RFP 47PF0021R0078 CFM Fergus Falls Austin.pdf

PROJECT:

CONSOLIDATED FACILITIES MANAGEMENT SERVICES

Edward J. Devitt U.S. Courthouse & Federal Building

118 S. Mill Street Fergus Falls, MN 56537

Social Security Administration Building 404 2nd Street Austin, MN 55912

SOLICITATION NO.: 47PF0021R0078

ISSUE DATE: Thursday, May 6, 2021

CLOSING DATE & TIME: Monday June 7, 2021

10:00AM (Central Standard Time)

ISSUED BY: Acquisition Management Division

Northern Services Team Robert W. Kastenmeier Federal Building

120 N. Henry Street Madison, WI 53703

ATTN: JOSEPH LOERSCH, CONTRACTING OFFICER

Joseph.loersch@gsa.gov

REQUEST FOR PROPOSAL

Request for Proposal (RFP) U.S. General Services Administration

Acquisition Management Division Northern Services Team

120 N. Henry Street Madison, WI 53703

GREAT LAKES REGION

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0078

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33 – SOLICITATION, OFFER, AND AWARD. The offeror shall not alter the solicitation or any com-ponent thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying com-ponents take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

HUBZONE BUSINESS SET-ASIDE

This procurement shall be a HUBZone business set-aside under NAICS code 561210, which has a size standard of $41.5 million.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

52.204-8 Annual Representations and Certifications (Deviation) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Ser-vices or Equipment 52.209-13 Violation of Arms Control Treaties or Agreements-Certification 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation FAR 52.209-5 Certification Regarding Responsibility Matters Standard Form 33 – Solicitation, Offer, and Award Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Quality Control Plan (See Section C) Past Performance References Cost Proposal Worksheets

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1-year period and the option requirements for the 4 additional 1-year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the four 1-year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solici-tation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the of-fer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Joseph Loersch at

(312) 806-1757 or joseph.loersch@gsa.gov by Friday, 05/13/2021

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

ELECTRONIC SUBMISSION OF OFFERS

The proposal must be submitted electronically. Hard-copy proposals will not be accepted. Submit your proposal to the e-mail addresses listed on the Standard Form 33: joseph.loersch@gsa.gov AND ronald.sieben@gsa.gov. The entire proposal – including all forms and attachments – must be received in full in this inbox prior to the proposal due date and time. Due to the large file sizes involved, offerors are encouraged to allow plenty of time for email delivery and not assume that email transmission will happen instantaneously. If multiple emails are required in order to submit a proposal, offerors are encouraged to number their emails clearly in the Subject Line (e.g. “Email 1 of 2”; “Email 3 of 3”; etc.).

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. July 2017

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDANCE FORM

SOLICITATION #: 47PF0021R0078

Project Title: CONSOLIDATED FACILITIES MANAGEMENT SERVICES Location: Edward J. Devitt U.S. Courthouse & Federal Building 118 S. Mill Street Fergus Falls, MN & Social Security Administration Building 404 2nd Street Austin, MN

A pre-proposal conference is scheduled at the time and place set forth below. All prospec-tive offerors are encouraged to attend. Please complete and return this to email address:

joseph.loersch@gsa.gov A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: May 18, 2021 at 9 a.m. CST for the Edward Devitt U.S. Courthouse & Federal Building 118 S. Mill Street Fergus Falls, MN

May 18, 2021 at 2 p.m. CST for the Social Security Administration Building 404 2nd Street Austin, MN 55912

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration Office (i.e. Property Management Service Center) Attn: ____________________ Address City, State Zip Code Email:

FAX (XXX) XXX-XXXX

PHONE: (XXX) XXX-XXXX

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ___________________________________________

47PF0021R0078

Consolidated Facilities Management Services

Revised: June 12, 2020

Master Consolidated Facilities Management Specification

SOLICITATION NUMBER: 47PF0021R0078

SERVICE: CONSOLIDATED FACILITIES MANAGEMENT SERVICES

LOCATION(S): Edward J. Devitt U.S. Courthouse & Federal Building 118 S. Mill St.

Fergus Falls, MN 56537

Social Security Administration Building 404 2nd Street Austin, MN 55912-3010

PERIOD OF PERFORMANCE: Base Period: August 1, 2021 to November 30, 2021 Option Period 1: December 1, 2021 to June 30, 2022 Option Period 2: July 1, 2022 to September 30, 2022 Option Period 3: October 1, 2022 to December 31, 2022 Option Period 4: January 1, 2023 to March 31, 2023

SOLICITATION ISSUE DATE: May 6, 2021

OFFER RECEIPT DATE/TIME: June 7, 2021

TABLE OF CONTENTS

SECTION A - SOLICITATION

A.1. STANDARD FORMS

SECTION B - SERVICES, ORDERING AND PRICES

B.0. DESCRIPTION OF SERVICES (FACILITIES MANAGEMENT)

B.0.1 Offer for Standard Services B.0.2 Offer for Above Standard Services

B.1. DESCRIPTION OF SERVICES (OPERATIONS & MAINTENANCE)

B.1.0. Offer for Standard Services B.1.1 Offer for Above Standard Services

B.2. DESCRIPTION OF SERVICES (CUSTODIAL)

B.2.0 Offer for Standard Services B.2.1. Offer for Above Standard Services

B.3. DESCRIPTION OF SERVICES (ELEVATOR)

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.0. FACILITIES MANAGEMENT SCOPE OF WORK

C.0.1 SCOPE OF WORK

C.0.1.2 THE CONTRACTOR SHALL

C.0.1.3 MINIMUM LEVEL OF WORK

C.0.2. FACILITIES MANAGEMENT DEFINITIONS

C.0.2.1 Acceptance C.0.2.2 Approval C.0.2.3 Building C.0.2.4 Computerized Maintenance Management System (CMMS) C.0.2.5 Contracting Officer (CO) C.0.2.6 Contracting Officer's Representative (COR) C.0.2.7 Contractor C.0.2.8 Delegated On-site Authority C.0.2.9 Emergency C.0.2.10 Facilities Management C.0.2.11 Federal Holidays – (F.4 Recognized Holidays) C.0.2.12 Modification of Contract C.0.2.13 Negligence C.0.2.14 Performance Based Service Contracting C.0.2.15 Quality Assurance Surveillance Plan (QASP) C.0.2.16 Quality Control Program (QCP) C.0.2.17 Standard Services C.0.2.18 Stewardship

C.0.3 QUALITY CONTROL PLAN (QCP)

C.0.3.1 QUALITY CONTROL PLAN (QCP)

C.0.4 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PROGRAM

C.0.4.1 Contract Performance C.0.4.2 Methods C.0.4.3 Cooperation – Inspections C.0.4.4 Contractor Performance Assessment Reporting System (CPARS) C.0.4.5 Performance Review Meetings

C.0.5 GREEN PURCHASE REPORTS

C.1.0. OPERATIONS AND MAINTENANCE SCOPE OF WORK

C.1.1 SCOPE OF WORK

C.1.1.0 Excluded from this scope are C.1.1.1 Discrepancy in the Specifications- See Section H.11

C.1.1.2 PERSONNEL

C.1.1.2.1 Contractor Key Personnel – Reserved C.1.1.2.2 Authority – Reserved C.1.1.2.3 Communication Equipment C.1.1.2.4 Language C.1.1.2.5 Employee Suitability- see H.1.4 C.1.1.2.6 Employee Technical Qualifications – see H.15.3 C.1.1.2.7 Certifications – see H.15.4 C.1.1.2.7.4 Qualifications for Electrical Technician – see H.15.4.4 C.1.1.2.8 Employee Training C.1.1.2.9 Appearance – see H.14 C.1.1.2.10 Standards of Conduct- see H.4 C.1.1.2.11 Recording Presence- see H.7 C.1.1.2.12 Personal Identity Verification Requirements- see H.1.2 C.1.1.2.13 Credentials and Identification- see H.1.5 and H.1.6 C.1.1.2.14 Escorting - Reserved

C.1.1.3 QUALITY CONTROL PROGRAM – SEE C.0.3

C.1.1.4 QUALITY ASSURANCE

C.1.1.4.1 Contracting Officer's Representative (COR) C.1.1.4.2 Government Monitoring C.1.1.4.3 Performance Evaluations

C.1.1.5 PHYSICAL SECURITY

C.1.1.5.1 Key Control C.1.1.5.2 Lock Combinations

C.1.1.6 SAFEGUARDING SENSITIVE DATA AND INFORMATION TECHNOLOGY RESOURCES

C.1.1.6.1 General C.1.1.6.2 Safeguarding and Dissemination of Controlled Unclassified Information C.1.1.6.2.1 General C.1.1.6.2.2 Marking CUI C.1.1.6.2.3 Authorized Recipients C.1.1.6.2.4 Dissemination of CUI Building Information C.1.1.6.2.4.1 By Electronic Transmission C.1.1.6.2.4.2 By Non-electronic Form or on Portable Electronic Data Storage Devices C.1.1.6.2.4.2.1 By Mail C.1.1.6.2.4.2.2 In Person C.1.1.6.2.5 Record Keeping C.1.1.6.2.6 Safeguarding CUI Documents C.1.1.6.2.7 Destroying CUI Building Information C.1.1.6.2.8 Notice of Disposal C.1.1.6.2.9 Incidents C.1.1.6.2.10 Subcontracts

C.1.1.7 HOURS OF OPERATION

C.1.1.7.1 Normal Working Hours C.1.1.7.2 Core Coverage Hours C.1.1.7.3 Recognized Holidays C.1.1.7.4 Extended Operating Hours C.1.1.7.5 Building Access

C.1.1.8 CONSERVATION OF UTILITIES

C.1.1.9 USE OF NCMMS

C.1.1.9.1 General C.1.1.9.2 Operations

C.1.1.9.3 Reporting

C.1.1.10 DOCUMENTATION AND RECORDS

C.1.1.11 ORDINANCES, TAXES, PERMITS, AND LICENSES- SEE H.10

C.1.1.12 OTHER CONTRACTORS- SEE H.9

C.1.1.13 GOVERNMENT FORMS- SEE H.8

C.1.1.14 CONTRACTOR MAINTENANCE PERFORMANCE PLANS

SECTION 1.2 DEFINITIONS

C.1.2.0 GENERAL

C.1.2.1 RESERVED

C.1.2.2 ACCEPTANCE

C.1.2.3 ADDITIONAL SERVICES

C.1.2.4 ADVANCED METERS

C.1.2.5 ADVANCED METERING SYSTEMS

C.1.2.6 ANNUAL CHILD CARE FACILITY SURVEY

C.1.2.7 ARCHITECTURAL AND STRUCTURAL

C.1.2.8 BASIC SERVICES

C.1.2.9 BUILDING AUTOMATION SYSTEM (BAS)

C.1.2.10 BUILDING OPERATING PLAN (BOP)

C.1.2.11 NATIONAL COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (NCMMS)

C.1.2.12 CONSUMABLE PARTS

C.1.2.13 CONTRACTING OFFICER (CO)

C.1.2.14 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

C.1.2.15 CONTRACTOR

C.1.2.16 CORE COVERAGE HOURS

C.1.2.17 CORRECTIVE MAINTENANCE

C.1.2.18 DEMAND RESPONSE PROGRAM

C.1.2.19 EMERGENCY CALLBACK

C.1.2.20 ENVIRONMENTALLY SUSTAINABLE PRODUCTS AND SERVICES

C.1.2.21 EXTERIOR

C.1.2.22 FIRE PROTECTION AND LIFE SAFETY SYSTEMS

C.1.2.23 GSALINK

C.1.2.24 GREEN PROCUREMENT COMPILATION (GPC)

C.1.2.25 INDEFINITE QUANTITY

C.1.2.26 INITIAL DEFICIENCY REPORT

C.1.2.27 MISCELLANEOUS WORK

C.1.2.28 MODIFICATION OF CONTRACT

C.1.2.29 NON-REIMBURSABLE REPAIRS

C.1.2.30 NORMAL WORKING HOURS

C.1.2.31 OCCUPANT EMERGENCY PLAN (OEP)

C.1.2.32 ONGOING COMMISSIONING

C.1.2.33 OPEN PROTOCOL SYSTEMS

C.1.2.34 OPERATIONS

C.1.2.35 OVERTIME UTILITIES

C.1.2.36 PARTNERING

C.1.2.37 PERFORMANCE BASED WORK STATEMENT (PBWS)

C.1.2.38 PREDICTIVE MAINTENANCE

C.1.2.39 PREVENTIVE MAINTENANCE

C.1.2.40 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

C.1.2.41 QUALITY CONTROL PLAN

C.1.2.42 RAPID BUILDING ASSESSMENT PROGRAM

C.1.2.43 REPAIR

C.1.2.44 REIMBURSABLE REPAIR

C.1.2.45 TOUR

C.1.2.46 VERTICAL TRANSPORTATION SYSTEMS

C.1.2.47 WATCH

C.1.2.48 WORK ORDER

C.1.2.49 ACTS OF GOD

C.1.2.50 APPROVAL

C.1.2.51 CONTROLS AND CONTROL SYSTEM

C.1.2.52 DEFECTIVE SERVICE

C.1.2.53 EMERGENCY

C.1.2.54 GOVERNMENT-FURNISHED EQUIPMENT (GFE)

C.1.2.55 NEGLIGENCE

C.1.2.56 PERFORMANCE BASED SERVICE CONTRACTING

C.1.2.57 SEQUENCE OF OPERATIONS

C.1.2.58 SOFTWARE UPDATE

C.1.2.59 SOFTWARE UPGRADE

SECTION 1.3 GOVERNMENT-FURNISHED PROPERTY

C.1.3.0 GENERAL – SEE H.16

C.1.3.1 ELECTRIC POWER – SEE H.16

C.1.3.2 WATER SOURCE – SEE H.16

C.1.3.3 CONTRACTOR OFFICE SPACE AND FURNISHINGS – SEE H.16

C.1.3.4 STORAGE SPACE – SEE H.16

C.1.3.5 NETWORK EQUIPMENT AND COMPUTER HARDWARE – SEE H.16.1

SECTION 1.4 CONTRACTOR- FURNISHED PROPERTY SUPPLIES/MATERIAL/EQUIPMENT

C.1.4.0 GENERAL – SEE H.17.1

C.1.4.1 SPECIFIC REQUIREMENTS – SEE H.17.2

SECTION 1.5 OPERATIONS-SPECIFIC REQUIREMENTS

C.1.5.0 GENERAL

C.1.5.1 TENANT ENVIRONMENT

C.1.5.1.1 Tenant Furniture C.1.5.1.2 Continuity of Operations (COOP)

C.1.5.2 BUILDING OPERATING PLAN

C.1.5.2.1 Components of the Building Operating Plan

C.1.5.3 EQUIPMENT INVENTORY

C.1.5.3.1 General:

C.1.5.3.2 Operations C.1.5.3.3 Reporting

C.1.5.4 SAFETY MANAGEMENT

C.1.5.4.1 General C.1.5.4.2 Workplace Safety and Health Program C.1.5.4.3 Scheduling and Record Keeping C.1.5.4.4 Fall Protection C.1.5.4.5 Powered Platforms C.1.5.4.6 Lock Out/Tag Out C.1.5.4.7 Confined Spaces C.1.5.4.8 Facility Hazards and Accidents C.1.5.4.9 Disruptive or Hazardous Equipment C.1.5.4.10 Scheduled Disruption to Utilities, Lighting, Fire Protection & Life Safety Systems, or Space Conditioning C.1.5.4.11 Safety Data Sheets and Hazard Communication Plan C.1.5.4.12 Labeling and Signage C.1.5.4.13 Emergency Shutdown Instructions C.1.5.4.14 Electrical Safety C.1.5.4.15 Labeling of Electrical Circuits and Panels C.1.5.4.16 Negligence

C.1.5.5 ENVIRONMENTAL MANAGEMENT

C.1.5.5.1 General C.1.5.5.2 Refrigerants C.1.5.5.3 Local Air Quality Management Operating Permits C.1.5.5.4 Stationary Engines C.1.5.5.5 Fuel Storage Tank Management – Reserved C.1.5.5.6 Solid Waste C.1.5.5.7 Polychlorinated Biphenyl (PCB) Control – Reserved C.1.5.5.8 Asbestos Management C.1.5.5.9 Disposition of Hazardous Waste C.1.5.5.10 Backflow Prevention Devices C.1.5.5.11 Potable Water Systems C.1.5.5.12 Reporting

C.1.5.6 ENERGY AND WATER EFFICIENCY

C.1.5.6.1 General C.1.5.6.2 Operations C.1.5.6.3 Reporting

C.1.5.7 ADVANCED METERING SYSTEMS – RESERVED

C.1.5.8 BUILDING AUTOMATION SYSTEMS AND IT CONTROLS

C.1.5.8.1 General C.1.5.8.2 Operations C.1.5.8.3 Maintenance C.1.5.8.4 Testing/Inspecting C.1.5.8.5 Reporting C.1.5.8.6 Smart Building Technology – Reserved

C.1.5.9 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.1.5.9.1 General C.1.5.9.2 Fire Alarm System Services and Emergency Communication Systems C.1.5.9.3 Water-Based Fire Protection Systems C.1.5.9.4 Fire-rated Door Assemblies C.1.5.9.5 Fire Damper and Combination Fire/Smoke Dampers C.1.5.9.6 Smoke Doors Assemblies C.1.5.9.7 Smoke Dampers C.1.5.9.8 Portable Fire Extinguishers C.1.5.9.9 Non-Water-Based Fire Extinguishing Systems C.1.5.9.10 Smoke Control Systems – Reserved C.1.5.9.11 Emergency and Standby Power Systems C.1.5.9.12 Emergency Lighting Systems and Exit Signage C.1.5.9.13 Fire Resistance Rated Construction C.1.5.9.14 Lightning Protection Systems C.1.5.9.15 Chemical Sensors

C.1.5.10 TOURS

C.1.5.10.1 General C.1.5.10.2 Proactive Facility Tours C.1.5.10.3 Minimum Tour Frequencies C.1.5.10.4 Monitoring of Central Plant Equipment C.1.5.10.5 Boiler Operation C.1.5.10.6 Operating Logs and Tour Check Sheets C.1.5.10.7 Reporting

C.1.5.11 REPAIRS

C.1.5.11.1 General C.1.5.11.2 Operations C.1.5.11.3 Warranties C.1.5.11.4 Third-Party Contractors C.1.5.11.5 Invoicing

C.1.5.12 WORK ORDERS

C.1.5.12.1 General C.1.5.12.2 Operations C.1.5.12.3 Data Maintenance C.1.5.12.4 Reporting

C.1.5.13 ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

C.1.5.13.1 General C.1.5.13.2 Price Proposal for Additional Services Work Request C.1.5.13.3 Additional (Non-Pricing Schedule) Subcontracts C.1.5.13.4 Markup C.1.5.13.5 Proposal Review C.1.5.13.6 Additional Services Work Request Ordering and Invoicing C.1.5.13.7 Cost Documentation C.1.5.13.8 Construction Services

C.1.5.14 BUILDING MANAGEMENT AND SUPPORT SERVICES

C.1.5.14.1 General C.1.5.14.2 Miscellaneous Work C.1.5.14.3 Review of Design Documents C.1.5.14.4 Inspections Assistance for Space Build Outs C.1.5.14.5 Flag Procedures C.1.5.14.6 Overtime Utilities

C.1.5.15 MONTHLY PROGRESS REPORT

C.1.5.15.1 General

C.1.5.16 REFERENCE LIBRARY

C.1.5.16.1 General

SECTION 1.6 MAINTENANCE SPECIFIC REQUIREMENTS

C.1.6.0 GENERAL

C.1.6.1 MAINTENANCE STANDARD

C.1.6.2 BOILER SYSTEMS

C.1.6.2.1 General C.1.6.2.2 Operation C.1.6.2.3 Boiler Maintenance C.1.6.2.4 Testing and Inspecting C.1.6.2.5 Reporting

C.1.6.3 AIR DISTRIBUTION EQUIPMENT

C.1.6.3.1 General C.1.6.3.2 Operation C.1.6.3.3 Maintenance C.1.6.3.4 Replacement of Air Filters C.1.6.3.5 Testing and Inspecting C.1.6.3.6 Reporting

C.1.6.4 CHILLER SYSTEMS

C.1.6.4.1 General C.1.6.4.2 Operation C.1.6.4.3 Maintenance C.1.6.4.4 Testing/Inspecting C.1.6.4.5 Reporting

C.1.6.5 COOLING TOWERS

C.1.6.5.1 General C.1.6.5.2 Operations C.1.6.5.3 Maintenance C.1.6.5.4 Testing C.1.6.5.5 Reporting

C.1.6.6 HVAC WATER MANAGEMENT

C.1.6.6.1 General C.1.6.6.2 HVAC Water Management Plan C.1.6.6.3 Operation C.1.6.6.4 Maintenance C.1.6.6.5 Testing and Inspecting C.1.6.6.6 Reporting C.1.6.6.7 Chemical Free Water Treatment System

C.1.6.7 DOMESTIC PLUMBING SYSTEMS

C.1.6.7.1 General C.1.6.7.2 Irrigation Systems

C.1.6.8 LIGHTING SYSTEMS

C.1.6.8.1 General C.1.6.8.2 Operation C.1.6.8.3 Maintenance C.1.6.8.4 Testing and Inspecting

C.1.6.9 ELECTRICAL SWITCHGEAR AND SWITCHBOARDS

C.1.6.10 EMERGENCY POWER EQUIPMENT

C.1.6.10.1 General C.1.6.10.2 Operation C.1.6.10.3 Maintenance C.1.6.10.4 Testing and Inspecting C.1.6.10.5 Reporting

C.1.6.11 OIL ANALYSIS AND OIL CHANGES

C.1.6.11.1 General C.1.6.11.2 Operations C.1.6.11.3 Testing and Inspecting C.1.6.11.4 Reporting

C.1.6.12 VERTICAL TRANSPORTATION SYSTEMS

C.1.6.12.1 Elevator Associated Equipment Maintenance

C.1.6.13 ARCHITECTURAL AND STRUCTURAL SYSTEMS

C.1.6.13.1 General C.1.6.13.2 Replacement Items and Painting C.1.6.13.3 Machinery Rooms C.1.6.13.4 Historic Building Preservation C.1.6.13.5 Architectural Woodwork C.1.6.13.6 Directories C.1.6.13.7 Roofs C.1.6.13.8 Roof Anchorages – Reserved C.1.6.13.9 Fine Arts Collection – Reserved

C.1.6.14 PERIMETER ACCESS CONTROL SYSTEMS (SECURITY FIXTURES)

C.1.6.14.1 General

C.1.6.15 CHILD CARE CENTER – RESERVED

SECTION 1.7 ADMINISTRATIVE INSTRUCTIONS

C.1.7.0 INITIAL INSPECTION

C.1.7.1 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY REPORT

C.1.7.2 STARTUP PHASE/TRANSITION PHASE

C.1.7.2.1 TRANSITION PHASE

C.1.7.2.2 Transition Phase Schedule

C.1.7.3 PHASE-OUT TRANSITION PERIOD

C.1.7.4 CONTRACT CLOSEOUT EXAMINATION AND WITHHOLDING OF FINAL PAYMENT

SECTION 1.8 PUBLICATIONS AND CITED STANDARDS

C.1.8.0 PUBLICATIONS

C.2.0 CUSTODIAL SCOPE OF WORK

C.2.1 CUSTODIAL DEFINITIONS

C.2.1.0 General Program C.2.1.0.0 Above Standard Services C.2.1.0.1 Acceptance C.2.1.0.2 Approval C.2.1.0.3 Building C.2.1.0.4 Cleanable Square Feet – (EXHIBIT 2.1) C.2.1.0.5 Cleaning Performance Standard – (C.2.5 Standard Services) C.2.1.0.6 Contracting Officer (CO) C.2.1.0.7 Contracting Officer's Representative (COR) C.2.1.0.8 Contractor C.2.1.0.9 Custodial C.2.1.0.10 Defective Service (Deficiencies) C.2.1.0.11 Emergency C.2.1.0.12 Environmentally Sustainable – (C.2.3 Green Cleaning) C.2.1.0.13 Federal Holidays – (F.4 Recognized Holidays) C.2.1.0.14 Federally Equipped Food Service C.2.1.0.15 Floor Maintenance Services – (C.2.5.1.1 Floor Care) C.2.1.0.16 Guiding Principles for Sustainable Existing Buildings C.2.1.0.17 GSA Green Purchasing Program (GPP) – (C.2.4 Green Purchasing Plan) C.2.1.0.18 Green Cleaning – (C.2.3 Green Cleaning)

C.2.1.0.19 LEED-EB – (H.7 LEED-EB)

C.2.1.0.20 Modification C.2.1.0.21 Negligence C.2.1.0.22 Designated On-site Authority C.2.1.0.23 Ordering Official C.2.1.0.24 Performance Based Service Contracting C.2.1.0.25 Periodic Work C.2.1.0.26 Product Preference – (EXHIBIT 2.6) C.2.1.0.27 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 2.2) C.2.1.0.28 Quality Control Program (QCP) – (C.2.14 Quality Control Plan (QCP)) C.2.1.0.29 Sanitize C.2.1.0.30 Service Calls – (C.2.7 Service Calls) C.2.1.0.31 Standard Services – (C.2.5 Standard Services) C.2.1.0.32 Stewardship C.2.1.0.33 Storage Space C.2.1.0.34 Contractor Performance Assessment Reporting System (CPARS) C.2.1.0.35 Computerized Maintenance Management System (CMMS), National Computerized Maintenance Management System (NCMMS)

C.2.2 OBJECTIVES AND SCOPE

C.2.2.0 The Contractor Shall C.2.2.1 Cleaning Hours C.2.2.2 Normal Building Operating Hours C.2.2.3 Normal Working Hours

C.2.3 GREEN CLEANING

C.2.4. SUSTAINABLE PURCHASING

C.2.4.0 Sustainable Product Standards C.2.4.1 Key Sustainable Products (KSPs) C.2.4.2 Green Cleaning Plan C.2.4.3 Additional Guidance for Other Products

C.2.5 STANDARD SERVICES

C.2.5.1 Interior Services C.2.5.1.0 Performance Standards C.2.5.1.1 Floor Care C.2.5.1.2 Carpets and Rugs

C.2.5.1.3 Floor Mats and Runners C.2.5.1.4 Restrooms, Shower Rooms, Tenant Break Rooms, Locker Rooms and Holding Cells C.2.5.1.5 Fixtures C.2.5.1.6 Surfaces C.2.5.1.7 Walls C.2.5.1.8 Reserved C.2.5.1.9 Dusting C.2.5.1.10 Trash, Wastebaskets and Ash Receptacles C.2.5.1.11 Recyclables C.2.5.1.12 Elevators, Escalators And Stairways C.2.5.1.13 Plate Glass C.2.5.1.14 Window Washing C.2.5.1.15 Blinds and Coverings in Common Areas (Not Including Drapes, Curtains And Unique Coverings) and Building Standard Blinds/Coverings in Tenant Space C.2.5.1.16 Fine Arts Collection – Reserved C.2.5.1.17 Policing Inside Areas C.2.5.1.18 Interior and Atrium Plants (Common Areas Only) – Reserved C.2.5.1.19 Concessions C.2.5.1.20 Postal Space – Reserved C.2.5.1.21 Fitness Centers, Health Units and Laboratories C.2.5.2 Exterior Services C.2.5.2.0 Performance Standards C.2.5.2.1 Plate Glass C.2.5.2.2 Window Washing C.2.5.2.3 Canopies – Reserved C.2.5.2.4 Hard Surface Areas C.2.5.2.5 Ash Receptacles and Trash Containers C.2.5.2.6 Surfaces (Signs, Tables, etc.)

