Amendment 0002 Solicitation Questions and Answers - Sheet1.pdf

Questions and Answers (current as of Feb 4, 2021)

Questions Number Questions and Answers

1 Section A.1, pg 4 - What is the total contract value?

Answer Current total contract value is $5,460,057.30.

2 Section A.1, pg 4 - What was the spending per year?

Answer GSA will not provide a breakdown of contract costs. See Q/A #1 for total contract value.

3 Section C.1.2, pg 14-22 - How many full-time employees and how many part-time employees are currently staffed?

Answer The incumbent's approach to fulfilling the contract requirements will not be provided. The government's staffing baseline has been provided.

4 Section C.1.2, pg 14-22 - What are the current labor categories?

Answer The incumbent's approach to fulfilling the contract requirements will not be provided. The government's staffing baseline has been provided.

5 Section C.1.2, pg 14-22 - What are the current labor rates / salaries?

Answer The incumbent's approach to fulfilling the contract requirements will not be provided. The applicable Collective Bargaining Agreements and Wage Determinations have been provided.

6 What’s the status of the current contract?

Answer The government will not disclose current contract performance.

7 Are power outlets available outside for charging electric lawn mowers and battery charging stations?

Answer No 8 Is there currently an irrigation or sprinkler system? If so, who’s responsible for maintenance?

Answer Yes, O&M will be responsible 9 Could the government please provide a list of all subcontractors?

Answer A list of subcontractors will be provided upon contract award.

10 What subcontractors are currently servicing Pest control?

Answer A list of subcontractors will be provided upon contract award.

11 What subcontractors are currently servicing waste and recycling?

Answer A list of subcontractors will be provided upon contract award.

12 What’s the total number of employees working under the CBA?

Answer The incumbent's approach to fulfilling the contract requirements will not be provided. The government's staffing baseline has been provided.

13 Do current CBA employees have “first right of refusal”?

Answer There is currently no expectation or obligation for the follow-on contractor to bring on incumbent personnel as the FAR council has not implemented the regulation in response to Executive Order 14055.

14 Please confirm or clarify that the contractor is responsible for the first $1,500.00 on each service call?

Answer Shared liability is $1,500.00

15 What is the current monthly or annual value of the contract?

Answer Current total contract value is $5,460,057.30.

C.1.1 May we assume that annual tests scheduled for March, May, and June 2022 were completed in the same months in 2023? If not, which annual tests will be scheduled during the base period of the contract?

Answer Annual dates are listed in C.1.1. These should have be the same for 2023.

C.1.2.1. Chief Engineer Resume requirements, subparagraph f. The Specific requirement for 2 years’ experience in Siemens BAS is overly restrictive and ignores the offeror’s efforts to obtain Siemens-specific training for a Chief Engineer qualified in similar BASs. Please relax this requirement to include experience in similar BAS.C.1.2.1. Chief Engineer Resume requirements, subparagraph f. The requirement for experience with 300-ton chillers would appear to be excessive considering the Fort Smith chillers are rated at 160 tons. Please reduce the experience requirement to more accurately match the chillers to be operated and maintained.

Answer The experience requirements for key personnel will not be revised.

C.1.2.2. Does the last sentence of this paragraph, which requires the qualifications of the Contract Project Manger to be the same, mean that the qualifications of the On-site Supervisor must have the same qualifications as the Contract Project Manager?

Answer Yes 19 C.3.5. Will the GSA provide a laptop at each location for remote access to the BAS?

Answer Remote BAS access will not require a GSA laptop, however, a GSA laptop will be provided at each location. All GSA laptops will remain at the building sites.

20 C.5.9.3. Please provide the dates of the last 5-year and 3-year obstruction tests of the water-based fire suppression systems in each building.

Answer This will need to be done durning this contract.

21 C.5.9.8 Extinguishers. Please provide the schedule for periodic maintenance for the extinguishers in each building.

Answer C.5.9.8 The Contractor shall ensure compliance with NFPA 10, 22 C.5.9/8.Extinguishers. Please provide the schedule for hydrostatic testing for the extinguishers in each building.

Answer The schedule is not available at this time.

23 C.5.11. Do these provisions also apply to agency-owned equipment?

Answer No 24 C.5.14.2. Do these provisions apply to requests during core building hours only?

Answer Yes 25 C.6.13.7. What is the threshold for non-emergency roof repairs?

Answer The contractor is liable for emergency repairs up to $500.

Figure L-3. “To be considered similar” the offeror is required to complete several line entries.

a. Third line: Operated and maintained complex DDC Controls Systems for Chilled Water Plant Operation of Chillers equal to or exceeding 500 tons. Since none of the chillers involved in this acquisition is over 160 tons, recommend this similarity requirement be revised to reflect the chillers in Fayetteville and Fort Smith.

b. Several entries appear to single-out “Commercial Buildings”. Is the GAS placing a premium on commercial buildings as opposed to federal buildings? Please clarify the intent.

c. Ninth line: O&M of …. “and UST/AST of fuel storage systems”… Since there are no AST and USTs associated with this acquisition, please clarify the relevancy.

