Solicitation_47PG0118R0011.pdf

47PG0118R0011

SPECIFICATION AND BID FORMS

OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Robert J. Dole U.S.

Courthouse 500 State Avenue, Kansas City, Kansas

Social Security Administration Federal Building 850 Nebraska, Kansas City, Kansas

National Archives and Records Administration (NARA) Meritex Caves, 17501 W. 98th Street, #26-32, Rooms 5A, 5B, 7B and ICE Cube Lenexa, Kansas

Solicitation Number: 47PG0118R0011

Solicitation Issue Date: August 10, 2018

Site Visit: August 23, 2018 @ 1:00 P.M CDT

Offer Receipt And Time: September 11, 2018 @ 2:00 PM CDT

Period Of Performance: December 1, 2018 through November 30, 2019, with four, one-year option periods.

Set Aside Type: 100% SET-ASIDE FOR SERVICE DISABLED VETERAN OWNED SMALL BUSINESS

Brief Description and Location of Work: The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment; and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all work and services specified for the operation, maintenance and repair of the building(s), equipment and related services specified in this contract for the Robert J. Dole Courthouse and SSA Federal Building and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line, plus NARA agency equipment located at the Meritex Caves, 17501 W. 98th Street, #26-32, Rooms 5A, 5B, 7B, and ICE Cube, Lenexa, Kansas.

Note: Elevator Maintenance Services are excluded from the scope of work. Subcontracting for qualified Fire Alarm maintenance and Remote Monitoring services, 3rd party Pressure Vessel and Roof Anchor PM Inspections are required of the O&M contractor.

Request for Information: Included as a second attachment to this solicitation is a Request for Information asking for pricing on this solicitation as if it were a one (1) year base with nine (9) one (1) year options, for a total of ten

(10) years. The Government is requesting this information to make a determination regarding the cost effectiveness of future O&M contracts under a ten (10) year term rather than a five (5) year term. This information is purely voluntary and will not impact the technical reviews identified in Section M. Providing or not providing this information will in no way impact the Government’s award decision.

NOTICE CONCERNING SOLICITATION

NAICS CODE: 561210, Facilities Support Services SBA SIZE STANDARD: $38.5 million

GENERAL SERVICES ADMINISTRATION’S MISSION

“The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.”

PERFORMANCE BASED SPECIFICATION

This is a performance-based solicitation. The Government’s requirements are expressed in the form of the minimum quality standard to be met. The Contractor is to determine the optimal work schedule, resource allocations and performance methods. Therefore, it is strongly advised that you review the complete solicitation so that you are aware of all the terms and conditions.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

SITE VISIT

Tours will be given at the Robert J. Dole Courthouse, NARA Meritex Caves, and SSA Federal Building. The Offerors shall determine any conditions that affect the work and make a thorough site investigation before submitting an offer.

Submittal of an offer shall be evidence the offeror has complied with all of the foregoing. No allowances will be made for failure to avail oneself of such information. See Section L for date/time/location.

ACQUISITION BUDGET

The annual budgeted amount for this acquisition has been established at $475,000 - $525,000 per year. This only includes the Dole USCH and SSA FB standard services.

Interested vendors: The budgeted amount provided is for your informational purposes only. Offerors are not precluded from submitting a price that is outside the budgeted range provided by the government, nor is the government precluded from making an award which is outside the budgeted range. Offerors are to submit a competitive price that is commensurate with the requirements of the contract, which can be higher or lower than the budget range provided by the government. The budget range is being provided in an effort to assist you in formulating solutions that meet our requirements and our budget.

*The budgeted amount includes only what is described in the solicitation as “standard services,” which will be included in your proposed monthly price. All “above standard services” or “additional service CLINs” are not included in the government-developed budget range.

