47PH0219R0025_-_Fort_Worth_O&M_Contractor_Questions_and_Answers_rev_(1).pdf

Section Question Answer

L.5.2.1

Requires a minimum of 2 projects to meet the experience requirement and states “To be considered similar the projects provided should cumulatively demonstrate:” followed by a list of 14 experience items or services, some of which are subdivided. What is meant by “cumulatively demonstrate”? For example:

a. How many of the 14 items listed must be met to qualify?

b. Are items at the top of the list more important than items at the bottom of the list?

c. Are some items absolutely required while others are not?

d. Will some items be weighted more heavily than others?

e. For subdivided items, such as egress and access systems, must the contractor have experience in all the items, some of the items, or just one?

Please clarify experience requirements.

Cumulatively demonstrate means to taken as a whole; in combination.

a. All 14 items listed should be similar to scope and magnitude to projects submitt

b. There is no order of importance.

c. All 14 items are required to be considered similar projects.

d. No.

e. Experience should be similar to scope and magnitude of this procurement.

General Question What is the gross square footage of each building? FOB-766,986GSF FPG-490,101GSF USCH-134,318GSF General Question Will the GSA provide a list of the existing subcontractors that support the current prime contractor? No, GSA does not provide input on potential subcontractors

General Question

Currently, there is no building information within the solicitation or amendment 1. I did look back at the previous solicitation and discovered that an excel spreadsheet had been included in Amendment 3 titled “BL2._Ft_Worth_Building_General_Information” which gave all the specifications of the facilities including the square footage. Do you plan on releasing this information on FBO? This is greatly needed by offerors in calculating support services. O&M Services only, not custodial. SF has been answered in Q4

Section L.4.2.3 Submission

Part One and Part Two submission instructions both state that the respective electronic copies must include original completed versions of spreadsheets provided in Section J. Are the only spreadsheets to be included (in their correct Part – One or Two) J.10 Figure B-1; J.11 Figure B-2; J.12 Figure B-3; and J.13 Figure L-1? Yes.

L.5.1.1 Management Plan Narrative

Would the Government consider excluding the Quality Control Plan from the 10-page limit of the Management Plan Narrative? Or at least breaking it out with its own page limit (2, 5, 10 pages?) No.

L.5.3.2 Past Performance Questionnaire

If the offeror is submitting an on-going contract for experience, and there is an Interim CPARS for the Base year of the contract already completed (contract is in its Option Year 1), can the Interim CPARS be submitted in lieu of a Past Performance Questionnaire?

Yes. According to L.5.3 Past Performance - If a CPARS report was accomplished projects submitted, the government will use the CPARS report to evaluate Past Performance.

General Question

Our research has shown that the GSA has requested ~$909 million for repairs in 2019. Of this ~$909 million, how much has been set aside for the facilities in Fort Worth, covered by this solicitation and how much of that number is anticipated for this contract? Information not available

General Question How much cumulative deferred maintenance does the government anticipate over $25,000 dollars and up to $250,000 in combined labor and material cost for this contract? Information not available.

Paragraph C.1.1 (b) states “…where BAS/ECMS systems are connected to the GSA network, the Contractor’s employees will obtain a GSA ENT account to access systems…”

Is the BAS/ECMS connected to the GSA network at all facilities? If not, which facilities are connected to the GSA network and which are not? All BAS systems in Ft. Worth are connected to GSA's network.

Paragraph C.2.10 Are the facilities in this solicitation connected to GSA Link? If not all, which facilities are/are not connected? Lanham Federal Building is the only building connected to GSA Link

Paragraph C.2.14 Is the CMMS for all the facilities in this solicitation part of N-CMMS? Does each facility have its own CMMS link to N-CMMS, or is maintenance documented from one central location for all three (3) sites?

Each of the three facility are on GSA's National CMMS. Access is by user credent with proper credentials users can view or enter data from any intermet access. Se sections of the spec. define O&M contractor responsibility for date entry and data mainteenance in the NCMMS.

Paragraph C.22.2

If the facilities’ building systems network was installed and maintained by GSA CIO, then this building has Government-Furnished (GFE) network equipment and Smart Technologies employed.”

Do any, all, of thebuildings in this solicitation have the building systems network installed and maintained by GSA CIO? Please identified which buildings.

The Lanham building is under project to migrate to BSN but all other buildings are currently on GSA's network. All buildings regardless of BSN or GSA network are maintained by GSA IT.

Paragraph C.28 Is the AMS connected to the BAS for the facilities in this solicitation?

AMS data is shared across a Tridium/Niagara network to an AMS server and conf in the Energy Mgmt Suite.

