Final 47PH0222R0007 Del Rio-Eagle Pass Pre-Proposal Conference Slides.pdf

Del Rio/Eagle Pass Full Maintenance Pre-Proposal Conference

General Services Administration

Public Buildings Service (PBS)

Combined Synopsis Solicitation/Request for Proposal (RFP)

47PH0222R0007 / SAM.Gov

August 1, 2022

Agenda

● Introductions

● Purpose of Conference

● Combined Synopsis Solicitation/RFP/Performance

Based Work Statement (PBWS) Overview

● Key Dates

● Instructions for Questions

○ Questions are NOT allowed during this forum. Questions must be submitted in writing, and will be answered via amendment to the solicitation.

Introductions

GSA:

● Contracting Officer (CO): Tekisha Randall

● Contracting Specialist (CS): Lisa Edwards

● Contracting Officer’s Representative (COR): Al Flores

& Salvador Pascacio

● Custodial Program Manager: Veronica Archuleta

● Equipment Specialist: Adrian Minjarez

● Other Attendees

Service Locations

GSA, PBS Procurement for Full Maintenance Services –

Operations & Maintenance (O&M) and Custodial

Services at:

Full Maintenance Services:

● U S Border Station, Rio Grande Rd, Del Rio, TX, Site 07020838

● U S Probation, 513 Qualia Dr, Del Rio, TX, Building TX0831DR

O&M Services ONLY:

● U S Border Station – Bridge 1, 160 E Garrison Street, Eagle Pass, TX, Site 07020839

● U S Border Station – Bridge 2, 500 Adams, Eagle Pass, TX, Site 07020852

Purpose of Conference

● Provide clear understanding of the Combined Synopsis

Solicitation/RFP/PBWS

● Site Visits/Submission Instruction Overview:

○ Contractors must RSVP for each site visit. Point of Contact is Al

Flores (al.flores@gsa.gov). Please email Al Flores to reserve a spot.

○ Tuesday, August 2, 2022 through Wednesday, August 3, 2022

9:00 AM CST.

● Photography is prohibited at all times during the site visit.

● Offerors MAY NOT ASK ANY QUESTIONS during the Site Visit(s).

Nothing said at this conference or during site visit can be interpreted as an amendment to the solicitation requirements.

mailto:al.flores@gsa.gov

Solicitation Overview

•Section B.1 Description of Services:

○Total 8(a) Small Business Set-Aside

○A Single Firm-Fixed Price, Five (5)-year

Indefinite Delivery Indefinite Quantity (IDIQ), with a Term of a 12 month base period with four (4), one-year option periods and the sixth month option to extend services clauses

Region 7: Del Rio and Eagle Pass, TX

● GSA Objective is to establish a partnering relationship with the Contractor to accomplish the program objectives in this contract. The objective of the partnering process is to provide an effective problem-finding/problem -solving management team composed of personnel from both parties to meet the current and future needs of GSA and tenant agencies over the term of the IDIQ.

● Performance Based Acquisition (PBA)

● PBWS defines GSA’s minimum requirements and expected outcomes.

Section B Review (Lisa)

● B.2 Pricing of Services:

○ Figure B-3, Pricing of Services, must be completed by the contractor and submitted to the Contracting Officer

(CO) as part of the Price Proposal. At time of award, Figure B-3 will be incorporated into the contract.

Pricing must be submitted for a 5-year contract term.

● B.2.1 Basic (Standard) Services:

○ Standard service is defined as all services that are included in the monthly price and are defined in the contract document.

● B.2.2 Above Standard Services:

○ Additional services (or Above Standard Services) may be ordered at the discretion of GSA for work relating to the scope of the facilities listed above, but not covered in the basic services of the contract.

○ Above standard services in this contract may include the following as specified in Section C.9.6:

Carpet Extraction

Window Washing (Exterior Surfaces or Windows)

Washing Blinds and Coverings

Tree Thinning

Snow and Ice Removal for areas requiring heavy equipment

Confirmed or Suspected COVID-19 Cleaning and Disinfecting

High Cleaning Above 12 feet

• B.2.3 Markup Coefficient for Services Task Orders

- Markup Coefficient rate is fixed and applies to supplies, materials, equipment and subcontractors only on reimbursable repairs or when additional services are ordered.

The proposed markup coefficient shall not exceed 10%.

• B.2.4 Markup For Construction Services

- Pricing for any construction conducted under this contract will be based upon the most current Facilities Construction Cost with RSMeans Data. The RSMeans data will be used for the duration of this contract unless otherwise directed by the CO or designee.

● B.3 Contractor Staffing Declaration:

○ Figure B-1, Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date. This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing.

○ A blank Figure B-1 is included as part of the solicitation.

● B.4 Wage Adjustment:

○ Wage adjustments will be considered at the beginning of each renewal option period, if exercised, in accordance with FAR 52.222-43.

○ A blank Figure B-2 in Section J is included as part of the solicitation.

Note: B.3 and B.4 are not required at time of proposal.

Section C Review (Adrian)

• C.1.2.1 Contractor Key Personnel

1. Onsite Contract Project Manager

2. Onsite Chief Engineer

3. Onsite Custodial Supervisor

Resumes for Key Personnel shall be submitted with the contractor’s proposal as described in Section L.12.

• C.1.2.7 Certifications

Copies of all certifications for Contractor employees shall be kept on-site and provided to the Government upon request.

• C.1.2.7.7 Qualifications for BAS Technician

Work requiring preventive maintenance, repairs, troubleshooting and programming shall be accomplished by a 3rd party BAS firm specialized in the work described in the PWS. The Contractor shall provide to the CO or their designee documentation of the level of experience, including any certificates of training, for all employees who will be involved in this function.

• C.1.2.7.7 Submission of Resumes for New Employees

The Contractor shall submit to the CO or their designee the resumes of all personnel before they begin work during the performance periods of the Contract. Resumes for supervisory Key Personnel shall be submitted with the contractor’s proposal as described in Section L.12.

• C.1.2.8.3 Education Requirements and Certifications

All personnel designated, to operate, maintain, and/or repair, or any combination of HVAC equipment or systems shall maintain a minimum of 16 hours of continuing education per year from either NATE, HVAC

Excellence, or UA Star recognized provider program.

• C.1.2.8.4 NCMMS Training:

The Contractor shall ensure that all staff and replacement staff using the NCMMS receives virtual NCMMS Training, which takes approximately 12 hours to complete and can be found at the folders indicated below at the following web site:

https://sites.google.com/a/gsa.gov/national-cmms/training-and-support-docs.

https://sites.google.com/a/gsa.gov/national-cmms/training-and-support-docs https://sites.google.com/a/gsa.gov/national-cmms/training-and-support-docs

● User Training Session - Basic Navigation and Work Order Processes

● User Training - Advanced Work Order Processes

● User Training Session on Searches, Reports and Ad Hoc Reports

● User Training Session - Assets, Meters and Locations

● User Training Session - Advanced Topics

● User Training Session - Work Centers, Inspections and Service

Requests

User Manuals:

BASIC GSA Process Flows and Procedures Manual - V7.6.1.docx

ADVANCED GSA Process Flows and Procedures Manual - V7.6.1.docx Or current version

Section C Review (cont’d) (Adrian):

• C.1.2.8.4 NCMMS Training:

The training shall be completed at no additional expense to the

Government, during Contractor’s inbound transition period and shall be completed within 30 calendar days. The Contractor shall submit written certification to the CO or designee within five (5) calendar days of the completion of training for each employee who uses the NCMMS.

Additionally, follow up and refresher training will be provided by the Government as needed and requested.

The PM/On-Site Supervisor, Chief Engineer, and any Data

Entry Clerk are required to complete the training.

C.1.3.1 Quality Control Plan (QCP)

- Preparation of the QC plan is the responsibility of the Contractor and must be submitted with the initial offer.

• C.1.7.1 Normal Building Hours

- Normal Building Hours are the hours the building is open to the public.

• C.1.7.2 Core Coverage Hours

- Core coverage hours are the hours when the Contractor is required to maintain Basic Services and shall maintain a staff presence during these hours.

• C.5.3 Equipment Inventory

The Contractor shall maintain and update as required the building equipment inventory, equipment labeling and maintenance records to ensure accurate data in the NCMMS for building operations. "Agency Owned" equipment will be treated and under contract the same as GSA owned equipment unless otherwise noted or removed from the requirements by the CO. Changes in the inventory can result in a negotiated price adjustment to the Contract, which must be approved, in writing, by the CO.

• C.5.8.3.1 BAS Controls Systems and Upgrades

The following buildings contain advanced metering systems:

Eagle Pass Bridge 1 & 2 are Siemens, Honeywell

Del Rio Border Station is Tracer Summit.

None at US Probation, Del Rio, TX

Section C Review (cont’d):

• C.5.11.2.1 Non Reimbursable Repair

A non-reimbursable repair is a repair or replacement requiring no more than $2,500 in cost for repair parts and materials only but no labor cost is included (including any approved subcontracting costs).

Non-reimbursable repairs shall be completed within (72) hours

(continuous time, including after hours and weekends) from identification of the problem unless an extension is approved by the CO or designee.

• C.5.12.2 Operations

The Contractor shall operate a Work Request/Work Order management system and administrative support functions during Normal Working Hours and act as a central point of contact for the Government and building occupants.

• C.5.12.2.1 Emergency Work Order

The Contractor shall respond to an emergency Work Order immediately during Core Coverage Hours. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made.

• C.5.12.2.2 Emergency Call Back (Beyond Core

Coverage Hours)

The contractor shall provide emergency call back (after hours) requests up to 25 hours per contract year. Emergency Call Back (after hours) that is a result of negligence by the contractor will not be considered in the 25 hours per contract year.

• C.5.12.2.3 Urgent Work Order Response

The Contractor shall respond to urgent Work Orders within 60 minutes during core working hours. The Contractor shall remain on the job until the urgent repairs have been made.

• C.5.12.2.4 Routine Work Order Response

The Contractor shall respond promptly to Routine Work Orders (i.e.

plumbing and lighting issues) and complete the required work within 72 hours of notification.

• C.5.13.8 Construction Services

Construction Services valued at less than $25,000.00 per occurrence may be added to this Contract through an ASWR. Construction Services are indefinite delivery, indefinite quantity requirements that are related to the basic services provided under this Contract and that the Contractor shall provide at an additional cost to the Government.

• C.5.14.2 Miscellaneous Work

As part of the monthly price for preventive/predictive maintenance services, the Contractor shall provide a total of 25 hours and up to $100 of parts and supplies per calendar month (hours and dollar amounts are not cumulative to succeeding months) when requested by the COR through a NCMMS Work Order to accomplish discretionary work in the buildings covered by this Contract.

• C.6.3.4 Replacement of Air Filters

The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration. The

Contractor shall only use air filters with known Minimum Efficiency

Reporting Value (MERV) 13, as defined in the ANSI/ASHRAE Standard

52.2 and required in accordance with the most current PBS-P100.

• C.6.10.2 Operation

The Contractor shall not allow the fuel level to drop below 70 percent

(Region 7, also shall not exceed 90%). When the fuel level drops to 70 percent, the Contractor shall notify the CO or designee of the need for refueling and the cost associated and receive approval from the CO or designee prior to refilling the tank. The Contractor shall provide fuel up to

$3,600.00 per Contract year.

• C.6.13 Architectural and Structural Systems

The Contractor must maintain, repair, replace, modify, and restore all of the architectural and structural components of the building up to $500 and up to 5 hours per repair in labor. Exterior components of this work including: precast concrete systems, foundations, minor exterior wall components, retaining walls, docks, sidewalks and driveways and parking lots (this includes but is not limited to routing, cleaning, and sealing joints and cracks with sealant and/or grinding and/or leveling and/or patching caulk and expansion joint maintenance to include pothole repair).

