FCS Pre Proposal Conference Questions.pdf

Questions & Responses

SOLICITATION 47PF0020R0003

Flexible Coworking Services (FCS)

Nationwide Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

Note: The following questions were asked at the pre-proposal conference, as well as via email to the Contracting Officer since the publication date of the solicitation; however, this is not the entirety of all questions submitted to date. Please continue to monitor beta.sam.gov for additional questions and answers, as well as any forthcoming amendments.

1. Can the Government estimate the likely volume of business under the IDIQ? Can it do so by city?

a. No.

2. Will the Government ever use this IDIQ to take exclusive space?

3. Which agencies are likely to use this contract? Will Federal contractors also use the space?

a. General Services Administration (GSA) Public Building Service (PBS) will have sole order authority for this contract; however, GSA PBS may contract for space under this vehicle on behalf of any government agency and its employees, inclusive of the agencies’ federal contractors.

4. What happens if an offeror is awarded the contract as a small business, and its status changes (perhaps as a result of this contract) during the term of the IDIQ?

a. Nothing happens during the life of the contract. For questions regarding the

Small Business Program, contact your local SBA representative.

5. Does a small business need to meet all of the same past performance requirements that a large business must meet?

a. Yes, unless participating in the SBA’s Small Business Certificate of Competency Program. For questions regarding the Small Business Program, contact your local SBA representative.

6. How will individual task orders be solicited?

a. Reference F.5. Procedures for Ordering Services

7. Where is Attachment A and A.1 that you were referencing during the call?

a. Both are contained in Section L, pages 67 and 68 of the pdf solicitation document.

8. Do we need to address CPARs in our submission?

9. Representations and Certifications - what should be submitted and in what format?

a. Ensure your SAM.gov records contain your full Reps and Certs for all NAICS prior to submission. See Section K of the solicitation for all further Representation and Certification requirements.

10. Can you give any insight in terms of volume for ordering?

a. No estimate is available.

11. Clarify the definition of “small business” under set aside. Based on employee count? Or annual gross receipts? Clarify NAICS code.

a. The NAICS Code for this procurement is 531120, with a size standard of $30 Million or 500 employees. For questions regarding the Small Business Program, contact your local SBA representative.

12. How else will you encourage small business participation? For example, would you consider accelerated payments?

a. Refer to Section I of the solicitation.

13. If a Small Business partners with an Other than Small Business, do they still qualify for

Small Business set aside?

a. No, unless part of the Small Business Mentor Protégé Program through SBA.

Contact your local SBA representative for questions regarding the small business program.

14. What is the definition of a “workstation?” A cubicle/table/sofa chair?

a. Refer to Section C for the requirements of the solicitation.

15. When we have a price outlined for tier 1, that price should be applicable for any location in tier 1?

a. Correct.

16. Can other agencies order against this IDIQ directly?

a. See Section F.5 Procedure for Ordering Services.

17. Section B4 - commitment terms - If a customer needs a 6-12 month commitment with 1-

2 users or 8-9 users, should they expect multiple discounts?

a. The B4. Pricing Schedule charts will become the awardees’ contract pricing upon contract award. Therefore, any discounts in CLINs 004-009 will be applied at the task order level for both the commitment term and the number of occupants.

18. On the pricing table, are ranges acceptable because it takes into consideration multiple cities? Or do you prefer a specific price?

a. One daily rate price per tier is required in Section B4. Price Schedule, CLINs 001, 002, and 003. Failure to propose a unit rate in B4. CLINs 001, 002, and 003 will result in the government's inability to evaluate the price proposal, as it will be nonconforming to the solicitation requirements.

19. Could you clarify what you mean by “telecommunications”?

a. Telecommunication is a broad term referring to the use of technology in the exchange of information. Refer to Section C of the solicitation for the requirements of the solicitation.

20. Do you expect “drop in” access to be used during the weekend hours?

a. Access to space will be required at the task order level of this contract.

Requirements for task orders will be defined at that time. Refer to Section B2.C and the pricing tables of B4.

21. Does each property need a separate sam.gov account, or is that for each company?

a. SAM.gov registration is required for the prime contractor.

22. What happens after the RFP is submitted on Jan 30th? What are the next steps?

a. GSA will evaluate the proposals as described in Section M of the solicitation.

Any necessary communication after proposal submission will occur only through the Contracting Officer.

23. Do we include a list of open locations and upcoming locations? Does network size matter?

a. Offerors are encouraged to submit as much detail in their Management Plan &

Approach as they see fit to provide the government with a well informed understanding of the offeror’s ability to fulfill the need of the requirement in all three tiers, geographical capability, organization structure, and key personnel.

Refer to Factor 3: Management Plan & Approach in Sections L and M of the solicitation.

24. Size/square foot per workstation, minimum/maximum desk size? Some providers offer

35 sf/desk, others 60sf/desk. This is a large swing in pricing.

a. There is no workstation size requirement in the solicitation. Refer to Section B2.

E and Section C for the types of workspaces required by this solicitation.

25. Will task orders include dedicated meeting rooms and specialized equipment as this would be a different rate than a workstation rate?

a. Refer to the solicitation for the workspaces required.

26. How should we present security and compliance features?

a. It is at the discretion of the offeror to include applicable information in their proposal as they see fit. Refer to Section L, Factor 3, Management Plan & Approach, which requires illustration of how operations are conducted at a firm's locations.