Paragraph C.35.4 Does the Regional Office FMSP provide the BAS back-up function on this solicitation; or will the Contractor be required to perform backups? Contractor

Paragraph C.35.4.1 i. Is preventive maintenance to the BAS currently being performed by in-house staff or a subcontractor? Subcontractor

Paragraph C.35.4.2 Is this repair and reprograming of the BAS currently being performed by in-house staff or subcontractor? Contractor Paragraph H.15.1.3 Please clarify, who is expected to pay for this annual training; the Contractor or the Government? Contractor

Paragraph H.15.3.1 (a)

Are the current Fire Alarm System Technicians NICET Level 2 and factory trained and certified to perform PMs, inspect, test, repair and modify programming to the Fire Alarm Systems on this contract? Or is the work currently being subcontracted? Subcontractor

Paragraph H.15.3.14 Are the current HVAC technicians working this contract certified in accordance with this requirement? Yes

Paragraph H.15.3.15 Are the BAS Technicians currently performing operations, adjustments and maintenance on the BAS at the required locations certified in accordance with this requirement? Yes

Paragraph H.15.3.16 Are the Electrical Technicians currently performing preventive maintenance, inspection and testing of switchgear certified in accordance with this requirement? Yes

Amendment to the CBA Between IUOE 564 and Northern Management Services

Is this wage rate effective for the Electrician at the Mahon Federal Courthouse ONLY, or is it also applicable to the Electrician(s) at the Lanham Federal Building? What are the future increases for this wage rate in July 2020 and July 2021? Refer to CBA agreement

Paragraph L.4.2.5 Would the government accept a printed copy of only the Entity Overview from SAM.GOV site, rather than all of the data, to provide proof of SAM.gov registration? No.

C.8.1 and H.15.2.2 Onsite Supervisor

Please confirm that the On-site supervisor is a separate position from the Project Manager, and that both are considered Key Personnel.

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation. These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved. H.15.2.1 Qualifications of Onsite Project Ma The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a.The full name of the proposed onsite project manager.

b.A detailed description of the previous 7 years’ employment history of the propos onsite project manager.

c.The names and addresses of the companies for whom the proposed onsite proj manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

General Question When was the last eddy testing performed on the chillers? Last tests were completed in January 2017.

General Question Please provide the building specs Information provided is the building spec

Fort Worth Facilities Maintenance Questions and Answers

General Question Is elevator maintenance part of this contract? No

General Question Please provide spec on elevators N/A - elevators are excluded from this contract. Elevators are under their own con General Question When was the last switchgear testing Switchgear testing will be due the first year of the contract

General Question May an offeror submit experience or past performance that was performed by a joint venture of which it is/was a partner or must all experience/past performance be by the prime buy itself? Please clarify. Reference section L.5.3.1.1

General Question Block 9 of the SF 33 is blank. Should the offeror complete it based on the data provided in Section L? No, follow the procedures contained in the solicitation

Section C, Introduction, paragraph III states water "metering systems may be already installed" and paragraph IV states "building(s) and management...may be in the process of establishing new initiative, instituting plans, and operational procedures to meet energy efficiency goals." Would the Government please clarify whether or not metering systems have been installed and whether or not any new energy efficiency initiatives, plans, and/or procedures have been or are in the process of being implemented?

Yes, meters have been upgraded and integrated into the BAS. Any future energy initiatives are up to the sole discretion of the Government.

C.1.3.h states "See paragraph C.1.1.r for exclusions on the BAS system." C.35.4 also references C.1.1.r. There is no C.1.1.r. Is the Government referring to C.1.1.o? Please clarify. C.1.1.o is the correct reference.

C.2.27 "Thanksgiving is always the 3rd Thursday of November." Thanksgiving in the U.S. is on the 4th Thursday of November. Please clarify. Thanksgiving will be celebrated on the 4th Thursday of November

C.M.4.1 and F.4 state the itemized price list for any existing deficiencies is to be provided 30 days prior to contract start date;

C.5.1.f requires that this list be provided 45 days before the contract start date. Please clarify. There will be a 60 day transition period before the award date of the contract.

C.10.c references asset identification system(s). Would the Government please specify what asset identification system(s) is (are) in use at the proposed service locations? The NCMMS has a equipment identification system based on industry standards.

C.28 states that "in many cases, the AMS will be connected to the BAS." Are the AMS and BAS connected at any of the proposed service locations? Please clarify.

AMS data is shared across a Tridium/Niagara network to an AMS server and conf in the Energy Mgmt Suite.

F.4 references Section C.4.1 and C.4.2 in regard to the Existing Deficiency Inspection and List and the Itemized Estimate to Correct existing [deficiencies], yet it is paragraphs C.M.4.1 and C.5.1.f that refer to these. Please clarify.

Deliverable table in F.4, C.4.1 is a typo and should read CM.4.1, C.4.2 is also a ty should read CM.4.2

Section F.4 entry on page 56 of 153 of the solicitation that references C.41.15 appears to be incomplete: "If the Contractor must disturb materials he suspects may contain." We suspect the word asbestos is missing. Please clarify. Yes, the sentence should read "materials he suspects may containg asbestoes".

