SOW IDIQ for SAP Final.pdf

OFFICIAL USE ONLY & CONFIDENTIAL

General Construction Contract Statement of Work

Statement of Work for

General Construction IDIQ Contract

Southeast Sunbelt Region 04

July 7, 2023

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule Delays

2.7 General Construction Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED® (as applicable)

2.8.3 Green Purchasing Plan

2.8.4 C&D Waste Management Requirements

2.8.5 Miscellaneous Green Requirements

2.8.6 Fire Protection/Life Safety

2.8.7 Environmental Hazards (as applicable)

2.8.8 Historic Preservation (as applicable)

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Project Schedule Development

2.11 Electronic/Print Media

2.11.1 Other Electronic Documents

2.12 General Construction Contractor Personnel Security Requirements

2.12.1 Law Enforcement Checks and Background Investigations

2.12.2 Credentialing and Return of Credentials

2.12.3 Subcontracts

2.13 Document Security

2.13.1 Documents

2.13.2 Identification and Labeling/Marking

2.13.3 Copying from Labeled/Marked Documents

2.13.4 Redacting

2.13.5 Safeguarding and Storage

2.13.6 Dissemination

2.13.7 Destruction

2.13.8 Reporting

2.13.9 Subcontracts

2.14 Record Keeping

2.15 Construction General Requirements

3 SCOPE OF SERVICES (Sample)

3.1 Construction Stage

3.1.1 Construction Delivery Phase

3.2 Closeout Stage

3.2.1 Final Project Photographs (if applicable)

3.2.2 Building Preservation Plan (BPP) (if applicable)

3.2.3 General Construction Contract Closeout

4 ADMINISTRATION

4.1 Payment for Construction Delivery Phase Work

4.2 Travel

5 APPENDIX A - Owner’s Project Requirements

1 PROJECT DESCRIPTION

This Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain a General Construction Contract from a General Contractor (GC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

This General Construction Indefinite Delivery Indefinite Quantity contract is for the general construction project delivery.

Work may include, but is not limited to: selective demolition of existing materials to accommodate the consolidated layout, new rated and non-rated partitions, doors, door frames, door hardware, suspended ceiling system grids and acoustic tiles, light fixtures, fire sprinklers, architectural finishes, and coordination of existing building systems with installation of new electrical, data communication, and mechanical systems.

General Construction Contractor shall provide all labor, materials, and equipment to successfully fulfill all requirements of this scope of work.

1.1 Project Type

General Construction project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the General Construction Contractor is to provide for successful construction services for the completion of agency-requested space modifications.

OBJECTIVES:

Expedite execution of the project using a General Construction project delivery method.

1.3 Project Delivery Approach

This project will follow a General Construction method using a General Construction contractor (GC Contractor or Contractor) who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire General Construction contract. The General Construction Contractor will be responsible for all construction services.

Work shall be performed by a qualified licensed general contractor who follows building codes and building standards.

1.4 Reference Materials

Typical reference materials provided to the General Construction Contractor may include the following:

• AutoCAD (.dwg) of existing facility floor plan

• Sketch of proposed space modifications

• Design intent drawings

Design and construction work shall comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern this facility.

Designs shall be in accordance with the most restrictive of all applicable building code requirements.

SITE ACCESS & INSPECTION:

The arrangement for site access for visual inspection by interested parties shall be made in advance by GSA. All site related questions shall be submitted in writing to the GSA Contracting Officer or their designated representatives.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

The subsequent task orders for this base IDIQ contract may have:

• Construction Stage o Construction Delivery Phase

• Closeout Stage

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the General Construction Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the General Construction Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The General Construction Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract may include construction stage work includes performing construction in conformance with the performance specifications provided in the PBS-P100.

The specific activities, tasks, and deliverables required of the General Construction Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the General Construction Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the General Construction contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the General Construction Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

The contractor shall adhere to principles of Federal Contracting, including contract administration in accordance with Federal Acquisitions Regulations (FAR), the General Services Administration Acquisition Manual (GSAM), and Public Buildings Services acquisition policy.

The Contractor shall consult and coordinate with Federal, state, regional, and local agencies as required for project approval(s).

2.4 Owner’s Project Requirements (OPR)

The Design Stage services (if applicable) and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation to be provided in each task order SOW.

2.5 Budget

The estimated budget range for construction costs will vary per task order.

2.6 Schedule

Schedule delays: The general Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

2.7 General Construction Contractor Team

The General Construction Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The General Construction Contractor shall provide sufficient staff of project managers, superintendents, inspection and testing engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the General Construction Contractor key team members shall consist of the following:

• Project manager

• Construction superintendent

The General Construction Contractor shall utilize the key personnel named in its offer to perform the services required under this contract. In the event that any of the key personnel named in the General Construction Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the General Construction Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the General Construction Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the General Construction contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

Americans with Disabilities Act 1990 (ADA) and Architectural Barriers Act Accessibility Standard (ABAAS)

Building Owners and Managers Association International (BOMA), ANSI Z65.1, Office Space Measurement Standard

ANSI/ASHRAE 62-1939, Ventilation for Acceptable Indoor Air Quality Standard

Section 504, Rehabilitation Act of 1973, as amended. Randolph-Shepard Act.

Public Law 102-393, Section 13, September 1992

Public Law 02-486, Energy Policy Act 1992

Occupational Safety and Health Administration

Architectural Barriers Act Accessibility Standard (ABAAS)

American Society of Heating, Refrigerating and Air Conditioning Engineers

Uniform Federal Accessibility Standards (UFAS)

US Green Building Council (USGBC)

Reporting fringe benefit for excess parking expenses

OMB Memorandum M-12-12 Section 3: Reduce the Footprint

PBS Construction Specifications Format and Guidelines

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Building Technologies Technical Reference Guide_FINAL_6.24.11

The GSA PBS Building Commissioning Guide

PBS CAD Standards, (http://www.gsa.gov/cifm)

Agency specific requirements and specifications guides such as the District Courts Design Guide, the US Marshal Service Pub 64, etc.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.3 High Performance Green Buildings (as applicable)

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope including the referenced:

B. High Performance and Sustainable Buildings Guidance 12/1/08

For A. above, Project does not need to meet reporting requirements for recovery project, only requirements that are applicable.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED® (as applicable)

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The General Construction is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100.

The General Construction shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices http://www.gsa.gov/cifm http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Green Purchasing Plan

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of bio-based, rapidly renewable content, and recycled content materials are as per P100.

2.8.4 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Contact the COR to obtain these files in MS WORD* format.

2.8.5 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

• Promote the use of nonhazardous and recovered materials

• Realize life-cycle cost savings

• Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

• Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications

2.8.6 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the General Construction contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer.

The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.7 Environmental Hazards (as applicable)

Perform an environmental hazards report assessing all hazardous materials in the existing facility work area or in close proximity thereto. This includes asbestos, PCBs, lead-in-water and lead paint, and testing. Utilize records maintained by the GSA, if available. Prepare an abatement plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material http://www.epa.gov/cpg http://www.epa.gov/cpg found during survey and sampling. Refer to federal environmental regulations and laws for handling, removal, and disposal of hazardous materials.

2.8.8 Historic Preservation (as applicable)

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the State Historic Preservation Officer (SHPO) on ways to avoid or mitigate adverse effects.

Future projects may potentially affect historic resources and, therefore, will require consultation with the SHPO and other consulting parties as defined by Section 106 of the NHPA. The GSA will initiate consultation with the SHPO on the proposed design as prepared by the Construction Contractor, in coordination with the Construction Contractor historic preservation expert, prior to the final concepts. The GSA and Construction Contractor shall work with the SHPO and other consulting parties to ensure that the design of the renovated facility is completed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

2.9 Cost Management

2.9.1 Cost Estimating

This is a firm fixed price contract.

The fixed price as provided in the General Construction Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the General Construction contract.

GSA will review the General Construction Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• Quantity takeoffs are accurate.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

The General Construction Contractor shall be responsible to reconcile any significant differences between the updated construction budget breakdowns and the previously agreed upon breakdowns.

2.9.2 Construction Cost Management

This is a firm fixed price contract.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The General Construction Contractor contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The General Construction Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the General Construction Contractor shall confirm all meetings and/or communications with the GSA.

The General Construction Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Project Schedule Development

Before starting any other work, the General Construction Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software.

The General Construction Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the General Construction Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.11 Electronic/Print Media

2.11.1 Other Electronic Documents

In addition to any hardcopy submission requirements listed in each task order. All electronic media must be in a form readable by standard office automation applications (Autocadd, Pdf).

GSA has a limitation to the amount a data excepted via email and cannot use Dropbox.

Other documentation required:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall provide, review, and/or respond to CPM schedule updates.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA.

Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Daily/Progress Reports – The Contractor shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – Request for Information shall be provided and responded to by the Contractor.

Submittals –Contractor is responsible for providing submittal documentation and tracking the submittal process.

Shop Drawings – The Contractor shall provide all shop drawings for review by GSA.

As-built Drawings and Specifications – The Contractor shall record all approved specifications as well as all as-built construction documents.

2.12 General Construction Contractor Personnel Security

Requirements

In the performance of work required under this contract, all General Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. The General Contractor personnel means General Contractor employees and subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

All General Construction Contractor personnel requiring access to occupied building areas housing federal operations, shall undergo background investigations conducted by the United States Government, as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed General Construction Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

All non-PIV credentialed General Construction Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation. An exception to this requirement will be provided for DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period exceeding 10 days but less than 180 days. These individuals shall undergo a law enforcement check. Those who receive favorable results will be granted unescorted access to specified building areas. Those who receive unfavorable results will be denied any access to occupied building areas housing federal operations, pending completion of any adjudication and/or appeal process or final determination.

2.12.1 Law Enforcement Checks and Background Investigations

The GSA will designate a Department of Homeland Security (DHS) Federal Protective Service (FPS) representative to coordinate the required law enforcement checks and background investigations. The General Contractor shall justify the need for and obtain the GSA approval of all requests for General Contractor personnel law enforcement checks or background investigations, before initiating further action.

For each General Contractor employee (including subcontractor employees) required to undergo a law enforcement check, the General B Contractor shall provide a legible ten-print fingerprint submission.

For each General Contractor employee (including subcontractor employees) required to undergo a background investigation, the General Contractor shall provide the following documents:

• A completed Questionnaire for Non-Sensitive Positions (Standard Form 85)

• A legible ten-print fingerprint submission

• A Declaration for Federal Employment (Optional Form 306) with items 1, 2, 8 through 13, 16, and 17a completed (or a document containing the same information)

The required forms may be downloaded from the GSA website at: www.gsa.gov/forms .

The GSA will provide fingerprinting at no cost for General Contractor personnel requiring law enforcement checks or background investigations. Alternatively, fingerprinting may be obtained from local or state law enforcement agencies. Any fees charged by these agencies shall be non-reimbursable.

The General Contractor shall provide the documents required above to the GSA or directly to the designated DHS FPS representative, at least 30 days before the subject individuals will require daily/weekly access to building areas housing federal operations. The documents required for each applicant shall be provided in a separate sealed and secure envelope.

The General Contractor personnel for whom background investigations have been requested must appear at least once in person before the designated DHS FPS representative and present two acceptable original identity source documents. One of these documents must be a valid (unexpired) picture ID issued by a state government or the federal government.

The General Contractor personnel requiring daily/weekly access to building areas housing federal operations may be in possession of previously issued valid federal PIV credentials. For each such General Contractor employee (including subcontractor employees), the General Contractor shall provide evidence verifying that the employee: (1) possesses a valid (unexpired) federal PIV credential; and (2) has undergone the required suitability or national security level investigation comparable to or higher than that required on this contract. If both of these conditions cannot be met, a new background investigation shall be required.

2.12.2 Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination.

Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government. Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

The General Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

http://www.gsa.gov/forms

• Receipt of notification from GSA that the PIV credential has been revoked

• Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

• Release of the subject individual from DB Contractor or subcontractor employment

• Completion of subcontract work (for PIV credentials issued to subcontractor employees)

• Expiration of this contract

In the event that a General Contractor PIV credential is damaged, lost, misplaced or stolen, the General Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.12.3 Subcontracts

The General Construction Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this General Construction Contractor Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The General Construction Contractor shall comply with the following requirements regarding SBU building information.

2.13.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.13.2 Identification and Labeling/Marking

Original General Construction contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the General Construction contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.13.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.13.4 Redacting

The General Construction Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content.

The General Construction Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.13.5 Safeguarding and Storage

The General Construction Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in General Construction Contractor possession. Access to such documents when in use by the General Construction Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in General Construction Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.13.6 Dissemination

Other than within the Project Delivery Team, the General Construction Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content.

Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.13.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.13.8 Reporting

The General Construction Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.13.9 Subcontracts

The General Construction Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.14 Record Keeping

The General Construction is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The General Construction is responsible to maintain records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the CSI 2004 Master Format and according to the requirements of PBS Construction Specifications Format & Guidelines. The specifications must include Division 1, edited to GSA requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES (Sample) The General Construction Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

The following stages may apply to the typical task order.

3.1 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the General Construction Contractor shall perform all services described in this section as a part of the Construction Stage work.

Mobilization/Demobilization should not occur at each project location. Construction shall not interfere with the current tenants of the federal building. If this cannot be avoided during typical working hours, then construction shall occur beyond these hours as to not interfere or disrupt current tenants.

3.1.1 Construction Delivery Phase

Construction Start Coordination

Pre-Construction Conference Participate in the pre-construction conference.

Construction Administration

Construction Schedules The General Construction Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the General Construction contract performance specification.

Submittal Processing Prepare and submit a submittal schedule in accordance with Division 1 of the General Construction contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

Inspections and Testing Develop an overall field inspections and testing plan. (e.g., soil bearing and compaction, concrete strengths, HVAC performance, etc.)

Conduct inspections and tests as required by the construction specifications. Coordinate with local municipal officials for inspections.

Conduct construction safety (OSHA) inspections as required.

Clarifications/Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Provisions for use of the GSA share of shared savings will apply if the GSA agrees that additional work to be performed by the General Construction Contractor as a result of resolution of an RFI is beyond the scope of work upon which the ECW was previously based. See the clause entitled Design-Build Contract Guaranteed Maximum Price with Construction Contingency Allowance.

General Construction Contractor As-Built Drawings and Specifications The General Construction Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

General Construction Contractor Payment Requests Update the construction schedules monthly prior to each payment request.

Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR

31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the GSA.

Construction Checklists Complete the construction checklists as the work is accomplished.

Turnover Process

Substantial Completion Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

Punch-List After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

Operation and Maintenance (O&M) Manuals Submittal Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the General Construction contract performance specification and the final construction specifications.

Warranties, Guarantees and Certificates Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

Final As-Built Drawings and Specifications The General Construction Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

Submit a copy of as-builts electronically to GSA COR and jayjaqua@gsa.gov.

Material Samples, Attic Stock and Spare Parts As a condition for the GSA certification of substantial completion, provide an inventory list of all attic stock items to be turned over to the GSA at close-out.

Preparation for Occupancy Coordinate the planning and scheduling of property management training with the GSA property management staff, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the General Construction contract performance specification and the final construction specifications.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.2 Closeout Stage

3.2.1 Final Project Photographs (if applicable)

Provide one set of professional-quality, 8 by 10 inch, black and white and/or color prints of photographs of different views of the project. Views shall include each exposed exterior side of the building(s) all significant interior spaces, and selected typical interior spaces. Views must include those suitable to serve as “after” photographs for comparison with photographs taken before the start of Construction.

Provide digital images of up to 20 color photographs depicting the completed project. Each image must be tagged with the project name and the city and state in which it is located.

Captions and photo credits must also be keyed to each image.

mailto:jayjaqua@gsa.gov

Provide a compact disk (CD) containing two sets of digital images of all photographs. One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media.

3.2.2 Building Preservation Plan (BPP) (if applicable)

The Construction Contractor historic preservation expert shall assist in updating the existing BPP in order to document new Construction, alterations, repairs and restoration work provided as part of the modernization and rehabilitation project. The updated BPP shall include revised building preservation zoning, where required, as well as recommendations for the appropriate treatment of building materials and features.

3.2.3 General Construction Contract Closeout

Resolve all remaining punch-list items.

Submit release of claims.

4 ADMINISTRATION

4.1 Payment for Construction Delivery Phase Work

Refer to FAR 52.232-5 Payments under Fixed-Price Construction Contracts and FAR 52.232-27 Prompt Payment for Construction Contracts.

4.2 Travel

Unless otherwise indicated in the Scope of Services sections, the General Construction Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The General Construction Contractor shall assume all travel will be within the vicinity of the project within the states.

5 APPENDIX A - Owner’s Project Requirements This section will be completed for each individual task order with project specific requirements such as Building, Location, Square Footage, Tenant agency, etc.

5 APPENDIX A - Owner’s Project Requirements