Solicitation_47PG0119R0003.pdf

Specification and Request for Proposals

SOLICITATION NUMBER: 47PG0119R0003

SERVICE: Lawn and Grounds Maintenance Services

LOCATION(S): FEDERAL BUILDINGS

1500/2306/2312 EAST BANNISTER ROAD

601/701 EAST 12TH STREET

8930 WARD PARKWAY

KANSAS CITY, MISSOURI

SERVICE: Snow Removal Services

LOCATION(S): FEDERAL BUILDINGS

601/701 EAST 12TH STREET

KANSAS CITY, MISSOURI

PERIOD OF PERFORMANCE: June 1, 2019 – May 31, 2020

NAICS: 561730 LANDSCAPING & SNOW REMOVAL SERVICES

100% SMALL BUSINESS SET-ASIDE

SIZE STANDARD: $7.0 MILLION

SOLICITATION ISSUE DATE: March 6, 2019

QUESTIONS DUE: March 29, 2019 NLT 2:00 PM Central Time

All questions must be submitted in writing to. No questions will be accepted via phone.

OFFER RECEIPT DATE/TIME: April 12, 2019 NLT 2:00 PM Central Time

SITE VISITS DATES AND TIMES: 1500/2306/2312 E Bannister Road: March 20, 2019

8930 Ward Parkway: March 20, 2019

601/701 E 12th Street: March 25, 2019

300/400 East 9th Street: March 18, 2019 or March 20, 2019

See Section F of the Solicitation for additional information regarding Site Visits.

This solicitation is issued utilizing Simplified Acquisition Procedures (FAR Part 13.5) and Commercial Item Procedures (FAR Part 12).

Offerors are reminded that Block 12 of the Standard Form 1449, Solicitation/Contract/Order for Commercial Items, is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment Clause of this Request for Proposals (RFP). Offerors are cautioned against inserting any statement in Block 12 that indicated that payment is due sooner than the time stipulated in the Prompt Payment Clause. EXAMPLE: Inserting “net 20 “ in block 12 will cause the offer to be rejected as nonresponsive, because the entry would be contrary to the 30 day payment terms specified in the Prompt Payment Clause.

1500 Bannister Access - in order to gain interior access to the Bannister flood wall area, a two-hour safety training is required on-site for all regularly scheduled work and inspections. The training is required and provided by the property owner (non-government). The two hour safety training will allow for un-escorted access to the property that will expire after 1 year. At that time, the two hour safety training must be repeated. Additional details and requirements for access will be provided by the COR.

TABLE OF CONTENTS

Part I. The Schedule

A. Solicitation/Contract Form 1449 Page 2 B. Supplies or Services and Prices Page 4 C. Description/Specification Page 5 D. Packaging and Marking Page 13 E. Inspection and Acceptance Page 14 F. Deliveries or Performance Page 15 G. Contract Administration Data Page 17 H. Special Contract Requirements Page 19

Part II. Contract Clauses

I. Contract Clauses Page 20

Part III. List of Documents, Exhibits and Other Attachments

J. List of Documents, Exhibits and Other Attachments Page 37

Part IV. Representations and Other Instructions

K. Representations, Certifications and Other Statements of Bidders Page 55 L. Instructions, Conditions and Notices to Bidders Page 73 M. Evaluation Factors for Award Page 78

SECTION B

Supplies, Services, Prices

REFER TO THE ATTACHED EXCEL SPREADSHEET FOR PROPOSAL PRICING STRUCTURE. ALL OFFERORS

MUST UTILIZE AND SUBMIT A COMPLETED COPY OF THE ATTACHED EXCEL SPREADSHEET TO BE

CONSIDERED FOR AWARD.

SECTION C

Description/Specifications/Work Statement

This scope of work is organized in two parts: Part I- Lawn & Grounds and Part II- Snow Removal.

