SOW_CF_Haynsworth_Federal_Buidling_Chiller_Replacement_7112019_(1).pdf

DB Statement of Work C.F.Haynsworth FB/CH Greenville, SC.

Chiller Replacement i

Folder Statement of Work (FY-19) for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Chiller Replacement

Region: Southeast Sunbelt Region 04

Building Name: The C.F. Haynsworth Building

Building Address: 300 East Washington, Greenville, SC 29601

Date: June 12, 2019

Project Coordinator: Zack Hasan, P.E, LEED AP ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Notice to Proceed

2.6 Budget

2.7 Schedule COMPLETION TIMEFRAME AND SCHEDULE

2.8 DB Contractor Team

2.9 Performance Objectives

2.9.1 Standards and Criteria Documents

2.9.2 Sustainable Design

2.9.3 Fire Protection/Life Safety

2.9.4 Physical Security

2.9.5 Accessibility

2.9.6 Historic Preservation

2.10 Cost Management

2.10.1 Cost Estimating

2.10.2 Construction Cost Management

2.10.3 Value Engineering (VE)

2.11 Utility Coordination

2.12 Project Management Responsibilities

2.12.1 Communications Plan

2.12.2 Detailed Project Schedule Development and Maintenance

2.12.3 Project Progress Meetings/Presentations

2.12.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.12.5 Design Quality Assurance

2.12.6 Electronic Project Management System

2.13 Electronic/Print Media

iii

2.13.1 Computer Aided Design (CAD) Standards

2.13.2 Other Electronic Documents

2.14 Document Security

2.15 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Site Acquisition Stage

3.2 Pre-Design Stage

3.3 Design Stage

3.3.1 Design Concept Phase

3.3.2 Design Development (DD) Phase

3.3.3 Construction Documents (CD) Phase

3.4 Construction Stage

3.4.1 Construction Delivery Phase

3.5 Closeout Stage

3.5.1 Project Awards/Certifications

3.5.2 Final Project Photographs

3.5.3 DB Contract Closeout

4 ADMINISTRATION

4.1 Submission, Review, and DB Contractor Fixed Price Table

4.1.1 Progress Payment Schedule

4.1.2 Monthly Progress Reports

4.1.3 Progress Review Meetings

4.1.4 Delays

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

4.5 DB Contractor Personnel Security Requirements

4.5.1 Subcontracts

5 APPENDIX A - Owner’s Project Requirements

5.1 General Requirements

5.1.1 GSA Guide Specifications

5.1.2 Building Occupation during Construction

5.1.3 Work Hours for On-site Construction

5.1.4 Noise Management

5.2 Mechanical Requirements

5.2.1 Codes and Guidelines

iv

5.2.2 Design and Construction of Mechanical System

5.3 Control Requirements

Building Automation System (BAS) Front End

Engineering

BAS Network

BAS Failure Testing

Training

Turn-Over Process

5.4 Electrical Scope Items

6 APPENDIX B – Existing HVAC

PROJECT DESCRIPTION

A. SUMMARY

This project involves the design, required labor and material supply, replacement, and improvement of the chiller that was installed in 1962 and is not operational. This chiller is installed on the ground level and is accessed by double door that connects directly to the parking lot of the building. All work must be accomplished without any disturbance to tenants or work inside the facility. Additional work requires the replacement of three pumps. Moreover, the existing INET-7 building automation system BAS) shall be integrated onto an existing Schneider Electric StruxureWare GSA virtual server. Electrical modifications and connections might be required as well. The design of this project must be accomplished by a licensed professional engineer in the state of South Carolina, and the installation work must be accomplished by a licensed mechanical contractor. The integrator’s professional requirements for the design and installation of the new BAS are included below in the Owner’s Requirements also.

Design-builder referred to as contractor or DB hereinafter, shall make a site visit to evaluate the required work needed before bidding on this project. The DB shall perform all required work to provide an operating chilled water system including, but not limited to the items described in the SOW

1.1 Project Type

This is a non-prospectus level Repair and Alteration project, as further defined in the Facilities Standards for the Public Buildings Service (PBS P100), Appendix A. (See the Standards and Criteria Documents section under General Requirements below.)

1.2 Project Goals and Objectives

GOALS:

1. Improve redundancy and availability of the chilled water system of the Federal Building and Court House at the location indicated above.

OBJECTIVES:

1. Provide replacement of the existing chiller, condenser water and chilled water pumps, and the

BAS integration.