• C.6.13.4 Historic Buildings

The Contractor shall consider any building 50 years old or older as historically significant, regardless of National Register status and must contact the Regional Historic Preservation Officer (RHPO) before undertaking any work in the building. In addition, the following documents shall be consulted for any work involving the preservation of historic buildings:

a. Historic Building Preservation Plan (HBPP).

b. Historic Structure Report (HSR).

c. The Secretary of the Interior’s Standards for Rehabilitation and

Guidelines for Rehabilitating Historic Buildings.

• C.6.13.7 Roofs

Roof repairs and routine roof preventive maintenance are necessary to protect the structures from significant degradation. Minor roof repair definition and cost thresholds of less than $500, and shall be discussed with the CO or designee as an important part of this work to be able to distinguish this work from construction projects. Roof repairs exceeding

$500 will not be the responsibility of the contractor, however the contractor is responsible for immediately reporting the roof condition and need of repair roof to the CO or designee (ref. C.5.3.3). Therefore every repair scope of work shall be discussed with the CO or designee before work is undertaken. Roof repairs in this section only apply for emergency repairs of leaks to prevent damage to government property.

Section C Review (Veronica):

Section C.9 Custodial and Related

● C.9.2.2 Building Information Data Sheet Estimates

- Building Information Data Sheet are estimates.

● C.9.3.1 Qualifications of Supervisory Custodial Employees (Key

Personnel) - SEE C.1.2.1

- Supervisor Training: Each supervisory employee must maintain a current certification in Advanced Custodial Technician from the Cleaning

Management Institute (CMI) or equivalent. The CO or their designee will approve any equivalent course. The training shall be conducted, at no additional expense to the Government, within 90 calendar days of

Contract start date or new employee onboarding. The Contractor shall submit written certification to the CO or designee within five (5) business days of the completion of training for each employee identified above.-

C.9.4 Sustainable Cleaning

C.9.4.1 Sustainable Purchasing

- The Contractor shall use safe and environmentally friendly products as referenced throughout this specification. Green cleaning products and processes include those meeting government and third party certified sustainability standards, other environmentally protective products and services as well as those that conserve energy, water, and other resources. Contractor shall select and track cleaning product and materials purchases as described herein.

C.9.4.1 Sustainable Purchasing

C.9.4.2 Sustainable Product Standards

C.9.4.3 Proof of Compliance

- 15 days prior to the start of contract performance, the Contractor shall submit to the CO or their designee a product list and, for each product, proof of compliance with the sustainable product requirements.

C.9.4.4 Sustainable Cleaning Plan

- due to the CO or their designee within 15 calendar days before the start of the contract.

C.9.5 Standard Services

● C.9.5.1 Interior Services

● C.9.5.1.2 Floor Care

- The Contractor shall provide a floor maintenance schedule to the

CO or their designee 7 calendar days prior to the start date of each year the contract is in effect.

- The floor maintenance schedule must outline routine, periodic, and restorative tasks (stripping and refinishing)

- Spray buffing shall be accomplished monthly.

- Stripping/finishing/sealing shall be accomplished annually.

● C.9.5.1.3 Carpets and Rugs

- Extraction (public areas): Carpet extraction shall be performed annually.

● C.9.5.1.4 Floor Mats and Runners

The Contractor shall furnish, maintain, and replace all mats and runners. The CO or their designee shall approve all mats and runners including mat size, type, and direction.

● C.9.5.1.5 Restrooms, Shower Rooms, Tenant Break Rooms, Custodial Closets, Locker Rooms, Fitness Centers, Lactation

Rooms, Laboratories, Health Units and Holding Cells:

- All areas shall be cleaned using disinfectant cleaner (EPA registered)

● C.9.5.1.5 Restrooms, Shower Rooms, Tenant Break Rooms, Custodial Closets, Locker Rooms, Fitness Centers, Lactation

Rooms, Laboratories, Health Units and Holding Cells:

- Dispensers: The Contractor shall provide dispensers.

- Receptacles: The Government shall provide receptacles.

