Combined Synopsis Solicitation - 47PH0221Q0003 - Amend 1.pdf

Combined Synopsis/Solicitation

General Information

Document Type: Combined Synopsis/Solicitation

Solicitation Number: 47PH0221Q0003

Posted Dated July 15, 2021

Response Date July 29, 2021 5:00PM Central Time

NAICS 561720 - $19.5 Million

Product or Service Code

S201

Set Aside: Small Business

A.1.1 Purpose:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This procurement is being conducted FAR Part 13 Simplified Acquisition Procedures; therefore, competitive range determinations as provided for in FAR Part 15 Contracting by Negotiation, are not applicable under this FAR Part 13 acquisition.

A.1.2 Solicitation Number:

The solicitation number is 47PH0221Q0003 and is being issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

A.1.3 NAICS Code:

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 with a small business size standard of $19.5 Million. This procurement is a 100% total small business set-aside in accordance with FAR 52.219-6. Vendors must be registered in the System for Award Management (SAM) at http://www.sam.gov, in order to be considered for award.

A.1.4 Contract Overview and Period of Performance GSA anticipates awarding one (1) Firm-Fixed Price contract from this solicitation. GSA anticipates the resulting period of performance will be one (1) year with three (3) option years from the effective date of the contract, a total of four (4) years if all options are exercised. This contract includes the clause FAR 52.217-8, which if exercised, may add up to an additional 6

Solicitation - 47PH0221Q0003 months to the contract in addition to the total of four years. The anticipated maximum Period of Performance for this requirement is September 1, 2021 thru August 31, 2025.

A.1.5 Places of Performance Location 1:

TSA - Northwest Arkansas Regional Airport (AR1266ZZ/LAR17015) TSA Bentonville, One Airport Blvd.

Bentonville, AR 72712

Location 2:

Customs and Border Patrol (AR1125ZZ/LAR17144) 1001 Temple St.

Little Rock, AR 72202

A.1.6 Points of Contact

David Smythe, Contract Specialist Phone: 817-223-3496 — Email: David.smythe@gsa.gov

Matthew Phillips, Contracting Officer Phone: 817-528-7801 — Email: matthew.phillips@gsa.gov

A.1.7. Current Contracts Information

Currently, the custodial services for Bentonville, AR and Little Rock, AR Airports are provided under two separate contracts, and are priced as follows for the current periods of performance:

Bentonville, AR Airport (TSA): Contract GS-07-P-16-JU-C-7337, Contractor: Service Group 360 International, L.L.C.

Monthly Standard Custodial Services: $2,079.27/mo.

Routine Disinfection of Frequently-Touched Surfaces: $833.94/mo.

Little Rock, AR Airport (CBP): Contract 47PH0217D0002/47PH0219F0279, Contractor: Touch of Anointing Janitorial and Maintenance, Inc.

Monthly Standard Custodial Services: $286.54/mo.

Routine Disinfection of Frequently-Touched Surfaces: $254.50/mo.

A.2 Submission Information

A.2.1 FAR Provisions and Clauses This requirement includes numerous provisions and clauses by reference. Vendors submitting a quote should review the full text located at www.acquisition.gov/FAR. This includes provision FAR 52.212-1 Instructions to Offerors–Commercial Items and clause FAR 52.212-4 Contract Terms And Conditions - Commercial Items. (See Section D). Some provisions that must be filled out and returned are attached, including FAR 52.204-24 and FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items. (Section E)

Solicitation - 47PH0221Q0003 mailto:matthew.phillips@gsa.gov http://www.acquisition.gov/FAR

A.2.2 Evaluation Key Factors This requirement will be evaluated as discussed in Section E. This includes FAR 52.212-2, Evaluation -- Commercial Item. The evaluation includes price and technical factors when combined are about equal with price. Technical factors include cleaning schedule, management plan worksheet, quality control plan, experience, and past performance. These are listed below but full details are contained in Section E.2

● Cleaning Schedule

● Management Plan Worksheet

● Quality Control Plan (QCP)

● Experience

● Past Performance

A.2.3 Price Proposal The Offeror shall submit their price proposal by utilizing the Figure B-3 Spreadsheet attached to this combined synopsis/solicitation. The Offeror shall only fill in the shaded areas of the pricing template for the initial Base Period and all option periods.

