SAT Pearsall Request For Information (Questions).pdf

Questions Number Question

1 L.4.2.1 Proposals shall be submitted in (3) separate parts (Page 164): Part 3 appears to be included with Part 2. Please clarify.

Answer Yes but to clarify Part 2 is Price Proposal, and Part 3 is Miscellaneous Documents as outlined

L.4.2.1Part 2 (Page 164): Includes “List of offeror key personnel and point of contact information”. Page 131 (G.8 Key Contractor Personnel) indicates that key personnel will be provided to the CO at time of award. Is the Contract Project Manager the only Key Personnel, and does his/her resume need to be included in the proposal

Answer List only the Offeror Key Personnel or POC for the bid. G.8 you are correct and is after award

L.4.2.3 Submission (Page 165): Part 3 is not specifically stated. Part 3 “Miscellaneous Documents” is stated as a “Note”. Please confirm Part 3 is contained in the “Note”. Also, should SAM Registration and a current printed copy of the SAM data be included?

Answer Miscellaous documents are listed in Part 2 after Schedule B prices which are Part 3 Sorry for the confusion.

L.4.2.3 Submission (Page 165): Should Part 3 be submitted on an Electronic CD-R by itself or combined with Part 1 or Part 2 CD-Rs? Please advise.

Please clarify if we are to provide 3 separate binders or just CD-Rs. If binders, how many? How many CD-Rs?

Answer Yes Part 2 and 3 can be submitted on one CD-R 5 L.4.2.6 Joint Ventures (Page 166): Should we include the entire Joint Venture Agreement in our submission?

Answer Yes

L.6.b. Pricing Proposal Requirements (Page 171): Section B.1.3 “Additional Services” does not appear to be included in the Pricing Template. Please provide Section B.1.3. Also, please clarify which Key Operational Personnel skill sets should be priced.

Answer This is a typographical error. Pricing for Additional Services is on Figure B-3, B.1.1 Above Standard Services.

L.6.c. Markup Coefficient (Page 171): The “Markup Coefficient” is shown on the B-3 Pricing Template as B.1.1., rather than Section B.1.4, as stated in Section L. Please clarify.

Answer Correct Input On B-3 B 1.1.

8 L.6 Pricing Proposal Requirements: Is there a Section B.1.2 on the Pricing Template?

Answer There is a typographical error on the Figure B-3, both the Above Standard Services and the Coefficient are labeled "B.1.1", offerors should complete both sections.

Attachment 1: Please provide the entire Custodial CBA. The Mechanics CBA with Operating Engineers is not included. Please provide.

Is Section B on pages 2 & 3 to be included in Pricing submission?Is a Table of Contents, Proposal Cover, Disclaimer Page, and Transmittal Letter permitted for inclusion in Technical and Price Volumes? If yes, are these included in the page count?

Answer An updated CBA will be posted with Amend 2

Is Section B on pages 2 & 3 to be included in Pricing submission? Is a Table of Contents, Proposal Cover, Disclaimer Page, and Transmittal Letter permitted for inclusion in Technical and Price Volumes? If yes, are these included in the page count?

Answer Only Figure B-3 is required for the pricing submission. No, the cover page, disclaimer and table of contents are permitted and not included in the page count.

11 Who is the incumbent?

Answer SDS JV

12 What is the contract value?

Answer The current contract is for San Antonio, Pearsall Austin, and Waco and the combines contract value is 18,000,615.03

13 What is the current contract number?

Answer GS-07-P-16-JU-D-7046

The Past Performance Questionnaire has the incorrect solicitation number.

Should we use this form or will you provide an updated document?

Answer A corrected and updated PPQ is uploaded on Amend 1

The CBAs for San Antonio say Austin on them. I am assuming that the rates are the same for both locations as it is the same Union, but please verify that this is the correct CBA for San Antonio.

Answer Correct the CBA is for both San Antonio, Pearsal and Austin and an updated CBA will be uploaded with this Amendment 16 Please provide complete Collective Bargaining Agreements [CBA] for both Custodial and Operations and Maintenance [O&M} Services.

Answer See Answer 15 17 Please verify that the L-2 document is correct.

Answer Amendment 2 will published the corrected L2 18 (CM. 6.9) On what frequency is Electrical Testing (infrared testing) required (annually, every 3 years, etc.)? If so, on what pieces of equipment?

Answer 3yr- All electrical equip, low & high voltage panel boards, MCC, transformers, PV systems Inverters, combiner boxes, shunt breakers, disconnect switches, motor starters, transfer switches, etc. Each building in unique in it's own way.

19 (CM.6.13.8) Roofing: Please provide the last annual and 5-year inspection reports?

Answer Roofing info is included in Building Library

(CM.6.13.8) Roofing: Please provide the annual third-party inspection for roof davits? Also, please provide the number of roof davits [anchors] for (CM.

6.13.8) Roofing: Please provide the annual third-party inspection for roof davits? Also, please provide the number of roof davits [anchors] for each building (if they exist); type; and whether they are attached to the roof or to a wall or parapet.