1.3 Project Delivery Approach

This project will be accomplished using a design-build (DB) approach, utilizing a single Design-Build Contractor (DB Contractor) for both design and construction work, as further detailed in Section 3 of this SOW.

1.4 Reference Materials

1- The latest version (2016) of the facilities Public Buildings Standard, P-100, including the references standards and material.

2- ASHRAE 90.1-A, Energy Standard.

3- ASHRAE 15.

4- International Mechanical Code.

2 GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown of the project into major stages and phases:

• Design Stage o 75% Design Development Phase o 100% Construction Documents Phase

• Construction Stage o Construction Delivery Phase

• Closeout Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region 4, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Development Phase and Construction Documents Stage services. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final construction documents submission. The GSA may issue notice to proceed with advance acquisition of materials at any time after contract award, or with on-site construction of portions of the work upon approval of final construction documents for the work involved.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering

Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

If applicable to this project, the CMa will assist the GSA in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. During the Design Stage, the CMa will perform services relating to design review and coordination and budget control. The CMa will serve as the value engineering (VE) consultant. The CMa will also perform Construction Delivery Phase and Closeout Stage services to ensure that the design intent is refined and clarified as necessary in the construction documents, realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A. The OPR are provided as a general description of the project to begin initial design.

2.5 Notice to Proceed

The Contractor may not proceed or initiate any work prior to receipt of an original notice to proceed.

Any work done without being directed to do so by the Contracting Officer shall be at the Contractor's own risk.

2.6 Budget

The estimated range for construction costs is $250,000 - $500,000, which includes the DB Contractor fixed prices for Design and Construction Documents Phase services.

2.7 Schedule COMPLETION TIMEFRAME AND SCHEDULE

1. All work must be completed within 150 calendar days of contract award or notice to proceed.

Provide an overall project delivery schedule addressing all phases of Design and Construction. Coordinate this overall schedule with the schedule of submissions and reviews in Section 3.

2. Site Visit and Project Familiarization: Upon Contract Award

Design Kickoff/Program Review Meeting: Within 10 Calendar Days after Contract Award 75% Design Submission: 20 Calendar Days after Contract Award GSA Review: 14 Calendar Days 100% Design Submission: 14 Calendar Days after approval of 75% design submission.

Begin Construction: Upon GSA’s issuance of notice to proceed Project Construction: 91 Calendar Days GSA Construction Inspection: Upon substantial completion of Construction Project Closeout: Upon completion of Final Construction Inspection

2.8 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

• Project Manager

• Engineering disciplines – Mechanical Engineer, Electrical Engineer

• Quality Control/construction Superintendent

Personnel may perform more than one function on the project. DB Contractor Team member roles should be described in detail in the proposal.

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.9 Performance Objectives

2.9.1 Standards and Criteria Documents

2.9.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.9.1.2 Document List

PBS P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein.

• Design Stage submissions must comply with PBS P100 Appendix A unless otherwise indicated in this Statement of Work.

U.S. Courts Design Guide

United States Marshals Service (USMS) Publication 64:

• Volume One, Requirements and Specifications for Special Purpose and Support Space (Space Requirements and Specifications)

ISC Physical Security Criteria for Federal Facilities, April 12, 2010, with July 25, 2011 Addendum

GSA Facility Security Requirements for Explosive Devices Applicable to Facility Security Levels III and IV

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS Pricing Desk Guide

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

PBS Construction Specifications Format and Guidelines

2.9.2 Sustainable Design

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB Contractor is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirements of PBS P100. The DB Contractor shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

http://www.epa.gov/cpg

This project does not require third-party green building certification (such as LEED® or Green Globes®).

2.9.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS P100, Chapter 7. As provided in PBS P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.9.4 Physical Security

N/A

2.9.5 Accessibility

N/A

2.9.6 Historic Preservation

The Clement F. Haynsworth, Jr., Federal Building and U.S. Courthouse, constructed in 1937, is listed on the National Register of Historic Places. Installation of the new mechanical system shall result in the least alteration possible to the historic building and its character-defining features as defined in the Building Preservation Plan (available upon request).

2.10 Cost Management

2.10.1 Cost Estimating

The estimated construction cost at award (ECCA) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

• a uniformat level 3 breakdown of the baseline construction budget including breakdown of each line item task as per specifications package,

• a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the DB Contractor proposal are still valid, they will serve this purpose.)

Before the start of the Design Development Phase, the DB Contractor, the CMa, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget. The CMa will conduct a meeting for this purpose and, after the GSA approval, will record the baseline construction budget breakdowns.

The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns after completion of the Design Development Phase and before beginning work on the construction documents. With each such update, the DB Contractor shall provide supporting detailed cost estimates. The CMa will review the DB Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

2.10.2 Construction Cost Management

This contract is for a fixed price for the construction services.

2.10.3 Value Engineering (VE)

No DB Contractor services required.

2.11 Utility Coordination

The DB Contractor shall conduct preliminary investigations as necessary to confirm availability of building utilities and shall include resulting building utility information in the Design Development narrative. Before beginning construction, the DB Contractor shall verify, through inspection and testing, the location, elevation, capacity and condition of all necessary utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc.

Maintain existing utilities and services supporting the Federal Building and Courthouse and protect against damage. Provide approved barricades, temporary covering of exposed areas, and temporary services or connections for electrical and mechanical utilities as required. Any required utility outages shall be requested a minimum of seven (7) calendar days in advance of the desired outage date.

Submit outage requests to the building manager.

2.12 Project Management Responsibilities

2.12.1 Communications Plan

The DB Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.12.2 Detailed Project Schedule Development and Maintenance

N/A

2.12.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and the CMa will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.12.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.12.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.12.5.1 Owner’s Review

The CMa will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The CMa will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The completed facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.12.5.2 Codes and Standards Review

The CMa will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.12.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

2.12.5.4 Design Review Procedures

N/A

2.12.6 Electronic Project Management System

N/A

2.13 Electronic/Print Media

2.13.1 Computer Aided Design (CAD) Standards

Starting with the Design Development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cad for requirements.

http://www.gsa.gov/cad

2.13.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in electronic format (including both native and .pdf formats). All electronic media must be in a form readable by standard office automation applications.

2.14 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information. N/A

2.15 Construction General Requirements

Construction General Requirements are included in Division 1 of the GSA Guide Specifications.

Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Site Acquisition Stage

No DB Contractor services required.

3.2 Pre-Design Stage

No DB Contractor services required.

3.3 Design Stage

3.3.1 Design Concept Phase

No DB Contractor services required.

3.3.2 Design Development (DD) Phase

3.3.2.1 DD Coordination

3.3.2.1.1 Design Kickoff/Program Review Meeting(s)

Conduct program review meeting(s) to verify requirements prior to the start of design.

Review and discuss Design Intent Drawings (DIDs) provided with this Statement of Work.

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for major/critical building systems and components. Initial meeting shall include a brief partnering session with principal Project Delivery Team members.

3.3.2.1.2 Site Investigation

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

It is the DB Contractor’s responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and Government-furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor’s services shall include, but not be limited to, sampling, testing, and any other survey work required to complete the design.

3.3.2.1.3 DD Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.3.2.2 Construction Work Sequence Planning

In coordination with the GSA, the CMa, and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

• Construction phasing approach

• Use of any fast-tracking (overlapping design and construction) to achieve best value for the Government

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

• Possible labor and/or material shortages

• Ordering of long-lead delivery materials

3.3.2.3 Construction Market Survey

N/A

3.3.2.4 DD (75% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS P100 and the following additional requirements:

3.3.2.4.1 Site Investigation Report

Document site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

3.3.2.4.2 Design Narrative

The space program statement/reconciliation must address space efficiency, comparing the space provided to the space program in the smallest space unit possible at this phase. Indicate space requirements for HVAC equipment, narratives of the proposed systems, and heating, cooling, and energy calculations. Conduct analyses and provide supporting documentation for systems selections/optimizations.

3.3.2.4.3 Draft Construction Specifications

Provide draft construction specifications, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues.

3.3.2.5 State Historic Preservation Office (SHPO) Submission

N/A

3.3.2.6 DD Reviews

N/A

3.3.2.7 DD Value Engineering (VE) Workshop

N/A

3.3.3 Construction Documents (CD) Phase

3.3.3.1 Baseline Construction Budget Cost Breakdowns

Before beginning work on the construction documents, provide an updated construction work allocation plan with corresponding budget breakdown, a uniformat level 3 budget breakdown, and supporting cost estimates, all as described under the General Requirements, Cost Management section above. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with the CMa and the GSA as necessary to reach agreement on both budget breakdowns.

3.3.3.2 CD Coordination

3.3.3.2.1 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide a corresponding schedule of planned in-progress and final CD submissions for the self-performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.3.3.3 Final CD (100% Design) Submissions

For all construction work to be self-performed and for each planned construction subcontract work package, prepare and submit separate final CD submissions in accordance with PBS P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations.

For all construction work to be self-performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specifications must be prepared following the GSA 2004 MasterFormat and according to the requirements of PBS Construction Specifications Format & Guidelines.

Coordinate with the GSA regional CAD librarian and regional spatial data management coordinator to log-in the final CD submissions to the GSA document library.

3.4 Construction Stage

Construction Stage activities will not begin until GSA has accepted the Final CD (100% Design) Submission and all review comments have been addressed to GSA’s satisfaction. The DB Contractor may not proceed or initiate any Construction Stage work prior to receipt of an original notice to proceed. Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work. Construction and operation of all new systems must be completed within 6 months from the construction notice to proceed.

3.4.1 Construction Delivery Phase

3.4.1.1 Construction Start Coordination

3.4.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.4.1.1.2 Preconstruction Photographs

Provide digital color photographs of different views of the existing site and building(s).

Views should include each exposed exterior side of the building(s), all significant interior spaces impacted by construction, and selected typical interior spaces. Views selected should be suitable to serve as “before” photographs for comparison with final photographs to be taken after the construction is complete.

Provide a compact disk (CD) containing two sets of digital images of all photographs.

One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media.

3.4.1.2 Construction Administration

3.4.1.2.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

Refer to Division 1 of the GSA Guide Specifications for requirements.

3.4.1.2.2 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the GSA Guide Specifications.

The CMa will review the DB Contractor schedules for completeness and appropriateness and recommend approval, rejection, or revisions to the GSA.

The CMa will integrate the approved DB Contractor schedules within the master project schedule, incorporating activities of the GSA, other contractors, and other involved parties.

The CMa will continuously monitor actual progress against the master project schedule, identify any delays or potential delays and immediately notify the GSA of such delays or potential delays.

3.4.1.2.3 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the GSA Guide Specifications. Transmit all required submittals to the CMa. All submittals shall be processed using the ePM system in accordance with procedures developed by the CMa and approved by the GSA. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.4.1.2.4 Inspections and Testing

Develop an overall field inspections and testing plan (e.g., soil bearing and compaction, concrete strengths, HVAC performance, etc.).

Conduct inspections and tests as required by the construction specifications.

Coordinate with local municipal officials for inspections.

Conduct construction safety (OSHA) inspections as required.

3.4.1.2.5 Clarifications/Requests for Information/Change Orders Using the ePM system, and in accordance with procedures developed by the CMa and approved by the GSA, promptly submit to the CMa a written request for information (RFI) to request clarification of any apparent conflicts, ambiguities, or omissions in the DB contract requirements. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for RFI processing.

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.4.1.2.6 DB Contractor As-Built Drawings and Specifications

The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

3.4.1.2.7 DB Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide an advance copy of the construction progress report to the CMa. Provide documentation evidencing the cost of work performed to be included in the payment request.

Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with the CMa and the GSA to review the advance copy of the construction progress report. Ensure that the CMa and the GSA are in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the

GSA.

3.4.1.2.8 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.4.1.3 Turnover Process

3.4.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.4.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the CMa, tenant agencies and other stakeholders as appropriate.

3.4.1.3.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with the final construction specifications.

3.4.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.4.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications, to reflect all contract modifications and noted field conditions, for review and approval at the completion of the construction. Coordinate with the GSA regional CAD librarian and regional spatial data management coordinator to log-in record documents to the GSA document library.

3.4.1.3.6 Material Samples, Attic Stock and Spare Parts

N/A

3.4.1.3.7 Preparation for Occupancy

N/A

3.5 Closeout Stage

3.5.1 Project Awards/Certifications

N/A.

3.5.2 Final Project Photographs

Provide digital images of up to 50 color photographs depicting the completed project. Each image must be tagged with the project name and the city and state in which it is located.

Captions and photo credits must also be keyed to each image.

Provide a compact disk (CD) containing two sets of digital images of all photographs. One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media. The final project photograph submission must be provided in time for the images to be used in materials for the dedication ceremony.

3.5.3 DB Contract Closeout

Resolve all remaining punch-list items.

Submit release of claims.

4 ADMINISTRATION

4.1 Submission, Review, and DB Contractor Fixed Price Table

The table below lists the Design Stage activities and corresponding GSA review periods as described in the Scope of Services under Section 3 above, and itemizes the total negotiated Design Stage DB Contractor fixed price amounts by phase and submission as the basis for payments.

Stage/Phase/Submission Submission Due Within Review Period*

DB Contractor Fixed Price Duration* After

Design Stage Fixed Price (Total) DD Phase

DD (75%) Submission 20 Design Stage NTP 14 CD Phase

Final (100%) CD Submissions 14 Approval of 75% Submission NA Final CD Submissions NA --------------------------------- N/A

* Durations and Review Periods listed are in Calendar Days.

4.1.1 Progress Payment Schedule

Within 15 calendar days of contract award, the A-E shall provide, for GSA approval, a progress payment schedule against which monthly work progress will be measured and payments will be made. Using the information contained in the Submissions, Reviews and A-E Fee Table at 5.1 above, the A-E shall identify all major work activities, estimate hourly work effort of personnel by position title required to perform each activity, correlate these resource estimates with the listed fee amounts, and include this information in the progress payment schedule.

4.1.2 Monthly Progress Reports

The DB Contractor shall furnish monthly progress reports, addressing completed/resolved issues and outstanding/awaiting resolution issues, to be used by the GSA to ensure that information is forthcoming from the team and that the DB Contractor is taking information provided to the next level of development.

4.1.3 Progress Review Meetings

Upon receipt of each monthly progress report, the GSA will hold a monthly progress review meeting with the DB Contractor to review work to date against the progress payment schedule, identify any outstanding issues, and determine the amount of work completed as a basis for determining the monthly payment due. The DB Contractor will submit monthly invoices to GSA based on the outcome of these progress review meetings.

4.1.4 Delays

Delays in schedule caused by the DB Contractor, as determined by the GSA, such as failure to provide timely and acceptable submissions, shall not warrant an extension of the contract performance time. In the event of a DB Contractor caused delay, the DB Contractor shall be responsible for taking all necessary actions to ensure that succeeding contract stages, phases, and submissions remain on schedule. In such event, the DB Contractor shall submit for GSA approval a plan for getting back on schedule and a revised progress payment schedule.

4.2 Payment for Construction Delivery Phase Work

Refer to FAR 52.232-5 Payments under Fixed-Price Construction Contracts and FAR 52.232-27 Prompt Payment for Construction Contracts.

4.3 Travel

Unless otherwise indicated in the Scope of Services sections, the DB Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The DB Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.4 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included in the contract fee.

4.5 DB Contractor Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and DB Contractor subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the Federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

See Contract language for instructions on the processing of credentials.

4.5.1 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section.

5 APPENDIX A - Owner’s Project Requirements

5.1 General Requirements

5.1.1 GSA Guide Specifications

The DB Contractor shall incorporate, to the maximum extent feasible, the following GSA Guide Specifications into the Construction Documents:

• GSA MasterSpec® Division 01 – General Requirements, including, at minimum, the following sections:

o 011000 Summary o 012500 Substitution Procedures o 013100 Project Management And Coordination o 013200 Construction Progress Documentation o 013233 Photographic Documentation o 013300 Submittal Procedures o 013529 Health, Safety, And Emergency Response Procedures o 013553 Security Procedures o 014000 Quality Requirements o 014050 Requirements For Systems And Assemblies o 014200 References o 016000 Product Requirements o 017300 Execution o 017419 Construction Waste Management And Disposal o 017700 Closeout Procedures o 017823 Operation And Maintenance Data o 017839 Project Record Documents o 017900 Demonstration And Training o 018113 Sustainable Design Requirements o 019113 General Commissioning Requirements

5.1.2 Building Occupation during Construction

The building will remain fully occupied by GSA and GSA tenants during the entire construction period. Cooperate with the building manager during construction operations to minimize conflicts and facilitate owner usage. Perform the work so as not to interfere with day-to-day operations of building occupants. Comply with all guidance in the “Noise Management” section below.

Maintain existing exits unless authorized by GSA.

5.1.3 Work Hours for On-site Construction

The normal occupied hours for the building are from 8:00 a.m. to 6:00 p.m., Monday through Friday, with Federal holidays excluded. The DB Contractor must identify and execute these requirements within the Contract Price; additional labor charges due to this requirement will not justify a Change Order later. At minimum, the DB Contractor shall comply with the criteria specified in the “Noise Management” section below.

5.1.4 Noise Management

1. Noise Control: Perform construction and repair operations to minimize noise. Work which exceeds 80dB for more than 3 minutes in any hour, 70 dB for more than 12 minutes in any hour, or 65 dB for any longer duration in any hour when measured at any occupied location must be performed outside of normal working hours.

2. In the event the existing local ambient noise level exceeds the maximum allowable receiving noise level (dB), the noise level from construction operations shall be adjusted by a maximum 5 additional dB above the local ambient.

3. When compliance with these criteria is in question, the DB Contractor shall monitor noise produced from…