G.3.(d) it is stated that contact details for key personnel must be provided at time of award. However, C.8.1 and F.4 require this information within 21 days of award. Please clarify.

G.3 (d) - states "(d) In the event that any of the identified key personnel cease to p under the contract and the substitute is disapproved, the contract may be immedia terminated in accordance with the termination clause of thecontract."

Please refer to C.8.1 and F.4 for the requirement for key personnel submission

H.15.2 it would appear that the qualifications for the Onsite Project Manager (H.15.2.1) are reserved, but qualifications for the Onsite Supervisor (H.15.2.2) are provided. Under C.8.1, only the Onsite Project Manager (C.8.1(1)) is referenced; the Onsite Supervisor (C.8.1(2)) is reserved. Are the qualifications at H.15.2.2 (Onsite Supervisor) applicable to the Onsite Project Manager (C.8.1(1))? Please clarify.

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation.These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved.

C.8.1 only the Onsite Project Manager (C.8.1(1)) is referenced while the Onsite Supervisor (C.8.1(2)) is reserved, is the Onsite Supervisor a required position?

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation. These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved. This solitation requires one Onsite Full Time Manager and not the Onsite Supervisor. H.15.2.1 Qualifications of Onsite Project Manager The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a. The full name of the proposed onsite project manager.

b. A detailed description of the previous 7 years’ employment history of the pr onsite project manager.

c. The names and addresses of the companies for whom the proposed onsite manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

Exhibit J.1 C C (Types of Work to Be Performed), item 1, lists items a through q, but there is no item d. Is the list misnumbered, or is an item missing? Please clarify. misnumbered

Exhibit J.1, F states "Reserved," yet there is a paragraph below that discusses the Monthly CO Report. Please clarify. Section F is reserved - Monthly CO Report follows under Section E

General Question

Would the Government please specify when the three facilities to be serviced under the proposed contract -- TX0224ZZ (Lanham Federal Building), TX0247ZZ (Fort Worth Parking Garage), and TX0075ZZ (Mahon Federal Courthouse) -- were built?

TX0224ZZ (Lanham Federal Building) - 1966 , TX0247ZZ (Fort Worth Parking Ga 1974, and TX0075ZZ (Mahon Federal Courthouse) - 1934

General Question Would the Government please provide the gross and net occupied square footage of the three facilities to be serviced under the proposed contract?

FOB-766,986GSF FPG-490,101GSF USCH-134,318GSF. No current vacant sp deduction letters

L.4.2.1 requires, as part of the submission of Part 2 - Price, a list of offeror key personnel and point of contact information. Given the context of Part 2, should the offeror assume these are to be the details regarding key Corporate personnel in relation to the proposal submission? Is the Government expecting this information as part of Figure B-1 or Figure 1? Please clarify.

L.4.2.1 - The key personnel should include corporate.

No, the Government is not expecting corporate key personnel to be included on F 1 or Figure L-1

Section L.4.2.2.3 requires top and bottom margins of 1" and side margins of at least 3/4." Several of the Government-provided documents (e.g., SF 33, Figure L-2, Figure B-3, etc.) do not meet these requirements. Given that they are Government-provide, as well as the prohibition at L.4.1.3 from modifying any solicitation documents, would the Government please confirm that these Government-provided documents are exempt from the formatting requirements set forth at L.4.2.2.3? Confirmed, government provided documents are exempt from the formatting requ

L.4.2.3, under Part Two, there is a "Note" requiring "the offeror...submit a copy of their CCR and SAM Registration." SAM replaced CCR; an offeror can only provide a copy of their SAM registration, not BOTH CCR AND SAM registration.

Please clarify. Submission of the SAM registration is required.

L.4.2.4.2 states "the address must match the information in the Central Contractor Registration (CCR)." The CCR has been replaced by SAM (System for Award Management). Please clarify.

the address must match the information found in the System for Award Manageme

(SAM)

Bid Schedule Is the annual cost of the Service Order Dispatcher to be included in the Operations and Maintenance amount or is it to be listed separately? Please clarify.

Since GSA does not know if you plan on contracting this service/deliverable out or performing these duties with inhouse personnel, how you price out this deliverabl decision your firm will have to make.

M.4.4 Price Evaluation states in part “Total evaluated price will be calculated by adding the total price for the base and option periods combined in accordance with the pricing template submitted by the offeror.” The Bid Schedule Tab labeled EVALUATED PRICE states that the contractor is only to fill in the other five tabs. However, except for that message and the identifiers, the tab is the same as the other five. For example, the loaded hourly rate for the Service Order Dispatcher is multiplied by 2080, and the monthly O&M price is multiplied by 12. Please explain how this tab will be used in price evaluations.

