47PH0220R0011 SF30_Amendment 0001_2020 1204.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Description of Amendment/Modification

The following Amendment #0001 is issued to the solicitation #47PH0220R0011 for the Full Maintenance services for Lawton, OK and Operation & Maintenance and Ground Maintenance Services for the federal facilities in Oklahoma City, OK as follows:

1) SF33 revised to reflect the correct deadline of proposal to 11 December 2020 by 3:00 pm (CST).

2) Copy of the Sign-In sheets from the Site Visit.

3) Questions & Answers

4) Section J List of Attachments:

a) Figure B-3 Pricing Spreadsheet

b) Blank 1181A- Sample PDF version document

d) Building Equipment Inventory in Excel format attached

BL2 Equipment Inventory_OK0046CT

BL2 Equipment Inventory_OK0072CT

BL2 Equipment Inventory_OK0074ZZ

BL2 Equipment Inventory_OK0099CT

BL2 Equipment Inventory_OK0101ZZ

5) Revision of statement of work under Section C, I and L which are:

a) C.1.2.1-Contractor Key Personnel experience Performing required services for building(s) approximately 165,136 square feet or greater. (in lieu of 25,000 sqft.)

b) C.6.13.10 – Green (Vegetative) Roof Systems is hereby incorporated into this solicitation and contract. (see attached specification language.)

c) C.9.12.2 – Initial Pest Assessment – is hereby updated to remove 2800 Easter location from Interior pest assessment. (see attached)

d) Section I Contract Clauses: is hereby incorporating FAR clause 52.219-30, Notice of Set-Aside for, or Sole

Source Award to Women-Owned Small Business Concerns Eligible Under the Woman-Owned Small

Business Program (Mar 2020).

e) L.2 Service Classification and Size Standard – This procurement is set aside for 100% Woman Owned Small

Business in accordance with FAR Part 19.15.

f) L.12 (3) Experience:

Performing required services for building(s) approximately 165,136 square feet or greater. (in lieu of 25,000 sqft)

Please ensure to attach (contractor) signed Amendment #0001 with your final proposal.

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 3

EQ7PMB-20-0014

7PQB

ACQUISITION MANAGEMENT DIVISION

ACQUISITION ENERGY & ACQUISITION SUPPORT BRANCH

819 TAYLOR ST RM 12B01

FORT WORTH, TX 76102 USA

47PH0220R0011

3:00 PM (CST)

Tina Carter tina.carter@gsa.gov

12/11/2020

817 9780436

11/10/2020

Questions Number Question

1 What is the monthly value of the contract?

Answer The current value is $77,252.81 per month for the next 6 month, from 01 November 2020 through 30 April 2021.

As it is standard operating procedure on GSA contracts for competing vendors to retain incumbent onsite personnel if awarded the contract, and there is a requirement for resumes to be included in the proposal per C.

1.2.1, can all offerors get copies of the existing employees’ resumes?

Answer

Per Section L.12 under Management Approach #4 - "Include resumes to show minimally acceptable qualifications.

If the offeror proposes to use any employee from the incubment's staff in a supervisory role, the offeror must provide a statement in lieu of resume.

Please confirm if resumes are required with the proposal as there are conflicting statements in the solicitation as to whether they are required in the proposal or prior to the assignment of the key personnel or before they start work.

Answer

Per Section L.12 under Management Approach #4 - "Include resumes to show minimally acceptable qualifications.

If the offeror proposes to use any employee from the incubment's staff in a supervisory role, the offeror must provide a statement in lieu of resume.

Is there an onsite Administrative Support person operating the Service Call and Admin support function on the current contract for Emcor?

Answer Yes

5 Is their parking available for ALL employees at all locations?

Answer Yes

6 Please confirm type of BAS systems if any, in each of the 3 buildings.

Answer The front end and supervisory system is Tridium Niagara N4 and the unitary systems range from Schneider, TAC, Staefa, Siemens, and et c. For a more specific list please see the building equipment inventory.

7 Per the High Cleaning requirement, is there a government provided man lift available?

Answer No

Please confirm if there are roof anchorage points requiring annual inspection, and if so, which locations, how many there are at each location and what type are they (e.g. Davit)?

Answer There are no roof anchors or davits at any of the buildings.

9 If applicable, when were they (Roof Anchorage Points) last inspected and certified?

Answer Please refer to Question #9 for this answer.

