Amendment_01_2018_06_04.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

6P1QC

Crystal Martin, Contracting Officer

Solicitation 47PG0118R0012 for Custodial and Related Services at Hannibal US Courthouse, Federal Building, and Post Office, 801 Broadway, Hannibal, MO is modified as follows:

1. Attached are the questions and answers received by the deadline of 2:00 PM CST, May 30, 2018.

2. A signed copy of Amendment 01 must be returned with the proposal.

3. All other terms, conditions, and requirements of the solicitation remain unchanged.

General Services Administration Services Acquisition Branch Two Pershing Square 2300 Main Street, Kansas City, Missouri 64108

See Block 6

47PG0118R0012

06/04/2018

05/18/2018

1 5

Solicitation 47PG0118R0012 Amendment 01

Responses to Questions Received

Q1. Is this a new requirement or is there an incumbent vendor?

A1. This a a re-procurement of janitorial services at this location. The name of the incumbent contractor is Learning Opportunities/Quality Works, Inc. (Learning Opportunities). However, the current contract was procured under the AbilityOne program. The new solicitation is not utilizing the AbilityOne program to procure these services.

Q2. If available, can you please send along the incumbent contract number?

A2. Contract # GS06P13GXD0013.

Q3. What is the square footage for cleaning at this location?

A3. The net cleaning area is 34,766 square feet (see page 86 of the solicitation).

Q4. Has the scope of work change from previous solicitation?

A4. There has been some minor modification to the new solicitation, the main change being the inclusion of snow removal as a standard service. Otherwise, the SoW is the same as under the current contract.

Q5. What is the name of the current contractor and award amount?

A5. The current contractor is Learning Opportunities. The total award amount of the current contract is $493,998.72.

Q6. Are there any incumbent employees currently performing?

A6. Yes, there are incumbent employees.

Q7. If yes, how many?

A7. There are approximately four employees, 1 Supervisor, and 3 custodians (part time).

Q8. Would incumbent employees have 1st right of refusal under this opportunity?

A8. Yes, incumbent employees will have 1st right of refusal under this opportunity. The successful offeror will need to coordinate with the incumbent contractor for the employee contact information.

Q9. What is the current invoice amount?

A9. The Government will not provide the monthly amount for standard services. However, the total award of the current contract is $493,998.72.

Q10. What is the current annual price for janitorial services, pest control, trash/recycle, and snow removal.

A10. The Government will not provide the monthly/annual amount for standard services. However, the total award of the current contract is $493,998.72.

Q11. Who is the current contractor and do they sub-contract the pest and snow removal?

A11. The current contractor is Learning Opportunities, and they sub-contract out the pest and snow removal.

Q12. What agency do you want the background checks to go through? (state,federal, city)

A12. The Homeland Security Presidential Directive-12 (HSPD-12) security requirements are a federal requirement, and will go through federal background checks. (See Section H of the solicitation)

Q13. Who is responsible for paying for the backgrounds? (Contractor or Agency?)

A13. There may be costs associated with travel to an approved HSPD-12 enrollment station or USAccess Credentialing Center for fingerprinting and/or badge pickup which would be at the cost of the contractor.

The processing of the background clearance will be paid by GSA.

Q14. Is there a location distance regulation for a company’s home office?

A14. No, there is no distance regulation for a company’s home office.

Q15. What is the monthly invoice or what's the yearly ordered valued at?

A15. See Answer 10

Q16. With the monthly, semi-annually, trash and pest and snow etc we will be task ordered to perform?

A16. Everything listed in the Solicitation under Section C.5 Standard Services will not be ordered by task order but is part of the monthly cost of the contract. Everything listed in the Solicitation under Section C.6 Above Standard Services can be ordered via task order, but it is not guaranteed.

Q17. The hours for cleaning services is 7am-4pm, is the incumbent working 8 hour shifts?

A.17 The incumbent has at least one person on-site during the cleaning window.

