47PE0420R0002-Attachment A - SOW General Construction - 2019 10 23.pdf

General Construction Contract Statement of Work

OFFICIAL USE ONLY & CONFIDENTIAL

Statement of Work for

General Construction IDIQ Contract

Southeast Sunbelt Region 04

October 23, 2019

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule Delays

2.7 General Construction Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED® (as applicable)

2.8.3 Green Purchasing Plan

2.8.4 C&D Waste Management Requirements

2.8.5 Miscellaneous Green Requirements

2.8.6 Fire Protection/Life Safety

2.8.7 Environmental Hazards (as applicable)

2.8.8 Historic Preservation (as applicable)

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.6 Electronic Project Management System (if applicable)

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.12 General Construction Contractor Personnel Security Requirements

2.12.1 Subcontracts

2.13 Document Security

2.13.1 Documents

2.13.2 Identification and Labeling/Marking

2.13.3 Copying from Labeled/Marked Documents

2.13.4 Redacting

2.13.5 Safeguarding and Storage

2.13.6 Dissemination

2.13.7 Destruction

2.13.8 Reporting

2.13.9 Subcontracts

2.14 Record Keeping

2.15 Construction General Requirements

3 SCOPE OF SERVICES (Sample)

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

3.2 Design Stage

3.2.1 Design Concept Coordination

3.2.2 Design Development (DD) 35% Phase

3.2.3 Construction Documents (CD) Phase

3.3 Construction Stage

3.3.1 Construction Delivery Phase

3.4 Closeout Stage

3.4.1 Final Project Photographs (if applicable)

3.4.2 Building Preservation Plan (BPP) (if applicable)

3.4.3 General Construction Contract Closeout

4 ADMINISTRATION

4.1 Submission, Review and General Construction Contractor Fixed Price Table (Sample only)

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

5 APPENDIX A - Owner’s Project Requirements

1 PROJECT DESCRIPTION

This SOW is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain a General Construction Contract from a General Contractor (GC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

This General Construction Indefinite Delivery Indefinite Quantity contract is for the: 1.) Design-Build project delivery or 2.) Design-Bid-Build project delivery.

Work may include, but is not limited to: selective demolition of existing materials to accommodate the consolidated layout, new rated and non-rated partitions, doors, door frames, door hardware, suspended ceiling system grids and acoustic tiles, light fixtures, fire sprinklers, architectural finishes, and coordination of existing building systems with installation of new electrical, data communication, and mechanical systems.

General Construction Contractor shall provide all labor, materials, and equipment to successfully fulfill all requirements of this scope of work.

1.1 Project Type

General Construction project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the General Construction Contractor is to provide for successful construction services for the completion of agency-requested space modifications.

OBJECTIVES:

Expedite execution of the project using a General Construction project delivery method, such as Design-Build or Design-Bid-Build. Successfully complete the design during the scheduled design phase. Successful complete the construction during the scheduled construction phase.

1.3 Project Delivery Approach

This project will follow a General Construction method using a General Construction contractor (GC Contractor or Contractor) who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire General Construction contract. The General Construction Contractor will be responsible for all Architect-Engineer services (if applicable) and construction services.

1.4 Reference Materials

Typical reference materials provided to the General Construction Contractor may include the following:

• AutoCAD (.dwg) of existing facility floor plan

• Sketch of proposed space modifications

• Design intent drawings

SITE ACCESS & INSPECTION:

The arrangement for site access for visual inspection by interested parties shall be made in advance by GSA. All site related questions shall be submitted in writing to the GSA Contracting Officer or their designated representatives.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

The subsequent task orders for this base IDIQ contract may have:

• Pre-Design Stage

• Design Stage o Design Concept Phase o Design Development Phase

• Construction Stage o Construction Documents Phase o Construction Delivery Phase

• Closeout Stage

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the General Construction Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the General Construction Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The General Construction Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract may include both Design Stage services and Construction Stage work, all to be performed by the General Construction Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specifications.

