Questions_Received_from_Pre-Proposal_Site_Visit_for_Solicitaton_47PH0219R0019_7_-19-_2019.pdf

Questions Received from Pre-Proposal Site Visit for Solicitaton#47PH0219R0019 7/19/2019

1. Are the man lifts in the buildings GSA or contractor property? If they are GSA’s, will they be available for the new contractor to use as long the they keep the inspections up to date? Property of current contractor.

2. Are the hard surface floor and grout conditions in the buildings up to GSA standard at this time? (There seemed to be a lot of stained grout in several locations.)Yes

3. After the flame lockers in the buildings the property of the GSA or the contractor? If they are the GSA’s will they be available for the new contractor to use? Contractor

4. Can you please provide the last time the black Post Office floors were stripped down? (it is clear that they cannot be mechanically stripped due to the materials. Wax buildup on these type of floors can cause severe peeling.)NA, there are no black rubber floors in Texarkana

5. What if any are the IR Scan requirements for electrical components now that the 3 year switchgear inspection is included again?

There are no IR Scan requirements.

6. What are the requirements for the BAS Technician to perform maintenance should the contractor choose to have this done in house? This is being asked as the existing subcontractor for the BAS is not allowed to perform these tasks at this time and into the near future for a Service Disabled contract.

The Qualifications of the BAS Technicians are identified in the contract, HM.15.3.15 Qualifications of BAS Technicians.

7. Please clarify if any of the bins or other equipment/racks in the Post Office Areas are the responsibility of the contractor to clean or maintain. No, they are not.

8. Can you clarify the contractor’s recycling responsibilities at each building? Please see Solicitation Paragraphs: CC.10, CC10.2.1.

9. What is the current value of the contract? $3,832,407.95 per PS06

10. Can you provide a current seniority list for personnel? N/A

11. Please provide a list of current subcontractors being used? N/A

12. Can you provide the complete model and serial numbers of the generators?

The generator is a Caterpillar Engine Model # 3412 – D1, Serial # 81Z14865, Generator Set 600, 60Hz, 277/480volt

13. What type of building automation system is in the building? Niagra

14. Can you provide the complete model and serial numbers of the boilers?

Shreveport Boilers – Hurst – 2each – M# S4-G-70-100W – S# S350-100-2 – S# 350-100-3 Monroe Boilers – Teledyne Laars – 2 each – M#PH-1200-IN-09-T-1A-CX - S# C95A00525 – S# C95A00524 Alexandria Boilers– RBI – 2each – M# H5N-1370E-02 – S# 05999973 – S# 05999974 Texarkana Boilers – Bryan – 2each – M# CL-270-W-FDG – S# 76791 – S# 76796

15. Can you provide the current number of FTEs? 7.5

16. What are the normal working hours for each facility? Page: 166 Official working hours of

Building occupants – 7:30 A.M. – 5 P.M..

17. What are the opening and closing hours for each facility? 7 A.M – 5:30 P.M.

18. Can the proposals be submitted electronically via email or any other electronic means?

19. SF 33 lists line items; 0001: Base Year, 1001: FOY I, 2001: FOY II, 3001: FOY III and

4001: FOY III.

a. Should line item 4001 be FOY IV? Yes

b. What does FOY mean? Follow On Year

20. SF 33, each line item shows the PoP of 11/01/2019 – 10/31/2020. Should each line item be a separate PoP? Yes

21. SF 33, the solicitation number listed on the cover page of the solicitation, 47PH0219R0007, does not match the solicitation number in block 3 of SF 33, which shows 7PH0419R0007. Which solicitation number is correct? Correct#47PH0219R0019

22. B.1.1 Above Standard Services: Texarkana, AR Only.

a. Reference the item for washing exterior windows. Please consider making the

Rate Per Each for this item “per job” for one complete washing instead of per window. Does the Government anticipate washing less windows than the entire building at any time? Possibly, it depends on condition.

b. Reference the item for snow and ice removal for areas requiring heavy equipment. Please consider making the Rate Per Each for this item per hour instead of per square foot. A per square foot price is variable depending upon the amount of snow and how many square feet will be cleared. Hourly rates for pricing this type of equipment is industry standard practice. Correct. Heavy snow removal should be priced per hour and not square feet and will be changed.

i. CC.5.1.1 Floor Care. How many square feet of floor requires annual stripping, sealing and refinishing? All hard surface floors.

c. How many square feet of wood floor is there? Approximately 1500

23. With the short time period between the question due date and the submittal date for the proposal, please consider extending the due date for the proposal. Already extended the due date for the proposal August 2, 2019, 10. A.M. CST.