The following requirements apply to all services provided by the Contractor:

o The Contractor shall provide all personnel, supplies, equipment, supervision, etc. to meet contract requirements as described herein o Comply with all applicable federal , state and local laws and regulations o The contractor shall be capable of working all areas simultaneously if required by the COR(s) o Within 24 hours (see Part II – Snow Removal for exceptions) upon receipt of an order, the Contractor shall be on site, with equipment, personnel, tools and commence work o Contractor employees shall wear distinctive clothing appropriate for the type of work to be performed o Uniforms shall have the contractor’s name, logo or monogram affixed, visible and easily identifiable.

o Personnel and equipment shall remain on-site until all work is completed and meet contract requirements o The contractor shall provide to the COR the names and contact information for all key personnel o Work under this contract must be done in a manner so as not to interfere with the normal work and activities of the facility o Equipment used in the execution of these requirements shall be maintained in good operating condition and operated in a safe, careful and efficient manner o Equipment breakdown will not relieve the Contractor of provided services herein o If the COR deems a piece of equipment unsafe or in disrepair, the Contractor shall immediately stop using the piece of equipment and remove it from the site(s)

Quality Control Plan (QCP) The contractor shall establish a complete quality control program (QCP) to assure the requirements of the contract are provided as specified. A minimum of five workdays prior to the starting date of the contract, the contractor shall provide a revised and tailored copy of the quality control program to the Contracting Officer’s Representative for review and approval. This document will be a living document and will be altered as the need arises. Any changes to the QCP must be submitted to the COR for review and approval.

The QCP shall:

A. Provide a staffing plan that identifies all personnel to the contract and their responsibilities B. Provide a detailed inspection system tailored to the specific requirements of each of the building identified in the contract

1. Indicate how the contractor will identify and correct deficiencies in their work product

C. Provide a general schedule of services for all standard service treatments listed in the scope of work. This schedule is specific to Part I – Lawn and Landscape

D. Provide a recommended period schedule to accomplish any other above standard treatments listed in Part I – Lawn and Landscape

E. Provide a detailed communication and partnering plan

1. Describe how the contractor will follow up on customer feedback/complaints

2. Describe how Contractor will communicate with GSA personnel. This includes, but is not limited to:

1. Meetings with Contracting Officer Representatives (COR’s)

2. Notification process for commencing work

3. A reliable means for the Government to contact Contractor personnel

F. Provide a list of equipment that will be utilized under the contract G. Provide a storm preparation and communication plan for Part II - Snow Removal Services. This includes methods used to monitor weather conditions, communication with property management (COR’s), and execution of snow removal plan.

Failure by the contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for termination.

Quality Assurance Plan The purpose of the Quality Assurance Plan (QA) is for the Government to verify the contractor work completion, quality and compliance with contract requirements. Execution of quality assurance will:

ensure continued operation prevent customer complaints increase tenant satisfaction ensure tenant safety protect government owned assets increase value of services received by the government ensure tax payer dollars are used responsibly

The Government’s QA plan will include these elements:

(a) Regular review, feedback and acceptance of the Contractor’s quality control plan

(b) Inspection, feedback and documentation of the Contractor’s work

(c) Passing along customer feedback, serving as middleman in many cases

(d) Regular partnering meetings and joint inspections

Partnering To maximize the effectiveness of this contract and service delivery, GSA-contractor collaboration is ideal. The key elements to this effective partnership and successful service delivery include:

mutual trust, open and honest communication close coordination between the contractor and COR active cooperation by all parties full consideration for end user safety fulfilling contract requirements with both parties interests in mind using tax payer funds responsibly, a responsibility of both parties

PART I - LAWN & GROUNDS

Description of Work The contractor shall furnish all necessary labor, materials, supplies, equipment and supervision to provide lawn, tree, shrub, flower and field maintenance as described herein, effective June 1, 2019, for the following Federal Buildings in Kansas City, MO:

601/701 East 12th Street 8930 Ward Parkway 1500East Bannister Road 2306/2312 East Bannister Road The Government may add other building(s), or work to this contract. All changes will be negotiated.