● C.9.5.1.6 Blood Borne Pathogens

- The Contractor shall provide appropriate training to their employees

- Bloodborne Pathogen Standard listed in 29 CFR §1910.1030,

- When blood, vomit, or similar biological fluid spills are encountered on a surface, the Contractor with proper training in bloodborne pathogens, shall clean the surface wearing Contractor provided disposable gloves, and use absorbent material and certified EPA disinfectants. The Contractor shall provide a plastic bag, and place the used gloves and spilled content in the bag, seal the bag, and place it in the regular trash.

● C.9.5.1.7 Dispensers (in areas other than toilet rooms) and Drinking

Fountains

- Hand Sanitizer Dispensers: The Contractor shall supply & replenish all Hand Sanitizer Stations or Wall Mounted units.

- Reference Exhibit C1, Building Information Sheets, for inventory.

● C.9.5.1.8 Interior Surfaces

- Surfaces: All interior surfaces (including corners, crevices, moldings, ledges, handrails, grills, doors, door knobs, door frames, kick plates, etc.) within 12 (twelve) foot of the finished floor shall be free of dirt, oil spots, streaks, spots, hand marks, encrustation, or smudges.

● C.9.5.1.8.1 High-Touch Surfaces

- Routinely wipe down all solid, high-touch (frequently touched) surfaces

- “Routinely,” for purposes of this section, is defined as being in accordance with applicable guidance from the CDC, but is no less than once daily per shift.

● C.9.5.1.8.1 High-Touch Surfaces

- Examples of frequently touched surfaces in common and joint use space: Handrails, door knobs, light switches, elevator buttons, etc…

- Examples of frequently-touched surfaces within tenant space include, but are not limited to, the following:

❏ Breakrooms - Appliance handles, faucets, light switches, tables and chairs, countertops, door handles.

❏ Vending Machines.

❏ Libraries, Conference and Interview Rooms - light switches, phones, table and chairs, equipment, door handles

❏ Copyroom - copy machines; light switches, door handles

❏ All assembly rooms (including jury rooms and courtrooms) and huddle rooms-light switches, phones, table and chairs, equipment, door handles

❏ Waiting areas - light switches, chairs

❏ Fitness Centers - light switches, water stations, door handles

❏ Main areas, offices, booths- light switches, door handles, keypads, card scan pads

❏ Lactation Rooms/Pods

C.9.5.1.15 Interior Plate Glass

Clean plate glass (spandrel glass, glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dust, dirt, grime, streaks, spots, hand marks, moisture, and shall not be cloudy. The cleaning height restriction is not applicable to this glass. Also, this glass is not considered exterior windows and will be cleaned as often as needed to meet the standard.

● C.9.5.1.16 Spot Cleaning of Interior Surfaces of Windows

- The interior surface of windows shall be spot cleaned and free of removable spots and debris.

● C.9.5.1.17 Blinds and Coverings

- Dusting of Blinds and Coverings shall be performed quarterly.

- The Contractor shall provide a blind and covering dusting schedule to the CO or their designee 7 calendar days prior to the start date of each year the contract is in effect.

● C.9.5.1.19 Policing Inside Areas

- High traffic areas (public and employee restrooms, processing centers including holding cells, pedestrian walkways, break areas, vending areas, waiting areas, corridors, and lobbies) shall be free of papers, trash, and other discarded materials.

C.9.5.2.2 Exterior Plate GlassClean exterior plate glass shall be free of dust, dirt, oil spots, streaks, spots, hand marks, encrustation, or smudges (to include spandrel glass, glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dirt, grime, streaks, moisture, and shall not be cloudy. The cleaning height restriction is not applicable to this glass. Also, this glass is not considered exterior windows per C.9.5.2.3 and will be cleaned as often as needed to meet the standard.

● C.9.5.2.3 Window Washing (Exterior Surfaces of Windows)

- Exterior surfaces of the glass (ground floor only) shall be clean and free of dirt, grime, streaks, moisture, and shall not be cloudy as needed.

- All windows at every floor level shall be cleaned annually.

- A written Window Washing Safety Plan no later than 10 calendar days after the contract start. The Window Washing Safety Plan shall include the testing, inspection and certification by the contractor, of all davits and/or tie offs per OSHA requirements.

