47PG0118R0008_-_Region_6_Boiler_Inspection_RFP_-_Final_2.22.2018.docx

GENERAL SERVICES ADMINISTRATION

GSA Solicitation No. 47PG0118R0008

REQUEST FOR PROPOSAL

GSA Heartland Region (R6) Region Wide Boiler and Pressure Vessel Inspections

· SOLICITATION NUMBER: 47PG0118R0008

· SOLICITATION ISSUE DATE: FEBRUARY 27, 2018

· QUESTION DUE DATE: MARCH 5, 2018 AT 5:00 P.M. CST

· OFFER RECEIPT AND TIME: MARCH 15, 2018 AT 2:00 P.M. CST

· SET ASIDE: 100% TOTAL SMALL BUSINESS SET-ASIDE

· POC: JONATHAN POST – JONATHAN.POST@GSA.GOV

SECTION I: GENERAL INFORMATION

NAICS CODE: 541350, “Building Inspection Services” SBA SIZE STANDARD: $7.5 million

This RFP will be solicited, evaluated and awarded in accordance with FAR Parts 12, 13.106-1 and 13.106-2 and as supplemented with additional information in this notice.

All FAR references are based off of FAC 2005-96, Effective Nov 06, 2017.

GENERAL SERVICES ADMINISTRATION’S MISSION

“The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.”

PERFORMANCE BASED SPECIFICATION

This solicitation contains a work statement for a performance-based service. This means the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure they build into their proposal price the necessary hours it will take to meet the performance standards specified.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

Questions & Requests for Information:

All questions must be submitted in writing or electronically to jonathan.post@gsa.gov on or before March 5, 2018 by 5:00 p.m. CST. Questions and answers will be posted as an amendment to FBO.

RFP Submittal Date: March 15, 2018 at 2:00 P.M. CST

Proposal Preparation & Submittal:

Electronic Submission: All proposals submitted electronically should be in PDF format on the proposal form accompanying these specifications. Subject line should read: "Solicitation 47PG0118R0008 Proposal for GSA Heartland Region (R6) Boiler Inspection Services”. Proposals shall be submitted electronically and emailed to jonathan.post@gsa.gov no later than the Proposal Submittal deadline date. Proposals will only be accepted via email.

SECTION II: PRICING INFORMATION

See Attachment 1 – Bid Sheet

All Contract prices set forth in Attachment 1 include all costs necessary to complete the work for which the price is established in accordance with the Contract Documents, including, but not limited to, the cost of work performed by subcontractors and consultants, material, indirect costs, fees, expenses, travel and profit.

The Government reserves the right to award all, some or none of the items within Attachment 1. All pricing shall be proposed as firm fixed price. Offerors must submit a price for all items listed. Partial offers will not be considered for award.

SECTION III: PERFORMANCE WORK STATEMENT (PWS)

Background GSA manages approximately 80 owned facilities in the GSA’s Heartland Region (IA, KS, MO, and NE). Many of these contain boilers and/or pressure vessels. All boilers and pressure vessels permanently located at each facility require annual in-service safety inspections. High-pressure boilers and low-pressure steam heating boilers require an annual internal inspection. Historically, GSA has performed such inspections in-house using a person holding a current commission from the National Board of Boiler and Pressure Vessel Inspectors. Functional changes within the organization over time, have led GSA to outsource this service.

Scope of Work The resulting award from this RFP requires the Contractor to conduct inspections on all boiler and pressure vessels within the GSA Region 6 (See Appendix A). The inspector shall use the National Board Inspection and/or ASME Boiler and Pressure Vessel Codes as a guide for the required inspections.

All low-pressure steam heating boilers (15 p.s.i. or less) and all high-pressure boilers (greater than 15 p.s.i.) shall be externally inspected while in operation (December through March) and internally inspected after the heating season (April to September). All hot water heating boilers and all other types of fired and unfired pressure vessels shall normally be inspected externally while in operation, but may occasionally be inspected internally at the inspector’s discretion. GSA or their representative is responsible for preparing each vessel for inspection.