24. There are two Building Information sheets for the Texarkana building. One is labeled Exhibit 7 and the other is labeled as Exhibit JC.1. Since they each show a different amount of square feet for Net Cleaning Area, which Building Information Exhibit is the most current and correct? JC.1. is correct

25. Section L requires the contractor to submit its proposal in three separate parts:

Technical, Price and Miscellaneous Documents. Listed in Miscellaneous Documents is Standard Form 33, which happens to have pricing information to be filled in by the offeror. Should this form be part of Part Two - Price Proposal instead of Part Three – Miscellaneous Documents? Please clarify. Please put Standard Form 33 under Price Proposal..

26. L.4.2.3 Submission, section requires offerors to submit 5 original paper copies and 5 electronic CD-R disks of each of the three parts of the proposal, making for a total of 15 original paper copies and 15 electronic CD-R disks. Please consider the impact all the paper copies and shipping of packages causes on the environment. Within all of the regions of GSA it has become common practice to have offerors submit their proposals via email. Will you consider submission of this proposal via email? Please follow L.4.2.3 instruction.

27. CC.10.1.2 Solid Waste/Trash Disposal.

a. What is the size of the trash container being used? 3 CY

b. How often is this container serviced? 5 days/week

28. CC.10.2.0 Recycling

a. N

29. Section L.5.2 Experience states “Performing required services for building with approximately 350,000 square feet or greater”. Is this an aggregate SF or does each building under one contract have to be 350,000 SF? No, aggregate SF per each project.

30. Does every reference submitted need to have janitorial services? Only Texarkana has custodial requirements

31. Is a separate Figure B3 required for each building or should the price for all buildings be combined on one form? Combined on one form

32. Can you provide the Building Information Sheet for Shreveport, Alexandria and Monroe?

Texarkana is the only building with Interior and Ground Maintenance

33. There was a statement made that in Shreveport the elevator contract was separate from this solicitation. Is the same true for Alexandria and Monroe? I recognize that this question is being asked past the deadline, so if you don’t get to it, we understand.

All elevators are under a elevator contract.

34. Does the contractor still get paid during a government shut down (provided that the building still needs maintenance)? How was it handled during the most recent shut down?Yes, typically tenants work through shutdowns.

35. Is domestic water testing needed? If so, why?

The contract responsibilities are described in CM.1.1, item T., CM.36.4 and EXHIBIT

JM.6.

36. Is there a limit (cap) on the non-reimbursable repairs? For example: 10 work orders with the cost to repair of $2,400 each for a period of one week which would equal $24,000 for that one week. At what point can the cThere is no limit.

37. Has there been a trash audit conducted for these facilities?No

38. Please confirm that card readers, cameras and/or CCTV are not the contractor’s responsibility as listed under CM.1.3 of this solicitation?They are not the contractors responsibility.

39. Please confirm that the contractor is responsible for interior and exterior annual window washing for all locations? Only in Texarkana

40. Please confirm that GSA will provide IT equipment (i.e. computers, monitors, printers, etc.) for the contractor to use in order to perform their day to day duty as per HC.9.1?One computer at each site with exception of Shreveport,which has two. No printers are provided.

41. Paragraph L.5.1.2, Management Plan Worksheet, states, “Figure L-2, Management Plan Baseline, indicates the government’s baseline manpower.” The Figure L-2 provided with the RFP is the Past Performance Questionnaire. We are assuming the Government meant to reference Figure L-1, Management Plan Worksheet in this paragraph. However, the Figure L-1 provided with the RFP appears to be the baseline manpower for a different contract. Will the Government please provide a corrected Figure L-1 indicating the government’s baseline manpower for this solicitation?