A. STANDARD SERVICES- The following treatments are standard services. Costs for these services must be included in the ‘standard services’ monthly price. Work completed under this contract shall be performed during normal building operating hours. Deviating from normal operating hours requires submitting a formal request 3 days in advance and is subject to COR approval.

Erosion Management The Contractor shall employ environmentally sustainable, low-impact strategies such as temporary and permanent seeding, mulching, earth dikes, silt fencing, sediment traps and sediment basins to correct existing erosion such as typically found as the result of foot traffic killing the vegetation, steep slopes where flow from storm water exceeds existing vegetation holding power, or point storm water outflow that exceeds the holding power of the vegetation covering the soil.

Composting & Diversion Reporting To reduce the amount of material being disposed of in landfills, the Contractor is required to compost, to the greatest extent possible, yard waste generated by the Contractor's operations. The Contractor shall:

utilize an approved recycling or composting facility or compost the material at the Contractor's own facility and cover any costs associated with the composting of landscaping debris not compost material on-site report to the COR, in pounds or tons, the weight of the material or debris removed from each site(s) each month- this material is considered diverted as it is reused instead of placed in landfills track and report the waste diversion for each site individually

TREATMENT # 1 – Grass Cutting and Weed Control All grassy/turf areas, including fence lines and perimeters that require weed eating and edging, shall be cut approximately once per week, and/or:

maintained at 2 inches or higher during April and May maintained at 3 inches or higher from June to the first hard frost fence lines that adjoin fields shall be trimmed and maintained 15 feet on either side

Prior to cutting, contractor shall:

clear all areas of trash, debris, including tree limbs up to 3” Pick up and remove all leaves

After cutting, contractor shall:

Remove all lawn clippings mulch/compost waste to the greatest extent practicable Treat concrete, asphalt, landscaped, mulched, moats, shrubbery, planters, sidewalks, driveways, parking lots, patios, rock beds, etc. to maintain site as weed free as possible o Contractor shall manually pull any and all weeds that survive chemical treatment(s). These areas shall be inspected weekly for surviving weeds. Any remaining weeds, from the treatment applied the week before, shall be re-treated or pulled manually. By meetings these quality requirements, contractor shall ensure that all weeds are treated, decaying, dying, dead or pulled within 7 days of sprouting. If any weeds are re-treated and not removed manually, the contractor shall communicate this status to the COR within 24 hours of treatment.

Treat fence lines to maintain them weed free Vertically edge all walks, curbs and drives

Mower discharge chutes shall blow clippings down and away from windows, vehicles, sidewalks, mulch/rock beds, etc.

Any clippings blown into these areas shall be collected and removed. Mower blades shall be sharp, level, not cause ragged edges, uneven cuts or damage to the turf.

TREATMENT# 3 – Chemical Treatment: The contractor shall:

Develop and execute a chemical application program to promote healthy lawns and landscapes while eliminating pest weeds and overgrowth apply the proper treatment to ensure healthy root growth while maintaining the proper nutrient levels apply chemicals when needed, mainly in early spring, late spring and winter; each treatment shall include, at a minimum:

o Broadleaf weed control o Pre-emergent crabgrass control o Fertilizer with slow release nitrogen o Balanced Fertilizer o Grub Control o Pre-emergent weed control for beds not apply chemicals on a windy day with sustained winds >15 MPH or if there is an imminent threat of rain forecasted by the nearest U.S. National Weather Service at www.crh.noaa.gov submit inspection and recommendation documentation, to the COR, prior to applying chemicals submit a list of chemicals, including SDS for each, to the COR for review and approval comply with all requirements of the Federal Insecticide, Fungicide and Rodenticide Act of 1947, as amended only use pesticides approved by the Environmental Protection Agency on government property ensure that "restricted use" pesticides are applied by certified applicators

As a general rule of thumb, if the amount of nitrogen is between 5 and 12, the application rate should be 8 pounds per 1,000 square feet. If the Nitrogen is between 12 to18, the application rate should be 6 pounds per 1,000 square feet.