Internal Inspections The yearly internal inspections of all high-pressure boilers and low-pressure steam heating boilers will be conducted during the non-heating season. Hot water heating boilers and fired and unfired pressure vessels shall be inspected internally at the Inspector’s discretion. An internal examination may not be required if the pressure vessel is stamped with the original wall thickness and the thickness survey shows no loss of material. Boilers/Pressure vessels in which the original wall thickness is unknown will have an initial internal examination performed to determine the baseline condition of the vessel. Internal examinations shall include a thorough inspection of the following:

Boiler/Vessel Connections Threaded connections will be inspected to ensure that an adequate number of threads are engaged. All openings leading to any external fittings or controls will examined as thoroughly as possible to ensure they are free from obstructions.

Boiler/Vessel Closures Any special closures, including those on autoclaves, will be checked for adequacy and wear. A check will also be made for cracks at areas of high stress concentration.

Boiler/Vessel Internals Where pressure vessels are equipped with removable internals, these internals need not be completely removed, provided evidence exists that deterioration in regions rendered inaccessible by the internals is not occurring to an extent that might constitute a hazard or to an extent beyond that found in more readily accessible parts of the vessel.

Corrosion The type of corrosion (pitted or uniform), its location, and any obvious conditions will be recorded.

Thickness The Contractor shall conduct a thickness examination of the boiler/pressure vessel wall and dished heads, and provide all documentation resultant thereof, for permanent record keeping. Appropriate non-destructive testing methods will be used as identified by the inspector.

Operational Inspections External/operational inspections will be conducted during the heating season. The inspection will consist of testing the operating controls, safety valves and devices, and a visual inspection of the boiler/pressure vessel. The inspection of the boiler/pressure vessels shall include the following: A thorough external examination of the boiler/pressure vessel and associated equipment including verification of the welded connections to determine the proper joint efficiency to employ during the stress analysis. External examinations include a thorough inspection of the following:

· Insulation or other coverings

· Evidence of leakage

· Structural attachments

· Vessel connections

· Miscellaneous conditions

· Surface inspection

· Welded joints

· A thorough inspection of the boiler/pressure relief valves and other safety devices to ensure the vessel is operating within its specified pressure range and is being adequately protected.

It is the responsibility of the Inspector to determine if the equipment appears to be in a safe operating condition, that all repairs and alterations conform to the applicable codes, and that each boiler and pressure vessel will perform in accordance with the applicable inspection requirements. Any deficiencies noted by the Contractor that present a safety or operational risk or failure and which can be resolved easily, shall be resolved while on-site with the assistance of the O&M Contractor and/or GSA representative.

Should the inspector, using professional judgment, believe a boiler or pressure vessel to be unsafe at the time of his inspection, he/she may at their discretion, withdraw the certificate and require the boiler or pressure vessel be shut down until corrective action is taken. The boiler or pressure vessel shall not be placed back in service, nor the certificate reissued until the deficiencies have been corrected and the boiler/pressure vessel is re-inspected and found suitable for use.

Re-inspections If a pressure vessel(s) fails inspection, and the issue can’t be corrected and cleared by the inspector before he has to leave the site or the pressure vessel(s) needs an unscheduled interior inspection, the Field Office COR will need to work with either this contractor, or a local qualified inspector, to arrange for and schedule the re-inspection of the failed pressure vessel(s).

SECTION IV: PERIOD OF PERFORMANCE

The base period of performance is April 1, 2018 to March 31, 2019. The Government may unilaterally renew this contract for up to four option periods of one year each. Option 1 would be from April 1, 2019 to March 31, 2020; Option 2 would be from April 1, 2020 to March 31, 2021; Option 3 would be from April 1, 2021 to March 31, 2022, and Option 4 would be from April 1, 2022 to March 31, 2023.