A.2.4 Pre-Proposal Conference and Question Submission Pre-proposal conference Pre-Proposal Conference Bentonville and Little Rock Airports Custodial (Held Virtually) Thursday, July 22: 10:00am – 11:30am – CENTRAL TIME Video call link: https://meet.google.com/duq-gjfu-ych Or dial: (US) +1 832-481-3762 PIN: 906 428 017# Questions: Questions are due July 26th, Noon Central Time. All questions/inquiries must be submitted via email to the points of contact in A.1.6 contract specialist or contracting officer. Inquiries submitted via telephone will be redirected to an e-mail submission. Submit offers and/or any questions to the attention of David Smythe at David.smythe@gsa.gov. Questions will be answered by and responses will be posted to FBO. Late questions

A.2.5 Submission Requirements and Quote Due Date Vendors shall submit the quotation package in its entirety to the Contract Specialist, David Smythe, and the Contracting Officer, Matthew Phillips, via e-mail at david.smythe@gsa.gov and matthew.phillips@gsa.gov. Vendors who fail to complete and submit the requirements of this combined synopsis/solicitation may be considered non-responsive. Proposals received prior to the RFP closing date and time, July 29, 2021 at 5:00 p.m. Central Time will be considered by GSA. Late proposals will not be accepted.

A.2.6 Option for Increased Quantity – Separately Priced Line Items The Contracting Officer may exercise the option by written notice to the Contractor. The Contractor will be notified in writing, by letter or email, at least sixty (60) business days before the option to acquire more services is to be exercised. After that written notification, a funded, unilateral modification will be issued to actually exercise the option and order the services.

Solicitation - 47PH0221Q0003 mailto:david.smythe@gsa.gov mailto:matthew.phillips@gsa.gov

Table of Contents Introduction – Synopsis/Solicitation 1

A.1.1 Purpose: 1 A.1.2 Solicitation Number: 1 A.1.3 NAICS Code: 1 A.1.4 Contract Overview and Period of Performance 1 A.1.5 Places of Performance 2 A.1.6 Points of Contact 2 A.2 Submission Information 2 A.2.1 FAR Provisions and Clauses 2 A.2.2 Evaluation Key Factors 2 A.2.3 Price Proposal 2 A.2.4 Pre-Proposal Conference and Question Submission 3 A.2.5 Submission Requirements and Quote Due Date 3 A.2.6 Option for Increased Quantity – Separately Priced Line Items 3

B. SUPPLIES OR SERVICES AND PRICES/COSTS SUPPLIES AND SERVICES 5

C. CLAUSES AND PROVISIONS 20

C.3 Provisions Incorporated by Reference 22

D. CONTRACT DOCUMENTS 23

E. INSTRUCTIONS AND EVALUATION FACTORS 25

E.1. Instructions for Submission 25 E.1.1 Inquiries/Contact Information 25

E.1.2. 52.212-1 Instructions to Offerors-Commercial Items. (June 2020) 25 E.2. Evaluation 29

E.2.1. 52.212-2 Evaluation-Commercial Items. (Oct 2014) 29 E.2.2. Price Proposal Evaluation 30 E.2.3 52.233-2 Service of Protest (Sept 2006) 30

B. SUPPLIES OR SERVICES AND PRICES/COSTS SUPPLIES AND SERVICES

B.1 Line Items The following is the proposed CLIN structure.

