Pre Proposal Conference Minutes 9th Fl Courtroom AV Upgrade.pdf

PRE‐PROPOSAL CONFERENCE AND SITE VISIT

Meeting Minutes

February 6, 2020, 11:00 AM Eastern Time

RFP 47PF0020R0018

9th Floor Courtroom A/V Upgrade 200 West 2nd Street Dayton, OH 45402

CONTRACTING OFFICER: Selena Haavig TECHNICAL REPRESENTATIVE: Stephanie Golowacz PROJECT MANAGER: Kevin Robinson PROPERTY MANAGER: Sean Morgan A/E: Interactive Design Architects

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will go through the forms that need to be submitted and the procedures that need to be followed. We will then go on a walk‐through of the project site.

Questions may also be submitted by email to the Contracting Officer at selena.haavig@gsa.gov with a copy to Stephanie Golowacz (Stephanie.Golowacz@gsa.gov). To allow sufficient time to respond to questions, please submit questions by Thursday, February 13, 2020 at 4:00 PM Central Time.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the RFP. In the event the discussion during this conference indicates a need to modify the RFP, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due. Notes from this meeting will be posted to the Contract Opportunities posting at beta.sam.gov. The notes are not intended to reiterate everything discussed at the meeting.

Offerors shall submit the following documentation with their proposal:

_ Standard Form 1442, including pricing pages with contract line items (Electronic submittal) _ Acknowledgement of Amendment(s) which is the signed SF‐30. Amendment 0001 has already been issued. (Electronic submittal) _ Price Breakdown by Division for base and each option _ Standard Form 24 Bid Bond (Electronic submittal) _ GSA Form 527 – Contractor’s Qualification and Financial Information

_ Registered and Active in SAM.gov, www.sam.gov _ Representation and Certification Application (ORCA) information, including FAR

52.204‐24 response _ Relevant past performance references for General Contractor and Millwork Installer _ Supplemental Information Forms (Electronic Submittal)

Construction Time: 120 Calendar days after receipt of Notice to Proceed.

Liquidated Damages: $363.53 for each calendar day of delay until the work is completed or accepted for substantial completion.

Proposal Due Date: Monday, March 2, 2020 by 3:00 PM Central Time.

Past Performance surveys cannot come from the District Court or the GSA Project Team (Stephanie Golowacz, Kevin Robinson, or Selena Haavig). Please ensure the millwork installer meets the requirements specified in the solicitation. As a reminder, the completed surveys are to come directly from the reference to Selena Haavig. Completed surveys included in the proposal package cannot be considered.

Proposals are to be received no later than 3:00 PM on March 2, 2020. Proposals are to be emailed to selena.haavig@gsa.gov. Attachments are to be in PDF format. Please make sure the solicitation number is in the subject line of the email. GSA has a file size limitation of 25 MB, so you may need to submit more than one email should your proposal exceed that limitation. In the event that multiple emails are required, please indicate that in your email and identify the volume, i.e. Email 1 of 2, etc.

There is no guarantee of negotiations being opened. The Government can award based upon the receipt of initial proposals so make your initial price your best offer.

Security Clearances – (Spec Section 015930)

All contractor employees who require access to the site will not be allowed to in with federally controlled space prior to obtaining security clearance. Please refer to Specification Section 015930.

Buy American Act Overview Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest

(2) Non availability

(3) Unreasonable cost – 6% more

(4) Information technology that is a commercial item.

A request may be made Pre‐Award or Post‐Award to the Contracting Officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225‐10 and 52.225‐11.

Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

Summary of work in scope‐ Stephanie Golowacz With no effect on the contract, the following is a summary of the work in scope:

The base work includes everything with the exception of 2 options. Option 1 is for 4 new counsel tables.

Options 2 is for a new lectern.

Work hours are from 7:30am-5pm with the exception of noisy or odorous work. Shutdowns outside the project area must occur outside business hours. Work on the floor below with the exception of the jury room may be performed during normal hours. Work in the 8th floor Jury Room must be performed after hours.

There is no space for a dumpster. One can be brought in after hours and removed prior to 7:30am. There is no parking.

Based on our testing, we believe there is no ACM or LBP in the project area.

Please review the millwork quality requirements for requirements of this subcontractor

Work includes removal of millwork items (some to 8th floor storage and some disposed) and removal of carpet and some existing electrical. Benches are too big to be removed and must be relocated within the room to achieve the scope. Millwork mockups out of plywood are required for sight line review. Floors must be x-rayed for the new floorbox location and these final locations are to be coordinate with the Court. There is an option to run A/V conduits back to a large j-box at a location approved by the court or all conduits can run directly to the A/V closet. The Court will bring in a separate A/V contractor.

Question and Answer Session

Work Site Walk Through