All external inspections shall be coordinated, scheduled and completed with delivery of all GSA Form 1034’s (titled “Certificate of Inspection of Pressure Vessels”) between October 1 and March 15 of the base year and any option period exercised.

All internal inspections shall be coordinated, scheduled and completed between the end of the heating season and no later than September 30 of the base period and any option period exercised.

All deliverables, including reports, shall be delivered to the Government no later than March 25 of the base year and each option year exercised. The Contractor shall also complete, sign, date and post (or supply to the GSA COR on site) a GSA Form 1034 “Certificate of Inspection of Pressure Vessels,” on or near the equipment after each successful inspection.

SECTION V: CONTRACT DELIVERABLES

Within 10 working days of completing an inspection, the contractor shall furnish the GSA Contracting Officer’s Representative (COR) with a written report of findings and deficiencies. The National Board Inspection Code Forms NB-6, Boiler-Fired Pressure Vessel Report of Inspection and NB-7, Pressure Vessels Report of Inspection are acceptable forms for reporting findings. The report shall be generated and forwarded to the GSA COR and Contracting Officer electronically. The Contractor shall also complete, sign, date and post (or supply to the GSA COR on site) a GSA Form 1034 “Certificate of Inspection of Pressure Vessels,” on or near the equipment after each successful inspection.

Qualifications All inspections will be accomplished by an Inspector holding a current, valid National Board Commission. The contractor shall supply a copy of the Inspector (or each inspector’s) National Board Commission to the GSA COR prior to beginning any inspections.

Schedule After award the contractor will be given a contact list of GSA Field Office contacts. All inspections shall be coordinated with the GSA Field Office contacts, or their designated building managers, in sufficient advance notice to avoid operational interruptions and permit GSA representatives time to perform any preparation work required by the contractor. Coordination means the contractor shall contact the GSA Field Office contacts with a proposed schedule, get their agreement, ensure they are aware of any preparation needs, and then, prior to beginning the work, the contractor shall submit the agreed upon schedule to the GSA COR. Any changes to the schedule shall follow the same process.

In the event that an inspector travels to a location for inspection and the equipment can’t be inspected, the contractor should contact the GSA COR and supply them with proof the inspection was arranged for the time the inspector showed up (email documentation is acceptable) and an estimate for the cost of re-inspection of the location including any required additional administration, air fare, hotel, car rental, per diem, and minimum required labor charges for the travel time of the inspector. GSA will determine if the inspection will be allowed to be rescheduled or skipped and the items deducted.

Original travel costs agreed to will be paid.

Inspectors shall keep to the scheduled inspection times and not assume a location will be ready early, or available later, than the scheduled and agreed to date and time. Failure to adhere to the agreed upon schedule will force the contractor to reschedule, at his own travel expense, any required inspection of missed items.

SECTION VI: INSPECTION AND ACCEPTANCE

FAR 52.246-4 Inspection of Services:

Definitions: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for cause.

Contractor Responsibility.

The Contractor is responsible for the inspection and monitoring of all services performed to ensure compliance with contract requirements. The results of all inspections conducted by the Contractor shall be documented on inspection reports (warranted as presented) for submission to the COR. The Contractor shall follow through to assure that all defects or omissions are corrected. All inspection reports to the COR shall be sufficiently detailed to accurately reflect the as-found condition.

Quality Requirements - Quality Control Plan (OCP).

The Contractor shall submit a detailed Quality Control Plan with this proposal for CO/COR review and approval. Rejected plans must be corrected and resubmitted with updated copies of approved plans provided to the CO/COR as future changes occur, or as requested by the CO. An official Notice to Proceed with contract requirements will not be issued until after the CO/COR has approved the QC plan.

The Quality Control Plan shall include, but not be limited to:

· An inspection system and schedule, which encompasses all requirements listed in the Performance Work Statement (PWS). It must specify the areas to be inspected, when inspections will be made, and the titles of the individuals who will perform the inspections.

· The methods the Contractor will use for identifying and preventing defects in the quality of services performed before the level of performance becomes unacceptable.

