Amendment_01_2019_04_10.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

6P1Qc

Terrance Cowley

Solicitation 47PG0119R0003 for Lawn/Landscape and Snow Removal Services is modified as follows:

1. The proposal due date is extended from April 12, 2019 @ 2:00 PM CDT to April 19, 2019 @ 2:00 PM CDT.

2. A revised Pricing Spreadsheet is being released with this amendment. This revised spreadsheet must be submitted in place of the original spreadsheet.

3. Page 9 of the solicitation, treatment #12 has been renumbered to treatment #10.

4. Attached are the questions and answers received by the close of question period.

5. All other terms, conditions, and requirements of the solicitation remain unchanged.

6P1QC

General Services Administration Services Acquisition Branch 2300 Main Street Kansas City, MO 64108

See Block 6

47PG0119R0003

04/10/2019

04/10/2019

Amendment 01 o sprouting. If any weeds are re-treated and not removed manually, the contractor shall communicate this status to the COR within 24 hours of treatment.

• Treat fence lines to maintain them weed free

• Vertically edge all walks, curbs and drives

Mower discharge chutes shall blow clippings down and away from windows, vehicles, sidewalks, mulch/rock beds, etc.

Any clippings blown into these areas shall be collected and removed. Mower blades shall be sharp, level, not cause ragged edges, uneven cuts or damage to the turf.

TREATMENT# 3 – Chemical Treatment: The contractor shall:

• Develop and execute a chemical application program to promote healthy lawns and landscapes while eliminating pest weeds and overgrowth

• apply the proper treatment to ensure healthy root growth while maintaining the proper nutrient levels

• apply chemicals when needed, mainly in early spring, late spring and winter; each treatment shall include, at a minimum:

o Broadleaf weed control o Pre-emergent crabgrass control o Fertilizer with slow release nitrogen o Balanced Fertilizer o Grub Control o Pre-emergent weed control for beds

• not apply chemicals on a windy day with sustained winds >15 MPH or if there is an imminent threat of rain forecasted by the nearest U.S. National Weather Service at www.crh.noaa.gov

• submit inspection and recommendation documentation, to the COR, prior to applying chemicals

• submit a list of chemicals, including SDS for each, to the COR for review and approval

• comply with all requirements of the Federal Insecticide, Fungicide and Rodenticide Act of 1947, as amended

• only use pesticides approved by the Environmental Protection Agency on government property

• ensure that "restricted use" pesticides are applied by certified applicators

As a general rule of thumb, if the amount of nitrogen is between 5 and 12, the application rate should be 8 pounds per 1,000 square feet. If the Nitrogen is between 12 to18, the application rate should be 6 pounds per 1,000 square feet.

TREATMENT #6 – Field Mowing: includes mowing of all field areas (Zones 2M and 5M) at Bannister Complex, including:

• Policing all zones prior to mowing, removing all debris and trash

• Mowing, cutting or trimming all vegetation, with the exception of trees with a caliper of 2 inches or more

• Cutting 20 feet out from the base of the levy, on either side, where possible

• Trimming/cutting slopes and ditches

• Trimming around all fences and structures

Instructions, clarifications and tips for maintaining these areas can be provided by the COR

TREATMENT #12 #10 – Debris Cleanup: The contractor shall:

• Cut back perennials and grasses for the winter

• Collect and remove all clippings and dead foliage from plants, grasses, shrubs, etc.

• Collect and remove leaves, trash, and other debris from lawns, beds, edging, walks and drives

• Collect and remove tree limbs measuring 3” in diameter or less

• Haul all debris, trash, leaves, tree limbs, etc. off-site; Mulch and/or compost these items to the greatest extent practicable to divert waste from landfills.

B. ABOVE STANDARD SERVICES- The following treatments are above standard and will be ordered, as needed, by the COR. The cost of above standard services should not be included in the ‘standard services’ price.

TREATMENT #2 – Water Service: If rainfall is insufficient to maintain grass/turf and landscapes in a healthy state, watering services may be ordered. The water supply for this service will be provided by the government.

4/10/2019 KC Lawn and Snow Q&A - Google Docs https://docs.google.com/document/d/1OOpX6Wnkl5Uw_oYY7kCi81hagNzJ_bqlBdnrGEGpyDo/edit 1/3

Questions and Answers Lawn/Landscape and Snow Removal Services

Kansas City, MO

Q1. Should CLIN 0005 (1005, 2005, 3005, 4005) include mark-up of labor costs to install the materials?

A1. No, CLIN 0005 et. al. should not include any labor cost mark-up. This CLIN identifies only the supplies mark-up. The Labor Rates used for installation will be identified in CLIN 0017 (1017, 2017, 3017, 4017).

Q2. Should Treatment #12 be listed in the Pricing Spreadsheet under Standard Services?

A2. Yes, Treatment #12 should be identified on the Pricing Spreadsheet under Standard Services. However, as stated in A13 (below) treatment #12 has been renumbered to treatment #10. A revised Pricing Spreadsheet will be distributed with Amendment 01.

Q3. Does Treatment #6 “Field Mowing” refer to the annual field mowing conducted in zones 3F and 6F.