10 When was the last load bank test done?

Answer The last load bank testing was performed on 12/19/2019.

11 Is there is a Load Bank installed with any of the generators?

Answer There is No load bank with any of the generators.

With regards corrosion monitoring, please identify which systems do not currently have coupon racks or equivalent electronic monitoring systems installed?

Answer None 13 Are coupon racks to be installed by the contractor?

Answer None 14 Are there any Above Ground or Underground Fuel Storage Tanks?

Answer There are no Above Ground or Underground Fuel Storage Tanks at any of these locations.

15 Is there asbestos in the building and when was the last survey done?

Answer There is asbestos in the OK0099CT,OK0072CT,OK0046CT,OK0074ZZ; last surveyed in March 2017 16 Are there solar panels that require maintenance by the contractor?

Answer There are No soloar panels at any of the location listed.

17 Historically has the Fire Alarm, Sprinkler testing been done during normal or after hours?

Answer Both after hours and during normal business hours. C.5.9.2 18 Are there Advanced Meters currently operating in the building, and if so how many?

Answer Yes, POB, FOB and Lawton

IRT Non-Destructive Chiller Tube Eddy Current Analysis – Can you please provide the make, model and serial numbers of the chillers so that an accurate tube count can be determined?

Answer None needed for this contract. No water cooled chillers on this contract.

20 Please provide the name of the subcontractor providing chiller service and maintenance by location.

Answer In accordance to FAR 52.222-41 (n), Certified list shall be turn over the Successor contractor at the commencement of the succeeding new contract, but not before contract award.

21 Please provide the name of the subcontractor providing boiler service and maintenance by location.

Answer Please refer to Question #20 for this answer.

22 Please provide the name of the subcontractor providing BAS service and maintenance by location.

Answer Please refer to Question #20 for this answer.

23 Please provide the name of the subcontractor providing Fire Alarm service and maintenance.

Please provide the name of the subcontractor providing other Fire/Life services and maintenance including Maintenance and Repairs on Sprinkler Systems, Backflow Preventers, Fire Pumps etc

Answer Please refer to Question #20 for this answer.

25 Please provide the name of the subcontractor providing Trash and Recycling services at Lawton.

Answer Please refer to Question #20 for this answer.

Please provide the name of the subcontractor providing Trash and Recycling services at the GSA PMD Center Administration Building and PMD Warehouse.

Answer Please refer to Question #20 for this answer.

27 Please provide the name of the subcontractor providing annual Window Washing at Lawton.

Answer Please refer to Question #20 for this answer.

28 Please provide the name of the subcontractor providing Pest Control services at Lawton

Answer Please refer to Question #20 for this answer.

29 Please provide the name of the subcontractor providing Snow Removal at Lawton.

Answer Please refer to Question #20 for this answer.

30 Please provide the name of the subcontractor providing Snow Removal at the GSA PMD Center Administration Building.

Answer Please refer to Question #20 for this answer.

31 Please provide the name of the subcontractor providing Snow Removal at the PMD Center Warehouse.

Answer Please refer to Question #20 for this answer.

32 Please provide the name of the subcontractor providing Snow Removal at the Holloway FB & USCH.

Answer Please refer to Question #20 for this answer.

33 Please provide the name of the subcontractor providing Snow Removal at the OKC Post Office & USCH.

Answer Please refer to Question #20 for this answer.

34 Please provide the name of the subcontractor providing Snow Removal at OKC federal parking Garage.

Answer Please refer to Question #20 for this answer.

35 Please provide the name of the subcontractor providing Snow Removal at OKC Federal Campus Building.

Answer Please refer to Question #20 for this answer.

Please provide the name of the subcontractor providing Grounds/Landscaping services at the buildings referred to all locations requiring Grounds Maintenance.

37 Can the government please provide the equipment list for each of the 4 buildings in Excel format?

Answer Yes, please attachments of equipment list for buildings (OK0046CT, OK0072CT, OK0074ZZ, OK0099CT and

OK0101ZZ).