Base Period: September 1, 2021 – August 31, 2022

ITEM SERVICES QTY /

UNIT

UNIT PRICE EXTENDED

PRICE

0001 Custodial and Janitorial Services – TSA Bentonville – Primary Task

Months

0002 Custodial and Janitorial Services – TSA Bentonville Airport – Routine Disinfection of Frequently-Touched Surfaces

Optional Line Item

Months

0003 Custodial and Janitorial Services – CBP Little Rock Airport – Primary Task

Months

0004 Custodial and Janitorial Services – CBP Little Rock – Routine Disinfection of Frequently-Touched Surfaces

Optional Line Item

Months

Option Period 1: September 1, 2022 – August 31, 2023

ITEM SERVICES QTY /

UNIT

UNIT PRICE EXTENDED

PRICE

1001 Custodial and Janitorial Services –

TSA Bentonville – Primary Task Months

1002 Custodial and Janitorial Services – TSA Bentonville – Scope 1 Cleanings

Optional Line Item

Months

1003 Custodial and Janitorial Services – CBP Little Rock Airport – Primary Task

Months

1004 Custodial and Janitorial Services – CBP Little Rock – Routine Disinfection of Frequently-Touched Surfaces

Optional Line Item

Months

Option Period 2: September 1, 2023 – August 31, 2024

ITEM SERVICES QTY /

UNIT

UNIT PRICE EXTENDED

PRICE

2001 Custodial and Janitorial Services – TSA Bentonville – Primary Task

Months

2002 Custodial and Janitorial Services – TSA Bentonville – Scope 1 Cleanings

Optional Line Item

Months

2003 Custodial and Janitorial Services – CBP Little Rock Airport – Primary Task

Months

2004 Custodial and Janitorial Services – CBP Little Rock – Routine Disinfection of Frequently-Touched Surfaces

Optional Line Item

Months

Option Period 3: September 1, 2024 – August 31, 2025

ITEM SERVICES QTY /

UNIT

UNIT PRICE EXTENDED

PRICE

3001 Custodial and Janitorial Services – TSA Bentonville – Primary Task

Months

3002 Custodial and Janitorial Services – TSA Bentonville – Scope 1 Cleanings

Optional Line Item

3003 Custodial and Janitorial Services – CBP Little Rock Airport – Primary Task

Months

3004 Custodial and Janitorial Services – CBP Little Rock – Routine Disinfection of Frequently-Touched Surfaces

Optional Line Item

Section B.2. Services and Performance Work Statement

DESCRIPTION OF SERVICES: The Contractor shall provide all management, supervision, labor, materials, supplies, tools and equipment and shall plan, schedule, coordinate and assure effective performance of all custodial services described herein. The Contractor shall provide the custodial services between the hours detailed for each location below:

Bentonville Airport, AR:

TSA’s working hours at Northwest Arkansas Regional Airport are 6:00 a.m. to 7:00 p.m., Sunday through Saturday (7 days per week), during which time TSA’s assigned space as identified within the areas to be cleaned is to be kept clean with custodial services taking place between the hours of 7:00 a.m. – 3:00 p.m. Sunday thru Saturday, including Federal holidays.

The TSA space is an office environment, and does not include the terminal/checkpoint area of the airport.

Little Rock Airport, AR:

CBP’s working hours at Little Rock Airport are 8:00 a.m. to 4:00 p.m. Monday through Friday (5 days per week), during which time CBP’s assigned space as identified within the areas to be cleaned is to be kept clean with custodial services taking place between 9:00 a.m. – 10:00 a.m. Monday through Friday, excluding Federal holidays, Saturdays, and Sundays.

The CBP space is an office environment, and does not include the terminal/checkpoint area of the airport.

B.2.1 Location TSA Bentonville Airport, One Airport Blvd., Bentonville, AR 72712 (XNA)

QUALITY OF WORK REQUIREMENTS:

Daily:

● Empty trash receptacles. Sweep entrances, lobbies, and corridors. Spot sweep floors and spot vacuum carpets. Clean drinking fountains. Sweep and damp mop or scrub toilet rooms. Clean all toilet fixtures and replenish toilet supplies. Dispose of all trash and garbage generated in or about the agency space. Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines. Dust horizontal surfaces that are readily available and visibly require dusting. Spray buff resilient floors in main corridors, entrances and lobbies, and spot clean carpet stains. Clean glass entry doors to Government’s demised space.

● All surfaces, sinks, water fountains, and dispensers shall be clean, with no discoloration, rust, dust, spots, streaks, stains, mildew, cobwebs, foreign debris, soil substances, mold, encrustation, or excess moisture. Mirrors and stainless steel surfaces shall be bright and shall not be cloudy. Supply paper towels where dispensers are provided. Wood surfaces shall have a uniform luster.

● Bare floors shall be free of spills, dirt, dust, trash, water, gum, grease, tar, and foreign debris, and present an overall appearance of cleanliness. Carpeted floors shall be free of spills, dust, dirt, crusted material, spots, smears, and stains. Doors, baseboards, walls, and other surfaces shall be free of residue and marks from cleaning equipment.

● All solid waste shall be collected and removed from the facility.

● Exterior and interior surfaces of receptacles shall be free of dirt, dust, streaks, and spots.

Stainless steel surfaces shall be bright. There shall be no unpleasant odors upon completion of the cleaning task. Plastic liners shall not be torn or contain residue.

● FREQUENTLY-TOUCHED SURFACES DISINFECTION: The Contractor shall routinely disinfect all frequently touched surfaces using a disinfectant from the EPA-registered list of products identified as effective against Novel Coronavirus SARSCoV-2 (see list at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2), or other product containing the same active ingredient(s) at the same or greater concentration than those on the list. The Contractor shall use the product in accordance with directions provided by the manufacturer. The Contractor shall wear disposable gloves (e.g., latex, nitrile, etc.), facemasks, and any additional personal protective equipment (PPE) as recommended by the cleaning and disinfectant product manufacturers. Disinfection applications and products should be chosen so as to not damage interior finishes or furnishings including Fine Arts Collections and murals, and historic materials and finishes. “Routinely,” for purposes of this scope, is defined as being in accordance with applicable guidance from the Centers for Disease Control and Prevention (CDC), but is no less than once daily.

Examples of frequently touched surfaces in common and joint use space include but are not limited to:

Handrails, door knobs, light switches, countertops, water faucets and handles, elevator buttons, sinks, control handles, handles, paper dispensers, door handles and push plates, water cooler and drinking fountain controls, and vending machines. Disinfected surfaces should be allowed to air dry. Verify with COR the areas that will be disinfected. Examples of frequently-touched surfaces within tenant space include, but are not limited to, the following:

● Breakrooms - Appliance handles, faucets, light switches, tables and chairs, countertops, door handles Waiting areas - light switches, chairs

● Main areas and offices - light switches, door handles, keypads, card scan pads

Excluded from this Scope: Providing disposable disinfectant wipes and the wiping down of agency-owned equipment and personal property such as: telephones, computers, keyboards, docking stations, computer power supplies, and computer mouse, personal fans and heaters, desk lighting, etc. remains the responsibility of each building occupant.