The bid schedule tab labeled EVALUATED PRICE does not state that the contrac ONLY to fill in the other five tabs - its states that a proposer MUST complete the re shaded on the first 5 tabs. The Government may use various price analysis techni and procedures to evaluate price. Total evaluated price will be calculated by addi total price for the base and option periods combined in accordance with the pricing template submitted by the offeror.

M.4.4 Price Evaluation states in part “Total evaluated price will be calculated by adding the total price for the base and option periods combined in accordance with the pricing template submitted by the offeror. For purposes of the determining total price evaluation, the price for an extension of services authorized by FAR 52.217-8 will be evaluated as part of the Option IV price; however, if the option to extend services is exercised pursuant to FAR 52.217-8, the rates will be the same as the immediately preceding contract period (i.e. after the initial contract period, Option I, Option II, Option III, Option IV).” The first sentence appears to be contradicted by the rest of the paragraph and appears to be saying that if Option 1, for example, is exercised, it will be at the base period rates. We know from experience that if Option IV has been exercised and the Government wishes to extend the contract, it may do so at the Option IV rates, but why then is the Government referring to other contract periods as the basis for extending the price? It could even be taken to mean that all period prices will in effect be the same. Please clarify.

For purposes of the determining total price evaluation, the price for an extension o services authorized by FAR 52.217-8 will be evaluated as part of the Option IV pri however, if the option to extend services is exercised pursuant to FAR 52.217-8, t will be the same as the immediately preceding contract period.

Bid Schedule

The Bid Schedule lists the following as “IN-HOUSE Disciplines”: Lead Engineer, Building Engineer, HVAC Mechanic, Maintenance Trade Helper, and General Maintenance Worker. It lists the following as “Subcontracted Disciplines”: HVAC Technician, Chiller Technician, Boiler Technician, Fire Alarm Technician, and BAS Controls Technician. As these are not shaded cells, the contractor is not allowed to change them.

There are several inconsistencies between these lists, the rest of the Solicitation, and likely operations:

a. The CBA lists five job titles but three of these are not listed on the Bid Schedule: Electrician, Secretary II, and Plumber. How is the contractor to list these occupations if we cannot change the cells? Please clarify.

b. What is the contractor to do if it determines that it is best and most economical to employ one of the “Subcontracted Disciplines” in-house, for example, HVAC Technician? Please clarify.

c. What happens when the additional services are best and most economically performed by in-house personnel on overtime? How are we to provide loaded rates? Please clarify.

a. Offeror is able to adjust bid schedule according to the current CBA

b. Offeror is allowed to show what it determines to be the best and most economi to employ disciplines.

c. See H.18.5. Labor

L.5.1.2

It states that Figure L-1 is the governments baseline manpower projection, but when you look at Figure L1 it says it is an “Example of a Management Plan”

a) Are the Position Title’s shown in Figure L-1 intended to be the governments baseline manpower projection?

b) After looking over the solicitation and attachments several times we could not find any prescriptive staffing requirements. We believe it is being left to the contractor to propose what staffing is required to perform the work at the Fort Worth locations? Is this a correct assumption?

c) It also states in Section L.5.1.2, “If the offeror elects to deviate from the government’s manpower projection, the offer must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation.” How can we deviate from something that is not provided? If so, do we still have to provide the Management Plan Worksheet?

Please clarify.

a. No.

b. Reference Section C - Introduction and Section L.5.1.2

c. The offeror may elect to propose any alternative that will fulfill the requirement solicitation. The offeror must submit a Worksheet Narrative explaining how their p manpower approach will meet the requirement of the solicitation.

Past Performance (L.5.3.2)

If CPARs exists for the projects we are submitting for experience, can the contractor provide a copy of the CPARs report within out proposal? This would ensure that the evaluation team had immediate access to the CPAR report.

Reference L.5.3.2 reads If the projects being submitted have been evaluated in C the offeror will complete the CONTRACT IDENTIFICATION section of the questio and submit with their proposal, no further action is required.

Building Statistics Can you please provide building information sheets on all the facilities that are part of this contract? In reviewing FedBizOps, there was no Building Information Sheets

Building Information

Can you please provide historical data/age for all key and critical items (e.g. Chiller #1 is 25 years old, and scheduled for replacement in 2022)? It would be helpful in the bidding process to know the age and condition of key critical equipment.

All chillers have been replaced within the past 5 years, FOB cooling towers are ne 3-4 years, USCH cooling tower has been rebuilt with new components within the l

Figure B-3 Bid Schedule The In-House discipline hourly positions in B-3 (Bid Schedule) does not match the labor categories listed in Schedule A of the CBA. Are we allowed to change the inhouse disciplines to align them with the CBA? Yes.

Building Inventory

We cannot find any emergency generators on the inventories provided. Can you confirm if emergency generators are part of the inventory? If they are, can you please provide the make, model, serial number and KVA of the equipment.

There are no GSA owned generators. N/A. Agency owned equipment. National W Service provides all maintenance, testing, and fuel

Price Proposal (L.4.2.1)

In this section we are required to provide the following within the Price Proposal & Miscellaneous Documents we are to submit.