TREATMENT #6 – Field Mowing: includes mowing of all field areas (Zones 2M and 5M) at Bannister Complex, including:

Policing all zones prior to mowing, removing all debris and trash Mowing, cutting or trimming all vegetation, with the exception of trees with a caliper of 2 inches or more Cutting 20 feet out from the base of the levy, on either side, where possible Trimming/cutting slopes and ditches Trimming around all fences and structures

Instructions, clarifications and tips for maintaining these areas can be provided by the COR

TREATMENT #12 – Debris Cleanup: The contractor shall:

Cut back perennials and grasses for the winter Collect and remove all clippings and dead foliage from plants, grasses, shrubs, etc.

Collect and remove leaves, trash, and other debris from lawns, beds, edging, walks and drives Collect and remove tree limbs measuring 3” in diameter or less Haul all debris, trash, leaves, tree limbs, etc. off-site; Mulch and/or compost these items to the greatest extent practicable to divert waste from landfills.

B. ABOVE STANDARD SERVICES- The following treatments are above standard and will be ordered, as needed, by the COR. The cost of above standard services should not be included in the ‘standard services’ price.

TREATMENT #2 – Water Service: If rainfall is insufficient to maintain grass/turf and landscapes in a healthy state, watering services may be ordered. The water supply for this service will be provided by the government.

The Contractor shall:

provide labor, sprinklers, soaker hose and any other applicable equipment/tools necessary for successful hand watering

Set the soaker hose(s) as needed and approved or prescribed by the COR Set sprinkler(s) as needed and approved or prescribed by the COR Move and reposition the hose(s) and sprinkler(s) every hour to ensure even watering

The Contractor onsite supervisor shall maintain accurate sign-in/sign out documentation when workers are hand watering. For example, workers can be given other duties once a hose or sprinkler has been re-positioned for the subsequent hour. Because hand watering services are priced by the hour, it is important to capture actual labor hands on time and not time for someone to watch the grass get water.

TREATMENT #3- Chemical Application: The quality requirements for this CLIN are in addition to the standard services treatment #3, specifically for surface feeding insect control and fungus control. Each will be ordered by the COR, as needed, as a price per 1,000 SF. Each chemical application must be guaranteed 100%; if an application fails to produce the desired results, the Contractor shall re-apply at their expense.

The contractor shall provide, for COR review and approval:

A listing of recommended chemicals to be used SDS for each chemical to be used Professional inspection, recommendation documentation for each area to be treated.

TREATMENT #4- Seeding: This service, priced per 1,000 square feet, may be ordered by the COR and includes:

Power-seeding Overseeding: (Blue Grass – Baron, Adelphi or Touchdown) New Lawn Seeding (Blue Grass – Baron, Adelphi or Touchdown)

TREATMENT #5- Aerating: When ordered, per 1,000 SF, the contractor shall:

Drench areas to be aerated the day before application Stake and/or flag all sprinkler head locations Use a core extracting type aerator machine and remove a core between 1 ½ and 3 inches in depth Crumble and drag/redistribute extracted cores in the same area they were removed from

TREATMENT #6 - Field Mowing: This item includes mowing of field area zones 2M, 3F, 5M, 6F, over and above standard services and priced independently. The quality requirements for this above standard CLIN are the same as Treatment #6 in the ‘standard services’ section.

TREATMENT #7- Labor Hours: The Contractor shall provide miscellaneous labor hours; as ordered by COR. Hourly price shall include hand tools and supplies to perform work. Duties prescribed may include:

pruning planting trimming of shrubs, small bushes, small trees storm debris cleanup weeding raking leaf removal removing weeds and debris from the premises maintain mulch, ivy, rock and shrub beds maintain mulch beds around trees

TREATMENT #8- Fertilizing Trees: The contractor shall provide necessary labor and materials to feed each tree with the appropriate dose of slow- release fertilizer (i.e. nitrogen, phosphorus and potassium). Tree sizes will vary and treatments should be adjusted accordingly.