(Reference C.6.13.8 Roof Anchorages.)

● C.9.5.2.4 Canopies, Sally Ports, and Overhangs

Cleaning: All canopies, sally ports, and overhangs and anything affixed to or included in the surfaces of canopies, sally ports, and overhangs shall be clean and free of all dirt, dust, cobwebs, nests, bird excrement, trash, and debris. These areas shall be cleaned Semi-Annually.

● C.9.5.2.4.1 Cleaning of NII Buildings (Xray, Gantry, VACIS)

Cleaning: All hard surfaces of NII buildings shall be clean and free of dirt, debris, gum, litter, gravel, weeds, oil, and grease. These areas shall be cleaned as needed. The contractor shall obtain prior approval from the appropriate tenant official prior to cleaning and to gain access.

Section C Review

● C.9.5.2.5 Hard Surface

Areas

All areas (vertical areas up to 10 feet off the ground to include but not be limited to sidewalks, brick areas, around light poles, hard surfaces, parking lots, surface parking, garages, dock areas, moats, platforms, driveways, ramps, lanes, etc.) shall be cleaned and be free of dirt, debris, gum, litter, weeds, oil, or grease.

C.9.5.2.11 Cleaning Incinerators

Incinerators shall be free of ashes and noncombustible material.

Contractor’s method of cleaning incinerators shall prevent fire and safety hazards. The contractor shall obtain approval from the appropriate tenant official prior to opening or cleaning incinerators to ensure items in the incinerator have been appropriately incinerated and that the incinerators are cool enough to open.

● C.9.5.4 Grounds Maintenance

● C.9.5.4.4 Trees and Shrubs

- Annual Tree Survey: The report shall be completed by a licensed or certified arborist registered with the International Society of

Arboriculture (ISA).

- The purpose of the report is to include the inventory of all trees and shrubs and the individual condition and location of each and evaluation of their condition.

- Tree maintenance shall be performed only by a licensed or ISA

Certified Arborist(s).

- This survey shall be completed no later than 60 days after contract award and each year the contract is in effect.

● C.9.5.4.9 Fertilization

- All lawns, trees, and ground cover shall be fertilized consistent with common local landscaping practices. Application by the Contractor shall employ the best practices to minimize chemical runoff. Fertilizer used shall be of a balanced type that supplies all nutrients required for providing sustainable growth and development. The fertilizer application rate for the trees will be determined by tree type, girth, and height. Prior to application, the Contractor shall schedule time of application with the CO or their designee.

● C.9.5.4.12 Soil and Ground Covers

- Aeration: Soil shall be aerated (frequency is dependent on the type of soil and grass but no less than one aeration per year) by manual or mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life.

● C.9.5.4.16 Irrigation System Walk-through

- Initial Deficiency Walk-Through: The Contractor shall conduct a walk-through to inspect all irrigation systems (sprinklers, rain and freeze sensors, and drip systems) and submit a list of all damages to those systems to the CO or their designee. List of damages is due 15 calendar days prior to the start date.

● C.9.5.4.17 Watering

- Hand Watering: When mechanical irrigation is not available or is malfunctioning, the Contractor shall use alternative hand watering methods, such as gator bags, or equivalents to ensure, promote, and maintain healthy growth. Watering shall be performed to minimize run-off into drains and sewers.

● C.9.6 Above Standard Services - Above standard services will be awarded separately as a Call against this IDIQ. The CO or their designee will request proposals for above standard services in accordance with Section H.6. These services are in addition to the services specified as a standard service.

❏ Carpet Extraction

❏ Window Washing (exterior)

❏ Washing Blinds

❏ Tree Thinning

❏ Snow & Ice Removal requiring heavy equipment

❏ High Cleaning above 12’

❏ Confirmed COVID cleaning

❏ Holding Cell Interiors

❏ Mosquito/Termite Treatment

● C.9.7 Custodial Service Calls

- Historically, 25 hours per month (Address in QCP)

- Normal Service Calls: 1 Hour Response, Remedy within 12 Hours

- Emergency Service Calls: 30 Minute Response, Remedy within 1 Hour

- Definitions of “Emergency” and “Normal”

- The O&M contractor is responsible for data input into the government furnished NCMMS system, including any and all custodial related service calls.