Answer

a. The chiller requirement will not be revised.

b. No premium is being placed on commercial vs. federal facilities.

c. The UST/AST requirement will be removed from Figure L-3 through Amendment 0002

L.12. Factor 1, Management Plan (c). The language of this paragraph regarding an offeror’s proposal to hire the incumbent staff and key personnel appears to imply a prohibition against the offeror proposing the incumbents as key personnel and submitting their resumes as such. Please clarify whether the offeror may submit resumes of incumbents as key personnel.

Answer Incumbents may be submitted as key personnel.

28 There is a discrepancy of the due date in the solicitation. The title page states July 17 at 12:00, but the SF33 states July 14 at 4:00am. Please confirm the correct date and time for submission.

Answer Proposal due date and time is 12:00 pm Central on 07/17/2023.

Please confirm when PPQs are to be submitted to the government. Factor 2 states that PPQs must be received by the Contract Specialist by the due date for the receipt of proposals, but the “optional email instructions” states that they are to be email to the Contract Specialist no later than Friday, July 14, 2023, 4:00 p.m. Central.

Answer PPQs must be received by the proposal due date/time of 12:00 pm Central on 7/17/2023.

30 Will the government please provide a Word version of L-3 Contractor Experience Sheet to allow the offeror the ability to expand the form and completely answer the sections required?

Answer A Word version of the L-3 will be provided with Amendment 0002.

31 In lieu of Past Performance Questionnaires, is it acceptable to submit CPARs due to the administrative burden it places on contracting officers and lack of control the Offeror has on the actions of a third party?

Answer Please read the Past Performance submission requirements carefully. PPQs must be submitted with the proposal; however, the government will accept and review CPARs reports as well. No penalty or negative rating will be given if the PPQs are submitted with the proposal but the ratings are not received from the third party.

The PWS Figure L-1 Management Plan Baseline shows the following: two (2) General Maintenance Mechanics, one each at Fort Smith and Fayetteville, one (1) HVAC Mechanic at Fort Smith. However, PWS Attachment 1 CBA does not list either of these labor categories. How is the offeror to price these positions? Should the offeror use SCA rates, or will there be an equitable adjustment after award once this position is added to the CBA?

Answer Offerors should price their position according to the applicable rate. If the proposed position is a CBA position, use the CBA rate. If the proposed position is not a CBA position, use the SCA rate.

33 When was the most recent eddy current testing conducted on the equipment in the Parker Federal Building (AR0021ZZ) and for the Hammerschmidt FB (AR0084ZZ)?

Answer Refer to C.1.1 , 2/1/21 34 When was the most recent IR testing conducted on the equipment in either the Parker FB (AR0021ZZ) or the Hammerschmidt FB (AR0084ZZ)?

Answer 4/2/22 35 When was the most recent switchgear testing conducted on the equipment in either the Parker FB (AR0021ZZ) or the Hammerschmidt FB (AR0084ZZ)?

Answer 4/2/22

36 Are the BAS systems proprietary? Will the contractor be responsible for purchasing and updating the software for the BAS systems?

Answer Refer to C.5.8.3.1, Yes

37 Will the government please provide inventory of the systems and equipment for each building?

Answer Refer to BL2

PWS C.5.8.3.1. In some previous acquisitions, we are finding that the installed BAS update/patch is one or more updates/patches in arrears, such that the most current update/patch cannot be installed without installing all the intervening updates/patches. a. Should this situation apply to this acquisition, would the GSA consider this a pre-existing deficiency with the cost of bringing the BAS up to date being borne by the incumbent contractor or performed by the new contractor under reimbursable provisions? b. If not, should the offeror include in the price quote the costs of any “catch-up” updates/patches to be installed within 90 days of contract award?

Answer BAS Software should be up to date if not it can be added to the deficenciey list.

39 Who is the incumbent?

Answer Zero Waste Solutions, Inc.

40 What is the current annual value - including extra work/task orders?

Answer GSA will not provide a breakdown of contract costs. See Q/A #1 for total contract value.

41 What is the current staffing plan and is it effective?

Answer The incumbent's approach to fulfilling the contract requirements will not be provided. The government's staffing baseline has been provided.

Based on Executive Order on Non-displacement of Qualified Workers Under Service Contracts, all current qualified employees on the contract have the right of first refusal. Please confirm that all current employees have qualifications that meet or exceed the new contract requirements.

Answer There is currently no expectation or obligation for the follow-on contractor to bring on incumbent personnel as the FAR council has not implemented the regulation in response to Executive Order 14055. Verifying employee qualifications is the offeror's responsibility.