TREATMENT #9- Dethatching: Contractor shall provide all necessary labor, materials and equipment to dethatch lawns as required, using a dethatching machine. All excessive thatch shall be removed from premises and composted to the greatest extent.

ADDITIONAL MOWING SERVICES: shall be ordered, if needed, during the ‘off’ contract months; from November thru March.

ADDITIONAL SERVICES AND MATERIALS: These items will be ordered by the COR, when needed. These services are additional optional services that will be price quoted by the contractor in the event they are ordered by the COR. Any material ordered will be subject to the Material Handling Fee identified in Section B:

Tree trimming (trees in excess of a caliper of 2 inches) and/or removal services Deliver and install various types of rock, top soil, sand, mulch, sod, etc. as ordered by the COR.

o If ordered, mulch shall be delivered and spread to a depth of 2”-3”, or as otherwise directed by the

COR.

o If ordered, sod replacement includes removal of old sod, delivery and installation of sod type ordered by the COR (ex. Warren’s A334 Hybrid Blue Grass sod, or equivalent).

PART II – Snow Removal

Description of Work The contractor shall furnish all necessary labor, materials, supplies, equipment and supervision to provide snow and ice pushing/removal/hauling/disposal as described herein for Federal Buildings, 601/701 East 12th Street and 300/400 E 9th Street in Kansas City, Missouri, effective June 1, 2019. The Government may add other building(s), or work to this contract. All changes will be negotiated.

The Contractor shall perform snow and ice removal from entrances, steps, landings, sidewalks, driveways, plaza areas, roadways, parking areas, paved areas, handicap accessible areas and approaches. This includes snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, skid loaders, snow plows, trucks, trailers etc.).

The Contractor shall “automatically” commence snow removal operations when there is accumulation of 2 (two) inches or greater of snow, unless called sooner by the COR. It is the contractor’s responsibility to monitor weather forecasts and conditions and execute services accordingly.

GSA reserves the right to:

order services when the contractor has not deemed services necessary order services when snow accumulation has yet to reach 2 inches order services outside of normal business days/hours, such as weekends and/or holidays halt services at any time

If the COR orders services sooner, the Contractor shall move their equipment to the site and begin work within a maximum of two (2) hours after service is ordered. The contractor shall keep necessary equipment and manpower at the site and continue with the performance of the snow removal until it is completed to the satisfaction of the COR.

The Contractor shall clear snow and ice before and during the normal building operating hours to prevent a slip hazard. Work completed during the evening shall be completed to such an extent as to allow safe and easy access and will be inspected as follows:

601 and 701 E. 12th Street: 5:30 a.m.

300 and 400 E. 9th Street: 6:30 a.m.

Work completed during the day shall be inspected as determined by the COR. For work completed in the evening and otherwise, the COR will inspect the work following notification of completion.

Salt, or synthetic equivalent, shall be applied to the entrances, steps, landings, sidewalks, handicap ramps parking and driving areas in sufficient amounts to ensure safe walking and driving areas and to reduce safety hazards due to freezing rain and snow unless called sooner by the COR.

Snow Removal Plan The Contractor, prior to award, shall submit a detailed snow removal plan, demonstrating how contract requirements will be fulfilled. At a minimum, the snow removal plan shall include the following items:

Coordination measures to ensure appropriate levels of effort for the conditions of the building Equipment Personnel Snow removal event triggers Treatment areas requiring de-icing Approved materials and chemicals Safety plan Notification procedures

Chemicals and sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be approved by the COR prior to the first inclement weather event. The Contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice occurrences. It is recommended that urea, glycol or equivalent be used on the concrete areas. No rock salt shall be used on concrete areas, which includes sidewalks, plaza areas, approaches, and ramps.

