20210414_GSA Seiberling__Pre Bid Meeting Minutes (2).pdf

MEETING MINUTES MTG. DATE: 04.14.21

PRE BID MEETING #01 ISSUE DATE: 04.14.21

LOCATION: John F Seiberling Federal Building, Akron, OH

BY: Mathangi Raghupathy, AECOM

PROJECT: Replace Judges Elevator

ATTENDEES:

Brendan Grady, AECOM

Jim Gerger, AECOM

Mathangi Raghupathy, AECOM

Hung Le, GSA

Laura Brown, GSA

James Stewart, GSA

Martin Harris, GSA

Rebecca Lane, GSA

Ken Mulbach, US Courts

Ashley Midock, US Marshalls

Contractors:

John Francis

Tom Connor

Andrew Campagne

Bob Kerr

Michael Daniels

Scott Boling

Vickie Guy

COPIES: Brian Mihalcin, AECOM

Attendees

File

A pre-bid site meeting was held as a conference call on Wednesday, April 14th, 2021 at 2:00 pm.

GENERAL ITEMS OF DISCUSSION:

1.1 Reviewed the Preconstruction Meeting Agenda which includes the following items.

1.2 Introduced attendees, distributed contact information. GSA points of contact and the roles were established. Contracting Officer: Martin Harris, Point of Contact: Hung Le, Building Manager:

Rebecca Lane, SME for Elevator is Jim Stewart.

1.3 Contractors to give the GSA 2 full business days notices in advance for requesting building access.

1.4 Proposal is due on May 4 2021. All questions regarding project scope to be submitted to GSA no later than 5 business days before bids are due. Answers will be issued via amendment by the GSA within 3 business days before bids are due.

1.5 Questions to be sent to Hung Le, GSA, Roger Schulte CO Specialist.

1.6 Jim Gerger AECOM reviewed overall project scope and the drawings. All floors to receive new access controls. Hung Le, GSA stated they have posted the drawings to the contractors.

1.7 The following items were discussed by Hung Le, GSA:

a. Interim NTP to be expected upon award, with approximately 60 days between interim NTP and on-site NTP. Substantial completion is required 100 days after the on-site NTP.

b. All submittals to be approved prior to NTP.

c. Any staging at the GSA building to be secured.

d. Photo documentation – Contractor is expected to document the entire space prior to beginning work.

e. Working hours will be after building working hours.

f. Dumpster location was discussed. Building manager Rebecca Lane GSA stated to have closed dumpster. Location to be given after bids are chosen.

g. Parking – Ample parking in the garage for the afterhours in the dock.

h. All questions to be sent to Rodger Schulte, GSA.

1.8 Site walk to be held on April 16 Friday. Contractors to RSVP to Hung Le, GSA for building access. All

Covid protocols to be followed on site, which includes wearing a mask.

If any of the above is in conflict with your recollection of the meeting, or if any important points have been omitted, please contact the writer within five (5) working days of the issuance of this memo, or its contents will be assumed to be complete and correct.