38 Who is the incumbent? or if it is new contract, kindly let us know the estimated pricing.

Answer The current incubment is EMCOR Government Services. The estimated pricing for this current contract for 10 year and 6 months is around $8,677,235.34

39 What is the annual base value of the existing contract and final option year value?

Answer The annual value of BPA Call Order 9, Year 10 was $908,371.80. We exercise FAR clause 52.217-8, Extending the current service contract for 6 months for additonal $463,516.86 for overall total of $1,371,888.66

40 Reason for not continuing with present vendor?

Answer

The current service contract was solicitated through the 03FAC Blanket Purchasing Agreement (BPA) that consist of Large Businesses at that time in 2009. GSA has mandatory goals to meet for Small Set Aside Business types of business to provide fair competitive solicitation to potential 100% Woman Owned Small Business.

Since there are multiple services to be provided as per the SOW, can we submit partial quotes for the specific requirement?

Answer Please refer to Section L.13 Price Proposal Instructions, Failure to propose pricing as specified will result in a rejection of your offer based on non-responsivieness.

R7 Asset List for WILLIAM J. HOLLOWAY, JR. Building OK0072CT: There are only three 3-ton air conditioning units listed.

Are there any additional larger chillers? If so, please list the make, model and size.

Answer There are NO chiller or boilers at this location.

R7 Asset List for OKC POST OFFICE/COURTHOUSE. Building OK0046CT It appears that there are only package units listed. Two 3-ton and one 1-ton. What are the size and type of the other two package units listed? Does this building have any central chillers?

Answer There are NO chillers or boilders at this location.

R7 Asset List for OKC POST OFFICE/COURTHOUSE. Building OK0046CT What equipment “Cools West Guard Shack”, “Cools East Guard Shack”?

Answer Window unit

R7 Asset List for OKC Oklahoma City FEDERAL BUILDING. Building OK00101.

The equipment list only has AHUs listed. Are there chillers in this building? Please provide the size and model of all chillers in the building.

Answer There are no chillers or boilders at this location.

C.9.5.3 Snow and Ice Removal and C.9.5.4 Grounds Maintenance. Please provide grounds maintenance maps and snow removal maps.

Answer Snow removal at Lawton is steps and sidewalk around the building plus the south gated parking. Maps are not available.

Exhibit M6_Water Treatment: This attachment shows the Lawton Building and the Federal/Post Office for water treatment.

Are these the only two buildings where water treatment is required?

Answer Yes both buildings OK0074ZZ, OK0046CT

Submittals: Can the government confirm whether key personnel resume is required to be submitted with the technical proposal? If so, which personnel resumes are required.

Answer Please refer to the Section C.1.2.1 Contractor Key Personnel. First paragraph, last sentence states: "Resumes for supervisory Key Personnel shall be submitted with the contractor's proposal as described in Section L.12

Lawton Federal Building, GSA PMD Center Administration Building 2800 S. Eastern Avenue OKC, OK 73129-7653 (OK0511OC), and GSA PMD Center Warehouse 2800 S. Eastern Ave OKC, OK 73129-7653 (OK0503OC) Can the government provide the dumpster sizes, quantities, and frequency at these buildings?

Answer Currently there is one 6 yard at Lawton and one 6 yard at 2800 OKC0503OC. Currently dumped once a week for each site.

50 ALL buildings: Can the government clarify if the contractor is responsible for snow removal on sidewalks?

Answer Yes, the contractor is responsible for snow and ice removal on the sidewalks in Lawton.

OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) Can the government confirm whether snow removal in the parking garage is required?

Answer Only the entrance to the underground parking is needed. It's an underground parking garage.

OKC Federal Campus Building (GSA Bldg. No. OK0101ZZ) Can the government provide the number of inaccessible lights at this location? (Lights that will require a lift to change out)

Answer There are 35 lights routinely inaccessible for this location OKC Federal Campus building (OK0101ZZ), will require lift.

53 Can the government provide the BAS Controls subcontractor for each building?

Answer In accordance to FAR 52.222-41 (n), Certified list shall be turn over the Successor contractor at the commencement of the succeeding new contract, but not before contract award.

54 Lawton Federal Buildings: Can the government clarify if custodial services are performed daily or weekly?

Answer The custodial services are performed daily

Can the government provide the current contract number and whether all locations are covered under this contract and if there were any changes in scope?

Answer The current Blanket Purchasing Agreement (BPA) Call Order 9, Year 10 contract number is 47PH0220F0004, and all location are covered under the current contract and there is no scope changes.

56 Are locations covered in this solicitation covered under the CBA provided with the solicitation?

Answer The currenct CBA covers the employees in Oklahoma City, OK of the current BPA contract.