Answer No Davits 21 CM.5.9.8) Please provide fire extinguisher maintenance history (hydrostatic testing, annuals, 6-yr maintenance, etc.).

Answer Annuals Completed January 2020 22 (CM.5.9) Please provide fire inspection reports for each facility.

Answer Have O&M provide

(CM.6.10.4) Do the emergency generators require a load bank to be brought in or can we just use building load?

If a load bank is required, what is the frequency?

Answer Annual Load Bank Testing is required (4 qty Gen sets) 24 (CM.5.5.5) Above Ground Storage Tanks: Are the tanks double walled?

Answer Unknown 25 (CM.5.5.5) Above Ground Storage Tanks: Please provide the last 5-year inspection report for each above ground storage tank.

Answer Posted in Building TX0164 26 (CM.5.11.3) What facilities, ground structures, and installed equipment and systems are currently under warranty?

Answer None 27 (CM.5.11.3) Please provide the warranty expiration date(s) and if the warranty covers labor , materials, and parts.

Answer See answer to Question 26

(CM.5.9.14) In accordance with NFPA (Lightning Protection Institute) testing is required every 3 years. Please provide the last year a lightning protection inspection was conducted.

Answer Not Available 29 Please provide the last annual certified arborists survey of all tree conditions at both facilities.

Answer Per the deliverables, the tree survey is due 30 days after the start of the contract.

The published Figure L-3 has incorrect Title [Figure L-2] and incorrect header [Solicitation No.: GS-07-P-17-JU-D-0006]. Does the Government want the Contractor to use the published Figure, or will the Government provide corrections?

Answer Amendment 1 Corrected and uploaded L-3 31 The Management Plan Worksheet minimum staffing is not broken out per building. Please verify that this Worksheet is correct.

Answer Currently the L-2 is broken out for Maint. by bldg.

Because of the short timeframe between the site tours, the deadline for questions, and the time given the Government to respond to questions, we respectively ask the government for a two-week extension on the due date of proposals.

Answer Due to the short and excelerated timeline for award right now extenstions are not being considered 33 Please provide the number of service orders that have exceeded the $2,500 Contractor responsibility threshold.

Answer That information is not available.

How many fire alarm manual pull stations are in this building?

Hipolito Garcia San Antonio Fed.

J. Wood Pearsall Fed.

Fed Parking Garage

Answer Provided in the Asset Inventory Reports

How many fire alarm heat detectors are in this building?

Hipolito Garcia San Antonio Fed.

Pearsall Fed.

Answer See Fire Inspection Reports

How many waterflow detectors and tamper switches are in this building?

Hipolito Garcia J. Wood

Answer See Fire Inspection Reports

How many fire doors are in this building?

Hippolito Garcia San Antonio Fed.

Answer See Fire Inspection Reports

How many fire dampers are in this building?

J. Wood

Answer See Fire Inspection Reports

Is there a wet or dry fire sprinkler system in this building?

AA Spears Pearsall Fed Post Office

Answer No

AA Spears Further explain the SMOKE CONTROL SYSTEM, Smoke Detector-2 Serves AHU-2. Is this a separate system?

Answer Duct Detection

AA Spears Further explain the SMOKE CONTROL SYSTEM, Smoke Detector-1 Serves AHU-1. Is this a duct smoke detector?

Answer Duct Detection

AA Spears Further explain the SMOKE CONTROL SYSTEM, Smoke Detector-3 Serves Building. How many smoke detectors are in this building?

Answer See Fire Inspection Reports or Inventory

How many fire alarm smoke detectors are in this building?

San Antonia Fed. Bldg Pearsall Fed. Post Office

Answer See Fire Inspection Reports or Inventory

How many fire alarm duct smoke detectors are in this building?

Pearsall Fed. Post Office

Answer Two

Is there a dry fire sprinkler system in this garage?

Fed Parking Garage

Answer See Fire Inspection Reports

Amendment 1 of Sol No 47PH0220R0008 posted on betaSAM.gov on 11 Mar 2020. We see no updates and/or changes to Attachment L-2 and L-3 attachments. Please clarify what the changes are.

Answer Amendment 1 updated L-3 with the correct Solicitation Numbe, and Amend 2 will update corrected L-2

With the significant disruptions experienced by moving employees to remote locations, adjusting to school and business closings, etc. due to the national emergency, would your office please consider extending the proposal deadline by a week or so?

Answer No extensions at this time but will update Beta.Sam if or when there are extensions 48 Please provide a list of subcontractors currently providing subcontracted services at the San Antonio and Pearsall Buildings.

Answer GSA is not involved in the O&M subs 49 Please provide the list of site visit attendees.

Answer Will be provided with Amendment 2 50 Please provide the current correct and complete CBA for this contract.

Answer Will be provides with this Amendment 51 Is exterior window washing currently subcontracted out? If so please provide the name of the current subcontractor

Answer Yes it is, however the current subcontractor is propriatary to the current contractor.