“List of Offeror Key Personnel and Points of Contact Information”.

Can you be more specific as to what key personnel you are referring too? Are we talking corporate level personnel or is there a particular onsite person we need to identify? It is unclear what if any “Key Personnel” you need identified in submitted proposals. In addition, Section G.4, page 60, it states that Key Personnel POC information will be provided at the time of award. Can you please clarify what information you want included in the Price Proposal & Miscellaneous Documents.

When in doubt, submit Key Personnel to the success of the contract - corporate, P Manager, etc

Section C.8.1 & H.15.2 These sections are not in sync with each other. In Section C.8.1 (Minimum Staffing), information for the Full Time Onsite Project Manger is provided. The Full Time Onsite Supervisor is labeled as “Reserved”.

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation. These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved. This solitation requires one Onsite Full Time Manager and not the Onsite Supervisor. H.15.2.1 Qualifications of Onsite Project Manager The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a. The full name of the proposed onsite project manager.

b. A detailed description of the previous 7 years’ employment history of the pr onsite project manager.

c. The names and addresses of the companies for whom the proposed onsite manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

Section H.15.2

(Qualifications of the Onsite Project Manager and Onsite Supervisory Personnel), information for the Qualifications of the Onsite Supervisor is provided, but not the Project Manager. Section H.15.2.1 is labeled as “Reserved”. Is it being left up to the contractor to either provide an Onsite Project Manager or an Onsite Supervisor? Please clarify what is required because there is a significant price difference (and responsibilities) between providing an onsite PM or Supervisor.

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation. These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved. This solitation requires one Onsite Full Time Manager and not the Onsite Supervisor. H.15.2.1 Qualifications of Onsite Project Manager The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a. The full name of the proposed onsite project manager.

b. A detailed description of the previous 7 years’ employment history of the pr onsite project manager.

c. The names and addresses of the companies for whom the proposed onsite manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

General Question

Can the government please provide a list of the current subcontractors and the work they perform in supporting this contract. This information is needed so that a work analysis can be made to determine if certain functions might be more cost effective to be performed by in-house personnel vs. subcontractors. No, GSA does not provide input on potential subcontractors

C.1.1.n Are the elevator systems part of this solicitation? If so please provide a listing. NO

C.1.3.h and C.35.4 both reference Paragraph C.1.1.r for exclusions on the BAS System but there is no paragraph C.1.1.r.

Please provide. C.1.1.o is the correct reference.

C.2.23 What are the normal working hours and days? Building Hours: M-F, 6am-6pm

C.8.1 and H.15.2 May the Onsite Project Manager and Onsite Supervisor be the same person?

No, these are two separate positions. "As per the solicitation in Sectoin C.8.1, it st that there will be a Full Time Onsite Project Manager. The position of the Full time Supervisor is listed as Reserved in the solicitation. These are separate positions. A was discovered in section H.15.2.1 under Qualifications of a Full Time Onsite Proj Manager. It was marked reserved and should not of been marked reserved. This solitation requires one Onsite Full Time Project Manager and not the Onsite Supe H.15.2.1 Qualifications of Onsite Project Manager The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a. The full name of the proposed onsite project manager.

b. A detailed description of the previous 7 years’ employment history of the pr onsite project manager.

c. The names and addresses of the companies for whom the proposed onsite manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

C.8.5 Is the reference inventory database already constructed or must the contractor start from scratch? If it exists, please provide a copy.

Refer to Section C.10 as it pertains to Contractor responsibilities. Current invento listed in FedBizOPS

C.17 Would the GSA reconsider the rates listed since they don’t appear to represent overtime? Use the hourly rates from the current effective CBA C.35.1(1) Are there instruments installed that record the differential pressure? No C.35.2 Please provide access to Region 7’s most current PM Guides. Provided upon award of contract.

C.41.4 Who is responsible for the costs of the permits? If the Contractor please provide a listing of all current permits. Contractor

C.41.5 Please provide a listing of all above and below ground storage tanks to include location, size and what’s contained therein. There are none covered by this contract.

C.41.7 Are there any known PCBs in the facilities? If so, please provide a listing. None C.41.14 Are there any permit-required Confined Spaces in the facilities? If so, please provide a listing. Provided upon award of contract

C.41.15 Is there any known Asbestos in the facilities? If so, please provide a copy of the Government’s current Asbestos Management Plan. Yes. Can be provided as needed. ACM is currently managed in place

Exhibit J.9 Is there an existing PM Schedule in place? If so, please provide. See the Equipmment List L.4.2.2.5 vs. L.6 Is the Form B-3 Pricing of Services to be a part of the Technical Proposal or the Pricing Proposal? Pricing

L.4.2.3 Is the Form B-2 SCA DOL/CBA Combination Wage Adjustment Spreadsheet to be included as a part of the Technical Proposal or the Price Proposal? Pricing

General Question Figure B-1 shows the General Clerk II Occupation Code as 01116 but the attached DOL/WD shows the General Clerk II’s Occupation Code as 01112. Is this the same position?