57 Can the government clarify where the Contract Maintenance/Project Manager office space will be?

Answer Currently OK0072CT

Operating Permits: Can the government provide a list of local operating permits required under this contract and the cost for each?

Answer None 59 Service Orders: Can the government provide historical data for service orders at each building?

Answer This was provided in the solicitation in BL5-Work Order History.

60 C.2.34 Miscellaneous Work: Can the government provide historical data on miscellaneous hours used at each building?

Answer 25 hours a month for all buildings on this contract.

C.2.7 Architectural and Structural: Can the government provide historical data for Architectural and Structural repairs at each building?

Answer Exibit BL5 in the proposal Work order history.

Grounds Maintenance: Can the government provide the name of the current ground’s maintenance and arborist subcontractor for each location?

Answer Please refer to Question #20 for this answer.

63 Will the government consider providing an extension on the submission due date?

Answer Not at this time.

C.1.7.2 Core Coverage Hours, can staff presence be provided by a single onsite O&M technician who would cover all 4 Oklahoma City buildings? Please confirm if separate staff presence is required at the Lawton Federal Building or would "presence" of personnel at the Oklahoma City facilities be sufficient?

Answer Yes, staff presence is required at the Lawton Federal Courthouse, OK.

65 What is the current onsite number of staffing?

Answer The L-1 Management Plan worksheet is the current information of the current incubement staff.

66 What is the current seniority of the onsite staff?

Answer Pleaser refer to FAR Part 22.1020 Seniority lists, At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor but not before.

67 Does GSA intend to request all new employees or are the current onsite staff approved?

Answer All staffing decisions are made by the contractor.

68 What is the current number of employees in each labor category?

Answer Please refer to Question #65 for this answer.

69 What are the current labor categories currently used on the contract?

Answer The labor categories for employees in Oklahoma City, OK are under the current CBA and the employees located in Lawton, OK are under the Wage Determination of the Service Act.

70 Who is the current contractor?

Answer The current contractor is EMCOR Governement Services

71 What was the current contractors award type?

Answer The current contract award type is 03FAC/ Blanket Purchasing Agreement (BPA) for 10 year service contract and awarded to large business under this category.

72 What is the current contract POP?

Answer The current contract was extended for 6 months by the FAR clause 52.217-8, Option to Extend Services. The current contract period of perfomance is 01 November 2020 through 30 April 2021.

73 What is the current contract award amount?

Answer The annual value of BPA Call Order 9, Year 10 was $908,371.80. We exercise FAR clause 52.217-8, Extending the current service contract for 6 months for additonal $463,516.86 for overall total of $1,371,888.66

74 What is the current contract actual contract price for all years?

Answer The estimated pricing for this current contract for 10 year and 6 months is around $8,677,235.34

75 Was the Fire alarm and Electrical services added to the current contract? If so when and what was the award amount?

Answer These two type of services was always part of the current service contract, and its part of the monthly award amount.

76 What is the current contract actual month price?

Answer Please refer to Question # 1 for the answer.

77 Please provide each building's inventory in excel as a PDF is incredibly hard to manipulate information.

Answer Please see attached excel documents of the each building inventory of this Amendment 0001.

Would you please consider allowing recent past questionnaires completed by the contract reference in place of the questionnaires in the RFP?

Answer GSA will accept past performance questionnaire from previous contract reference for this Solicitation.

Also, due to the timing of this RFP, a lot of government personnel are off and take leave at this time. Due to their time off, they are not available to complete a new questionnaire and submit to the government. Please consider changing the requirement to accept recent completed questionnaires submitted with the Technical response from contractors.

Answer Please see answer from Question #78 80 Attachment+1CBA OK CITY IUOE: Please provide the specific buildings included in the CBA between Emcor & the union.

The CBA covers the employees working for current incubment (EMCOR) in Oklahoma City, OK only. There is no union employees in Lawton, OK with the current incubment.

81 What is the condition of each building?

Answer In general all of the buildings covered in this contract are in satisfactory condition.

82 Please provide Figure B-3 - Pricing of Services Answer Figure B-3, Pricing of Services will be attached to Amendment 0001 to this Solicitation.

83 Section C.1.2.1, Page 13 2nd to last paragraph: Does the Contract Project Manager have to be onsite?

Answer The Project manager is concidered essential to the work being performed under this contract. Yes that person has to be onsite.