Protection and Damage.

The Contractor shall provide all labor, materials, and equipment necessary for the protection of Government personnel, equipment, furnishings, buildings, and facility accessories (such as parking lots, fences, etc.) from damage caused by the Contractor's negligence. Equipment, furnishings, buildings, and facility accessories damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finish at no additional cost to the Government.

Any work which will alter the original appearance of the building identified in this specification must be approved in advance by the COR.

GSA Quality Assurance.

Compliance with Regulations. All work, including contact with and handling of hazardous materials/wastes, or the disturbance, shall comply with the applicable requirements of 29 CFR 1926, 40 CFR 260-265, and 40 CFR 61. All work shall comply with applicable federal, state and municipal safety and environmental requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

Contractor Responsibility. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel and environmental management during the execution of work, and shall hold the Government harmless for any action on his/her part or that of his/her employees or subcontractors, which results in illness, injury or death.

GSA Quality Assurance Plan.

General. The procedures and methods established in this Quality Assurance Plan will serve as a guide for all parties involved ensuring that tenants and the GSA receive the services paid for and specified in this contract.

Partnering. In order to have an effective contract administration program that also ensures a successful business relationship between GSA and the Contractor, all parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Close coordination and active cooperation on a continuous basis between the Contractor and those representing the Contracting Officer are necessary to ensure a clean, safe and healthy working environment, and a well maintained and operated building.

Performance Evaluation. Both the Contractor and the Government, at the time of contract award have agreed upon all terms and conditions as stated in the contract. During the life of the contract Contractor performance will be documented by means of written inspections which will be retained as part of the official contract file.

Effectiveness of Quality Control.

General.

The COR shall assess the effectiveness of the Contractor's Quality Control Program through review of reports required of the Contractor, Service Delivery Information and by means of GSA inspections.

Service Delivery The quality and timeliness of the contractor's performance of the scheduled inspection will be used to assess the overall service delivery.

The contractor's service call program will document requests for service and responses. The contractor will make the service call records available for inspection by the COR at all times.

Inspections.

GSA will make tours and inspections through the building and other areas covered by this contract with the contractor's representative whenever possible, to ascertain the level of services being performed. The Contractor will be informed of less than satisfactory performance.

Performance Evaluation Meetings.

SA/Communication.

An initial step in avoiding disputes and claims is to settle minor problems and misunderstandings at the lowest possible level. Accordingly, the contractor or the contractor's on-site representative shall communicate as needed to maintain a successful performance of the contract. Communication shall be as often as necessary at the discretion of the COR. A mutual effort shall be made to resolve all problems identified during the life of the contract.

Interim/Final Performance Evaluation Report.

The COR or designated representative will summarize all available performance information and prepare a final report in CPARS within 30 days of the contract end date.

SECTION IV: DELIVERIES OR PERFORMANCE

Place of Performance.

The services to be provided by this contract shall be accomplished at in the following counties (physical location of buildings are located in the CLIN description of each item in “Attachment 1: Bid Sheet”:

1. Jackson County, Missouri

2. Cole County, Missouri

3. St. Louis County, Missouri

4. Ralls County, Missouri

5. Shawnee County, Kansas

6. Sedgwick County, Kansas

7. Douglas County, Nebraska

8. Lancaster County, Nebraska

9. Lincoln County, Nebraska

Term of Contract.

After award, the successful bidder will be given a written notice to proceed and shall provide contractual services for the base period of performance of April 1, 2018 to March 31, 2019. All inspections in the Statement of Work shall be completed within this time frame. Option Periods may be exercised within 60 days prior to each period of performance.

Reporting Requirements:

All reports, plans schedules and other submittals provided by the Contractor are subject to approval by the CO or COR:

The Contractor shall be required to perform in accordance with the Government's existing plans and schedules or as directed by the COR until the Contractor's submittals are approved by the CO or COR.