Hauling and Disposal of Snow When snow reaches 2 (two) inches or more, the Contractor may be required to haul it away. If required, the COR will order the service using the applicable CLIN.

Snow is NOT to be dumped on or near trees, shrubbery, ground cover, grass areas, flower beds, etc. unless directed by the GSA COR. Any and all damage to the parking lot, office buildings, fences, curbs, pavements, shrubs etc. caused by snow removal services will be repaired and/or replaced by the contractor at their own expense.

Parking Lot Sweeping The Contractor shall be responsible for the removal of all debris left from the disposal of snow. This shall be done 1x at the end of the snow season or earlier as requested by the COR, at no additional cost of the government.

SECTION D

Packaging and Marking

1. Payment of Postage and Fees

All postage and fees related to submitting information including forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the contractor.

2. Marking

All information submitted to the Contracting Officer or the Contracting Officer's Representative shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION E

Inspection and Acceptance

1. FAR 52.246-4 Inspection of Services- Fixed Price (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspection and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

2. Failure to Provide Services

If the Contractor fails to provide services within 24 hours as outlined in Section C, paragraph 2, the Government reserves the right to contract or perform the services and charge the contractor any difference in cost.

3. The Role of Government Personnel and Responsibility for Contract Administration

A. Contracting Officer: The Contracting Officer has the overall responsibility for the administration of this contract.

He/She alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, he/she may delegate certain other responsibilities to his authorized representatives.

B. The Contracting Officer’s Representatives(COR) will be delegated via letter from the Contracting Officer.

The individuals designated as the COR are to assist the CO in the discharge of his responsibilities when the CO is unable to be directly in touch with the contract work. The responsibilities of the COR include, but are not limited to: determining the adequacy of performance by the Contractor in accordance with the terms and condition of this contract; acting as the Government’s representative in charge of work at the site; ensuring compliance with contract requirements insofar as the work is concerned; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

The COR is also delegated responsibility of notifying the contractor in writing of unsatisfactory performance or closure of a building because of unannounced holiday or inclement weather. No Government employees are authorized to exercise either direct or indirect supervision over, or provide directions to the contractor’s employees.

SECTION F

Deliveries or Performance

1. Term of Contract

After award, the successful contractor will be given a written notice to proceed and shall provide contractual services effective June 1, 2019. The initial award will be for a base one year, with a period of performance from May 1, 2019 through April 30, 2020. Additionally, the award will contain the ability to exercise up to four (4) one-year option periods, as follows:

Option Period I – June 1, 2020 – May 31, 2021 Option Period II – June 1, 2021 – May 31, 2022 Option Period III – June 1, 2022 – May 31, 2023 Option Period IV – June 1, 2023 – May 31, 2024

2. Visits to the Sites

It will be the responsibility of the offerors to inspect the sites, determine the quantity of service involved, compare the specifications with the work to be done, and inform themselves as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials and performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

Site Visits are available at the following times:

1500/2306/2312 E Bannister Road: March 20, 2019

Note: A 10 minute training session is required to enter the 1500 E Bannister Complex site, please allow additional time.

8930 Ward Parkway: March 20, 2019

601/701 E 12th Street: March 25, 2019

300/400 East 9th Street: March 18, 2019 or March 20, 2019

Scheduling a site visit for 1500/2306/2312 East Bannister, and 8930 Ward Parkway, Kansas City, Missouri, should be coordinated with Janelle Agnos at the Kansas City South Field Office, 2312East Bannister Road, Kansas City, Missouri, Telephone (816) 823-1214.

Scheduling a site visit for 601/ 701 East 12th Street and 300/400 E. 9th Street, Kansas City, Missouri, should be coordinated with Stefanie Walters at the Kansas City North Field Office, 601 East 12th Street, Kansas City, Missouri, Telephone (816) 426-3963.