Section L.12, Page 244 - last paragraph: The paragraph ends and doesn’t pick on the next page. Can you please provide the rest of that paragraph?

Answer This was page break and the rest of informatiion continue onward on page 245 with the bold statement of reference of L.14 Joint Venture, Partnerships and other teaming arrangements as reference.

Section L.13, Page 249 - 2nd to last paragraph: It states “The Offeror shall only fill in the shaded areas of the pricing template for the initial Base Period and all option periods.” What document is this referring to?

Answer The document to use is the missing document Figure B-3, Pricing. This document is attached to Amendment 0001 of this Solicitation.

86 Who is the current contractor?

Answer Please refer to Question #70 for this answer.

87 What is the current contract monthly price?

Answer Please refer to Question #1 for this answer.

88 Is there a required or preferred location for the Project Manager to be stationed?

Answer The current Project Manager of the current incubment is station at Wm Holloway Jr Courthouse building (OK0072CT), Oklahoma City, OK.

89 Is there a required or preferred location for the Chief Engineer to be stationed?

Answer The current Chief Engineer is station at Wm Holloway Jr Courthouse building (OK0072CT), Oklahoma City, OK.

90 When was the last electrical testing was performed at each building?

Answer The last electrical testing was perfomed on 01 December 2019 for each buildings.

91 Will GSA provide parking for contractors employees?

Answer Please refer to Question #5 for this answer.

92 Section L: Are front pages, cover letters and/or table of contents included in the page limitations?

No, front page and/or cover letters and table of contents of the technical proposal will not be counted as part of page limitation.

Section L- (1) Management Approach: It states “List and address items 1-9…”. Shouldn’t this read 1-8 as demonstrated under L.12 (1) a?

Answer Yes, this was typeo error. List and address Items 1-8 under Management Approach.

94 Are there separate NCMMS systems for each of the various facilities in the contract?

Answer No 95 Does the Lawton OK facility possess a separate NCMMS system?

Answer No 96 Can the government provide another Exhibit C-3, Contract Cleaning Inspection Report, Form 1181A, which is readable?

Answer Yes, please go to attachment label Exhibit C-3, Surveilence Form 1181-A. It is in excel format.

There are two different Solicitation numbers referenced in the documents, 47P0220R0011and 47PH0220R0011; is the correct solicitation number 47PH0220R0011?

Answer The correct solicitation number to refer to is 47PH0220R0011.

98 Please confirm this contract is Set Aside for Woman Owned Small Business (WOSB)?

Answer Yes, this solicitation is set aside for 100% Woman Owned Small Business (WOSB), in accordance to FAR clause 52.219-30

99 Will the Government please provide a copy of the pre-proposal recording and power point?

Answer No, the pre-propsoal recording will not be provided to this Amendment 0001.

Will the Government allow maximum of six (6) Past Performance contracts? There seems to be a discrepancy in maximum.

a. Section L.12 (2) Past Performance…”The Offeror may submit Past Performance Information on additional projects for a maximum of 5 Past Performance projects.

b. Section L.14 (2) Past Performance Questionnaires…”The offeror may submit an additional 3 Past Performance Questionnaires they deem similar to the size, scope and complexity of this solicitation.”

Answer

Under Section L.12 (2) Past Performance states: "submit on minimum 3 different projects executed within the last 5 years. b) This section is still part of L.12(2), it includes the reference of L.14 of Joint Venture, Partnership other teamming arrangements. Please refer to Question #84. c) Past Performance Questionnaire is still under L.12(2) which offeror must submit a minimum 3 different projects executed within the last 5 years.

L.10.2 Submittal Instructions states that “For Miscellaneous Documents, the offeror may electronically sign (or sign and scan) and submit the Standard Form (SF) 33 with their proposal.

a. Does the Government want Offerors to attach each separate document for SF33, SAM, and any required FAR provisions to the submittal email?

b. Does the Government want one document called “Miscellaneous Documents” that includes any document not part of either the Technical or Price Proposal?

Answer Miscellaneous Document are all documents that contain: Signed SF33, Amendments, SAM, any other documents not part of the technical and/or price proposal.

SF33 indicates proposal is due on December 9, 2020 by 3:00 PM Local Time versus Section L.12 (2) Past Performance Questionnaires indicates PPQ is due by (closing date) of December 11. Is the proposal due on December 9 or December 11?

Answer The current deadline is 11 December 2020 @ 3:00pm. The SF33 is amendement and will reflect the current deadline and will be attached to Amendment 0001.

Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) contain any Building Automation Equipment, aside from the BAS Controller?

Answer No 104 Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) contain windows which require washing?

Answer No

Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) contain any equipment requiring pressure vessel testing?

Answer No 106 Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) contain chillers which require Annual PM?

Answer No 107 Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) contain equipment requiring electrical testing?

Answer No 108 Does the OKC Federal Parking Garage (GSA Bldg. No. OK0099CT) require water treatment?

Answer No

Are Pest control services required for all facilities including the grounds in the GSA PMD Center Administration Bldg (OK0511OC) and the GSA PMD Center Warehouse (OK0503OC)?

Answer Exterior Pest Control Services are required for all locations in this contract. Interior Pest Control Services are required for the Lawton Federal Courthouse location only.

Are Gate Repair services required for all buildings including the GSA PMD Center Administration Bldg (OK0511OC); & the GSA PMD Center Warehouse (OK0503OC)?

Answer Yes

Can the government please confirm that Waste Management/Trash services are only required for the Lawton Federal Building and Courthouse, GSA PMD Center Administration Bldg & the GSA PMD Center Warehouse?

Answer Yes

Can the government please confirm that recycling services are only required for the Lawton Federal Building and Courthouse, GSA PMD Center Administration Bldg & the GSA PMD Center Warehouse?

Answer Recycling services are required for Lawton Federal Building only.

113 When is the next switchgear maintenance performed?

Answer 12/2020 114 When were the last major repairs on roofs besides Lawton Courthouse?

Answer A new roof is projected for building OK0101ZZ sometime in 2021.

115 Is there a CBA for the Custodial position?

Answer Please refer to Question #69 and #80 for the answers.

116 Will the Government consider the submission of an alternate proposal?

Answer No

Considering the example that an offeror may want to provide a custodian as an in-house resource and subcontract the supply of Janitorial Supplies; in the Table required by Solicitation Paragraph L.12 (1) (a) (8), may an offeror indicate/check both “subcontracted” and “in-house” for the categories Grounds Maintenance/Aeration and Janitorial Supplies and Services?

Answer The custodial services is only needed for one location in Lawton Federal Courthouse, and the ground maintenance services is required for all locations in Lawton and Oklahoma City, OK.

Reference C.9.5.2.3, C.9.6.3, L.12 Management Plan, Subcontractor table, and site visit, can the government please confirm Window Washing is part of the SOW?

Answer These reference refer to the Full Maintenance services require for Lawton Federal Courthouse in Lawton, OK.

Reference C.1.2.1 Contractor Personnel “At a contract minimum, the Contractor must operate a service call and administrative support function on site (William J. Holloway, Jr. United States Federal Building and Courthouse) during normal working hours (6:30 AM CST to 5:30 PM CST); Reference C.1.7.1 Normal Working Hours “The Contractor shall maintain the following customer-service hours, which are referred to in this Contract as Normal Working Hours. Normal Working Hours shall be 7:00 a.m. CST through 5:00 p.m. CST.”; Reference C.1.7.2 Core Coverage Hours “The Contractor shall maintain a staff presence during the core coverage hours…shall be 6:00 a.m. CST through 6:00 p.m. CST; Reference L.1 Management Plan Baseline Projection (Covered hours 6:00 am-5:00 pm)

a. Can the government verify the contractor must maintain a staff presence during the core coverage hours between 6:00 AM CST – 6:00 PM CST IAW Solicitation Paragraph C.1.7.2?

b.Can the government clarify the discrepancy between the administrative requirements as depicted in Figure L-1, Management Plan Worksheet (depicted as 8:00 AM - 5:00 PM) and the requirement cited in solicitation Paragraph 1.2.2.1 to operate a service call and administrative support function on site (William J. Holloway, Jr. United States Federal Building and Courthouse) during normal working hours (6:30 AM CST to 5:30 PM CST)?

Answer The government verifies the contractor must maintain a staff presence during the core coverage hours between 6:

00 AM CST – 6:00 PM

Would the Government please provide the following documents?

a. Figure B-3: Pricing of Services

b. Exhibit C2: Custodial Quality Assurance Surveillance Plan (QASP)

c. Exhibit C6: Recycle, Solid Water, Trash Report

d. Exhibit M1: Operations & Maintenance Quality Assurance Surveillance Plan (QASP)

Answer

Please refer to Question #82 & #85 regards to missing document Figure B-3 Pricing of Services. All other documents are loaded in Solicitation package, refer to the Section J, page 216 for the checklist of attached documents.

B.2 Pricing of Services, "Figure B-3, Pricing of Services, must be completed by the contractor and submitted to the Contracting Officer (CO) as part of the Price Proposal".

Figure B-3, Pricing of Services was not included in the solicitation files. Can the government upload a copy of Figure B-3, Pricing of Services into beta.sam.gov?

Answer Please refer to Questions #82 & #85 for this answer.

C.1.5.1 Key Control, "The Contractor shall follow the building's key control program; refer to Policy 5900.1ADM, Physical Access Control Systems in U.S. General Services Administration Controlled Space".

Is the contractor responsible for the maintenance of electro-magnetic locks and electronic door latches (interior and exterior devices)?

Answer Yes

C.5.5.3 Local Air Quality Management Operating Permits, "The Contractor shall comply with GSA Order 1095.2 PBS. "The Contractor shall comply with the operating permit requirements of the Local Air Quality Management District (AQMD), and shall ensure operating permits for boilers; generators and other emissions-producing equipment regulated by the local AQMD are up-to-date".Can the government confirm air quality permits requirement by the state and local government?

Answer None on this contract

C.5.5.5 Fuel Storage Tank Management, "The Contractor shall comply with GSA Order 1095.2 PBS. "Fuel Storage Tank Management" and all applicable Federal, state, and local regulatory requirements for the periodic inspection, monitoring, permitting, certification, registration, maintenance, personnel training, and recordkeeping for underground and aboveground storage tanks". Can the government provide when was the last multiple year fuel tank inspections performed?

Answer Only underground fuel tank is to be removed in 2021

C.5.8.2.1 GSA-hosted Systems Requirements, "The Contractor shall: Be responsible for supporting all cabled pathways connected to GSA's network including copper and fiber cabling, necessary to enable IP network communication among system devices and network components, and all break/fix requirements.".

Can the government provide when was the last IR scan performed on the electrical panels?

Answer The last IR scan performed on 12/1/2019.

C.5.9.8 Portable Fire Extinguishers, "The Contractor shall ensure compliance with NFPA 10, Standard for Portable Fire Extinguishers; in the inspection, testing, preventive maintenance and repairs of all portable fire extinguishers".

Can the government provide when was the last 5 year and 12 inspections performed on the fire extinguishers?

Answer The last inspection was performed on 10/1/2016.

C.5.9.14 Lightning Protection Systems, "The Contractor shall ensure compliance with the inspection, testing, maintenance and repair of lightning protection systems in accordance with NFPA 780 - Standard for the Installation of Lightning Protection Systems."

Can the government verify an annual preventive maintenance requirement for all Lightning Protection Systems to include resistance test to ground for each down conductor, per GSA PM Guide?

Answer ARCS-STR-01-01Y Per 2018 PUBLIC BUILDINGS MAINTENANCE STANDARDS

C.5.9.14 Lightning Protection Systems, "The Contractor shall ensure compliance with the inspection, testing, maintenance and repair of lightning protection systems in accordance with NFPA 780 - Standard for the Installation of Lightning Protection Systems."

Can the government identify which facilities has lightning protection systems?

Answer All

C.6.3.4 Replacement of Air Filters, "The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration".

Can the government provide the frequency VAV box filters required to be changed?

Answer Please read section C.6.3.4 Replacement of Air Filters.

C.6.3.4 Replacement of Air Filters, "At a minimum for an AHU with pre- and post-filters, the Contractor shall replace the prefilters quarterly or as deemed necessary by the Magnehelic gauges or BAS connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges".

Can the government confirm that all AHU with pre- and post-filters have pressure differential gauges across the AHU filter banks?

Answer Please refer to Question #129 for this answer.

C.6.3.4 Replacement of Air Filters, "At a minimum for an AHU with pre- and post-filters, the Contractor shall replace the prefilters quarterly or as deemed necessary by the Magnehelic gauges or BAS connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges".

Can the government confirm filter alarms are integrated into the BAS?

Answer Yes

C.6.4.4 Testing/Inspecting, "Nondestructive Chiller Tube Analysis (Eddy Current) - Chillers with tube and shell heat exchangers, both evaporator and condenser, shall have an eddy current test performed every three years".