The Contractor shall be required to submit deliveries and reports at specified times throughout the life of this contract which are considered critical to the successful completion of all contractual requirements.

Failure to Provide Required Documentation:

Failure to provide schedules or any other required documentation shall result in the holding of all payments due until the documentation is supplied.

SECTION VIII: CONTRACT ADMINISTRATION DATA

Role of Government Personnel in Contract Administration:

Contracting Officer (CO): The CO has the overall responsibility for the administration of this contract. That Official alone, without delegation, is authorized to take actions on behalf of the Government to:

· Amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules;

· Make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance;

· Terminate the contract for convenience or default;

· Issue final decisions regarding contract questions or matters under dispute.

Regional Contracting Officer's Representative (Regional COR):

However, the CO may delegate certain other responsibilities to their authorized representative.

The Regional COR is designated to assist the CO in the discharge of that official's responsibilities when he/she is unable to be directly in touch with the contract work. The responsibilities of the COR include, but are not limited to:

· Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

· Acting as the Government's representative in charge of work at the site;

· Ensuring compliance with contract requirements;

· Advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance;

· Advising the contracting officer of any factors that may cause delay in performance of the work.

Additional CORs, as points of contact for each location, will be designated and supplied to the contractor upon award. These CORs will be limited to the location(s) for which they are responsible for but will have the same responsibilities as the Regional COR designated above for their location(s).

Partnering for Quality.

Partnering - In order to have an effective contract administration program that also ensures a successful business relationship between GSA and the Contractor, all parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Close coordination and active cooperation on a continuous basis between the Contractor and those representing the CO are necessary to ensure a clean, safe, and healthy working environment and a well maintained and operated building.

Payment: Payment will be made for each CLIN after inspections are completed. Vendors may submit an invoice for payment upon the completion of all “External” inspections specified in paragraph “C.2.C”. The vendor will then submit a final invoice upon completion of the contract.

Submission of Invoices:

Any inquiries regarding payment shall be directed to:

General Services Administration PBS Payment Branch (BCFA) P.O. Box 17181 Fort Worth, TX 76102-0181 Telephone Number: 1-800-676-3690 Or Send an email to: FW-PaymentSearch.finance@gsa.gov

Original invoices shall be submitted on the first of each month to: http://financeweb.gsa.gov/vendorpayment/vpp_elect_invoice

One (1) copy shall be submitted via email to the COR(s).

Invoice Requirements

Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this contract or purchase/delivery order.

Invoices must include the Pegasys Document Number (PDN) number provided below or on the purchase/delivery order.

PDN # (Will be assigned at Contract Award)

In addition to the requirement for a proper invoice specified in the Prompt Payment clause of this contract or purchase/delivery order, the following information or documentation must be submitted with each invoice:

· Name of the business concern and invoice date.

· Contract number.

· Delivery order number or other authorization for delivery of property or services.

· Item number, national stock number (NSN), or other product identification number, description, price, and quantity of property and services actually delivered or rendered.

· Name (where applicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent. The "remit to" address must correspond to the remittance address in the contract.

GSAM 552.232-72 Final Payments

Before final payment is made; the Contractor shall furnish the Contracting Officer with a release of all claims against the Government relating to this contract, other than claims in stated amounts that are specifically exempted by the Contractor from the release. If the Contractor's claim to amounts payable under the contract has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 3727, 41 U.S.C. 15), a release may also be required of the assignee.

Release of Claims: Upon submission of the final invoice for this contract, the Contractor is to submit to the Contracting Officer an executed release of claims for the contract, other than such claims as the Contractor is entitled. Describe and state the amount of each claim in the blank lines on GSA Form 1142, Release of Claims. If the Contractor does not have any claim(s), then "none" is to be stated in the blanks on the form.

Failure to Perform: Failure to accomplish any work required under this contract or to satisfactorily accomplish such work, where due to the carelessness, neglect, or fault of the Contractor, shall constitute a deficiency for which a reduction of payment will be made in accordance with the provisions of this contract. In the event work is performed unsatisfactorily, the Contractor will be requested to correct the deficiencies. If the work remains deficient, the CO may have the work accomplished by other means and deduct the actual cost plus administration costs from payments.

