage sheds.

5) Sanitary Facilities Provide and maintain temporary toilet facilities in accordance with State Health Department and GSA requirements.

6) Electricity, Water, and Gas GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70- 1996 (NEC), Article 305. When temporary connections are removed, restore existing utility services to their original condition.

7) Contractor’s Field Office The contractor may provide an office for their own use. Size, location, and construction shall be subject to approval. The contractor's field office must be kept in compliance with the same fire, safety and electrical standards as the rest of the project.

8) Fire Watch Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

9) Fire Alarm Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines.

10) Protection of Public The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

11) Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

12) Transportation and Deliveries The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

13) Cleaning Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4)

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Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

14) Disruptive Work All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 17: Substantial Completion & Final Inspection

1) When the project or designated portion of project is deemed complete by the contractor, the contractor shall request a final inspection. Upon receipt of this request, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) Red-lined drawings and CAD and/or BIM as-built drawings, and field training for Operations and Maintenance (O&M) personnel shall be provided at completion of project. Maintain one complete set of contract drawings. Clearly mark changes, deletions, and additions using GSA CAD Standards to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blueprint. Provide to GSA within timeframe negotiated at time of award.

3) The contractor shall provide O&M manuals. The O&M manuals shall contain the following:

o Executed Warranties (at project completion) o Maintenance and operation manuals

Section 18: Attachments

1) Universal Scope requirements

2) Badging & Security Requirements (Vendor Fitness Determination Training Manual)

3) ND Asbestos Abatement Requirements

4) ND 3rd Party Abatement Clearance Requirements

5) Existing Plan

6) NRCSOfficeRemodelFinalConcepts

7) Assessment of Asbestos 2013

8) PBS Core Building Standards memorandum 24FEB.25

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