Solicitation Amendment 47PF0024Q0033_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

14. DESCRIPTION OF AMENDMENT/MODIFICATION

Amendment 0001 is issued to make the following changes:

● Revise language in Section E- Solicitation Provisions (E.1 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)) to reflect the following change:

○ Current Text: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

○ Revised Text: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

● Incorporate clause, FAR 52.219-14, Limitations on Subcontracting (Oct 2022)(15 U.S.C.

637s) into Section C- Clauses of the solicitation.

● Revise language in Section D.2 Method of Award (Factor 1: Past Performance) to reflect the following change:

○ Current Text: For this factor, the Government will not consider past performance information submitted by the offeror regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement. If the offeror is a joint venture, the Government will only consider past performance on projects performed by the joint venture.

○ Revised Text: For this factor, the Government will not consider past performance information submitted by the offeror regarding key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement. If the offeror is a joint venture, the Government will only consider past performance on projects performed by the joint venture.

● Incorporate the following Questions and Answers into the solicitation. Please note that the Answers provided in the attached supersede any inconsistent provisions contained in the RFQ. See attached.

● All other terms and conditions remain the same.

PLEASE NOTE – YOU MUST SIGN THE SF30 INCORPORATING THIS AMENDMENT IN

BOX 15A AND RETURN THE SIGNED FORM ALONG WITH YOUR OFFER.

Project Information:

Space Planning IDIQ Region 5

Question Response

I did not see the requirement for a “functioning office” within the geographical area of Region 5. Is there is requirement for the firm to have an office in Region 5 or can they be located outside of Region 5 - but just have the ability to respond within 24 hours to a meeting? There is no requirement to have an office located in Region 5.

Can portions of work be subcontracted out? See clause FAR 52.219-14 Limitations on Subcontracting. (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

What is the size standard for this requirement? The NAICS for this solicitation is 541410, Interior Design Services. To be considered a small business, your company must average less than $9M in annual receipts.

In your experience, have you found any of the IDIQ incumbent or prior firms leveraging a larger design firm as a JV/sub to support the overall service capabilities?

We are unsure exactly what you are asking for and we cannot disclose proposal information from an incumbent contractor. Requesting information regarding the current contract should be requested via FOIA request: https://www.gsa.gov/reference/freedom-of-information-act-foia. We believe the below information can be helpful if wondering whether the requirement can be leveraged using a large design firm as a prime/subcontractor relationship or as a Joint Venture.

See clause FAR 52.219-14 Limitations on Subcontracting for prime/subcontractor relationship requirements and the response to Question #2. A firm can subcontract portions of work out but there are limitations, especially when a large firm is involved.

A Joint venture may qualify as a small business concern if the joint venture complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b) and if—: (A)Each party to the joint venture qualifies as small under the size standard for the solicitation; or

(B)The protégé is small under the size standard for the solicitation in a joint venture comprised of a mentor and protégé with an approved mentor-protégé agreement under an SBA mentor-protégé program. Please see FAR 19.301-1(a)(2).

The joint venture must be approved and registered separately with its own name and Unique Entity Identifier (UEI) under SAM.gov. The joint venture must be set up in accordance with SBA guidelines and requirements. Please see this link: https://www.sba.gov/federal-contracting/contracting-assistance-programs/joint-ventures#id-how-to-set-up-a-joint-venture or contact your local SBA office for more information.

See section "REQUIREMENTS FOR JOINT VENTURE OFFERORS" on the Notice Concerning Solicitation, GSA Form 1602. Also, if the offeror is a joint venture, the Government will only consider past performance on projects performed by the joint venture entity as a whole.

If one or more of our project examples, such as the Sample Design Intent Drawings, is a government project – will there be an SBU issues in submitting the set of drawings with our Phase 1 package?

GSA's Sensitive But Unclassified (SBU) policy was replaced by the Controlled Unclassified Information (CUI) to standardize common Government terminology and practices used in protecting sensitive information such as limiting access controls based on the need to know. All documents that are considered SBU, or what is now called CUI, can be shared via email with GSA. Anything sent from a private email should be encrypted prior to submitting to GSA. Electronic transmission of CUI information outside of the GSA network must use session encryption (or alternatively, file encryption) consistent with National Institute of Standards and Technology (NIST) SP 800-171. Encryption must be through an approved NIST algorithm with a valid certification, such as Advanced Encryption Standard or Triple Data Encryption Standard, in accordance with Federal Information Processing Standards Publication 140-2, Security Requirements for Cryptographic Modules, as required by GSA policy.