Can the government provide when was the last eddy current performed on the chillers?

Answer All federal facilities in Oklahoma City for O&M services does not have any water cooled chillers, No Eddy current testing is required; only one air cooled chiller in Lawton, OK.

C.6.7. Domestic Plumbing Systems, "Domestic plumbing systems, including drinking fountains and filters, restrooms, kitchens, locker rooms and showers, water heaters, irrigation systems, stormwater structures/BMPs (e.g., structural or engineered control devices and systems such as retention ponds, to treat polluted F), backflow preventers, decorative fountains, and outdoor pools, shall be maintained, repaired, and kept functional to the point of service delivery as defined by the utility company.

It was noted during the site visit that some of the decorative fountains, and outdoor pools were inoperative. Will these be repaired prior the start of the new contract?

Answer The outdoor foutains are operational but now they are winterized due to the current season.

C.6.8 Lighting Systems, "Illuminated areas of responsibility typically include entrances, landings, steps, sidewalks, parking areas, garages, arcades, highly decorative courtrooms, historic fixtures, fountains, security bollards, stairwells, auditoriums, flagpoles, building-mounted fixtures, pole lighting, elevator car interior lighting and ground lighting located adjacent to the facility and extending to the property line".

During the site visit it was noted that some of the bollard lighting was inoperative. Will these be repaired prior to the start of the new contract?

Answer Yes

C.9.5.1.8 Interior Surfaces, "Disinfection application and products should be chosen so as to not damage interior finishes or furnishings including GSA's Fine Arts Collections and murals, and historic materials and finishes."

Is the contractor responsible for cleaning statues, decorative artwork, decorative fountains, fine arts collections, and murals?

The contractor is responsible for all interior surfaces for the Lawton location only. There are no statues, decorative artwork, decorative fountains, fine arts collections, and murals at this location.

C.6.8 Lighting Systems, "Illuminated areas of responsibility typically include entrances, landings, steps, sidewalks, parking areas, garages, arcades, highly decorative courtrooms, historic fixtures, fountains, security bollards, stairwells, auditoriums, flagpoles, building-mounted fixtures, pole lighting, elevator car interior lighting and ground lighting located adjacent to the facility and extending to the property line".

Is there a government owned lift available for contractor use?

Answer No

C.6.9 Electrical Switchgear and Switchboards "The Contractor shall ensure compliance in accordance with National Electrical Testing Association guidelines for the inspection, testing and maintenance of electrical distribution and switchgear type equipment".

Can the government provide when was the last 3-year electrical switchgear test performed?

Answer The last inspection was performed on 12/1/2019.

C.6.9 Electrical Switchgear and Switchboards "The Contractor shall also comply with NFPA 70B".

Can the government provide when was the last infrared scan performed on the electrical panels?

Answer The last inspection was performed on 12/1/2019.

C.6.9 Electrical Switchgear and Switchboards "Contractor shall perform all preventive maintenance, testing and inspections of electrical distribution, switchgear, high voltage (HV) switches, transformers and all associated equipment".

Can the government provide when was the last transformer inspection performed?

Answer The last inspection was performed on 1/1/2019.

C.6.12.1 Elevator Associated Equipment Maintenance, "The Contractor is responsible for maintaining fire protection equipment and systems, ventilation and exhaust systems within hoist ways, elevator lobbies, and elevator machine rooms".

Who is responsible for paying the elevator company to provide access to the elevator shafts for fire alarm/sprinkler testing?

Answer GSA Maintains the elevator contract.

C.8.0 Publications. "The following publications, executive orders and legislative acts are incorporated by reference as setting quality, performance, and design standards for work required in this PBWS." "NFPA 14, Standard for the Installation of Standpipe and Hose Systems."

Can the government provide when the last five-year standpipe inspection was performed?

Answer The last inspection was performed on 7/1/2020.

C.8.0 Publications, "NFPA 22, Standard for Water Tanks for Private Fire Protection".

Can the government provide when was the last internal tank inspections performed?

Answer Not applicable for this contract.

C.9.5.3 Snow and Ice Removal, "Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price".

Can the government clarify the demarcation of the where the city is responsible for snow and ice removal and where the contractor's responsibilities lie.

Answer Ice and Snow Removal is required for the Lawton Location only in this contract.

C.9.5.3 Snow and Ice Removal, "Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price".

Can the government provide de-icing…