Please provide the quantity and size of waste dumpsters that fall under the contractor’s scope of responsibility. Please provide the name of the current waste management subcontractor.

Answer TX0164ZZ (2) 4 yard Containers: TX0501HS (2) 8 yard & (1) 6 yard Container. Waste Management - City of San Antonio. TX0231ZZ (1) 4 yard container. (ACI is the Waste Managment company in Pearsall, TX)

Please provide the quantity and type of recycling collection containers. Please provide the current recycling subcontractor if different then the waste management subcontractor.

Answer TX0164ZZ (10) 90 gallon containers: TX0501HS (1) 8 yard container. Waste Management - City of San Antonio. Pearsall does not process recycling - SDS JV San Antonio picks it up and brings it back to San Antonio.

54 Please provide the quantity and size of the recycling storage containers. Are there compactors or balers current in use?

Answer No recycling storage containers and no compactors or balers currently in use in any of the federal buildings.

55 Please provide the name of the current pest management subcontractor.

Answer GSA is not involved in the O&M subs

56 Please provide the name of current fire alarm and life safety inspection subcontractor Answer GSA is not involved in the O&M subs

57 Please provide the name of the current subcontractor servicing and inspecting the fire extinguishers.

Answer GSA is not involved in the O&M subs

58 What is the current BAS system at each facility? Who is the current subcontractor servicing the BAS system Answer Niagara with JCI overlay

59 Please provide the manufacturer and model numbers for all chillers located in facility.

Answer TX0164 Hipolito Garcia- 1- Trane 250T & 2- Trane 500T (3 total )

60 Please provide the name of the current subcontractor who is servicing the chillers.

Answer Various

61 Please provide the name of the current subcontractor performing the boiler and pressure vessel inspections.

Answer Various

62 Please provide the name of the current water treatment subcontractor Answer Garrett Calahann

Please provide the manufacture name and model number of the Emergency Generators.

Please provide the name of the subcontractor who services the generators Please provide the name of the subcontractor who performs the load bank test if different than the Generator maintenance subcontractor.

Answer Size of Gen Sets are in the Inventory, Various Subs 64 Please provide the Independent Government estimated cost for this Contract.

Answer IGE's are not provided only the current contract value See Question 12 65 When was the last Eddy Current testing performed on the chillers? What was the name of the company who performed the inspection?

Answer 03/01/2019 Company Unknown

1. CM.1.7.2 Core Coverage Hours; CM.1.7.1 Normal Working Hours; CM.1.7 Hours of Operation; C.2.16 Core Coverage Hours.

What are the hours that the Contractor must have Mechanical personnel on-site?

What are the hours that the Contractor must have Custodial personnel on-site? CM1.7.2 Core coverage hours of 6 am to 6 pm seems to contradict cleaning hours. Please clarify.

Answer See Fig L-2

1. CC.2.1. Cleaning hours for all locations is between 7 am - 10 pm, Monday through Friday and restrooms located on floors 1 and 7 of the federal building to be cleaned between 11 am and 1 pm. Is this considered a second cleaning or an initial cleaning?

Answer As a performance based contract, restrooms should be cleaned as needed and as specified.

68 1. CC.3. Green Cleaning. Which buildings, if any, listed in this solicitation are LEED-EB CERTIFIED?

Answer TX0164ZZ - Hipolito Garcia Federal Bldg.

1. CC.4.4 and section CM 1.2.7.1 Asbestos Awareness Training. What class of asbestos training is required? What level of work class is required for ACM identified locations?

Answer Read Section CC.4.4 and CM 1.2.7.1 where specific references are given for training requirements.

70 1. CC.5.1.2 Floor Care. Please provide the current ACM sampling results per location.

Answer Reports will be made after award.

71 CC.5.1.7 Fine Arts Collection. Please provide the list of fine art per building and the designated regular maintenance standards

Answer TX0501HS Statue: See section C.C.4.2.10 72 CC5.4.4. Trees and Shrubs. Please provide the latest tree and shrub assessments for all building

Answer Duplicate question 73 1. Cc5.4.17 Watering. What, if any, are the current city watering restrictions?

Answer Follow local city restrication's on a daily basis

1. CC10.2.1 Extent of Work. Recycle: “Retain any proceeds that result from the sale of recyclable materials covered by this contract”.

In who's name will the proceeds be made?

Who will retain the proceeds and at what location?

Please provide historical data for proceeds received.

Answer No historical data available. Contractor retains any proceeds.

75 1. CM 1.2.7.3 Education Requirements and Certifications. Please provide a list of current onsite Mechanics/Technicians that are NATE certified.

Answer None 76 1. CM5.2 Building Operating Plan. Please provide current BOP.

Answer Provided 77 1. CM.5.7.3 Maintenance. Please provide communications failure troubleshooting guide.

Answer Contractor shall contact GSA's OFM Energy Division's Advanced Metering Support, guidance can be found at the web site in document titled “Web Links” at: Operations and Maintenance Specification and inform the COR.