Weekly:

● Damp mop and spray buff all resilient floors in toilets and health units.

● Bare floors shall be slip resistant, free of streaks, marks, cloudy film, skipped areas, and buildup, and present an overall appearance of cleanliness. Bare floors shall have a uniform luster. Doors, baseboards, walls, and other surfaces shall be free of residue and marks from cleaning equipment. UNDER NO CIRCUMSTANCES SHALL DRY STRIPPING METHODS BE

USED ON ASBESTOS-CONTAINING FLOORS.

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Every Two Weeks:

● Spray buff resilient floors in secondary corridors, entrance and lobbies. Damp mop and spray buff hard and resilient floors in office space.

Three Times a Year:

● Dust all surfaces, vertical surfaces and under surfaces (including walls, ceilings, vents, and diffusers).

Twice a Year:

● Wash all interior and the first floor exterior windows and other glass surfaces. Strip and apply four coats of finish to resilient floors in toilet rooms. Strip and refinish main corridors and other heavy traffic areas.

Annually:

● Wash all Venetian blinds and dust 6 months from washing. Vacuum or dust all surfaces in the cleaning area, including light fixtures. Vacuum all drapes in place. Strip and refinish floors in offices and secondary lobbies and corridors. Shampoo carpets in corridors and lobbies.

Shampoo carpets in all offices and other non-public areas.

Selection of Cleaning Products:

The contractor shall make careful selection of custodial cleaning products and equipment to: (1) use products that are packaged ecologically; (2) use products and equipment considered environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable; and (3) minimize the use of harsh chemicals and the release of irritating fumes.

Examples of acceptable products may be found at http://pub.fss.gsa.gov/environ/clean-prod-catalog.html.

Selection of Paper Products:

The contractor shall select paper and paper products (i.e., bathroom tissue and paper towels) with recycled content conforming to EPA’s CPG.

The contractor is responsible for providing all management, supervision, labor, supplies, materials, tools, and equipment necessary for effective performance of the requirements within this specification.

This includes but is not limited to: break room paper towels and hand washing soap.

B.2.2 LOCATION: CBP, Janitorial Services for Customs and Border Patrol, Little Rock Airport, 1001 Temple St., Little Rock, AR 72202

QUALITY OF WORK REQUIREMENTS:

Daily:

● Empty trash receptacles. Sweep entrances, lobbies, and corridors. Spot sweep floors and spot vacuum carpets. Clean drinking fountains. Sweep and damp mop or scrub toilet rooms. Clean all toilet fixtures and replenish toilet supplies. Dispose of all trash and garbage generated in or about the agency space. Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines. Dust horizontal surfaces that are readily available and visibly require dusting. Spray buff resilient floors in main corridors, entrances and lobbies, and spot clean carpet stains. Clean glass entry doors to Government’s demised space.

● All surfaces, sinks, water fountains, and dispensers shall be clean, with no discoloration, rust, dust, spots, streaks, stains, mildew, cobwebs, foreign debris, soil substances, mold, encrustation, or excess moisture. Mirrors and stainless steel surfaces shall be bright and shall not be cloudy. Supply paper towels where dispensers are provided. Wood surfaces shall have a uniform luster.

● Bare floors shall be free of spills, dirt, dust, trash, water, gum, grease, tar, and foreign debris, and present an overall appearance of cleanliness. Carpeted floors shall be free of spills, dust, dirt, crusted material, spots, smears, and stains. Doors, baseboards, walls, and other surfaces shall be free of residue and marks from cleaning equipment.

● All solid waste shall be collected and removed from the facility.

● Exterior and interior surfaces of receptacles shall be free of dirt, dust, streaks, and spots.

Stainless steel surfaces shall be bright. There shall be no unpleasant odors upon completion of the cleaning task. Plastic liners shall not be torn or contain residue.

● FREQUENTLY-TOUCHED SURFACES DISINFECTION: The Contractor shall routinely disinfect all frequently touched surfaces using a disinfectant from the EPA-registered list of products identified as effective against Novel Coronavirus SARSCoV-2 (see list at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2), or other product containing the same active ingredient(s) at the same or greater concentration than those on the list. The Contractor shall use the product in accordance with directions provided by the manufacturer. The Contractor shall wear disposable gloves (e.g., latex, nitrile, etc.), facemasks, and any additional personal protective equipment (PPE) as recommended by the cleaning and disinfectant product manufacturers. Disinfection applications and products should be chosen so as to not damage interior finishes or furnishings including Fine Arts Collections and murals, and historic materials and finishes. “Routinely,” for purposes of this scope, is defined as being in accordance with applicable guidance from the Centers for Disease Control and Prevention (CDC), but is no less than once daily.