The PWS states that the Contractor must accept service calls for work work not under the scope of this contract (i.e., performing a central service call desk function for the facilities, regardless of who is responsible for responding to the service call.). The contractor shall provide adequate administrative support to fulfill the functions listed. The contractor shall provide (at a minimum) NCMMS functions.

Please provide the number of service calls, inspections, and work order records per year for each building that the Contractor needs to support in addition to the requirements of this contract. This information is needed to accurately price and staff administrative support.

Answer This information is not currently available.

The PWS states, "The Contractor shall ensure compliance with NFPA 10, Standard for Portable Fire Extinguishers, in the inspection, testing, preventive maintenance, and repairs of all portable fire extinguishers."

Please provide a complete list of all fire extinguishers (size, quantity, and location) that the Contractor is responsible to test and maintain?

Answer Refer to Exibit BL1 and or BL2 45 Please provide the date of the last successful inspection and testing of the lightning protection systems and what company provided the test, and a copy of the test results.

Answer This information is not currently available.

The PWS states, "The Contractor shall ensure the following is performed:

a. Monitor the starting, stopping and loading of equipment.

b. Check all operating equipment in the watch area every two hours.

c. Record operating data in appropriate logs or records every two hours.

d. Make adjustments at the central control panel in response to changing operating conditions."

Is the two (2) hour requirement only during core/building hours or 24/7?

Answer Building hours.

The PWS states, "Repairs are handled on a shared liability basis. This contract has a shared liability amount threshold which means the Contractor is responsible for the first $1,500.00 of the repair costs." Please provide the number of repairs exceeding $1,500 per year for each building.

Answer This information is not currently available.

The PWS states, "The Contractor shall provide emergency call back (after hours) requests up to 40 hours per contract year." Does the 40 hours represent both locations combined? Please provide the number of call backs for each building.

Answer 40 hours combined. Hours N/A

The PWS states, "The Contractor shall provide a means to immediately receive service requests twenty-four (24) hours a day by means of a live person via telephone call(s). For after core coverage hour calls, this shall result in coordination and approval from the COR to provide immediate response by the Contractor as applicable." Please clarify that the Contractor must receive pre-approval to provide immediate response for all after hours work from the COR before work can begin.

Answer The contractor must receive pre-approval for any work not provided as a basic service.

50 Is the 20 hours and up to $100 parts and supplies for miscellaneous work per month include both sites, or is it per site? Do the hours and materials cover O&M, Custodial, and Grounds costs?

Answer Both. O&M 51 Is infrared testing frequency annually or every 3 years?

Answer 3 years. Infrared testing is part of the 3 year PM.

The PWS states, "The Contractor shall furnish, maintain, and replace all mats and runners. The CO or their designee shall approve all mats and runners including mat size, type, and direction." Please provide the mat types, sizes, and quantities for all existing mats and runners for all buildings. Does the replacement of mats and runners cover both sites? Please provide the average number of replacements per year per site? This information is needed to accurately price replacements?

Answer Fayetteville requires four (4) mats/runners and Fort Smith requires eight (8) mats/runners.

53 Is the Contractor responsible for maintenance & repair of parking lot lights/street lights/exterior lighting? If so, how many are there for each facility/ What are the heights?

Answer GSA owned yes. Refer to BL2 54 What is the Contractor's responsibility for interior lighting maintenance and repair? Please provide the number of light fixtures; manufacturer, size & types for each facility.

Answer Refer to C.1.1 55 Please provide the number, size and types of electrical light fixtures per facility.

Answer Refer to BL2 56 Please provide the sizes and quantity of disposable HVAC filters per building.

Answer Refer to BL2 57 Please provide the size and quantity of any bag, box, or pleated HVAC filters per facility.

Answer Refer to BL2 58 Please clarify that the Government is not prohibiting the Contractor from submitting an Economic Price Adjustment?

Answer The contractor will be permitted to submit price adjustments based on federally mandated wage increases at each option period unless otherwise instructed.

Paragraph C.1.2 identifies four (4) Key positions on site: Contract Project Manager, Chief Engineer, Supervisor and Custodial Supervisor. Figure L-1 only lists the On-site Working Supervisor and Custodian Supervisor. Please clarify that the only Key Positions on the contract are the On-site Working Supervisor and Custodian Supervisor.

Answer Figure L-1 is the government's baseline and is provided for informational purposes only. It is up to the offeror to determine what Key Positions are necessary to meet the requirements based on their approach.

Paragraph C.1.2 identifies four (4) Key positions on-site: Contract Project Manager, Chief Engineer, Supervisor and Custodial Supervisor. Figure L-1 only lists the On-site Working Supervisor and Custodian Supervisor. Please clarify that the only Key positions for which the Contractor must provide resumes are the On-site Working Supervisor and Custodian Supervisor.

Answer The contractor must provide resumes for any Key Positions proposed.