78 CM 5.9.14 Lightning Protection Systems. Has the system been certified? Please provide the most recent inspection report Answer Duplicate question

1. Please verify that there is no Automatic Transfer Switches [ATS] and no Emergency Generators at:

a. Federal Parking Garage

b. AA Spears Judge Training Center

c. C. Pearsall Federal Post Office Building

Answer Correct- No Gen Sets at these buildings

2. If there are Emergency Generators and ATS, please provide the following:

a. Generator Manufacturer

b. Generator Model Number

c. Generator Serial Number

d. Generator kW Rating

Answer Duplicate

1) CC.5.1.2 In Exhibit C.1 there are only “bare floor” and “carpet” square footage listed. There are no resilient floors listed that would need monthly buffing and annual stripping required is this accurate? If not, what is this square footage of resilient floors.

Answer Bare floors may be resilient, tile, concrete, etc. Information not available for total SF of resilient floors.

82 1) Exhibit C.1 Dose not list any ACBM in any of the facilities. Are there are any and what is the square footage of these floors by facility?

Answer The report is available after award.

CC5.1.3 Carpet extraction in public areas. To clarify, carpet extraction is to be done annually to the carpet listed in Exhibit C.1 under the sections titled as “corridors, lobbies, entrances, enclosed pedestrian walkways areas” only

Answer For the most part.

84 1) What are the number of bathrooms in each facility?

Answer See Exhibit C.1 Bldg Information Sheet.

85 CC.5.4.10 What is the annual amount of plants that are to be replaced?

Answer Information not available.

CC.5.4.10 Is it the contractor’s responsibility to plant annual flowers? If so, will the contractor be responsible for providing the flowers? If there are annual flowers to be planted what is the Square footage of these beds

Answer See Section CC.5.4.11.

CC.5.4.5 Requires the contractor to install mulch in all beds. What is annual amount of mulch needed or what is the total square footage of all beds to be mulched

Answer Information not available.

88 1) CC.5.4.17 How many water bags are annually used? How much time annually is hand watering needed?

Answer None

CC5.4.3 Composting of cafeteria Material. Can you clarify what material is the cafeteria generating (for example food waste). What is the annual amount of recycled waste that the cafeterias are producing?

Answer No food service 90 1) CC5.1.16 / CC.6.4 Cleaning blinds quarterly. How many blinds are there to be cleaned as part of this requirement?

Answer See Exhibit C.1 Bldg Information Sheet.

1) CC.5.2.3 Exterior window washing Annually. Is it correct to assume that this is for all exterior windows? If so, how many exterior windows are there on each facility?

Answer See Exhibit C.1 Bldg Information Sheet.

92 1) CC.6.8 High Cleaning. How often is this requirement to be performed?

Answer See Section CC.6 regarding government's intermittent need for above standard services. Will be ordered as needed.

93 1) CC.10.1.2 Historically how many dumpsters and sizes have been used for each site for solid waste removal?

Answer See question number 52

94 1) CC.10.2.1 Recycling Material – Historically what have been the sizes and quantities of the recycling dumpsters that have been needed for each facility?

Answer See question number 53

95 CC10.2.7 Can the contractor use the proceeds from recycling to be sub-contracting cost associated with the recycled trash removal.

Answer No

96 L.4.2.2.5 May we please save the electronic proposal on a USB thumb Drive instead of a CD-R?

Answer Yes

97 1) Figure L-2 Management Plan Baseline -Please confirm the accuracy of the HVAC technician hours on the Revised L2 Management Plan Baseline.

Answer Amend 2 updates Revised/Final L-2 Management Plan

98 1) Attachment-3 The file named Attachment 3 CBA Wage Determination is the Service Contract Act wage determination, is there a CBA in place?

Answer Yes This Amendment updates the CBA's

99 1) Attachment-1 There are two Attachment 1's CBA , both say Austin Custodial, is there a CBA for San Antonio?

Answer Yes This Amendment updates the CBA's

100 1) L.4.2.2.5 May we submit the proposal on a USB Thumb Drive vs. A CD-R?

Answer Yes

101 1) C.1.2 Is there parking for contractor employees at the San Antonio facilities.

Answer Pearsall Yes, Fed Complex Yes (across the street in overflow lot)

For the Hipolito Garcia Federal Courthouse, 615 E. Houston St., the equipment list did not provide device counts on the following:

Can the government provide device counts for manual pull stations, fire doors and heat detectors?

Answer See Fire Inspection Reports or Inventory

For the San Antonio Federal Building, 727 E. Cesar Chavez Blvd, the equipment list did not provide device counts on the following:

Can the government provide device counts for manual pull stations, fire doors and smoke detectors?

Answer See Fire Inspection Reports or Inventory

For the J. Wood Federal Courthouse, 655 E. Cesar Chavez Blvd, the equipment list did not provide device counts on the following:

Can the government provide device counts for manual pull stations, fire dampers?

Answer See Fire Inspection Reports or Inventory 105 Can the government provide the attendee list for the site visit(s).