If Design-Build project delivery is selected, the General Construction Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the General Construction Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the General Construction Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the General Construction contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the General Construction Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

The contractor shall adhere to principles of Federal Contracting, including contract administration in accordance with Federal Acquisitions Regulations (FAR), the General Services Administration Acquisition Manual (GSAM), and Public Buildings Services acquisition policy.

The Contractor shall consult and coordinate with Federal, state, regional, and local agencies as required for project approval(s).

2.4 Owner’s Project Requirements (OPR)

The Design Stage services (if applicable) and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation to be provided in each task order SOW.

2.5 Budget

The estimated budget range for construction costs will vary per task order.

2.6 Schedule Delays

The General Construction Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

2.7 General Construction Contractor Team

The General Construction Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The General Construction Contractor shall provide sufficient staff of project managers, architects, interior designers, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the General Construction Contractor key team members shall consist of the following:

• Project manager

• Architectural designer

• Engineering designers – Mechanical, Plumbing, and Electrical

• Construction superintendent

• Quality control superintendent

• Construction supervisors

• Safety program coordinator

The General Construction Contractor shall utilize the key personnel named in its offer to perform the services required under this contract. In the event that any of the key personnel named in the

General Construction Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the General Construction Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the General Construction Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the General Construction contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Americans with Disabilities Act 1990 (ADA) and Architectural Barriers Act Accessibility Standard (ABAAS)

Building Owners and Managers Association International (BOMA), ANSI Z65.1, Office Space Measurement Standard

ANSI/ASHRAE 62-1939, Ventilation for Acceptable Indoor Air Quality Standard

Section 504, Rehabilitation Act of 1973, as amended. Randolph-Shepard Act.

Public Law 102-393, Section 13, September 1992

Public Law 02-486, Energy Policy Act 1992

Occupational Safety and Health Administration

American Society of Heating, Refrigerating and Air Conditioning Engineers

Uniform Federal Accessibility Standards (UFAS)

US Green Building Council (USGBC)

Reporting fringe benefit for excess parking expenses

OMB Memorandum M-12-12 Section 3: Reduce the Footprint

Guiding Principles for Sustainable New Construction and Major Renovations

PBS Construction Specifications Format and Guidelines

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Building Technologies Technical Reference Guide_FINAL_6.24.11

The GSA PBS Building Commissioning Guide

PBS CAD Standards, (http://www.gsa.gov/cifm)

Agency specific requirements and specifications guides such as the District Courts Design Guide, the US Marshal Service Pub 64, etc.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.3 High Performance Green Buildings (as applicable)

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope including the referenced:

B. High Performance and Sustainable Buildings Guidance 12/1/08

For A. above, Project does not need to meet reporting requirements for recovery project, only requirements that are applicable.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

http://www.gsa.gov/cifm

2.8.2 Sustainable Design/LEED® (as applicable)

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The General Construction is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100.

The General Construction shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Green Purchasing Plan

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of bio-based, rapidly renewable content, and recycled content materials are as per P100 2010 page 94.

2.8.4 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Contact the COR to obtain these files in MS WORD* format.

2.8.5 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

• Promote the use of nonhazardous and recovered materials

• Realize life-cycle cost savings

• Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

• Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg http://www.epa.gov/cpg

2.8.6 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the General Construction contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer.

The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.7 Environmental Hazards (as applicable)

Perform an environmental hazards report assessing all hazardous materials in the existing facility work area or in close proximity thereto. This includes asbestos, PCBs, lead-in-water and lead paint, and testing. Utilize records maintained by the GSA, if available. Prepare an abatement plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material found during survey and sampling. Refer to federal environmental regulations and laws for handling, removal, and disposal of hazardous materials.

2.8.8 Historic Preservation (as applicable)

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the State Historic Preservation Officer (SHPO) on ways to avoid or mitigate adverse effects.

Future projects may potentially affect historic resources and, therefore, will require consultation with the SHPO and other consulting parties as defined by Section 106 of the NHPA. The GSA will initiate consultation with the SHPO on the proposed design as prepared by the Construction Contractor, in coordination with the Construction Contractor historic preservation expert, prior to the final concepts. The GSA and Construction Contractor shall work with the SHPO and other consulting parties to ensure that the design of the renovated facility is completed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

2.9 Cost Management

2.9.1 Cost Estimating

This is a firm fixed price contract.