TABLE OF CONTENTS

Contents/Title Page

SECTION A – SOLICITATION/CONTRACT FORM 04

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 05

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 21

SECTION D – PACKING AND MARKING 110

SECTION E – INSPECTION AND ACCEPTANCE 111

SECTION F – DELIVERIES OR PERFORMANCE 115

SECTION G – CONTRACT ADMINISTATION DATA 116

SECTION H – SPECIAL CONTRACT REQUIREMENTS 121

SECTION I – CONTRACT CLAUSES & WAGE DETERMINATION 137

SECTION J – LIST OF ATTACHMENTS - DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 167

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS/OFFERORS 271

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS 285

SECTION M – EVALUATION FACTORS FOR AWARD 290

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

B.1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, lamping, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Robert J. Dole Courthouse, the SSA Federal Building, and NARA specific areas.

B.2. NOTES TO BIDDERS/OFFERORS

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions.

B. Do not include any allowance for additional Government approved overtime or repair services, in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B, to ensure you understand how each item will be computed and paid regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are requested to quote per month prices for providing miscellaneous work and repair services regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The COR can provide this information to the Contractor.

G. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid as non-responsive.

H. The period of performance for this contract will be a firm Base Period of 1 year with four (1-year) options. The General Services Administration through the Contracting Officer has the unilateral right to exercise a six-month extension. The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 5 years and six months, inclusive of all options and extensions.

I. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment. Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

J. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The Offeror will be responsible for the entire systems reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

K. The maximum order value total for the base and all option periods through May 31, 2024 of any contract award as a result of this solicitation is approximately $3 million. If the Government’s requirements set forth in the contract do not result in contract award value or task orders in the amounts described throughout the contract as estimated or maximum dollar values, the event shall not constitute the basis for any claim or price adjustment under any resulting contract.

B.3. BID SHEET

LINE ITEM FOR BID/OFFER:

BASIC SERVICES

Quote a per month price for the following standard services described herein for the Robert J. Dole Courthouse and SSA Federal Building

CLIN UNIT ITEM DESCRIPTION UNIT PRICE/UNIT

0001 Base Period (12 Months) price for O&M Services for the period – 12/01/2018 -> 11/30/2019.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN0007)

Building/Facility: Robert J. Dole CH Per Month $

0001a Base Period (12 Months) price for O&M Services for the period – 12/01/2018 -> 11/30/2019.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN0007)

Building/Facility: SSA FB Per Month $

ABOVE STANDARD SERVICES

0002 O&M After Hours - Base Period (12/01/2018 -> 11/30/2019) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

Per Person Per Hour $

0003 Base Period (12/01/2018 -> 11/30/2019) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 0001, the Contractor is not permitted to charge the government for that portion of the labor.

0004 Base Period (12/01/2018 -> 11/30/2019) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends & Holidays

0005 Base Period (12/01/2018 -> 11/30/2019) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

NET, +, - %

0006 Base Period (12/01/2018 -> 11/30/2019) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

0007 Base Period price for O&M Services for the period 12/01/2018 -> 11/30/2019, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Exhibit J.4.A.4. and J.18 – NARA Per Month $

Exhibit J.4.X.2 – USMS Per Month $

Exhibit J.4.X.3 – US Attorneys Per Month $

Exhibit J.4.X.4 – US District Court Per Month $

Exhibit J.4.X.5 – DOD Per Month $

Exhibit J.4.X.6 – Public Defenders Per Month $________________

Exhibit J.4.X.7 – Social Security (SSA) Per Month $________________

Note: Any work mentioned in CLIN 0007 is considered “above standard” and will only be ordered by the Government if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN.

0008 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Normal Duty Hours. For additional services and reimbursable repairs authorized by a Contracting Officer.

0009 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Other than Normal Duty Hours (weekends, holidays, evenings). For additional services and reimbursable repairs authorized by a Contracting Officer.

OPTION I – December 1, 2019 through November 30, 2020

1001 Option Period I (12 Months) price for O&M Services for the period – 12/01/19 -> 11/30/20.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 1007)

Building/Facility: Robert J. Dole CH Per Month $_

1001a Option Period I (12 Months) price for O&M Services for the period – 12/01/19 -> 11/30/20.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 1007)

Building/Facility: SSA FB Per Month $_

1002 O&M After Hours – Option Period I (12/01/19 -> 11/30/20) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

1003 Option Period I (12/01/19 -> 11/30/20) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 1001 or 1001a, the Contractor is not permitted to charge the government for that portion of the labor.