- The Contractor shall provide a means to immediately receive custodial related service requests twenty four (24) hours a day by means of a live person telephone call(s). The Contractor shall include a method of logging any and all customer calls (in addition to the requirements of the NCMMS system.

● C.9.8 Communication Plan (due with contractors proposal)

● C.9.10 Solid Waste/Trash/Recycling Management

● C.9.10.4 Solid Waste/Trash Removal and Disposal

- All solid waste/trash collected as a requirement of this contract shall be removed from the premises and transported to a solid waste/trash disposal facility that has been certified by the appropriate state agency responsible for solid waste/trash management or by EPA.

● C.9.10.6 Recycling

- Individual Deskside Collection Containers: The Contractor shall provide the collection containers.

- Central Collection Containers: The Contractor shall provide the collection containers.

- -Recycling Collection Containers: The Contractor shall provide the necessary Government approved collection containers/bins

● C.9.12 Integrated Pest Management

● C.9.12.2 Initial Pest Assessment -

- A certified pesticide applicator or licensed IPM Contractor shall conduct a thorough, initial assessment of the interior space and exterior grounds and paved areas.

- A written report detailing the findings of the initial assessment shall be submitted to the CO or their designee within fifteen (15) calendar days of the start of the contract.

● C.9.12.6 Pest Control Plan - the Contractor shall submit to the CO or their designee for approval a written Pest Control Plan within 15 calendar days following the initial assessment.

● C.9.15 Cleaning Schedules

● C.9.16 Communication Requirements

• Tenant Meetings, Quality Control Meetings

• Partnering Meeting (Quarterly Sessions) Intent is that Contractor’s corporate leadership participates

Section E Review (Lisa):

• E.1 Failure to Perform

If the Contractor fails to promptly perform the services in conformity with the IDIQ requirements or to take the necessary action to ensure future performance in conformity with IDIQ requirements, the

Government may:

■ By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

■ Terminate the IDIQ for convenience or cancel the IDIQ.

Section F Review (Al):

● F.4 Contract Deliverables:

F.4.1 Custodial and Grounds Maintenance Services Contract

Deliverables

○ Contractor Staffing Declaration (Figure B-1)

○ Collect and submit GSA Form 139, Record of Time of Arrival and

Departure from Building

F.4.2 Operations and Maintenance Services Related

Contract Deliverables

○ Strike Contingency Plan (SCP) Submission

○ Building Operation Plan (BOP)

Section G Review (Lisa):

● G.7.14 Criteria for Deductions

Cause of Deduction Calculation of Deduction

NOTE: Hourly rates will be determined by the current DOL

Wage Determination or CBA Agreement that applies to the personnel responsible for that task. This rate could change per Option Period. Administrative costs will be based on

GS-12, Step 5 wage scale applicable to the area of location.

1. Failure of the Contractor to have adequate qualified personnel on-site as specified in the Contractor's technical proposal or CO revision.

1. Hourly rate per man hour will be deducted for each hour, or portion thereof, that the Contractor fails to have adequate qualified personnel on-site. The man hour calculation shall be based on qualified personnel position rate found in the DOL Wage

Determination Spreadsheet or the CBA Wage Agreement, this sum multiplied by the number of hours that full staffing was not provided.

Site Visit Review (Lisa):

▪ Site Visit Schedule:

▪ Point of Contact is AL Flores

○ Site Visit Begins August 2, 2022 at 9:00 AM CST, U S

Border Station at Rio Grande Rd, Del Rio, TX

○ August 2, 2022 at 9:00 AM CST, Meet & Greet at U S

Probation, 513 Qualia Dr, Del Rio, TX

○ August 3, 2022 at 9:00 AM CST, Travel to Bridge 1, 160 E

Garrison St, Eagle Pass, TX

○ August 3, 2022. Travel to Bridge 2, 500 Adams. Eagle

Pass, TX

○ Site Visit Ends August 3, 2022.