The fixed price as provided in the General Construction Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the General Construction contract.

Before the start of the Design Stage (if applicable), the General Construction Contractor and the GSA must agree on General Construction Contractor breakdowns of the construction budget.

GSA will review the General Construction Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Level of detail is appropriate to the level of design development.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

The General Construction Contractor shall be responsible to reconcile any significant differences between the updated construction budget breakdowns and the previously agreed upon breakdowns.

2.9.2 Construction Cost Management

This is a firm fixed price contract.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The General Construction Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The General Construction Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The General Construction Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the General Construction Contractor shall confirm all meetings and/or communications with the GSA.

The General Construction Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

Before starting any other work, the General Construction Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the General Construction Contractor receives notice to proceed with the Construction Stage work, the General Construction Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The General Construction Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and General Construction Contractor Fixed Price Table schedule provided below in the Administration section.

The General Construction Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the General Construction Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage (if applicable), the General Construction Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities.

These meetings may coincide with meetings/presentations required below under the Scope of Services. The General Construction Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the General Construction Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The General Construction Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The General Construction Contractor shall prepare and distribute an agenda for each General Construction Contractor hosted project meeting, in advance of the meeting date.

General Construction Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The General Construction Contractor shall provide minutes of all General Construction Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The General Construction Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that General Construction Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all General Construction Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The renovated facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the General Construction Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the General Construction Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

• Construction duration and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The General Construction Contractor will coordinate all design reviews, and prepare design review reports. For the General Construction Contractor final design concept submission and each subsequent submission, the General Construction contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and General Construction Contractor Fixed Price Table in the Administration section below.

• The General Construction will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.10.6 Electronic Project Management System (if applicable)

A secure, web-based, electronic project management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the General Construction Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements listed in each task order, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications (Autocadd, Pdf). GSA has a limitation to the amount a data excepted via email and cannot use Dropbox.

Other documentation required:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall provide, review, and/or respond to CPM schedule updates.

Meeting Minutes – Contractor shall provide meeting agendas, records and minutes for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA.

Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages.

Design Review Comments – Contractor shall provide and/or respond to design comments related to his/her role in the project team.

Daily/Progress Reports – The Contractor shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

2.12 General Construction Contractor Personnel Security

Requirements

All General Construction Contractor personnel requiring access to occupied building areas housing federal operations, shall undergo background investigations conducted by the United States Government, as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed General Construction Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

All non-PIV credentialed General Construction Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation.

2.12.1 Subcontracts

The General Construction Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this General Construction Contractor Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The General Construction Contractor shall comply with the following requirements regarding SBU building information.

2.13.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.13.2 Identification and Labeling/Marking

Original General Construction contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the General Construction contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.13.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.13.4 Redacting

The General Construction Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content.

The General Construction Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.13.5 Safeguarding and Storage

The General Construction Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in General Construction Contractor possession. Access to such documents when in use by the General Construction Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in General Construction Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.13.6 Dissemination

Other than within the Project Delivery Team, the General Construction Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content.

Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.13.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.13.8 Reporting

The General Construction Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.13.9 Subcontracts

The General Construction Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.14 Record Keeping

The General Construction is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The General Construction is responsible to maintain records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the CSI 2004 Master Format and according to the requirements of PBS Construction Specifications Format & Guidelines. The specifications must include Division 1, edited to GSA requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES (Sample) The General Construction Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

The following stages may apply to the typical task order.

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

3.1.1.1 Environmental Hazards Assessment

Perform a Pre-alteration assessment based on the GSA Asbestos Policy, Technical Guide and including the Asbestos Bulk Sampling Requirements.

Perform an environmental hazards report assessing all hazardous materials in the existing roof. This includes asbestos, and testing. Utilize records maintained by the GSA, if available. Prepare an abatement plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, and any other hazardous material found during survey and sampling. Refer to federal environmental regulations and laws for handling, removal, and disposal of hazardous materials.