Repairs due to Negligence or Error of Contractor: The Contractor will be responsible for the full cost of minor or major repairs if it is determined that the repair is necessary due to the Contractors' error or negligence. The CO will make the decision as to whether the necessity for a repair is due to the negligence or error of the Contractor.

Suspension of Work: Reductions in price will not be taken for services not performed due to unanticipated closure of the building by the Government due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., provided the Contractor's employees are fully compensated. Deduction in payment may be made for uncompleted work resultant to closures.

Criminal Liability: It is understood that disclosures of information relating to the work or services hereunder to any person not entitled to receive it, or failure to safeguard any classified information as defined in Executive Order Number 11652 that may come to the Service Provider or any person under the Service Provider's control in connection with the work under this contract, may subject the Service Provider, the Service Provider's agents, or employees to criminal liabilities under Title 18, Sections 793, 794, and 798 of the United States Code. The Contractor shall obtain a copy of PBS ORDER 3490.1 with implementation instruction from the COR and utilize all forms and/or records and follow all procedures as directed.

Deductions: Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance in a particular area may equal the cost of the initial work. If the Contractor fails to provide satisfactory service, the contractor will be held liable for all costs incurred by the Government as a result of the Contractor's failure, including administrative costs.

Calculation of Deductions: The Government's objective is to obtain complete and satisfactory performance of all work identified in this specification. To this end, the Government is contracting for the satisfactory performance of all specifications contained herein and deductions may, therefore, be made on a “by CLIN basis”. This means deductions of this contract may be made by subtracting the total amount of each CLIN for unsatisfactory or incomplete work. Agreed upon labor rates, travel rates, and other relevant information may also be used for partial deductions as the Contracting Officer’s discretion.

SECTION IX: SPECIAL CONTRACT REQUIREMENTS

Security.

The contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive-12 (HSPD-12) as required by FAR 52.204-9 in Section I of this contract and all other security clearance requirements provided herein and by the Contracting Officer in accordance with the most updated Security Clearance and Suitability Supplement (will be provided to successful offeror upon award). This guidance does not replace tenant-specific security requirements of the contract.

Compliance with Security Requirements.

The Contractor shall comply with all GSA and tenant agency security requirements in the building(s) where work is being performed.

When a controlled personnel identification access system is used by a tenant agency at a site where work is performed, the tenant agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant agency.

Security Areas and Security Requirements.

Security Areas: Security areas are identified in the Building Information Sheet (See exhibit 1). In some of these areas, workers are permitted to enter and perform their work unescorted. In others, a worker will be admitted only by an authorized occupant who will observe the worker until he has finished his work. In some of the latter described areas, the work may be done at night and some done during daytime office hours. The Contractor shall include on his bid the costs associated with working in any secured areas in the building.

Security Requirements: In addition to all requirements set out in Section C, the Contractor must follow the following standard requirements:

Sign In/Sign Out Log: The GSA Form 139 is the designated log format used for Contract employees to identify themselves by providing appropriate information and their signatures as they enter and leave the building. The Government requires all Contract employees to use this form whenever they enter or leave the building, which includes during Hours of Operation, whenever providing all services. Each contract employee must sign-out (in addition to signing in) using the same line that they used when signing in. Contract supervisors must indicate their titles alongside their signatures. The GSA Form 139 Log shall be signed by all contract employees at the building entrance or other location designated by the COR or Ordering Official. With the approval of the COR, this requirement may be waived for all contract employees with a current, valid, identification/building pass.

Identification/Building Pass:

1). The Contractor shall ensure each of his employees obtains a current, valid building pass before the employee enters the building on duty. The Contractor shall also ensure that the employee returns the building pass upon leaving their employment. The Contractor will notify the COR when employee badges' are lost. It is the responsibility of the Contractor to pay for replacement badges at the rate of $100.00 per badge.