1004 Option Period I (12/01/19 -> 11/30/20) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends

1005 Option Period I (12/01/19 -> 11/30/20) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

1006 Option Period I (12/01/19 -> 11/30/20) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up (etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

1007 Option Period I price for O&M Services for the period 12/01/19 -> 11/30/20, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Exhibit J.4.X.2 – USMS Per Month $ ________________

Exhibit J.4.X.3 – US Attorneys Per Month $

1008 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Normal Duty Hours. For

1009 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Other than Normal Duty Hours (weekends, holidays, evenings). For additional services and reimbursable repairs authorized by a

1010 Special CLIN (Option Period I only) for Roof Anchor Load Test at Dole Courthouse only through a Qualified Subcontractor to be accomplished no later than 1/08/2020.

One Occurrence $

Note: Any work mentioned in CLIN 1007 is considered “above standard” and will only be ordered if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN.

OPTION II – December 1, 2020 through November 30, 2021

2001 Option Period II (12 Months) price for O&M Services for the period - 12/01/20 -> 11/30/21.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 2007)

2001a Option Period II (12 Months) price for O&M Services for the period - 12/01/20 -> 11/30/21.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 2007)

2002 O&M After Hours – Option Period II (12/01/20 -> 11/30/21) price per person, per hour for providing

2003 Option Period II (12/01/20 -> 11/30/21) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 2001 and 2001a, the Contractor is not permitted to charge the government for that portion of the labor.

2004 Option Period II (12/01/20 -> 11/30/21) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends

2005 Option Period II (12/01/20 -> 11/30/21) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

2006 Option Period II (12/01/20 -> 11/30/21) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management.. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

2007 Option Period II price for O&M Services for the period 12/01/20 -> 11/30/21, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed

Exhibit J.4.X.3 – US Attorneys Per Month $

Exhibit J.4.X.4 – US District Court Per Month $

Exhibit J.4.X.5 – DOD Per Month $

Note: Any work mentioned in CLIN 2007 is considered “above standard” and will only be ordered if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN.

2008 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Normal Duty Hours. For

2009 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Other than Normal Duty Hours (weekends, holidays, evenings). For additional services and reimbursable repairs authorized by a

OPTION III – December 1, 2021 through November 30, 2022

3001 Option Period III (12 Months) price for O&M Services for the period - 12/01/21 -> 11/30/22.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 3007)

3001a Option Period III (12 Months) price for O&M Services for the period - 12/01/21 -> 11/30/22.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 3007)

3002 O&M After Hours – Option 3 Period (12/01/21 -> 11/30/22) price per person, per hour for providing

3003 Option Period III (12/01/21 -> 11/30/22) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 3001 and 3001a, the Contractor is not permitted to charge the government for that portion of the labor.

3004 Option Period III (12/01/21 -> 11/30/22) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends

3005 Option Period III (12/01/21 -> 11/30/22) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

3006 Option Period III (12/01/21 -> 11/30/22) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management.. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

3007 Option Period III price for O&M Services for the period 12/01/21 -> 11/30/22, Agency Equipment only

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed

Exhibit J.4.X.3 – US Attorneys Per Month $

Exhibit J.4.X.4 – US District Court Per Month $

Exhibit J.4.X.5 – DOD Per Month $

Note: Any work mentioned in CLIN 3007 is considered “above standard” and will only be ordered if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory

3008 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Normal Duty Hours. For

3009 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Other than Normal Duty Hours (weekends, holidays, evenings). For additional services and reimbursable repairs authorized by a

OPTION IV – December 1, 2022 through November 30, 2023

4001 Option Period IV (12 Months) price for O&M Services for the period - 12/01/22 -> 11/30/23.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 4007)

4001a Option Period IV (12 Months) price for O&M Services for the period - 12/01/22 -> 11/30/23.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 4007)

4002 O&M After Hours – Option 4 Period (12/01/22 -> 11/30/23) price per person, per hour for providing

4003 Option Period IV (12/01/22 -> 11/30/23) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 4001 and 4001a, the Contractor is not permitted to charge the government for that portion of the labor.