Answer Will be provided with Amendment 2

The Building Library 3 Building Information document shows the Federal Garage (TX0441ZZ) at 611 E. Travis 78205 with 84,283 SF of space, however, Exhibit C.1 it shows the Federal Garage at 201 Avenue E. with 2100 SF. Can you provide the correct address and square footage for the Federal Garage

(TX0441ZZ)?

Answer Gross SF for Federal Garage (TX0441ZZ) at 201 Avenue E is 84,283. Exhibit C.1 breaks out SF for cleaning; 2100 SF for interior and 81,859 for exterior.

Remaining SF excluded for cleaning.

Have there been any significant changes to the scope from the incumbent contract to this solicitation? If so, can the government please provide additional details on what has changed?

Answer The specs for the Custodial have been updated since this award.

Figure B-3 shows the Total Evaluated Price as the sum of the Standard Services only. If this is the case, how will the Above Standard Services and the Mark-up Coefficient be evaluated for award purposes?

Answer These costs are evaluated in the total cost or price submitted by the bidder 109 The Above Standard Services do not provide for Custodial, Grounds, or O&M hourly rates. Will these be negotiated after award?

Answer No the hourly rates are per the CBA rates submitted with your proposal an are set for the term of the contract.

The Management Plan Baseline accounts for Holiday, Sick, and Vacation hours that may not be in-line with our FTE calculations. Can bidders make changes to ensure the Baseline matches our price and labor buildup as long as the total hours per FTE do not exceed 2080?

Answer Yes

Please explain in detail how Figure B-1 – Contractor Staffing Declaration and the statement in B-5, pg 4 of the solicitation can require set staffing levels and that the government is not dictating the means and methods by which the contractor chooses to fulfill the firm fixed price requirements of this performance based contract. If the government intends to hold the contract to set staffing then this contract should be classified as cost-plus rather than performance based fixed price as stated in the Introduction on page 5, “This is a performance Based Work Statement (PBWS).” If the government expects exact staffing levels from each bidder to remain for the entirety of the five-year contract period then they should provide the exact staffing levels expected or the incumbent contractor will have a significant advantage. They’ll be the only bidder who knows what, exact, staffing is needed and thereby create an unfair advantage.

Answer

The contractor is permitted and encouraged to propose a staffing level that will meet the needs of the government. The government provides a manpower baseline to provide the government's best estimate on the manpower requirement fulfill the requirement of the contract. However, the offerors have the flexibility to provide alternate staffing as long as they provide a narrative to demonstrate how they will fulfill the requirements of the contract. However, once a proposal is accepted, the government expects the contractor will provide the staffing level proposed.

Can the government please clarify the intent behind CM 5.11.2.1 Non Reimbursable Repairs where it states, in part: “A non-reimbursable repair is a repair or replacement requiring no more than $2500 in cost for repair parts and materials ONLY but no labor cost is included (including any approved subcontracting costs.” As the government is aware, labor (whether in-house or subcontracted) is often the most expensive portion of any repair and by not allowing these costs to be calculated into the $2,500 liability limit the government is placing significant unknown liability on the contract. For instance, a realistic repair of $12,000 with $2,000 in parts and $10,000 in labor would be completely non-reimbursable to the contractor. Would the government please consider including labor in the $2,500 liability calculation, as is seen in the majority of other facility service contracts, to reduce unforeseen liability burden by the contractor which will help lower overall proposal pricing?

Answer No, this level is dictated by the national specification level.

Can the government please explain how the contractor is to provide fixed staffing per Figure B-1 as part of the FFP, and cover an unknown quantity of repair service call Work Orders with non-reimbursable in-house staff? Contractors can easily bid the fixed price, routine preventative maintenance but not open-ended service calls with no limit to the required labor. Since this does not meet the intent of firm fixed price contracting would the government consider limiting the total service calls required each option year under the FFP?

Answer The government provides a historical level of Work Orders for contractors to use in their cost proposal.

Section CM.5.13.2.2 discusses “labor categories and rates from the price schedule in this Contract.” Can the government please identify this price schedule and provide if necessary?

Answer Labor rates will be priced at the Task Order level.

Per Section CM.5.14.2 how will the contractor be reimbursed for Miscellaneous Work in excess of the 20 hours and $50 in parts? Does all non-routine escorting, room set-up, spot cleanup, furniture removal and replacement, etc. that is not part of the fixed price maintenance scope count as Misc. Work? It appears from the Building Library of CMMS Work Orders provided with this solicitation that the government is using WOs, which are subject to the $2,500 liability limit for performance of Misc. Work. Can the government please clarify how they will be differentiated under this contract?

Answer Miscellaneous work should not be used for WO's that are subject to the shared liability.

Is there currently a WO Backlog in the CMMS and does the government anticipate the gaining contractor inheriting WOs from the prior contractor? If so, will these be 100% reimbursable to the gaining contractor?

Answer No, Anything that can be taken care of with a WR or SC and PM are expected to be performed. Currently no Back-log 117 How will the contractor be reimbursed for overtime work as there are no preventions in the current pricing?