3.2 Design Stage

3.2.1 Design Concept Coordination

3.2.1.1.1 Site Investigation

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor’s services shall include, but not be limited to, sampling, testing, and any other survey required to complete the design and construction. The DB Contractor shall also furnish all materials and equipment to accomplish this work.

3.2.1.1.2 Design Narrative

The space program statement/reconciliation must address each tenant group, indicating parking, overall building gross, and space efficiency, comparing the space provided to the space program in the smallest space unit possible at this phase.

All design concepts must indicate space requirements for HVAC equipment, narratives of the proposed systems, and heating, cooling, and energy calculations.

3.2.1.2 Baseline Construction Budget Cost Breakdowns

Based on the final design concept, provide an updated construction work allocation plan with corresponding budget breakdown, a Uniformat level 3 budget breakdown, and supporting cost estimates, all as described under the General Requirements, Cost Management section above. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report.

3.2.1.3 Design Concept Review

Reconcile design concept review comments, and provide written responses to all comments.

3.2.1.4 Design Concept Presentation(s)

3.2.1.4.1 Design Concept Internal Stakeholder Presentation(s) Conduct design concept presentation(s) to the GSA internal stakeholders.

3.2.2 Design Development (DD) 35% Phase

3.2.2.1 DD Coordination

3.2.2.1.1 DD Systems Selections Analysis Meetings

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for major/critical building systems and components.

3.2.2.1.2 DD Analyses and Calculations

Conduct analyses and provide supporting documentation for systems selections/optimizations.

3.2.2.1.3 DD Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.2.2.2 Construction Work Sequence Planning

In coordination with the GSA and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

• Construction phasing approach

• Use of any fast tracking to achieve best value for the Government

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

• Temporary/swing space moves, including all aspects of tenant relocation(s)

(telecommunications, furniture relocations, etc.)

• Possible labor and/or material shortages

• Ordering of long-lead delivery materials

3.2.2.3 DD (35% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS- P100 and the following additional requirements:

Provide draft construction specifications, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with

GSA.

3.2.2.4 DD Reviews

Reconciling DD review comments, and provide the GSA with written responses to all comments. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report.

3.2.3 Construction Documents (CD) Phase

3.2.3.1 CD Coordination

3.2.3.1.1 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the General Construction Contractor and the subcontractors.

Provide a corresponding schedule of planned in-progress and final CD submissions for the self-performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.2.3.1.2 CD Coordination (Special Tasks)

Conduct a CD Phase coordination meeting to address envelope integrity in detailing plans and developing specifications to ensure envelope thermal and moisture integrity.

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Determine and verify tenant agencies’ audio-visual and security systems needs, equipment performance and related costs.

Address integration of safety/security/building automation systems and controls, both internal and external (remote) to the building.

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Coordinate contract requirements for providing and installing electronic security systems (e.g., access control, CCTV, etc.), addressing space, equipment and services.

Coordinate with tenant agencies to develop agency-specific security construction requirements.

Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

Coordinate roles and responsibilities for providing backbone telecommunications system, equipment and services.

Coordinate roles and responsibilities for providing and installing terminal telephone/computer devices (floor/wall plugs and jacks).

Define project related telecommunications work within the construction specifications, coordinating with the GSA and impacted tenant agencies.

Identify pathway enclosure requirements for telecommunications services.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.2.3.1.3 In-Progress CD Interdisciplinary Coordination Review Meeting Prior to the first in-progress CD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.2.3.2 In-Progress CD (65% Design) Submissions

For all construction work to be self-performed and for each planned construction subcontract work package, prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, cost estimates, and related design narrative including calculations.

For all construction work to be self-performed and for each planned construction subcontract work package, provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA Master Format 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

3.2.3.3 In-Progress CD Reviews

Reconcile review comments and provide the GSA with written responses to all comments.

3.2.3.4 Pre-Final CD Coordination

Prior to the first pre-final CD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.2.3.5 Pre-Final CD (90% Design) Submissions

For all construction work to be self-performed and for each planned construction subcontract work package, prepare and submit separate pre-final CD submissions in accordance with…