Worksheet states that those positions are examples - tailor this to your contract requirements

General Question On the Site Visit, there were various items of GSA equipment (Genie lift, etc.) in the mechanical spaces. Will these be made available for Contractor use? Genie lift is available for use, not sure what else they would be talking about.

General Question Please provide a current GSA Asset Listing for all equipment in the three facilities. See the Equipmment List prorvided. That is the best avaialbe at this time.

General Question Please provide fire Inspection reports for each facility. Provided upon award of contract

General Question How many parking spaces does the Government provide for the incumbent/successful offeror in the Parking Garage? None. Contractor is responsible for their own parking. No parkng is provided.

General Question How many parking spaces does the Government provide for the incumbent/successful offeror subcontractor(s) in the Parking Garage? None. Contractor is responsible for their own parking. No parkng is provided.

C.41.11 Fall Protection Please provide the number of roof davits [anchors] for each building; type; and whether they are attached to the roof or to a wall, and when isspected last. None of the facilities have davits /anchors.

C.2.34 Miacellaneous Work;

C.8.1 Minimum Staffing;

C.24.2 Operating Logs

"Normal duty hours" are mentioned several times in the RFP. However there is no definition of what the "normal duty hours" are. Please clarify. What are the "normal duty hours " for each facility. What are the opening and closing hours for each facility? What hours is the service desk to be operated?

The Lanham Building is open from 6am-6pm, Monday-Friday, excluding Federal H The operarional hours are 7am-5pm, Monday-Friday, excluding Federal Holidays.

Mahon Courthouse is open from 6:006am-6pm, Monday-Friday, excluding Federa Holidays. The operarional hours are 7:30am-5:30pm, Monday-Friday, excluding F Holidays.

C.40.2 Non-reimbursable repairs What is the average number of non-reimbursable repairs per month? Service calls? Documented in the Work order list.

General Question When is the roof on the Lanham building scheduled for replacement? Lower South Roof - Completed 2019, Subsequant Future Projects for remaining ro

General Question Is Project Management Office (PMO) space provided by the government? Where is it located? Small office in Central Plant & store front/office for administrative purposes on 14t

General Question Are work Orders for elevator service processed by the O&M Contractor or are they submitted directly to the GSA Building Manager? O&M is to help report elevator work orders

General Question Please provide the most current periodic inspection dates for all required equipment, e.g. chiller eddy current testing. Refer to the equipment list provided.

General Question What are the commissioning dates of the chillers in the Landam and Mahon buildings?

All chillers have been replaced within the past 5 years, FOB cooling towers are ne 3-4 years, USCH cooling tower has been rebuilt with new components within the l

Amendment0001 Fort Worth Inventory List 2019

The attachment titled “Amendment0001_Fort_Worth_Inventory_List_2019” is an excel file that groups all of the facilities equipment information into one spreadsheet. Can the information be broken out by facility? This was done in the previous solicitation on 22 Jul 2016. Additionally, [NEW QUESTION}]

The equipment list is an Excell file for your use. You are welcome to sort & filter fo convienance.

Amendment0001 Fort Worth Inventory List 2020

PART 2 OF PREVIOUS Question. Within the spreadsheet we have discovered information that appears confusing. For example, on lines 90-96, “Air Handler Units, 7th Floor-13th Floor”, each line states that there are “160” units for each floor. Are these actually AHU's or just controllers? Those are under-window perimeter units with fractional horsepower motor and 2-p

General Question Please provide Building Information Sheets that detail the amount of square footage, floors, , etc. are in each facility? FOB-766,986GSF FPG-490,101GSF USCH-134,318GSF

L.5.3. Past Performance Please confirm that if an offeror has completed CPARS, that they are not required to submit copies with their proposal. If CPARS have been completed it need be submitted with the offeror proposal

General Question

We would like clarification regarding Figure L-1, Management Plan Worksheet of the Request for Proposal [RFP] for Operations and Maintenance Services inFt Worth [Sol No 47PH0219R0025. Figure L-1, Management Plan Worksheet lists annual sick hours as 48 hours. However, the current Collective Bargaining Agreement [CBA], between SSGWW., and union, Local 564, International Union of Operating Engineers, AFL-CIO, effective 7/1/2017 through 6/30/2022 calls for 56 hours. Please clarify. Follow the current Collective Bargaining Agreement (CBA)

General Question

During the site visit it was stated that there were numerous air handling units being replaced in the Mahon Federal Courthouse. If this is in fact the case, how may units does this involve and what type of warranty does this equipment have?