Answer No overtime is required per the contract during normal working hours

Section CM.5.11.2.3 Fully Reimbursable Repairs makes no mention of items outside of those assets provided in the building inventory included with the solicitation. Will the government please confirm that any repair or maintenance to any asset NOT included in the provided inventory will be considered fully reimbursable? The contractor cannot be expected to include pricing for preventative maintenance or repair liability on items not identified in the contract or after identified and modified into the contract after the Existing Deficiency Report.

Answer Any equipment found that is not on the provided inventory is required to be added to the equipment inventory and maintained. If equipment is added, the contractor is entitled to request an adjustment in price to cover the additional equipment.

Can the government please confirm that per Section HM.1.1.6 the contractor is required to provide an Administrative Function rather than any specific administrative staff? The only requirement is for the work to be completed, not specific staff to be in-place to complete the work?

Answer Correct

If LEED-EB certification is sought, per Section HC.3, can the government confirm that the contractor will be reimbursed for any additional costs associated with performance of this unidentified increase in requirements?

Answer No additional guidelines or record keeping will be required.

Section HM.1 Personnel Qualifications mention a Chief Engineer, Onsite Supervisor, and Chiller and Boiler Plant Operator. In most buildings there is one Chief Engineer and Stationary Engineers only. Are all three of these required to be separate positions or can they be combined, as there appears to be significant crossover in their duties and skill set?

Answer Currently we have 1) Project Manager & 1) Cheif Engineer 122 1. Section L.4.2.1 states there are 3 parts to the proposal but only lists two parts. Please clarify.

Answer There are 3 parts: Management Plan, Pricing, and Miscellaneous Documents.

1. Per Section L.4.2.3 Submission, The Miscellaneous Document section request a copy of our SAM registration. Are you requesting only proof of our registration, or the complete registration with reps and certs?

Answer Only the Proof of Registration 124 1. Section C.1.2- Please provide number and job classification for current onsite staff.

Answer Fig L-2

1. Section C.1.2.1- This section seems to imply GSA is very happy with the current Project Manager and needs to be involved with the decision on who the O&M chooses for this position. Please provide name and contact information for the current PM so that we may contact this person and provide GSA with the needed information to bid on this project.

Answer The discussion on PM is for the awarded vendor and GSA.

126 1. Section C.1.2.3- please provide a list of GSA approved devices that can be used on this contract.

Answer Available thru the COR 127 1. Section C.1.2.3- please provide a time line/ method for the devices to be “processed” through GSA’s procedures for remote mobile management.

Answer Not available.

1. Section C.1.2.3- under Administration Station it is stated that the O&M is to provide a laptop/desk top for the NCMMS. What are the device requirements, who provides the patching and security software? What operating system is needed on the device? Why is the O&M responsible for providing the computers for the NCMMS?

Answer

Administrative Station – Contractor shall provide at least one Desktop/Laptop device per each contract group of buildings for NCMMS. Contractor shall maintain the device per GSA IT requirements, including patching and security software. Contractor shall provide and maintain core Operating Systems, updates, revisions and Microsoft Office (MS Office) tools.

1. Section CC.5.1.17- Please identify how many pieces of fine art are located at the buildings under this contract. Is there anything special the O&M needs to provide for the fine art or is the cleaning/ maintenance of these pieces taken care of by GSA?

Answer Mural Looby at Garcia TX0164 129 Section CC.5.2.5- Hard Surface Areas outside- is there a specific schedule that needs to be adhered to for this specific cleaning area?

Answer No.

130 Section CC.5.3- How many snow/ice events occurred during the last 5 year O&M contract?

Answer One

Section CC.5.4.3- Composting, how many cafeterias are involved in this group of buildings that produce composting materials that need to be paid for by the O&M?

Answer No Food

Section CC.7- Is it necessary for the Contractor to submit an email report of service requests, at a minimum of daily/ close of each business day to the COR if this same information is found in the NCMMS for the COR to look at?

Answer Yes

1. Section CC.10.1- Please provide the Solid Waste/Trash Audits for each building under this solicitation for review. If an Audit report is unavailable, what is the time line for the Contractor to get this audit performed in each building?

Answer Information unavailable. See Section CC.10.1.1 and Table of Deliverables for time line.

Section CM.1.2.1.b- Please provide the system manufacturer and specific type and brand of the fire alarm system/s in each building under this solicitation in order to confirm with our sub-contractors providing price quotes that they have qualified personal to provide services on these systems as specified in this section.

Answer See Fire Inspection Reports or Inventory

Section CM.1.2.7.2 Please consider removing RE-Tuning Training from the solicitation. Most “Solutions” proposed by this training is out of the scope of what the O&M performs and are major projects that would be for GSA to implement in the buildings.

Answer This is a crucial element to understanding and operating our building's.

136 1. Section CM.3 Is there any Government provided parking spots available at any of the buildings under this solicitation?

Answer Duplicate

1. Section CM.5.3.2.g- is there any equipment covered by an ESPC contract located in any of the buildings under this solicitation? If yes please list the building and the equipment covered.