Figure L-1 Management Plan Worksheet

Figure L-2 Past Performance Questionnaire

42. Paragraph L.6., Pricing Proposal Requirements, requires offerors to use the “Pricing Template” (Microsoft Excel Attachment) “Figure B-3, Pricing of Services”. We cannot find this attachment in the RFP documents provided to date. Will the Government please provide the Microsoft Excel Spreadsheet, Figure B-3, Pricing of Services, for this solicitation? Figure B-3 already listed/sent

43. CC.5.4 3. States trees and shrubs shall be maintained by an arborist or arborist trainee. Are trees and shrubs currently maintained by in-house Contractor personnel, or is a subcontractor providing this service? If by subcontractor(s), please provide contact information. SubContractor

44. CC.5.4.18. states the Contractor shall utilize the Integrated Pest Management Plan for controlling pests and diseases. Is pest control, to include application of chemicals, trapping of rodents, etc. performed by certified in-house contractor personnel, or is this function performed by a subcontractor? If by subcontractor, please provide contact information. Subcontractor

45. CM.2.14 references the Computerized Maintenance Management System (CMMS) and states that the National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets.” Is the CMMS for all the facilities in this solicitation part of N- CMMS? YES Does each facility have its own CMMS link to N-CMMS, or is maintenance documented by the Contractor from one central location for all four (4) sites? If so, which location(s)? All facility are linked separately in NCMMS.

46. CM.35.4.1 i.) BAS Operating Standards, states, “…This log book will be used by the contractors BAS subcontractor, or qualified in-house staff as a work list…”. Is preventive maintenance to the BAS currently being performed by in-house Contractor staff at all four (4) locations, or a subcontractor(s)? Subcontractor If a mix, please provide which locations are in-house contractor maintained and which are subcontracted. If by subcontractor(s), please provide contact information.

47. CM.35.4.2, Reporting, states, ”…If the Contractor does not have a manufacturer trained or equivalent BAS operator onsite…, the contractor shall enter into a subcontract including regular scheduled support…” Is this repair and reprograming of the BAS currently being performed by in-house Contractor staff or subcontractor? If by subcontractor, please provide contact information. Subcontractor

48. HM.15.3.1, Qualifications of Fire Alarm System Technicians. Sub-paragraph a), requires Technicians to be NICET Level 2 trained and subparagraph b) requires Technicians modifying program software to be factory trained and certified. Are there current in-house Contractor NICET Level 2 factory trained and certified Fire Alarm System Technicians performing PMs, inspections, testing, repairs and programming modifications to the Fire Alarm Systems on this contract, or is the work currently being subcontracted? If subcontracted, please provide contact information. Subcontractor

49. HM.15.3.14 Qualifications of HVAC Technicians, requires N.A.T.E HVACR Certification, HVAC Excellence Professional Level Certification or UA Star HVACR Mastery Certification. Are the current HVAC Technicians working this contract certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Both

50. HM.15.3.15 Qualifications of BAS Technicians, requires Technicians involved in operations, adjustments and maintenance of the BAS to be certified in the building specific integrated systems controls. Are the BAS Technicians currently performing operations, adjustments and maintenance on the BAS at the required locations certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Subcontractor

51. HM.15.3.16 Qualifications of Electrical Technicians, requires Technicians involved in inspection, testing and maintenance of switchgear to be ANSI/NETA ETT-2000 Level 3 or 4 certified. Are the Electrical Technicians currently performing preventive maintenance, inspection and testing of switchgear certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Subcontractor

52. At the Texarkana location, is the WWI Memorial area part of the Grounds Maintenance and annual Tree Survey responsibility? No

53. CC.5.4.13, Fence Lines. Images of all locations indicate no fencing present. Please verify there is no workload associated with this paragraph or consider removing it from the RFP. No workload for fencing.

54. CC.5.4.16, Watering and CC.5.4.17, Adjust, Clean and Set Automatic Controllers Irrigation System Settings is a requirement which not supported by any equipment inventory provided for the Texarkana location. If there is no sprinkler system will the Government remove this requirement from the RFP? There are sprinklers

55. CC.7, Custodial Service Calls, indicates an historical 25 hours per month. Is this a Team response (multiple employees) of 25 hours times the number of employees, or a single employee response which is specific to one employee for 25 hours of work? One

56. CC.10.1.2, Solid Waste/Trash Removal and Disposal. How many trash receptacles and what size are presently used at each facility? Please provide this information by facility location. One 3CY dumpster

57. Paragraph L.5.1.2, Management Plan Worksheet, states, “Figure L-2, Management Plan Baseline, indicates the government’s baseline manpower.” The Figure L-2 provided with the RFP is the Past Performance Questionnaire. We are assuming the Government meant to reference Figure L-1, Management Plan Worksheet in this paragraph. However, the Figure L-1 provided with the RFP appears to be the baseline manpower for a different contract. Will the Government please provide a corrected Figure L-1 indicating the government’s baseline manpower for this solicitation?