4004 Option Period IV (12/01/22 -> 11/30/23) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends

4005 Option Period IV (12/01/22 -> 11/30/23) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

4006 Option Period IV (12/01/22 -> 11/30/23) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management.. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

4007 Option Period IV price for O&M Services for the period 12/01/22 -> 11/30/23, Agency Equipment only

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed

Exhibit J.4.X.3 – US Attorneys Per Month $

Exhibit J.4.X.6 – Public Defenders Per Month $________________

Exhibit J.4.X.7 – Social Security (SSA) Per Month $________________

Note: Any work mentioned in CLIN 4007 is considered “above standard” and will only be ordered if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory

4008 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Normal Duty Hours. For

4009 NARA Archival Space Only - Repair and Miscellaneous Labor Services; Other than Normal Duty Hours (weekends, holidays, evenings). For additional services and reimbursable repairs authorized by a

B.4. Cost Classification – Robert J. Dole Courthouse and SSA Building Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The “Total Monthly Bid” of such costs must be the same as the respective dollar amounts in CLIN 0001 and 0001a and the corresponding CLINs for the Option Period(s).

Contract Period Base Period Option 1 Option 2 Option 3 Option 4

12 months 12 months 12 months 12 months 12 months Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001 and 0001a, 1001 and 1001a, 2001 and 2001a, 3001 and 3001a, and 4001 and 4001a.

A. O&M In-House

B. Administrative Costs

1. Management

2. Clerical/Admin Support

3. Overhead

C. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear maintenance, BAS maintenance, Fire Alarm maintenance, pressure vessel and Roof third party inspections, etc. (add more lines if needed.)) 1.

2.

3.

4.

5.

6.

D. BAS

1. Support Personnel

2. BAS related O&M

3. Specific Training

E. CMMS

1. Personnel

2. Specific Training

F. Utility Hours

G. Repairs under $2,500.01 __________ ___________ ____________ ___________ ___________

H. Profit

Total Monthly Bid (A-H)

B.5 INFORMATION FOR PRICE ADJUSTMENTS

You are required to submit the following data. This information will be used in computing price adjustments for options under FAR 52.222-43, Fair Labor Standards Acts and Service Contract Act – Price Adjustment.

FAR 52.222-43 only applies to non-supervisory categories of employees. When computing your bid, what were the rates used for payroll taxes:

1. Social Security Rate (FICA) _%

2. Unemployment Rate (SUTA) _%

3. Worker’s Compensation

4. Other (please identify)

NOTE: In your base bid/offer, do not include any allowance for any contingency to cover increased costs for which adjustments contained in FAR 52.222-43 – Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts). An updated Department of Labor Wage Determination will be incorporated into the contract annually at the anniversary of the performance start date.

Offerors shall price the option requirement for the four (4) additional twelve month periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial twelve month period of performance will apply to the four (4) additional twelve month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve month period of performance are outlined in Section I, Wage Determination Number 2015-5105, Revision 6, dated July 31, 2018. You must quote a price for the base period and all option periods in order to be considered for award. A single award will be made. Therefore, Offerors must submit a price on all line items to be considered for award. Failure to do so will be cause for rejection of the offer.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a performance based service contract and the success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Operations and Maintenance Contractor (known from here on as Contractor). A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this contract as well. The Contractor should act proactively to reduce service cost understanding that such reductions involve sharing such savings with the Government by identifying the proposed reduction in exchange for a cost savings to the government and arriving at a mutually beneficial negotiated savings. While working with the Government, the Contractor is motivated to obtain GSA’s goals through improved methods of performance to assist GSA in reducing operating cost. The effectiveness of this partnership will be demonstrated in GSA attaining its goals.

GSA seeks to establish a Partnering relationship with the Contractor to accomplish its program objectives in implementing this contract scope of work. The objective of the Partnering process is to establish an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that will be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The team may consider utilizing a facilities engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor technical, managerial, and decision making expertise to assist GSA in accomplishing these goals and objectives.

