Metzenbaum Plaza Phase I PreProposal Agenda.pdf

PreProposal Conference Agenda GSA Solicitation No. RFP 47PF0024R0030 Time/Date: 1:00pm Eastern Time, Thursday, June 26, 2025 Location: Howard M. Metzenbaum U.S. Courthouse, 3rd Floor West Courtroom

The purpose of this Pre-Proposal Conference is to discuss the Phase I Request for Proposal (RFP), issued on June 12, 2025, for Design Build Services for the Metzenbaum Plaza Replacement and Structural Repairs Project.

The goal of this Conference is to answer any questions regarding Phase I of the RFP, provide an understanding of the proposal structure, as well as a brief overview of the proposal submission requirements and evaluation criteria, provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP) and present the scope of work for the Metzenbaum Plaza Replacement and Structural Repairs Project.

A copy of the meeting minutes will be posted to SAM.gov following the discussion. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Currently, there are no amendments to the solicitation.

AGENDA

Introductions

● Contracting Officer: Anna Vanko, anna.vanko@gsa.gov

● Project Manager: Carly Thompson, carly.thompson@gsa.gov

● COR: Reed Wesolowski, reed.wesoloswksi@gsa.gov

● Project Sponsor: Nicole Randolf, nicole.randolf@gsa.gov

● Property Manager: Kathy Lease, kathy.lease@gsa.gov

Gene Marstellar, gene.marstellar@gsa.gov Nick Infantino, nicholas.infantino@gsa.gov Megan Gannon, megan.gannon@gsa.gov

● POR Architect: Wiss, Janney, Elstner Associates, Inc.

Project Background & Overview of the Scope of Work

● The Howard M. Metzenbaum U.S. Courthouse Plaza Project will:

○ replace the plaza’s concrete slabs,

○ restore the plaza’s structural steel support system,

○ replace the plaza and perimeter foundation wall’s waterproofing systems,

○ repair basement walls damaged from years of water infiltration,

○ recondition the basement lift that serves the mail screening room,

○ replace the structural support system for the Daniel Chester French statues at the main entrance and conserve the statues.

● The Courthouse sits on a full city block and the plaza repairs will occur on three of the four sides of the building impacting the sidewalks around the building.

● The project will be accomplished in two phases in order to maintain continued access to the Courthouse throughout the project.

Overview & Logistics of Phase I Design Build Procurement Process

● Best value/trade-off procurement

● Two Phases

○ Phase 1 is qualifications based. Objective is to identify a shortlist of most qualified firms. (Technical Qualifications of Firms, Approach to Design Build, Lead Designer’s Portfolio, Past Performance)

○ Phase 2 is the request for Proposal. Only shortlisted teams will be engaged in Phase 2 which includes technical and price proposals. (Quality of Design

Concept, Key Personnel, Management and Technical Approach, Price Proposal)

● General Timeframe

● Amendments, clarifications, sign in sheets, etc will be posted as amendments on

SAM.gov.

Proposal Submittal Requirements and Phase I Evaluation Factors

● Phase I Submittal Requirements:

○ Technical Proposal - electronic/proposal to be sent to anna.vanko@gsa.gov - 50 page limit

■ Technical Qualifications of Firms

■ Approach to Design Build

■ Lead Designer’s Portfolio

■ Past Performance (also see PPQ Attachment)

○ Acknowledgement of any Amendments

○ Copy of your firm’s SAM registration

○ Verification of firm’s VETS-4212 compliance

○ SF1442

● The Proposal Due Date: Tuesday July 15, 2025 at 4:00pm Eastern Time

○ Transmittal: Submit to Anna Vanko, via anna.vanko@gsa.gov

● Questions: All questions must be submitted by email to Anna Vanko (anna.vanko@gsa.gov) by close of business, Tuesday, July 8, 2025.

● Department of Labor, Office of Federal Contracts Compliance Programs

● Compliance with minimum wage for Government Contracts

● WD OH20250074

Phase II Overview

● No more than three firms will be selected to advance to participate in Phase II mailto:anna.vanko@gsa.gov

● A stipend will be provided to the unsuccessful Phase II offerors who conform to the solicitation requirements.

○ The stipend for this project will be $52,500.00

● Phase II will include a Sustainability factor

○ LEC Material Requirement

● A second PreProposal Conference will be held during the Phase II procurement process

● An Initial Oral Concept presentation will be held during the Concept Development

○ A second Oral Concept Presentation will be held post receipt of proposals with the competitive range

Questions on Process and Logistics

Walk Through

● Photos Permissible with Restrictions; please ask prior to taking photos during the tour

○ No posting or distribution photos

Any/all communication, including RFIs, Questions, or Comments following the pre-proposal conference and prior to receipt of award should be directed at the Contracting Officer, Anna Vanko, at anna.vanko@gsa.gov.

mailto:anna.vanko@gsa.gov