Answer No

1. Section CM.5.4.5- are there any powered platforms located at any of the buildings in this solicitation. Please list building and type of powered platform equipment.

Answer No 139 1. Section CM.5.4.7- are the current confined spaces properly identified and labeled?

Answer Yes 140 1. Section CM.5.4.14- Are all restricted areas currently secured and properly labeled?

Answer Yes 141 1. Section CM.5.5.3- are there any AQMD permits required for this contract.

Answer

1. Section CM.5.7.4- Will GSA be providing the O&M with a copy of the monthly utility bill for each location under this solicitation for comparison to the

AMS?

Answer Coordinate with COR 143 1. Section CM.5.8.4- Please remove Re-Tuning from the SOW.

Answer Duplicate 144 1. Section CM.5.8.6- Are any of the buildings under this solicitation considered smart buildings. Please list the smart buildings.

Answer No- TX0164 has a smart electrical meter only

1. Section CM.5.9.2-It’s stated that the O&M will be responsible for all local fees associated with unwanted fire alarm activations. This paragraph does not specify that the O&M is responsible for all local fees IF the unwanted fire alarm activation is caused by the O&M which leaves the O&M responsible for all unwanted activations regardless of it being caused by a third party. Please reconsider the wording of this paragraph to specify the O&M is responsible if caused by them.

Answer Please review again, the section states the contractor is liable for fees associated with unwanted fire alarm activations that are caused by the Contractor...".

146 1. Section CM.5.9.3- Please provide dates for each building under this solicitation of when the last internal sprinkler pipe inspection was performed.

Answer See Fire Inspection Reports or Inventory

147 1. Section CM.5.9.14- Please indicate which buildings under this solicitation has lightning protection systems.

Answer Garcia TX0164ZZ & Federal Building TX0501HS

1. Section CM.5.9.15- Please provide manufactures information for each of the chemical sensors in each building under this solicitation so proper costs can be obtained for this bid.

Answer Water Treatment system would be sub-contracted and all parts should be covered by their system

1. Section CM.5.14.1/ CM.5.14.3/ CM.5.14.4- These sections have language entailing the O&M contractor perform an unknown number of hours of work without being able to charge for the time taken away from our regular duties. Can GSA at a minimum limit the amount of hours per month these services are required by the O&M or revise the sections to allow the O&M to charge for their services when requested by GSA or a combination of the two.

Answer The O&M is already being paid via the contract for normal duty hours

1. Section CM.6.13.8- Please provide the last recertification reports for each building in order to appropriate proper funding for these inspections. Please provide manufactures requirements for each building for testing information purposes.

Answer Duplicate-- No Davits

151 1. Section CM.6.15 is notated as being RESERVED but also has requirements listed. Please clarify.

Answer Requirements have been struck through

1. Section CM.6.14.1- Please provide as much information as possible as to what security equipment the O&M is responsible for at each location under this solicitation in order to get proper price quotes on this equipment.

Answer Equipment listed as applicable to each facility 153 1. When was the last time electrical test or infrared test on switchgear was performed?

Answer 2019 154 1. Are the fillers system on the roof still under warranty?

Answer ?? - No Warrenties 155 1. Are there any GSA provided lifts or equipment?

Answer No 156 1. Is there any warranty left on fire alarm systems?

Answer No 157 1. Is the inventory list accurate/up-to-date?

Answer It is the most accurate and up-to-date that is available.

158 1. Are there a lot of after hours’ service calls?

Answer No 159 1. How many service tickets/requests are there each day?

Answer Varies 160 1. When was the last time a load test was performed on the switchgear?

Answer Annual Load Bank Testing is required for the Gen Sets- 2019 161 1. Who is the current contractor and what is the current monthly price?

Answer GSA does not get involved in the sub-contractors negoiations

Ref. L.4 Instructions for submitting:

Given the current COVID-19 precautions will the government consider accepting electronic proposal submission for this solicitation?

Answer No

Ref. L.4.2.1: Proposals shall be submitted in three (3) separate parts Part 1 Technical Proposal and Part 2 Price Proposal & Miscellaneous documents are the only two (2) parts listed. Please clarify if the proposal shall be submitted in two (2) separate parts, or provide instructions for part three (3).

Answer There are 3 parts : Managment Plan, Pricing, and Miscellaneous Documents.

Proposal due:

L.4 Instructions for Submitting proposal states due at 3:00 CST, however, #9 on provided SF33 states 10:00 am CST. Please clarify time that proposal is due

Answer Amendment 2 will update the Bid due date time to 3:00 CST 165 What are the normal operating hours of the building?

Answer See Sec HM

Valuable data is missing from the provided Equipment Lists for all four [4] contracts. In particular, electrical systems and equipment. Please provide inventories of electrical systems and equipment including electrical panels; transformers; disconnects; and related equipment, so that we can accurately calculate man hours and costs needed for Electrical Scans.