Contractor will be responsible for the maintenance and upkeep of the existing air handlers. Replacement / upgrade would be at the sole discretion of the governme does not negate the contractors responsibility to maintain the existing equipment.

CBA

The incorporated CBA shows that as of 2013 the incumbent contractor was a joint venture between Sarai Services Group and WW Contractors. However there is an incorporated amendment to the CBA signed by Northern Management Services Inc. dated 6 Nov 2018, changing one pay rate. Please clarify who is the current incumbent on the contract? Reference A.2 of solicitation

General Question Are all coupon stations installed on both the HHW and CW loop? Yes

C.2.38 What are the normal working hours for this contract?

The Lanham Building is open from 6am-6pm, Monday-Friday, excluding Federal H The operarional hours are 7am-5pm, Monday-Friday, excluding Federal Holidays.

Mahon Courthouse is open from 6:006am-6pm, Monday-Friday, excluding Federa Holidays. The operarional hours are 7:30am-5:30pm, Monday-Friday, excluding F Holidays.

CM.4.1

If during deficiency inspection we see that Preventive Maintenance was not performed properly or wasn’t preformed at all on a unit and it was starting to fail because of it, would we still be liable up to the threshold?

The incoming Contractor shall prepare the existing deficiency list. Deficient items t be corrected by service call, preventive or predictive maintenance or repairs below repair threshold shall NOT be placed on the existing deficiency list.

C.8.1 Does the current staff all meet the qualifications? Yes

C.8.1

The base line management sheet doesn’t list a project manager and just a On site supervisor is both required and if so can a new base line management sheet be issued? The qualification list a project Manager but no on site supervisor which is in the base line. Does this project require a on site supervisor? In H.15.2 it only list the on site supervisor qualification and not the PM.

As per the solicitation in Sectoin C.8.1, it states that there will be a Full Time Onsit Project Manager. The position of the Full time Onsite Supervisor is listed as Rese the solicitation. These are separate positions. An error was discovered in section H under Qualifications of a Full Time Onsite Project Manager. It was marked reserve should not of been marked reserved. This solitation requires one Onsite Full Time Manager and not the Onsite Supervisor. H.15.2.1 Qualifications of Onsite Project Manager The Onsite Project Manager shall possess at a minimum at least 5 years of recen the past 7 years) experience in the management and supervision of building mec maintenance operations for buildings of the approximate size and characteristics o buildings to be covered by this Contract. A detailed resume containing the inform specified in this document shall be submitted to the CO or their designee for appro prior to the assignment of the onsite project manager to the Contract. Both new an replacement project manager’s shall meet these qualification standards. Minimally resume shall contain:

a. The full name of the proposed onsite project manager.

b. A detailed description of the previous 7 years’ employment history of the pr onsite project manager.

c. The names and addresses of the companies for whom the proposed onsite manager worked for the past 7 years, along with the names and telephone numbe the immediate supervisors.

C.9.1 Will the current BOP be available in Word to update during transition?

Yes the current BOP will be provided to the new contractor as it will need to be rev and updated as applicable.

C.10 Does GSA currently use RFID or barcode scanners to track or close out WO/PMs?

Currently no RFID or barcode are installed. Generally equipment is labeled. And code labels can be printed from the equipment list in NCMMS.

C.15 Is the current reference library up to date? We believe the data provided is current.

C.20 Is the electrical labeling up to date? Correct electrical panel labeling is not up to date.

C.35.1 When was the last 3-year electrical PMs performed?

It was not included in the bridge contract so it will be due durring the beginning of contract.

C.35.4.1.1 Would we be responsible for network cable breaks?

All network cable and hardware is GSA's responsibility but we will often request he O&M on identifying location, verifying up/down status, and general troubleshooting

C.41.18 Is currently al signage up to date? Building signage is up to date.

C.42.11 Does the generators require a load bank to be brought in or can we just use building load? If a load bank is required what is the frequency?

N/A. Agency owned equipment. National Weather Service provides all maintenan testing, and fuel

H.15.3 Do all current technicians meet these requirements? No there is one tech. that has gone to training.

L.4.2.1

There is mention of listing key personnel POC info in Part 3 but nowhere else in section L or M does it mention this item. If required can the Gov please identify the key personnel? Also please confirm if any POC info is only item required an no resume as that would be for after award approval?

Reference G.3 Key Contractor Personnel. The Offeror on their proposal must pro list of offeror key personnel and point of contact information.

L.5.1.2 Please confirm that the Cover page, TOC is excluded from the 10 page count. There is a 10 page limitation for the Management Plan Narrative.

L.5.2.1 One of the items listed is lighting systems what type of lighting systems does the current buildings have? TX0224ZZ LED, TX0075ZZ LED/Folurescent/incandescent, TX0247ZZ LED

L.5.2.2 Will companies that propose more than 2 projects received a higher score if the minimum two projects proposed have an exceptional CPARS? Not necessarily

L.5.3.3 Can the offer provide a copy of their CPARS as part of this section? There is not a section L.5.3.3; If referencing section L.5.3.2 - yes.