A3. No, Treatment #6 for standard services only includes the monthly services for zones 2M and 5M. The annual field mowing for zones 3F and 6F will be ordered as an above standard service using CLIN 0013 (1013, 2013, 3013, 4013) and CLIN 0016 (1016, 2016, 3016, 4016).

Q4. Is a vendor required to propose for both the landscape services and the snow removal services, or can they submit a proposal for only one requested service.

A4. All interested vendors must submit proposals to cover all services identified in the solicitation. The use of subcontracting for services is allowed so long as the Offeror is providing at least 50% of the work under the contract with his/her own company (see page 16 of the solicitation).

Q5. Are these services currently being provided, and if so what is the name of the incumbent contractor(s)?

A5. Yes, these services are currently being provided. The current lawn and landscape contractor is Bartlett Hauber Landscaping. The current snow removal contractor is Lotus Lawncare.

Q6. If these services are currently being provided, what is the current contract number(s)?

A6. The lawn and landscape services are being provided under contract GS-06P-13-GX-D-0051. The snow removal services are being provided under contract

GS-06P-14-GX-D-0027.

https://docs.google.com/document/d/1OOpX6Wnkl5Uw_oYY7kCi81hagNzJ_bqlBdnrGEGpyDo/edit 2/3

Q7. CPARS System - “Each award requiring an evaluation must be registered in CPARS.” Are we participating in this process?

A7. Yes, CPARS reviews will be conducted on this contract. The review will happen at the end of each period of performance.

Q8. Do we need to fill in and submit items in Section K - FAR 52.212-3, pages 55-72 with our initial bid? It is not listed in Section L, page 73 as a submittal.

A8. Yes, the items in Section K will need to be filled out and submitted as part of your initial proposal. This language will be added to the solicitation via amendment.

Q9. Bid form for Richard Bolling Building & Adjacent Parking Lot has a blank sheet in the CLINS numbers column. The 2nd treatment line (salt application to 601 East 12th & 1 ice melt application to 601 sidewalks) has no number. It is possible to assign CLINS 0023 to the one currently marked 0024 and move 0024 to the blank line? This would also hold true to the four option years.

A9. Thank you, we have updated the pricing spreadsheet with corrected CLINs. It will be submitted to FBO via this amendment.

Q10. The type of ice melt chemicals applied to the concrete areas -- would we be able to suggest alternatives that would be acceptable to the COR?

A10. Yes, ice melt alternatives may be suggested to the COR. However, these alternatives must not include rock salt (see Solicitation page 13).

Q11. The two COR's at the meeting stated that the janitorial service would be responsible for treating the walks during the day (6:00 AM – 6:00 PM). We would only be called if additional services are necessary?

A11. That is correct, the janitorial contracts are responsible for removing snow and ice from entrances, steps, landings, sidewalks, driveways, and handicaped accessibility areas. Under this contract, you would only be responsible for these areas if ordered by the COR, or if clearing is required between 6:00 PM - 6:00 AM, or as otherwise specified in the solicitation, page 12.

Q12. Certain sidewalk and plaza areas at the Richard Bolling Building will be blocked off by the COR and snow removal operations won't occur in these areas.

A12. Yes, these areas are the stairs between the PO dock to Holmes Street and the patio.

Q13. Our form does not have Treatment Descriptions after #9, missing #10 & #11, page 11.

https://docs.google.com/document/d/1OOpX6Wnkl5Uw_oYY7kCi81hagNzJ_bqlBdnrGEGpyDo/edit 3/3

A13. Thank you, we have updated the pricing spreadsheet and the scope of work. Treatment #12 has been re-titled Treatment #10.

Q14. How do we assign the areas 1L, 2M, 3F, 6F to the specific location addresses. Do 1L, 2M, 3F go to 1500 E Bannister and 6F to 2306 E Bannister. Need these designated for the monthly CLIN 0002 or CLIN 0003

A14. Yes, at this time assign areas 1L, 2M, 3F to 1500 E. Bannister and 6F to 2306 E.

Bannister. This may be updated in a later modification to better reflect the changing address structure of that complex.

Q15. On the schedule of services fertilizing of trees is Treatment #10. On page 10 of the specifications its listed as Treatment #8

A15. Thank you, this has been corrected on the revised pricing spreadsheet.

Q16. On the schedule of services it has, quote additional services as identified below and in Section C. Additional services are listed as section B, page 9.

A16. Section C is the Description/Specifications/Work Statement which begins on page 6 of the solicitation. Section C contains Part I - Lawn & Grounds, and Part II - Snow Removal. Within Section C, Part I there are standard services (A) and above standard services (B). Some of the above standard services, for example “additional mowing services” have the work description identified in standard services (A).

Q17. Parking lot at 701 E 12th does not have any monthly services? Additional services if ordered by COR?

A17. That is correct at 701 E 12th and 300 E 9th for Landscaping.

Q18. Field mowing for 3F and 6F, previously we mowed one time in late August. The cost of this service was included in the monthly standard services. We want to clarify that one mowing is acceptable and field mowing on a monthly basis is not expected.

A18. Field mowing for 3F and 6F will be ordered on an annual basis using CLINs 0013 (et. al.)

and 0016 (et. al.). They should not be priced into the standard monthly service.