Figure L-1 Management Plan Worksheet Figure L-2 Past Performance Questionnaire

58. Paragraph L.6., Pricing Proposal Requirements, requires offerors to use the “Pricing Template” (Microsoft Excel Attachment) “Figure B-3, Pricing of Services”. We cannot find this attachment in the RFP documents provided to date. Will the Government please provide the Microsoft Excel Spreadsheet, Figure B-3, Pricing of Services, for this solicitation? Figure B-3 already listed/sent

59. CC.5.4 3. States trees and shrubs shall be maintained by an arborist or arborist trainee. Are trees and shrubs currently maintained by in-house Contractor personnel, or is a subcontractor providing this service? If by subcontractor(s), please provide contact information. Subcontractor

60. CC.5.4.18. states the Contractor shall utilize the Integrated Pest Management Plan for controlling pests and diseases. Is pest control, to include application of chemicals, trapping of rodents, etc. performed by certified in-house contractor personnel, or is this function performed by a subcontractor? If by subcontractor, please provide contact information. Subcontractor

61. CM.2.14 references the Computerized Maintenance Management System (CMMS) and states that the National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets.” Is the CMMS for all the facilities in this solicitation part of N- CMMS? Does each facility have its own CMMS link to N-CMMS, or is maintenance documented by the Contractor from one central location for all four (4) sites? If so, which location(s)? Same question as #45.

62. CM.35.4.1 i.) BAS Operating Standards, states, “…This log book will be used by the contractors BAS subcontractor, or qualified in-house staff as a work list…”. Is preventive maintenance to the BAS currently being performed by in-house Contractor staff at all four (4) locations, or a subcontractor(s)? If a mix, please provide which locations are in-house contractor maintained and which are subcontracted. If by subcontractor(s), please provide contact information. Subcontractor

63. CM.35.4.2, Reporting, states, ”…If the Contractor does not have a manufacturer trained or equivalent BAS operator onsite…, the contractor shall enter into a subcontract including regular scheduled support…” Is this repair and reprograming of the BAS currently being performed by in-house Contractor staff or subcontractor? If by subcontractor, please provide contact information. Subcontractor.

64. HM.15.3.1, Qualifications of Fire Alarm System Technicians. Sub-paragraph a), requires Technicians to be NICET Level 2 trained and subparagraph b) requires Technicians modifying program software to be factory trained and certified. Are there current in-house Contractor NICET Level 2 factory trained and certified Fire Alarm System Technicians performing PMs, inspections, testing, repairs and programming modifications to the Fire Alarm Systems on this contract, or is the work currently being subcontracted? If subcontracted, please provide contact information. Subcontractor

65. HM.15.3.14 Qualifications of HVAC Technicians, requires N.A.T.E HVACR Certification, HVAC Excellence Professional Level Certification or UA Star HVACR Mastery Certification. Are the current HVAC Technicians working this contract certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Subcontractor

66. HM.15.3.15 Qualifications of BAS Technicians, requires Technicians involved in operations, adjustments and maintenance of the BAS to be certified in the building specific integrated systems controls. Are the BAS Technicians currently performing operations, adjustments and maintenance on the BAS at the required locations certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Subcontractor

67. HM.15.3.16 Qualifications of Electrical Technicians, requires Technicians involved in inspection, testing and maintenance of switchgear to be ANSI/NETA ETT-2000 Level 3 or 4 certified. Are the Electrical Technicians currently performing preventive maintenance, inspection and testing of switchgear certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information. Subcontractor

68. At the Texarkana location, is the WWI Memorial area part of the Grounds Maintenance and annual Tree Survey responsibility? NO

69. CC.5.4.13, Fence Lines. Images of all locations indicate no fencing present. Please verify there is no workload associated with this paragraph or consider removing it from the RFP. No workload for fence line

70. CC.5.4.16, Watering and CC.5.4.17, Adjust, Clean and Set Automatic Controllers Irrigation System Settings is a requirement which not supported by any equipment inventory provided for the Texarkana location. If there is no sprinkler system will the Government remove this requirement from the RFP? There are sprinklers

71. CC.7, Custodial Service Calls, indicates an historical 25 hours per month. Is this a Team response (multiple employees) of 25 hours times the number of employees, or a single employee response which is specific to one employee for 25 hours of work? One

72. CC.10.1.2, Solid Waste/Trash Removal and Disposal. How many trash receptacles and what size are presently used at each facility? Please provide this information by facility location. One 3CY dumpster