The Contractor and GSA will select team members to participate in joint activities, including brainstorming, planning, execution, monitoring, feedback, and refinement of key performance indicators and their associated contract requirements. Contractor personnel, including subcontractors and vendors from various levels of each organization, are encouraged to participate. The Partnering team should be both balanced and have as few individuals as possible for efficiency. At the post-award meeting, GSA and Contractor will meet at the direction of the Contracting Officer (CO), or his or her designee, to evaluate the objective, potential course of action, risks, and expected outcomes associated with this Contract. The Partnering team is expected to implement all agreed-upon courses of action.

Jointly, GSA and the Contractor are expected to monitor and evaluate the success of achieving the objective and make necessary adjustments over the contract term. The Partnering team will assess the impacts of all actions and decisions agreed upon and incorporate this information into future building operating plans. Teamwork, trust, and open communication are critical to maintain these qualities.

I. Key Performance Indicators

The Contractor must articulate and detail specifics in their proposal of how they will accomplish every requirement and how the Contractor’s effort will support GSA’s mission of protecting and preserving real property assets while enhancing the level of comfort for tenants. The Contractor must provide management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient and effective operation, scheduled and unscheduled maintenance, repair of equipment and systems. The purpose of O&M Partnering is not to add tasks or increase O&M costs, but to align KPIs more effectively.

Region 6 seeks to develop a relationship with its Operations and Maintenance contractors on a mutually supportive partnership arrangement. This partnership should work towards this facility becoming a more sustainable and best value to the taxpayer. To this end, we have established Key Performance Indicators (KPIs) that are to be followed by the O&M contractors. Throughout the reporting period both the facility manager and the O&M quality assurance staff will have weekly discussions on the progress of meeting the KPI metrics. The following KPIs will be directly tied to all Contractor Performance Assessment Reporting (CPAR) documented by the CO or their designee. The following Key performance Indicators (KPIs) shall be used to in partnering for this contract:

Key Performance Indicators (KPIs):

A. On-Time Planned Maintenance (%OTPM)

• The contractor shall complete 95% OTPM as scheduled. The OTPM is calculated as the number of planned maintenance activities (preventive and predictive maintenance tasks scheduled in NCMMS) completed on-time divided by the total number of planned maintenance activities in the evaluation period.

The Contractor will complete the planned maintenance within the 1 month time frame and enter the data within 5 days after completion in the NCMMS.

B. Timely and correct entry of data into NCMMS database

• The contractor shall input 97-100% of data into NCMMS in a timely and correct manner. The accuracy shall be based on average NCMMS data input monthly to support forecasting operations/maintenance budgets, predict equipment failures, and base facilities management decisions on quantifiable data.

C. Emergency Call Back (After-hours)

• The contractor shall complete 97-100% emergency call-back (after-hours) in the allotted time frames as determined by building contract to provide a workplace that is ready for normal operations at the required start-up times.

D. Urgent Services

• The Contractor shall complete 95-100% urgent services in allotted time frames as determined by building contract with minimal impact to facility operations.

E. Emergency Services (Normal –hours)

• The contractor will complete 97-100% emergency service in the allotted time frames as determined by building contract in an effort to resolve repairs quickly with minimal impact to normal operations.

F. Building Closure

• The contractor must contact the Facility Manager 100% of the time within 1 hour and provide and assessment of the event by assembling proper tradesmen and communicate progress on repair. The contractor shall maintain communication with the facility manager to address new information.

II. The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

A. Employ Integrated Assessment, Operation and Management Principles

• In conjunction with the Contracting Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

• Ensure that operating decisions are carried out with regard to sustainable operations.

• Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

• Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

• Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

• Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

• Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

• Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

• Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

B. Optimize Energy Performance GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

C. Protect and Conserve Water where possible inside and outside.

Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

D. Potential New Initiatives Be aware that the building(s) and management involved with this contract is in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSAlink technology, Shave Energy, First Fuel, Energy Efficiency Expert Evaluation (E4), or comparable GSA programs.

The Contractor shall play an integral part in participating in these activities and helping to obtain the respective goals.