Examples of frequently touched surfaces in common and joint use space include but are not limited to:

Handrails, door knobs, light switches, countertops, water faucets and handles, elevator buttons, sinks, control handles, handles, paper dispensers, door handles and push plates, water cooler and drinking fountain controls, and vending machines. Disinfected surfaces should be allowed to air dry. Verify with COR the areas that will be disinfected. Examples of frequently-touched surfaces within tenant space include, but are not limited to, the following:

● Breakrooms - Appliance handles, faucets, light switches, tables and chairs, countertops, door handles Waiting areas - light switches, chairs https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

● Main areas and offices - light switches, door handles, keypads, card scan pads

Excluded from this Scope: Providing disposable disinfectant wipes and the wiping down of agency-owned equipment and personal property such as: telephones, computers, keyboards, docking stations, computer power supplies, and computer mouse, personal fans and heaters, desk lighting, etc. remains the responsibility of each building occupant.

Weekly:

● Damp mop and spray buff all resilient floors in toilets and health units.

● Bare floors shall be slip resistant, free of streaks, marks, cloudy film, skipped areas, and buildup, and present an overall appearance of cleanliness. Bare floors shall have a uniform luster. Doors, baseboards, walls, and other surfaces shall be free of residue and marks from cleaning equipment. UNDER NO CIRCUMSTANCES SHALL DRY STRIPPING METHODS BE

USED ON ASBESTOS-CONTAINING FLOORS.

Every Two Weeks:

● Spray buff resilient floors in secondary corridors, entrance and lobbies. Damp mop and spray buff hard and resilient floors in office space.

Three Times a Year:

● Dust all surfaces, vertical surfaces and under surfaces (including walls, ceilings, vents, and diffusers).

Twice a Year:

● Wash all interior windows and other glass surfaces. Strip and apply four coats of finish to resilient floors in toilet rooms. Strip and refinish main corridors and other heavy traffic areas.

Annually:

● Vacuum or dust all surfaces in the cleaning area, including light fixtures. Vacuum all drapes in place. Strip and refinish floors in offices and secondary lobbies and corridors. Shampoo carpets in corridors and lobbies. Shampoo carpets in all offices and other non-public areas.

Selection of Cleaning Products:

The contractor shall make careful selection of custodial cleaning products and equipment to: (1) use products that are packaged ecologically; (2) use products and equipment considered environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable; and (3) minimize the use of harsh chemicals and the release of irritating fumes.

Examples of acceptable products may be found at http://pub.fss.gsa.gov/environ/clean-prod-catalog.html.

Selection of Paper Products:

The contractor shall select paper and paper products (i.e., bathroom tissue and paper towels) with recycled content conforming to EPA’s CPG.

The contractor is responsible for providing all management, supervision, labor, supplies, materials, tools, and equipment necessary for effective performance of the requirements within this specification.

This includes but is not limited to: break room paper towels and hand washing soap.

B.2.3 RECORDING PRESENCE: Each contract employee and subcontractor must sign-in when reporting for duty and sign out when leaving at the end of the workday. GSA Form 139 (Record of Time of Arrival and Departure from Building, which is only designated for use by the Contractor’s personnel), OR EQUIVALENT shall be used for this purpose. These forms shall be collected and submitted to the COR weekly (no later than Wednesday of the following week).

B.2.4 ADDITIONAL CUSTODIAL SERVICES: At the request of the Contracting Officer’s Representative, the contractor shall furnish custodial services (labor, equipment, supplies, and materials) in addition to those required herein. The additional services shall be requested 24 hours in advance, except for emergencies. Payment for such additional services shall be on a man-hour basis calculated as follows:

B.2.5 Applicable U.S. Department of Labor Wage Determination: Applicable minimum hourly wage, inclusive of hourly health and welfare benefits, for the class of service employees required as established by the applicable Department of Labor wage determination.

Payment for portions of an hour shall be prorated.

Orders for additional service may be placed orally by the GSA Contracting Officer or designee. The GSA Contracting Officer or designee will describe the service to be provided and will establish, excluding emergencies (as determined by the Government), the maximum number of man-hours for which the contractor will be compensated.

Individual orders shall not exceed $2,500.

This additional services provision is intended for use to satisfy the Government's short-term needs for service. Should a continuing need for additional services arise, a contract modification will be negotiated.

B.2.6 REDUCTION OR ADDITION OF SPACE: When blocks of cleanable space of any size are expected to remain unoccupied for at least 30 calendar days, the contractor shall propose a price per square foot that will be applied when the government reduces or adds space. The square foot price shall include all applicable costs (i.e., labor, materials, supplies, equipment, general and administrative costs, supervision, subcontracts, profit, etc.).