Answer The electrical equipment is listed in the Inventory, there are many differnt PM type codes, they are not grouped to gether

RFP Sections L.5.1.1 Management Plan Narrative and CM.5.9 Fire Protection and Life Safety Equipment and Systems The Areas to be Subcontracted Table in Section L.5.1.1 includes an item for Alarm Monitoring. However, the Statement of Work Section CM.5.9 Fire Protection and Life Safety Equipment and Systems does not include a reference to the Offeror providing a service for Alarm Monitoring.

Please clarify whether or not Fire Alarm Monitoring Service is within the scope of work.

Answer Is included

RFP attachments Building Library 2, Inventory for San Antonio _ Pearsall Contract and Building Library 5, PM Schedule SA_Pearsall Building Library 2 includes assets that are not included in Building Library 5 PM Schedule SA_Pearsall

Please confirm that only the assets provided in Building Library 5 should be used as the basis for preventative maintenance estimating Answer It is the contractors responsibilty to keep the Inventory and PM schedules up to date

RFP Section CM.5.5.6 Solid Waste Section CM.5.5.6 identifies in part the Offeror shall provide solid waste and recycling disposal services as needed.

Without historical information for solid waste and recyclables, offerors are at a disadvantage to the incumbent in developing a realistic and competitive offer.

Please provide the most recent historical workload data for solid waste and recycling services.

Answer That information is not available.

RFP Section CM.6.6.7 Chemical Free Water Treatment System and Building Library 2, Inventory for San Antonio _ Pearsall Contract Building Library 2 does not provide quantities or other details of the Chemical Free Water Treatment Systems

Please provide the equipment inventory for the Chemical Free Water Treatment System.

Answer No Chem free treatment is provided

Multi-Year PM Inspections Neither the Statement of Work nor the PM Schedule indicate when the last Multi-Year PM was performed for Electrical Systems/Equipment and Chiller Tube Eddy Current Testing.

Please clarify when the last Multi-Year PMs were performed for the Electrical Systems/Equipment and Chiller Tube Eddy Current.

Answer Electrical- 2019

RFP Section CM.6.13.8 Roof Anchorages Section CM.6.13.8 includes a requirement for a ten (10) year recertification of designated roof anchorage points. Please clarify when the next ten (10) year certification is due.

7 RFP Attachment 1 CBA custodial and RFP Attachment 1 CBA

Please clarify when the next ten (10) year certification is due.

Answer No Davits- Duplicate

RFP Attachment 1 CBA custodial and RFP Attachment 1 CBA Attachment 1 CBA custodial and Attachment 1 CBA both state that they are applicable to Austin Custodians.

Please clarify whether these CBAs are applicable to Austin or San Antonio. If Austin, please advise if a CBA is currently in place in San Antonio and, if there is, please provide.

Answer Amendment 2 will provide updated CBA's for San Antonio and Pearsal

RFP Attachment 3, CBA Wage Determination RFP Attachment 3 is an SCA Area Wage Determination (AWD) for Bexar County (San Antonio, TX) and does not indicate that the rates are conformed to a CBA.

Please clarify whether or not the Attachment 3 rates were conformed to a CBA and, if so, what Classifications would be applicable to that CBA. Additionally, a SCA AWD was not issued for Frio County for the Pearsall Federal Post Office Building. Will the Government be issuing a separate SCA AWD for Frio County (Pearsall, TX)?

Answer See 173 above

L.5.3.2 Past Performance Questionnaires and Figure L-3 Past Performance Questionnaire GSA Region 7 has multiple acquisitions occurring simultaneously with similar scopes that require client references to complete past performance questionnaires.

To avoid interrupting our client references’ busy schedules and burdening them with filling out multiple questionnaires within a short period of time, would the Government consider allowing offerors to submit completed PPQs as part of their proposal submission? This will allow our client references to fill out the questionnaire once and offerors can submit that one completed PPQ for multiple proposals.

Please advise.

Answer No follow the instructions in L.5.3.2

Figure L-2 Management Plan Baseline xlsx and Figure L-3 Past Performance Questionnaire Both versions of Figure L-3 Past Performance Questionnaire – the original version issued with Amendment No. 1 – state “Figure L-2” in the header. However, Figure L-2 Management Plan Baseline “Figure L-2”.

Please clarify which RFP attachment should be identified as Figure L-2 – the Past Performance Questionnaire or the Management Plan Baseline.

Answer The L-3 from Amend 1 should be used and a revised L-2 will be posted with Amend 2

RFP attachments Building Library 2 Inventory for San Antonio Pearsall Contract and Building Library 5 PM Schedule SA_Pearsall Building Library 2 Inventory for San Antonio Pearsall Contract includes Elevators that are not included in Building Library 5 PM Schedule SA_Pearsall.

Please confirm that elevators are excluded from the scope of standard services.

Answer Yes elevators are excluded.

RFP Section L.3 PreProposal Meeting and Site Visit

Please provide a copy of the sign-in sheet from the pre-proposal conference and site visit.

Answer Sign in Sheet will be provided with Amend 2