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1 – C.8)

C.1. SCOPE OF WORK

C.1.1. General The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment (except as otherwise provided); and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all mechanical and related services herein. The Contractor shall provide all operational, mechanical and related services, all preventive maintenance, and repairs in accordance with the requirements of this solicitation for the Robert J. Dole Courthouse and SSA Federal Building and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, each facility’s interior and exterior extending to the legal property line. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.1.A. Contractor General Duties, Building Equipment, and Services The Contractor shall have personnel available on-site to perform the contract requirements Monday - Friday, 6:00 a.m. to 6:00 p.m. for the Robert J. Dole Courthouse and SSA Federal Building excluding Federal Holidays unless specifically approved or requested by the COR. Some of the work will be completed during working hours and the remainder will be accomplished after normal working hours of building occupants. Agency overtime utilities requirements are subject to change. The COR will notify the Contractor of changes. All schedules must be approved by the COR or his designee. The following duties and services are included:

• Operation and maintenance for all mechanical, HVAC, plumbing, fire protection, life safety, lighting control, and Building Automation equipment and systems (where systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems).

• Building Monitor and Control (BMC) systems are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems will be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.8.4.G for details).

• All electrical systems and equipment; electrical lines from and including the main breaker in; lighting systems; high, medium, and low voltage switchgear, transformers, and supervisory systems; emergency and standby generators; automatic transfer switching devices, and associated equipment including uninterruptible power source (UPS) systems.

• Fire Protection and Life Safety Systems and equipment.

• Daily tours and data logging, inspections, and documentation.

• Equipment repair and replacement, and preventive maintenance services

• Architectural and structural maintenance and repairs

• Service call desk operations, to include record keeping using GSA’s National Computerized Maintenance

Management System (N-CMMS) as well as other administrative functions.

• Maintaining and updating Equipment Inventory lists.

• Daily tours/inspections and documentation

• Quality Control program

• Service calls (24 hours a day, 7 days a week) and overtime services as required

• Water treatment (including all testing and recording readings)

• Knowledgeable Operation of Fire Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.) & conducting annual fire drills (with GSA building management).

• Knowledgeable Operation of Building Automation System such as: operation and programming (enabling and disabling system points, resetting, programmable logic knowledge to add sensors, modify control systems, set up schedules and trends, etc.)

• Assist GSA contractors (i.e. opening locked doors, roof access, sharing building knowledge, COR requests, Fire etc.) during normal business hours.

• Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment). Maintain equipment to retain original vendor liability.

• Door hardware, Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems (gate arms, wedge, bollards-including all controls.

• Dock levelers and roll-up and sliding garage doors.

• Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

• The Contractor shall complete roofing system investigations and repairs.

• The Contractor shall raise and lower the flag as appropriate and shall maintain and repair U.S. flag pole, lighting and pulley system.

• The Contractor shall maintain concessions area drains and traps.

• Maintenance and repair of landscape irrigation systems including pipes, valves, components, controls, and sprinkler heads.

• Operation of the Fire Alarm Control, Detection, and Annunciation Systems

• Subcontracting to a qualified contractor of Remote Fire Service Monitoring

• Parking Garage and associated equipment systems

• Subcontracting to a company with qualified technicians for the repair of Fire Alarm Control, Detection, and

Annunciation Systems.

• Subcontracting with a qualified third party for inspection of Pressure Vessels and certifications.

• Roof Anchor Maintenance and Subcontracting for Weight (Load) Testing & prior to 01/08/2010.

• The Contractor shall maintain all fixed equipment and systems, including playground equipment associated with the Child Care Center. The Contractor shall repair systems upon request and according to work items identified by the annual Child Care Center survey.

• The Contractor shall, to the extent possible and consistent with EO 13788, the Contractor shall maximize the use of goods, products and materials that are produced in the United States.

Note: The Contractor shall provide the COR or their designee copies of all sub-contracts to ensure subcontractors are qualified for performing the work

The Contractor Shall:

1) Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2) Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3) Implement an effective Quality Control Plan (QCP).

4) Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

5) Keep the Contracting Officer Representative (COR) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the COR or designee.

6) Reduce…