Figure L-1 In the base line excel sheet the information is in the example section and not in the union/ non union section please confirm if this information is to move down. That section is only used as an EXAMPLE.

Figure L-1 The titles do not match the CBA for example in the CBA there is no maintenance mechanic but a general maintenance worker. Did GSA mean a general maintenance worker? Yes.

Figure L-1 Which out of the 2 positions does GSA consider a base line a plumber or an electrician as it says OR and the CBA rates are different? Not sure what the question is.

Figure L-1 The titles do not match the CBA for example in the CBA there is no admin assistant but a secretary II. Did GSA mean a secretary II? Titles need follow the CBA

B-3 The current CBA goes from July – June should bidders use July 2019 CBA rates for all years and adjustments will be given every July? Offeror decides their proposed pricing

General Can the Gov use track changes if changing the PWS via an amendment? No.

General My we have a copy of last MARS? No. Internal GSA document

General Main building when was the roof last replaced? If a majority of the roof needs a recoating would that be a reimbursable repair?

Refer to Section C.39 Archectectural and Structural Systems Maintenance - Resp for inspections of the roofing system and any repairs up to the threshold listed in t solicitation

General When was the last IR scan of all buildings? 2019 General What areas were involved during the LED lighting Projects? TX0224ZZ Entire Building, TX0247ZZ Entire Building, TX0075ZZ 1/2 of the facility

General Is the contractor financially responsible for stripping and numbering the spaces in the parking garage? If so, frequency and total of spaces. NO

General Were the CW check valves replaced on the main building risers? (10” to 14” piping) NO

General Are there any warranties remaining on the chillers?

Lanham- approximately 1 year warranty remaining on chiller 1&2. Mahon CH-approximately 4.5 years remaining on the warranty

General Are there any upcoming or planned GSA projects that would impact building equipment / services?

No. Would be up to the discretion of GSA. Contractor should maintian/upkeep of equipment.

General Portable fire extinguishers. When is the next hydro testing due?

NCMMS documents monthly and annual checks. Contractor to determine and asc hydro or replace.

General Are there Under Ground Storage tanks? If so, are they monitored? Type of tank, capacity, and fuel type. N/A drained, capped off, and abandoned.

General Is the equipment list provided obtained from the new NCMMS or the old RCMMS? The list is a snapshot from NCMMS as of May 2019.

General How old are the fire suppression sprinkler heads in the courthouse? Over 30 years General Main Building. What areas are DDC controls on HVAC system? All are DDC except a few of floors on the exterior fan coil units.

General If the inventory asset information provided by GSA is not accurate can we invoice for additional equipment identified during the annual inspection?

The equipment list is included as a reference. Equitable adjustment IAW the FAR allowed.

General Are drawings/count available that identify the existing fire extinguisher units?

Fire extinguishers are list on the equiment list. But count on an approprate numbe public building.

General Are fire alarm or sprinkler installation drawings available for the buildings? Provided upon award of contract.

General Can GSA provide the previous annual fire system inspection reports? Provided upon award of contract.

General Please provide drawings for the locations of the fire extinguishers for each facility. Provided upon award of contract.

General Please provide fire alarm and fire sprinkler installation drawings for each facility. Provided upon award of contract.

General Does GSA provide any ISP lines for the office?

Yes for the GSA compoters. And Wifi for GSA computers and "Hardened" bring y device.

General Does GSA provide any computers?

GSA provides one office computer for NCMMS, email, and GSA network applicati including BAS operator functions. AND each of the two plants have a laptop comp with BAS engineering tools. ADDITIONALLY GSA has a program for "Bring You Device" for some desiganted mobile devices that can be used to access the NCM

General Does GSA provide any phone lines for the office? No

C.1.1.M Kitchen Drains IS there any Kitchen equipment? If yes, Please provide a list of kitchen equipment to include capacity of grease traps?

Yes there is a full service cafeteria on the 7th floor that includes but is not limited t venthood system, ansul system, and grease traps (SIZE NEEDS TO BE VERIFIE Kitchen appliances such as stoves, refrigerators, freezers, ice makers serving line equipment, etc are cafeteria vendor responsibility.

C.1.3 Do we have any responsibility for Tenant owned equipment? No, C.1.3.c excludes tenant owned and operated equipment.

C.4.1 Initial Deficiency List

Will the contractor be allowed to request an equitable adjustment to mechanical, electrical, Fire systems that cannot be taken down for inspection/testing or verification of quantities until such time as they are due for annual or periodic inspection/testing? (Example: If electrical, Fire equipment quantities listed in the equipment inventory from the RFP are incorrect, will the Gov’t allow an equitable adjustment after the initial inspection/testing occurs.)

No. See - L.3.1.3 The Government considers attendance at this conference vital t preparation of a competitive offer.