(2). The Contractor shall see that all employees carry their passes with them during duty hours and show them upon request. The COR or other designated GSA personnel shall periodically verify passes of Contractor employees with their personnel identification.

Clearances: The Government shall have and exercise full and complete authority over granting, denying, withholding, or terminating clearances for contract employees. The Government may, as it deems appropriate, authorize and grant temporary clearances to contract employees. However, the granting of a temporary clearance to any such employee shall not be considered assurance that a full clearance will follow as a result or condition thereof. The granting of either temporary or full clearance shall in no way prevent, preclude, or bar the withdrawal or termination of, any such clearance by the Government.

Recording Presence.

Each contract employee must sign in when reporting for duty and sign out when leaving at the end of the workday and follow card access requirements as directed by the COR. The Contractor shall accumulate GSA Form 139 (Record of Time of Arrival and Departure from Building) or other designated form for use in recording presence each calendar week, certify in writing on each form that the information shown is true and correct and, and within 3 calendar days of week's end and turn them over to the COR or designee.

Government Forms.

The various Government forms mentioned in this document such as personal history forms, sign-out forms, inspection forms, etc., may be obtained from the COR.

Other Contractors.

The Government may undertake or award other contracts for additional work, and the Contractor must fully cooperate with such other Contractors or Government employees. The Contractor must carefully schedule his own work, in conjunction with the additional work, as may be directed by the COR. In addition, the Contractor must not commit or permit any act that will interfere with the performance of work by another Contractor or by Government employees.

Ordinances, Taxes, Permits, and Licenses.

Without additional expense to the Government, the Contractor must fully comply with all local, city, State and Federal laws, ordinances, and regulations. The Contractor will also be liable for all applicable Federal, State, and local taxes and must obtain and pay for all permits and licenses governing performance under the contract.

Discrepancy in the Specifications.

In any case of discrepancy in the specifications, the matter must be immediately submitted to the CO. The decision of the CO as to the proper interpretation of the specifications shall be final in accordance with the Disputes clause of this contract.

Uniforms.

All trade workers must wear a uniform with the Contractor's logo while working within the building. Each Contractor employee, including supervisors, shall present a neat appearance. Contractor must ensure uniforms are in good shape, not torn, and must not look worn. All employees (except nonworking supervisors) shall wear appropriate uniforms such as: Coveralls, smocks, uniform shirt and trousers, or uniform blouse and skirt or slacks. Clothing shall have the Contractor's name affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram, which is easily read. Every employee is to be in uniform no later than ten (10) working days from the date the employee first enters on duty. Contractor must fund and employees must wear any personal protective equipment necessary to meet OSHA requirements for employee safety. Non-working supervisors shall wear professional business attire if not in uniform.

Personnel Qualifications.

Individuals conducting the inspections described in the Statement of Work shall possess an active National Board Certification as prescribed by a Certified individual. A Certified Individual is an employee of an American Society of Mechanical Engineers (ASME) certified organization authorized to use ASME marks (Certificate Holder). The Certified Individual provides oversight to ensure that each application of the ASME certification mark is in accordance with the applicable ASME Boiler and Pressure Vessel Code (ASME BPV Code) Section. Further information is described in NB-383, Rules for Certified Individuals The inspector shall maintain the appropriate certification type for the item that is being inspected. The following types of certifications are specified by the ASME BPV Code/ASME Standard.

Pressure Relief Devices (PRD)

· V, HV, UV, UD+Combinations

· See Application Form Sections I, IV, VIII, Div. 1

More information about the National Board Certification may be found at: http://www.nationalboard.org.

Clauses Incorporated By Full Text

52.212-3 Offeror Representations and Certifications – Commercial Items (Nov 2017) If the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal, then they do not need to submit the fill in information for FAR 52.212-3 with their proposal.

52.212-4 Contract Terms and Conditions—Commercial Items. (Jan 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.