You must always adhere to CUI controls. Any document containing CUI Building information from Federal projects should follow the guidance in Section D.1 Services, Ordering, Prices (Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information). If the building information is from another Governmental entity contract, please ensure you meet their standards for dissemination, if applicable. Please review this section. If you are sharing outside of the GSA network, you must adhere to section 2. Dissemination of CUI Building Information.

We assume the entire Phase 1 package is submitted electronically and no hard copy submittals are required? Yes, please submit your proposal in an electronic copy only. Hard copies are not required.

Do the Past Performance Questionnaire/Surveys have to have a direct relationship to the sample projects submitted? Can the past performance surveys reference completely different projects/contracts that the sample projects submitted?

The projects you submit for Factor 1, Past Performance can be different than the projects you submit for other factors.

We understand that PPQs are required from 3 relevant project client representatives to satisfy Factor 1. Is it preferred or required that submittals for Factors 2, 3, and 4 be from a single project (same project for all Factors)? Or can examples from 3 different projects be submitted for Factors 2, 3, and 4?

These samples can be different for each factor. They do not need to be the same project. There is no preference for having the same projects for each factor as well.

Would you like any final project photos to accompany the documents that are submitted for Factors 2, 3, and 4 or along with the PPQ referenced projects in Factor 1? No, please only submit the requirements of the evaluation factor.

Would it be acceptable to include a cover letter? A cover letter is acceptable as long as it does not exceed 1 page and can only include information regarding your company's name, address, a table of contents for your offer, etc. Your cover letter will not be evaluated or scored and will have no effect on the evaluation factors included in the Method of Award.

We did not find a preferred method of submission in the provided information.

If it was provided, can you direct us to that location in the documents?

If not, is an electronic submission acceptable?

If electronic is acceptable, would you like everything bound into a single pdf? Or should we provide separate files for each Factor?

Electronic submission is required for all proposals. All proposals shall be submitted to Timothy Novak at Timothy.novak@gsa.gov and Salvador Leal at Salvador.Leal@gsa.gov by the due date for submissions.

Please separate each factor into separate PDFs.

Page 6 Section D.2 Method of Award lists as criteria for PPQ "If completed, the contract was completed/active within the past five years." Does a master plan space planning project for a civic institution qualify even if it does not show construction? Or are you requiring that all project samples show construction?

For past performance PPQ, all we require is the reference form filled out and submitted by the reference by the due date for Phase 1 offers.

Do the PPQ and Samples have to be from the same projects or can they be different i.e.

can we show 6 projects all together (3 PPQ and 3 different Samples) or should they match? Conversely, should the 3 Samples be from the same project? See questions 8 & 9.

With only 3 Projects requested for Phase I and 3 Personnel requested for Phase II, how should we show our full team and denote the Prime and Consultants? Can we include an org chart with Phase I?

Please see the method of award section. Only the requested information for each evaluation factor will be evaluated. We will not review/evaluate information outside of what was requested.

Should our full team include a Cost Consultant or are they considered a third party under a separate contract? If awarded an IDIQ contract, you are required to provide cost estimating services. This is accomplished via issuance of a task order. Please see Section D.1 Services, Ordering, Prices.

16 Who is the current incumbent? The incumbent contractors are: CRA Architecture Inc., Tilton Kelly & Bell LLC, and 845 Design Group.

What is the dollar value of the current contract? The contract award amounts are the same as what will be awarded on this solicitation. A maximum ordering limitation of $500,000. We cannot provide detailed pricing.

18 Will the incumbent have the opportunity to rebid? Yes, that is correct.

Can you point out where the Forms Section is where we can find an example of the Space Requirements Report (SSR)? We did not provide an example of this report and we will not be providing one.

230 S Dearborn Chicago, IL 60604 USA

PLEASE NOTE – YOU MUST SIGN THE SF30 INCORPORATING THIS AMENDMENT IN BOX 15A AND RETURN THE SIGNED FORM ALONG WITH YOUR OFFER.

230 S Dearborn Chicago, IL 60604 USA NameandTitleSigner[0]: