47PF0021R0078 Austin Fergus Falls CFM Q and A.pdf

Questions & Answers Regarding RFQ 47PF0021R0078

Questions & Answers Regarding RFQ 47PF0020Q0202

Questio n No.

QUESTION GOVERNMENT RESPONSE

Should bidders price include all subcontractor costs, to comply with all preventive maintenance required in this RFQ. Or should we only price O&M labor and GSA will reimburse subcontractor cost?

Basic Services prices should include all costs to met the performance requirements outlined in the Performance Work Statement

2 Please clarify if BAS is installed on all buildings.

Only Austin SSA has a BAS installed.

3 Please advise if the existing BAS is operational and reliable. Austin BAS is operational and reliable. Fergus Falls does have BAS.

Please advise if the existing BAS is on the GSA link and can be accessed remotely.

Austin BAS is on the GSA link and can be accessed remotely. Fergus Falls does have BAS.

5 Please advise if the NCMMS is available and operational at the site. Austin NCMMS is available and operational.

Please advise if all assets and their Preventive Maintenance schedule are already configured in the NCMMS.

Yes, assets and their preventative maintenance schedules are already configured in NCMMS.

Please confirm that neither bid nor payment and performance bonds are required (verify before sending)

Bonds are not required

8 What is the current minimum staffing on the contract?

Austin has 1 cleaner that would normally be daily. The Project Manager would do Monthly QC inspections and preventive maintenance that isn't subcontracted. Fergus Falls has one person eight hours per day Monday through Friday performing janitorial and operations and maintenance.

9 What is the current O&M contract monthly cost?

Fergus Falls - $5,639.75 per month Austin - $2,087.42 per month

10 Has the scope of this contract changed from the currently held contract?

Our requirements are regularly updated. The requirements for the new contract will be similar, however not identical

Please clarify if in this O&M contract the Contractor shall include all materials and consumables or are they to me order on separate task orders.

All materials requried to accomplish the basic services requirements are to be included in the basic services pricing

Can you provide the average Employee Seniority, the reason for this request is to properly calculate potential labor cost?

No, for either location.

13 Please clarify if this contract requires an On-site FTE supervisor. No, for either location.

Will Edward Devitt Courthouse Journeyman serve as the custodial employee too?

Yes.

15 Do incumbent employees possess requested qualifications?

Austin-Yes. In Fergus however, a vacancy exist and the current contract Quality Control Manager is filling the position and does possess the requested qualifications.

Please clarify the Snow Removal and Snow Hauling hours difference between both sites in CLIN 9 and 10 in Custodial Schedule.

Snow Removal involves clearing the snow from parking lots, pathways, etc. Snow Hauling involves the removal of the cleared snow from the property utilizing trucks.

Please clarify Electrical Preventive maintenance and Infrared Inspection frequency. Is it annually or every 3 years? When was the last EPM performed?

Annual and 3 year Electrical Preventive maintenance and Infrared Inspection are required at each site. The last EPM performed in Fergs Falls was 11/11/20.

Boiler 2 on Edward Devitt Courthouse has a leak and is currently out of service, will its repairs be taken consideration for this contract?

GSA's goal is to have the current contractor complete this work. If they do not, then an above standard services task order will be placed against the new contract

Are there any other equipment, aside from the boiler in Fergus Falls, that need repairs?

Austin has had issues with temperature and humidity control with the new rooftop units (they appear to be oversized for the building).

Currently the temperature and humidity seem to be stabilized with programming adjustments to the units. Maybe parking lot and curb repairs. GSA is repairing damaged plaster in various areas throughout the Devitt Courthouse and has a project to modenize the elevators with construction planned this calendar year.

Are the architectural renovations in Edward Devitt part of the current contractor scope?

The ongoing construction projects are being handled under separate construction contracts. If any of these projects impact the equipment inventory list down the line, a subsequent modification would be issued.

Please confirm what is to be included in the Facilities maintenance clin and the

O&M CLIN?

Section C.0 of the RFP outlines the requirements for Facilities Management Services Section C.1 of the RFP outlines the requirements for Operations and Maintenance Services

Will labor be only in Facility maintenance and subcontractors and materials in

O&M CLIN?

No, see section C.0.1 of the RFP for the items included in the Facilities Management Pricing, and section C.1.1 of the RFP for the items included in the O&M pricing

Will SSA Building in Austin require 1hr journeyman a day? Will this journeyman serve as custodial also?

Austin has a janitor, the rest is subcontracted as required. The answer would depend on how the new CFM would manage the building or contract.

24 Please provide the incumbent contractors for Electric Preventive maintenance.

CFM subcontracted RESA High Voltage Service - 3890 pheasant Ridge Drive, Suite 170, Blaine, MN 55449, account manager, Joe Schommer, at 612-991-7555. The same sub was used at both sites.

Please provide the incumbent contractors for Boiler inspection and maintenance for Fergus Falls and Austin.

Austin - CFM subcontracted G&G- Austin, MN to do the hydronic system (boiler?) maintenance and water sampling. The boiler inspection would be through the State of MN. Note: I don't think MN classifies the hydronic heating system at Austin as a boiler (burner and capacity too small). FERGUS FALLS: The sub is Leading Edge Mechanical, INC, 19974 129th Avenue, Park Rapods, Minnesota, 56470

Please provide the incumbent contractors for Fire Alarm and suppression maintenance.

Austin - CFM contracted Midwest Security and Fire (fire alarm inspection, testing and monitoring) - Brainerd, MN 218-825-8844.

CFM contrated Olympic Fire Protection Corporation (fire system inspection, testing and maintenance) - Owatonna, MN 507-455-1150.

Applies to both sites.

27 Please provide the incumbent contractors for Fire Extinguisher inspection.

Austin - CFM subcontracted Austin Fire and Safety Company - Austin, MN 507-433-8569.

28 Please provide the incumbent contractors for Water Treatment.

Current CFM sends water samples and coupons out to Nalco for both sites.