B.2.7 DESCRIPTION OF AREAS TO BE CLEANED COVERED BY THIS CONTRACT: This contract will provide custodial services for TSA Bentonville and CBP Little Rock

TSA Bentonville: The Main Office - 2nd floor (1,883.33 sq. ft.), Locker Room (255.99 sq. ft.), Supply/Storage (254.65 sq. ft.), Office Storage R-67-G (280 sq. ft.), and Office Storage R-67-C (222

sq. ft.) for the TSA Lease at Northwest Arkansas Regional Airport (XNA) in Bentonville, AR. The area also includes a total of six (6) windows and six (6) blinds.

Note: There is on-site storage for the contractor to store minimal cleaning and/or equipment. This is portable shelving located in the Locker Room within the main office and also located in the basement Supply/Storage room at TSA Bentonville.

CBP Little Rock: The main office, restroom, waiting room, and breakroom create a combined 1,374

sq. ft. for the CBP leaste at the Little Rock National Airport. The area does not include any exterior windows or blinds.

B.2.8 HOURS OF OPERATION:

Bentonville Airport, AR:

TSA’s working hours at Northwest Arkansas Regional Airport are 6:00 a.m. to 7:00 p.m., Sunday through Saturday (7 days per week), during which time TSA’s assigned space as identified within the areas to be cleaned is to be kept clean with custodial services taking place between the hours of 7:00 a.m. – 3:00 p.m. Sunday thru Saturday, including Federal holidays.

The TSA space is an office environment, and does not include the terminal/checkpoint area of the airport.

Little Rock Airport, AR:

CBP’s working hours at Little Rock Airport are 8:00 a.m. to 4:00 p.m. Monday through Friday (5 days per week), during which time CBP’s assigned space as identified within the areas to be cleaned is to be kept clean with custodial services taking place between 9:00 a.m. – 10:00 a.m. Monday through Friday, excluding Federal holidays, Saturdays, and Sundays.

The CBP space is an office environment, and does not include the terminal/checkpoint area of the airport.

B.2.9 SUSPENSION OF WORK:

(a) Definitions—

Essential employees may be essential for conducting regular operations, and may even be required to report to work during hazardous weather conditions, but they are not necessarily excepted when those regular operations cease under a funding lapse. Excepted employees must be performing specific functions allowed by law and defined in GSA leased property, and supporting, providing services to, or otherwise enabling others to perform excepted functions.

(b) In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather (not including essential personnel), under construction, unanticipated holidays declared by the President (see note), failure of the Congress to appropriate funds (not including excepted personnel or services per GSA Order ADM 4220.1F), etc., reductions will be computed as follows:

(1) The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

(2) The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of day(s), appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

Note: Deductions will not be assessed for service requirements on those days in which services are not required by the Government because the building(s) is/are closed, IF contractor employees are paid for such day(s) off in accordance with the applicable wage determination and/or collective bargaining agreement. In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather, under construction, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:

A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

B.2.10 TERM OF CONTRACT: One year base period, with three (3) one-year option periods. It is anticipated that the base period will be 09/01/2021 through 08/31/2022.

B.2.11 OTHER CONSIDERATIONS: Free parking is not provided at this location; employees will be required to pay parking fees if they wish to park on the airport property.

B.2.12 QUALIFICATIONS OF CUSTODIANS:

Supervisory Employees:

A supervisor is a person designated in writing by the Contractor who has authority to act for the contractor on a daily basis. The contractor shall designate an alternate supervisor to act in the absence of the designated supervisor. This alternate will have the same responsibilities and authorities.

Custodial personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

The Contracting Officer’s Representative (COR) must approve any proposed supervisor and alternate, to include the custodial staff before the person(s) undertake any duties or responsibilities related to this contract.

Custodial Employees:

The Contractor’s custodial employees shall be capable employees, trained and qualified in custodial services.

Licenses, permits, bonding and/or certification:

The contractor and subcontractors and ALL contractor and subcontractor personnel engaged in the activities specified by this contract shall be required to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, parish, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise.

Uniforms:

All contractor employees, including supervisors, shall present a clean and neat appearance and wear distinctive uniform clothing for ready identification. The contractor shall ensure that every employee is in uniform prior to performing work under the terms of this contract.

B.2.13 EMPLOYEE CONDUCT:

The Contractor shall:

A. Ensure that his employees are knowledgeable about, and comply with, the "Rules and Regulations Governing Conduct on Federal Property", which are posted at the building(s) covered by this contract.

B. Maintain standards of competency, conduct, appearance, and integrity in his employees which are satisfactory to the COR.

C. Take appropriate disciplinary action with respect to his employees.

D. Ensure that his employees do not enter Government offices or use Government telephones, except as any of these actions may be authorized by the COR.

E. Relieve an employee of all duties and responsibilities related to this contract if either the CO or the COR deem that person to be:

(1) Unqualified or unfit to perform his/her assigned duties.

(2) Careless or incompetent.

(3) Unsuitable or otherwise objectionable, or whose continuing employment on the work is contrary to the public interest or inconsistent with requirements for national security.

B.2.14 SECURITY CLEARANCE REQUIREMENTS:

14. SECURITY CLEARANCE REQUIREMENTS (NON-CLASSIFIED CONTRACT)

A. The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearances for contract employees. The Government may, as it deems appropriate, authorize and grant temporary clearances to employees of the Contractor.

However, granting a temporary clearance to any such employee shall not be considered as assurance that full clearance will follow as a result or condition thereof. Granting either temporary or full clearance shall in no way prevent, preclude or bar the withdrawal or termination of any such clearance by the Government.

B. Unless otherwise specified, the Contractor shall comply with all security requirements for clearance under the HSPD-12 security regulations.

B.2.15 POINTS OF CONTACT:

Contracting Officer: Matthew Phillips, (817) 528-7801, matthew.phillips@gsa.gov

Contract Specialist: David Smythe, (817) 223-3496, david.smythe@gsa.gov

Contracting Officer’s Representative: Dalia Ferry, (501) 353-4845, dalia.ferry@gsa.gov

B.2.16 QUALITY CONTROL PLAN:

The Contractor shall utilize their accepted Quality Control Program (QCP) to assure that the requirements of the contract are provided as specified. The QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies. This QCP is the paramount importance.

The program shall include, but not be limited to the following.

An inspection system that is tailored to the specific building(s) covered under the terms of the contract and which covers all services contained in the contract specifications. The Contractor will devise a checklist for use during the regularly scheduled and unscheduled QCP inspections. The checklist used must be signed and dated by the inspector at the time that the inspection is completed.

A system to ensure that the Contractor’s employees are notified of deficiencies found in their areas of responsibility; that the noted deficiencies are corrected (if possible); and that these employees are counseled/retrained as necessary to ensure that deficiencies do not recur.

The Contractor will maintain a file of all inspections conducted by the Contractor or his/her employees, Solicitation - 47PH0221Q0003 mailto:matthew.phillips@gsa.gov mailto:david.smythe@gsa.gov mailto:dalia.ferry@gsa.gov including the corrective actions taken. This documentation shall be made available to the Government during the term of the contract. A copy of these inspection reports for each month shall be submitted to the COR or his/her representative no later than 5 business days of the subsequent month. The COR may compare inspections performed by the Contractor’s inspectors against the actual conditions which exist at that point in time.

The performance of Quality Control Inspections in accordance with the approved Quality Control Program is an essential part of this contract. The Government will actively enforce all aspects of the approved plan. All inspections conducted by the contractor shall be documented in writing and submitted to the COR.

B.2.17 QUALITY ASSURANCE:

GSA may use minutes of meetings and customer surveys and records to assess effectiveness of the contractor’s performance.

GSA will make tours and inspection through the building and other areas covered by this contract to ascertain that services are being performed in accordance with contract requirements. The contractor will be informed of unsatisfactory performance. These inspections will be performed periodically.

Government inspections shall be performed by or under the direction or supervision of Government personnel. The COR or his representative will be performing the quality assurance inspections for this contract.

Government custodial inspections may be documented on a GSA Form 1181-A, Contract Cleaning Inspection Report, or equivalent.

B.2.18 DEDUCTIONS:

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed. As it relates to this contract, the term "deduction" is being used to refer to any reduction in contract price (regardless of the methodology invoked to determine the monetary figure) that is being assessed due to performance related matters.

Deductions may be assessed for nonperformance, deficiencies in the performance of work, or failure to comply with any other contract requirements. The deduction amount may include the actual cost to the Government for having the work performed by other means and/or administrative costs if the government incurs administrative costs relating to the deduction.

Administrative costs are those time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event/performance. For this contract, the administrative cost will be calculated by administrative time (hours) multiplied by the current rate of a GS-12, Step 5. Deficient performance is just as undesirable as nonperformance, and the cost of correcting deficient performance may equal or exceed the cost of initial performance; thus, deduction criteria in this Section shall control in all cases, as distinguished from the Contractor's estimated cost to perform the work.