**Transportation WILL NOT be provided**

Site Visit Review (cont’d) (Lisa):

NOTE:

● Contractors are required to bring/wear their own personal protective equipment to the site visits. Masks are required to be worn during the entirety of the site visit.

● No pictures or conversations with staff

● No visiting sites without GSA escort.

Section L Review (Lisa):

• L.2.1 Performance of Minimum Levels of Work

In accordance with FAR 52.219-14 and 13 CFR 125.6, under the set-aside award conditions of this contract, the small business prime contractor (offeror) is required to perform at least 50% of the work under this contract.

• L.9 Questions

All questions and request for clarifications as a result of the site visit must be submitted in writing to the Contract Specialist (CS)

Lisa Edwards at lisa.a.edwards@gsa.gov, not later than 4:00 pm

CST, August 5, 2022.

Questions received after the due date may be answered at the discretion of the Contracting Officer.

Section L Review (cont’d) (Lisa):

● Section L.10 Instructions for Submitting

Proposals:

○ Only electronic proposals will be accepted; submit proposals to the CS, Lisa Edwards at lisa.a.edwards@gsa.gov and to the CO, Tekisha Randall at tekisha.randall@gsa.gov.

○ Hand carried or in person submission will not be accepted.

■ The email subject line shall be titled PROPOSAL FOR

RFP 47PH0222R0007. The email documents must include original completed versions of spreadsheets provided in the PWS Section J, in the format provided.

Section L Review (cont’d) (Tekisha):

● Section L.12 Technical Proposal Instructions:

Each Technical Proposal should be sufficiently complete and organized to ensure that evaluation can be made on the basis of its content. It is important that the technical proposal be organized as specified below.

NOTE: Failure to comply with any of the requirements identified in the Solicitation may render the contractors proposal unacceptable. If a proposal is found unacceptable, the

Government is not required to continue its evaluation of that offer.

There are three factors that will be evaluated as part of the Technical

Evaluation, they are listed below in descending order of importance:

Factor 1: Management Plan Factor 2: Past Performance Factor 3:

Experience

● Section L.12 Technical Proposal Instructions:

■ Management Plan (50 page limitation):

● Management Approach

● Quality Control Plan (QCP)

● Management Plan Worksheet (Figure L-1)

■ Past Performance:

● The offeror must submit a Past Performance

Questionnaire on the 3 projects used for the

Experience factor (Section L.12 Technical Proposal

Instructions).

■ Experience ( Figure L-3)

● Section L.13 - Price Proposal Instructions:

○ See Section L.13.a:

■ Pricing must be submitted for a five (5) year contract term (i.e. a one-year base period and four

(4) one-year option periods).

● Section L.13.1 SF 33 Offer and Acceptance

○ Sign and date (Blocks 15, 17 and 18 of the SF 33) to constitute your acceptance of the terms and conditions of the solicitation

● Section L.14 - Joint Ventures, Partnerships, and other teaming arrangements:

○ Must provide documentation supporting their arrangement to include name, address, and point of contact for each participant.

○ The documentation shall include a description of the roles and responsibilities of each participant to include the employer-employee relationship of key personnel.

Key Dates (Tekisha):

● Questions are due August 5, 2022 by 4:00 pm:

○ Amendment – all questions will be answered by

August 12, 2022

● Proposals must be submitted electronically, by email, to the Contract Specialist NLT 4:00 PM CDT August 22, 2022:

○ (CS) lisa.a.edwards@gsa.gov

○ (CO) tekisha.randall@gsa.gov mailto:lisa.a.edwards@gsa.gov

Key Dates (cont’d) (Tekisha):

● Estimated Award of Contract by September 30, 2022

● 60-day Transition Period is anticipated to begin

October 01, 2022.

● Services are anticipated to begin on December 01, Acquisition Points of Contact (Tekisha):

GSA Contract Specialist

Lisa Edwards

Office #: 817-851-5791

Email: lisa.a.edwards@gsa.gov

General Services Administration

Public Buildings Service