Q18. Can we please have a restroom count, window count?

A18. Please see the Building Information Sheet on page 86 of the solicitation for restroom square footage and window count.

Q19. What is the price per square foot is the government paying for these services?

A19. The government will not provide the current price per square foot. Please see Answers 15 & 16

Q20. Who is the Pest Control Sub, Trash/Recycle companies, snow/mowing companies the incumbent is using?

A20. Snow Removal & Landscaping - Roland Lawn Service Inc., 7074 Roland Pl, Hannibal, MO 63401;

Pest control - Reliable Pest Solutions - Pest Control Services. 9104 Highway W, Hannibal, MO 63401;

Trash - Republic Services, 3110 Kochs Lane, Quincy, IL 62305

Q21. We are only bidding the net cleaning areas only?

A21. Your proposal needs to cover all the scope of work items listed in Section C of the Solicitation, and needs to account for all space identified in the Building Information Sheet on page 86 of the solicitation.

Your proposal should not include pricing for any vacant space. Your proposal must comply with the requirements identified in Sections L & M of the solicitation. This is a performance-based solicitation.

These performance-based specifications express the Government’s requirement in the form of the minimum quality standard to be met. Offerors must determine the optional work schedule, frequency, resource allocations and performance methods. Carefully review the complete solicitation so that you are aware of all the terms and conditions.

Q22. Can a vendor submit CPARS to satisfy the PPQ of Section M.9 of the solicitation.

A22. No, a submitted CPARS will not meet the requirement of Section M.9. The past performance questionnaire must be submitted to GSA by the reviewer. See Sections L.2 and M.2 of the solicitation.

Q23. Does the Contractor supply the hand sanitizer stations? If so, how many?

A23. Yes, the Contractor supplies the dispensers. See Section C.5.1.4 of the solicitation. There are four hand sanitizer dispensers.

Q24. What is the average number of employees per floor or in the building to determine the amount of supplies, such as toilet paper and hand towels, needed?

A24. The Government does not have an average number of employees per floor. The Government’s last count was 55 full-time employees in the building.

Q25. What is the monthly expense the current Contractor spends on these supplies?

A25. The Government will not provide monthly cost breakdowns for the current contract.

Q26. Does the current Contractor provide a recycling service? If so, who is the company? There is no outdoor bins for recycling to be taken to or a company to empty it. The only outdoor container is the trash container.

A26. Recycling is a part of the current vendors responsibilities and is not subcontracted. This is a performance-based solicitation. These performance-based specifications express the Government’s requirement in the form of the minimum quality standard to be met. Offerors must determine the optional work schedule, frequency, resource allocations and performance methods. Carefully review the complete solicitation so that you are aware of all the terms and conditions.

Q27. How many times per week is the outside trash container emptied?

A27. Trash must be emptied in accordance with the statement of work in the solicitation, and in accordance with the vendor’s quality control plan. This is a performance based specification; offerors must determine the optimal work schedule, frequency, resource allocations and performance methods.

Q28. Does a separate service replace the mats in the front lobby each week?

A28. Please see solicitation Section C.5.1.3. It is the responsibility of the vendor to determine if a separate service will cover this work requirement. This is a performance based specification; offerors must determine the optimal work schedule, frequency, resource allocations and performance methods.

Q29. Is there a prescribed method outlined for cleaning the asbestos flooring?

A29. Please see solicitation Section C.5.1.1.

Q30. How many people are cleaning the building during the day currently?

A30. Due to this contract being procured under the AbilityOne program, the janitorial staff has different levels of ability. This results in fluctuations in daily staff with as few as 1 person working and a max of 4 people working during the day.

Q31. Is it possible to get a layout of the building? We were not sure if there was any blueprints that may indicate the exits of the building.

A31. A site visit is recommended to verify site conditions. The building drawings will be made available to the successful offeror. This restriction is to protect sensitive but unclassified building information.