In the event that inadequate performance or nonperformance of a task occurs, the Government will make the determination to either:

1. Withhold payment in the amount of 15% of the monthly contract price until performance is acceptable, or

2. Have the work performed by other means.

Should the Government have the work performed by other means; a deduction will be taken in the amount of the actual cost to the Government for having the work performed by other means. A monetary reduction to the contract price for nonperformance of work under this contract, or for deficiencies in the performance of work, and administrative costs for time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event, will be taken. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

C. CLAUSES AND PROVISIONS

C.1 Clauses Incorporated by Reference 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-4, Contract Terms and Conditions

- Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.212-5 paragraph (a) and the following clauses in paragraph (b) are being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to this acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-11, 52.223-18, 52.223-20, 52.223-21, 52.225-13, and 52.232-33; and the following clauses in paragraph (c): 52.222-41, 52.222-42, 52.222-43.

52.222-55, 52.222-62.

The selected offeror must comply with the following FAR clauses, which are incorporated herein by reference: 52.204-9, 52.204-13, 52.204-18, 52.204-19, 52.219-1, 52.223-2, 52.223-5, 52.223-9, 52.223-11, 52.232-1, 52.232-8, 52.232-23, 52.232-39, 52.232-40, 52.233-1, 52.237-2, 52.237-3, 52.242-15, 52.243-1, 52.245-1, 52.246-1, 52.246-4, 52.246-15, 52.247-34, 52.249-4, 52.249-8, 52.253-1. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far The selected offeror must comply with the following GSAM clauses, which are incorporated herein by reference: 552.204-9, 552.252-5. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/gsam

C.2 Clauses in Full Text 52.217-7 -- Option for Increased Quantity -- Separately Priced Line Item. (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within at any time during the performance period. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of which the Contracting Officer may exercise the option; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years, 6 months.

(End of Clause) FAR 52.222-42 -- Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.

5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Pulaski County - Little Rock, AR

Employee Class Monetary Wage -- Fringe Benefits

01020 Administrative Assistant $25.48/hr. ($4.54/hr.)

11150 Janitor $11.36/hr. ($4.54/hr.)

11360 Window Cleaner $12.46/hr. ($4.54/hr.)

Benton County - Bentonville, AR

Employee Class Monetary Wage -- Fringe Benefits

01020 Administrative Assistant $27.84/hr. ($4.54/hr.)

11150 Janitor $14.21/hr. ($4.54/hr.)

11360 Window Cleaner $16.18/hr. ($4.54/hr.)

(End of Clause)

C.3 Provisions Incorporated by Reference FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR Clauses 52.204-7, 52.214-34, 52.214-35, 52.237-1

FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications (Attached and referenced in Section D)

52.217-5 -- Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.222-25 Affirmative Action Compliance. (APR 1984) The offeror represents that --

It □ has developed and has on file, □ has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60- 2); or

b. It □ has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(End of Provision)

Solicitation - 47PH0221Q0003 https://www.acquisition.gov/far https://www.acquisition.gov/far

D. CONTRACT DOCUMENTS

Sensitive But Unclassified (SBU) Building Information Dissemination of sensitive but unclassified paper and electronic building information shall be made on a need to know basis in accordance with GSA Order PBS P 3490.1, a copy of which will be made available upon request.

GSA Contractors that do not have HSPD-12 compliant clearances cannot obtain Sensitive But Unclassified (SBU) information (Privacy Act data, building information, and financial information) through GSA’s IT systems.

Contractors and prospective bidders with a need to know, that do not have HSPD-12 clearances and access rights to GSA IT systems, can be provided with SBU building information, drawings, etc., in accordance with GSA Order 3490.1A (Document Security for SBU information, which) provides for the dissemination of paper and electronic SBU building information for all Federally-controlled spaces (owned, leased, and delegated).

SBU information includes but is not limited to:

· Paper and/or electronic documentation of the physical facility information.

· Building designs (such as floor plans).

· Construction and renovation/alteration plans and specifications.

· Equipment plans and locations.

· Building operating plans.

· Information used for building service contracts and/or contract guard services.

For all GSA-controlled facilities, any other information considered a security risk, shall be considered covered under this category.

All SBU building information, either in electronic or paper formats, shall have specific imprinting on each page to designate it as Government property and indicate the prohibition of copying, dissemination, and distribution.

Contractors authorized to receive SBU information shall provide the following identification:

· A copy of a valid business license.

· Verification of a valid DUNS Number.

· A valid IRS Tax ID Number.

· A valid picture state driver’s license.

Contractors shall sign a Document Security Notice when they receive the information.

Contractors shall be responsible for safeguarding SBU information. At the completion of work, secondary and other disseminators shall be required to turn over their Document Security Notice dissemination records to GSA to be kept with the permanent files.

Authorized contract users shall destroy all SBU information and documents when no longer needed. Destruction shall be done by burning or shredding hardcopy and/or physically destroying CD’s, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using permanent erase utility or similar software.

All authorized contract users of SBU building information shall notify the GSA Disseminator in writing that they have properly disposed of the SBU building information/documents.

The GSA Disseminator shall maintain all records of SBU building information disposal (along with the signed Document Security Notices)…