C.2.5.2.7 Graffiti Removal C.2.5.2.8 Excrement Removal (Human, Bird and Animal) C.2.5.2.9 Policing Outside Areas C.2.5.3 Snow and Ice Removal C.2.5.4 Grounds Maintenance C.2.5.4.0 Grounds Maintenance Services C.2.5.4.1 Landscape Erosion Management - RESERVED C.2.5.4.2 Composting – Reserved C.2.5.4.3 Trees and Shrubs C.2.5.4.4 Mulching C.2.5.4.5 Mowing and Edging C.2.5.4.6 Leaf Removal C.2.5.4.7 Over Seeding, Dethatching And Plugging C.2.5.4.8 Fertilization C.2.5.4.9 Flowerbeds and Plants C.2.5.4.10 Plant Replacements Due to Contractor Negligence C.2.5.4.11 Soil and Ground Covers C.2.5.4.12 Unimproved Grounds C.2.5.4.13 Fence Lines C.2.5.4.14 Weeds C.2.5.4.15 Irrigation C.2.5.4.16 Watering

C.2.5.4.17 RESERVED

C.2.5.4.18 Integrated Pest Management Plan (IPM)

C.2.6 ABOVE STANDARD SERVICES

C.2.6.1 Carpet Extraction (Private Areas that exceed 10 SqFt) C.2.6.2 Floor Maintenance Services

C.2.6.3 Window Washing C.2.6.4 Postal Lock Boxes and Mail Cases – Reserved C.2.6.5 Washing Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) C.2.6.6 Pressure Washing and Steam Cleaning C.2.6.7 Tree Thinning C.2.6.8 Government Furnished Trees and Plants C.2.6.9 Snow and Ice Removal for Areas Requiring Special Mechanized Equipment C.2.6.10 Snow Hauling C.2.6.11 Laborer C.2.6.12 High Cleaning

C.2.7 USE OF GOVERNMENT PROVIDED NATIONAL CMMS (NCMMS)

C.2.7.1 SERVICE CALLS

C.2.8 COMMUNICATION PLAN

C.2.9 PROTECTION AND DAMAGE

C.2.10 SOLID WASTE/TRASH/RECYCLING MANAGEMENT

C.2.10.1.0 Solid Waste/Trash Audits RESERVED C.2.10.1.1. Extent of Work RESERVED C.2.10.1.2 Solid Waste/Trash Removal and Disposal C.2.10.1.3 Solid Waste/Trash Records And Reports C.2.10.1.4 Trash Pick-ups on Call C.2.10.2.0 Recycling C.2.10.2.1 Extent of Work C.2.10.2.2 Recyclable Materials Disposition C.2.10.2.3 Recyclables C.2.10.2.4 Pick-ups on Call Additional or special pickups of recyclables may be required on an irregular basis.

Pickups shall be accomplished within 24 hours of notification by the CO or their designee. Payment for these pickups shall be based on a price per pickup. Additional pickups required to address overflow of trash resulting from normal building operations will not be reimbursed. The above standard service pricing in Section B applies only to additional trash pick-ups required due to an unusual event or circumstance C.2.10.2.5 Recycling Containers C.2.10.2.6 Restriction on Use C.2.10.2.7 Recycling Proceeds C.2.10.2.8 Recycling Records and Reports

C.2.11.0 RECYCLING AND WASTE REPORTS

C.2.11.1 Report Calculations

C.2.11.2 RESERVED

C.2.11.3 Integrated Pest Management Report C.2.11.4 Supporting Documentation C.2.11.5 Reporting Formats

C.2.12 INTEGRATED PEST MANAGEMENT

C.2.12.0 Preventive Pest Maintenance C.2.12.1 General C.2.12.2 Pests Included and Excluded C.2.12.3 Initial Pest Assessment C.2.12.4 Integrated Pest Control Plan C.2.12.5 Pesticide Application C.2.12.6 Structural and Procedural Recommendations C.2.12.7 Record Keeping C.2.12.8 Manner and Time to Conduct Service C.2.12.9 Insect Control C.2.12.10 Rodent Control C.2.12.11 Safety and Health

C.2.13 CHILD CARE CENTER – RESERVED