Maps identifying each zone are included in Section J of the Solicitation.

3. Subcontracting

In accordance with 52.219-14 Limitation on Subcontracting, the Contractor shall provide at least 50% of the work under this contract with his/her own company. A list of all subcontractors must be provided to the appropriate COR prior to work onsite.

4. Task Orders

Orders for service under this contract for 1500/2306/2312 East Bannister and 8930 Ward Parkway, Kansas City, Missouri will be issued by the Kansas City South Field Office, General Services Administration, 2312 East Bannister Road, Kansas City, Missouri, 64131-3088.

Orders for service under this contract for 300/400 E 9th St and 601/ 701 East 12th Street, Kansas City, Missouri will be issued by the Kansas City North Field Office, General Services Administration, 601 East 12th Street, Kansas City, Missouri, 64106.

5. Contractor Performance Evaluation System

The General Services Administration, Public Buildings Service, use the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. CPARS contains three modules:

CPARS module: This module is used to create past performance evaluations on services procurements.

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails.

Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules.

Contractors are encouraged to visit the following website:

http://www.cpars.gov/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for the free on-line Contractor Overview training. This is a 2 hour training session specifically targeted to contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

Once the evaluation is readied and released, the contractor will receive a second email alerting them the evaluation is ready for their review and comment. The contractor will have thirty (30) days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA'5 evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Lastly, the contractor will receive a third email when the evaluation is finalized in the system.

NOTE: Unless the contractor provides a different PoC to the contracting officer after award, the contracting officer will use the Past Performance Point of Contact (PoC) listed on the contractors SAM profile as the default Past Performance POC. This is the person that will receive the above CPARS email alerts. In accordance with FAR 52.204-7, the contractor is responsible for the accuracy and completeness of the data within the SAM database.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions

SECTION G

Contract Administration Data

1. 52.232-1 Payments (APR 1984)

The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if—

(a) The amount due on the deliveries warrants it; or

(b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

Any inquiries regarding payment shall be directed to the following:

General Services Administration, Region 7 Director, Finance Division 819 Taylor Street P.O. Box 17181 Fort Worth, TX 76102-0181 Telephone: (817) 978-2408 Email: FW-PaymentSearch.finance@gsa.gov

2. Invoice Requirements

Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this contract or order.

Invoices must include the Pegasys Document Number (PDN) provided on each task/delivery order.

In addition to the requirements for a proper invoice specified in the Prompt Payment clause of this contract or order, the following information or documentation must be submitted with each invoice:

(a) Contract Number.

(b) Delivery order number or other authorization for delivery of property or services.

(c) Name of the business concern and invoice date.

(d) Item number, national stock number (NSN), or other product identification number, description, price, and quality of property and quality of property services actually delivered or rendered.

(e) Shipping and payment terms.

(f) Name (where applicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent. The “remit to” address must correspond to the remittance address in the contract.

Invoices shall be submitted electronically through https://finance3.gsa.gov/

Additionally, an email copy shall be delivered to the appropriate COR for each order.

3. 552.232-72 – Final Payment under Building Services Contracts (MAR 2012)

Before final payment is made, the Contractor shall complete and furnish the Contracting Officer with GSA Form 1142, Release of Claims, releasing all claims against the Government relating to this contract, other than claims in stated amounts that are specifically excepted by the Contractor from the release. If the Contractor’s claim to amounts payable under the contract has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 3727, 41 U.S.C. 15), a release may also be required of the assignee.

4. 552.232-77 – Payment By Government Charge Card (Nov 2009)

(a) Definitions. “Governmentwide commercial purchase card” means a uniquely numbered charge card issued by a contractor under the GSA SmartPay® program contract for Fleet, Travel, and Purchase Card Services to named individual Government employees or entities to pay for official Government purchases.

“Oral order” means an order placed orally either in person or by telephone.

(b) At the option of the Government and if agreeable to the Contractor, payments of $2,500 or less for oral or written orders may be made using the Governmentwide commercial purchase card.

(c) The Contractor shall not process a transaction for payment using the charge card until the purchased supplies have been shipped or services performed. Unless the cardholder requests correction or replacement of a defective or faulty item under other contract requirements, the Contractor must immediately credit a cardholder’s account for items returned as defective or faulty.

(d) Payments made using the Governmentwide commercial purchase card are not eligible for any negotiated prompt payment discount. Payment made using a Government debit card will receive the applicable prompt payment discount.

5. Sign-in and Sign-out, GSA Form 139

At the discretion of the COR, all contractor personnel may be required to record time, at each facility security desk, using the GSA Form 139, sign-in/sign-out sheet. The form 139 documentation will be used to authenticate hours expended for services ordered and rendered. The type of equipment, work performed, material used, requirements and areas completed shall be noted on the form 139. If an error is made in arrival or departure times, the COR must indicate the change.

6. Suspension of Work

In the event services are not provided or required by the government because the building is closed due to inclement weather or failure of the Congress to appropriate funds, etc., adjustments will be computed as follows: The adjustment rate in dollars per day will be equal to the total monthly contract price divided by the number of workdays (weekdays excluding holidays) in the month, multiplied by the number of workdays that services were not provided or required. The Government will/may also rely on the quoted CLIN prices to determine the amount of services which were not rendered and use these prices as a basis for adjustment.

7. Air Pollution Alert

During days when a Kansas City, Missouri, air pollution alert is likely to be issued, mowing and other outside activities that create dust will be curtailed prior to reach an Orange Alert Status. Information on the Kansas City air quality can be found at www.marc.org/environment/airQ/skycast.asp.

SECTION H

Special Contract Requirements

1. Protection and Damage

The Contractor shall, without additional expense to the government, be responsible for all damages to persons or property that occur as a result of his/her fault or negligence in connection with the execution of the work, and shall be responsible for the proper care and protection of work performed. Breakage or loss of equipment or other property, including that of a Government employee, which may occur in or about the building as a result of the Contractor's operations or of the actions of his agents, subcontractors or his employees shall be made good by the Contractor at his expense.

The Contractor shall take all precautions necessary for the protection against injury of all persons engaged at the sites in the performance of the contract. He/she shall observe all pertinent safety practices and comply with any applicable safety regulations.

2. Qualifications of Supervisory Employees

All supervisory personnel engaged in directing the work to be accomplished under this contract shall read, write and speak English, possess at least three (3) years of recent (within the past five (5) years) experience in directing lawn maintenance operations in a supervisory capacity for lawn areas of the approximate size of the areas to be maintained under this contract. A detailed resume for each supervisor containing the information specified below must be submitted as a part of the offer package. At a minimum, each resume should contain the following:

(1) The full name and address of the proposed supervisor.

(2) Education and/or other related training received.

(3) Special license acquired and recognition received.

(4) A detailed description of the previous five (5) years employment history of the proposed supervisor.

(5) The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past five

(5) years, along with the name(s) and telephone number(s) of his/her immediate supervisor.

3. Qualifications of Other Contractor Personnel

The personnel employed by the contractor shall be capable employees, qualified in grounds maintenance type work.

Initially not less than 50% of the staff shall be trained and experienced who will exhibit the capability of operation with a minimum of supervision. The remainder of the staff shall be fully trained and qualified within 30 days after the initial starting date. All personnel will receive close and continuing first-line supervision by the contractor. Any individual used for the application of pesticides classified for "Restricted Use," regardless of status shall possess a current applicator's license as required by state and local statutes.

All contractor personnel must be legal U.S. residents, and, if requested, must be able to provide proof of residency prior to performing work under this contract and produce proper identification (driver license or picture identification) while working on Federal Property.

SECTION I

Contract Clauses

52.212-4 -- Contract Terms and Conditions -- Commercial Items. (Oct 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment…