Solicitation_Amendment_47PE0618R0030_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Description of Amendment/Modification

The purpose of this amendment is as follows:

1) Provide questions and answers submitted to date.

2) Revise Page 2 and page 305 of the current solicitation (47PE0618R0030)

47PE0618R0030/0001

August 27, 2018 QUESTION(S) AND ANSWER(S) for

Solicitation # 47PE0618R0030 O & M Services for

ASHEVILLE & WINSTON-SALEM, NC

Q1. Does the Combined Synopsis/Solicitation posted as solicitation number 47PE0618R0030 on FBO contain requirements similar to an existing contract or will this be a new requirement? If possible, please provide the current contract number.

A1. The solicitation contains requirements for the existing O&M contract in Asheville and Winston-Salem, NC. The current contract number is GS-04-P-15-EW-D-7018.

Q2. If the Offeror is an SBA certified joint venture, past performance will be accepted from either party or a combination of both parties. Will you accept submissions from offerors in teaming arrangements other than JVs?

A2. Yes, submissions from teaming arrangements will be accepted.

Q3. On the Cover Page to the solicitation (Page 1) it states that the due date in September 20, 2018 by 2:00 PM EST. In Section L.3 is says quotes shall be submitted NLT 2:00 PM EST, September 26, 2018. Which is the correct due date? (If I get a choice I will take the 26th September)

A3. The correct due date is September 20, 2018.

Q4. Section L.5, Volume I, RFP Documents – Do we have to submit Representations and Certifications if we are current and updated in SAM?

A4. Yes, even if you are a current contractor and your SAM record is updated up still have to submit the Representations and Certifications.

Q5. No Factor 1 “Minimum Performance Standards” worksheet was provided as an additional attachment. Only the PPQ for Factor 2, Past Performance was provided.

A5. The minimum Performance Standards worksheet is attached to section J as attachment J.25.

Minimum Performance Standard Worksheet.

Q6. Section L.5, Volume II, Minimum Performance Standards and Past Performance.

Under Factor 1 projects must be at least 40,000 Square feet or greater. In Factor 2 they must be at least 50,000 square feet or greater. I think this an error, because in Section M, under ratings, Factor 1 & 2 show 50,000 square feet. I think the 40,000 square feet or greater in Section L, Factor 1 needs to be changed to read “50,000 square feet”

A6. Yes, the 40,000 square feet or greater in Section L, Factor 1 should read 50,000 square feet.

Q7. Please see page 305 of Solicitation, Section L.3 which indicates RFI deadline is September 14, but earlier it states Sept. 7 on page 3.

A7. All questions pertaining to the solicitation is due no later than September 7, 2018; All answers will be posted in FBO no later than September 14, 2018.

Q8. Are both days guided tours with the two Asheville buildings toured on Wed, Sept 5 and the Hiram H. Ward building on Thurs, Sept 6?

A8. Yes, the guided tours will cover the Buildings in Asheville on Wednesday, September 5; and the building in Winston-Salem on Thursday, September 6.

Q9. To register for the guided site visit, do we contact Robert Stephenson and Ted Case? Or do we contact these folks only if we want to tour/inspect the facilities on our own time outside of the September 5 & 6 dates?

A9. Your email inquiry serves as notification that your company has intention to be in attendance for the site visit on the designated days. These dates are scheduled in order to have all interested vendors at the site visit on a specific date/time. Visits outside of the scheduled time frame are not encouraged but can be arranged with Robert (Asheville) and/or Ted (Winston- Salem) if/when their schedule permits as they both have daily duties they must accomplish.

Q10. Please tell me the $/month on the current contract for Ashville O&M?

A10. The current monthly price is $72,799.63.

Southeast Sunbelt Region Operations and Maintenance Services Performance-Based Specification – FY-17

Carolina PMC Asheville, Winston Salem, NC

MEMORANDUM TO: ALL PROSPECTIVE BIDDERS

DATE: August 18, 2018

SUBJECT: Request for Proposal Operations & Maintenance Services Site Visits

NOTE: ALL BUILDINGS ARE SECURED BUILDINGS. IN ORDER TO GAIN

ENTRANCE, YOU MUST HAVE PICTURE IDENTIFICATION.

SITE VISIT WALK THRU SCHEDULE OF ACTIVITIES:

DATE: Wednesday, September 5, 2018 TIME: 11:00 A.M. EST**

LOCATION: Veach-Bailey Complex 151 Patton Ave Asheville, NC 28801-2638

Federal Building-Courthouse 100 Otis Street Asheville, NC 28801-2608

**11 – 12 noon there will be a brief outline of the SOW; Q and A session Lunch on your own immediately following the SOW briefing 1 – 4 tour the Veach- Bailey Complex and the FB-CT

TIME: 10:00 A.M. EST DATE: Thursday, September 6, 2018

LOCATION: Hiram H. Ward FB-CTH 251 N. Main Street Winston-Salem, NC 27101-3914

Access to the building/facility may be obtained for inspection purposes by contacting the below named individuals:

ASHEVILLE, NC

Robert Stephenson Contracting Officer Rep (COR)

(828) 713-4740 (cell)

WINSTON-SALEM, NC

Theodore “Ted” Case Alternate Contracting Officer Rep (ACOR)

(336) 740-5655 (cell)

The purpose of the site visit is to provide a guided tour of the work areas, so that proposers may ascertain the general conditions that could materially affect your proposal. However, you are expected to visit the site to become familiar with all the variables prior to completion of your quote.

We consider attendance at these site visits to be vitally important to the preparation of a cost effective debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

L.3. ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

COMMERCIAL ITEMS

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

LI.Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Only offers submitted onthe Standard Form (SF) 1449 will be accepted. At a minimum, offer must show --

i. Quote Instructions. Failure to provide all required documents or information may exclude the responder from further consideration.

ii. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to FedBizOpps.GOV under the applicable Solicitation Number. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. All questions pertaining to this solicitation is due by September 7, 2018 at 2:00 PM EST.

iii. Offers shall provide pricing for transition effort. Transition pricing shall not include any pricing for operations and maintenance service efforts. See section L.5 “Quote Preparation Instructions” for further details.

Quotes shall be submitted as stated on the SF1449 no later than 2:00 PM EST, September 20, 2018.

L.4. GENERAL INSTRUCTIONS:

These instructions are designed to provide general guidance for preparing quotes as well as providing specific instructions on quote organization, format, and content. Offerors should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial quotes received without discussion.

However, the government reserves the right to conduct clarifications if the Contracting Officer later determines them to benecessary.

(a) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale.

(b) The quote must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Quotes that are overly verbose or include marketing material may distract

77 Forsyth Street SW Atlanta, GA 30303-3490

77 Forsyth Street SW Atlanta, GA 30303-3490 NameandTitleSigner[0]: