SOLICITATION_Atlanta_pest-Updated_L_of_Solictation.pdf

Performance-based specification Integrated Pest Management Southeast Sunbelt Region Metro Atlanta Area

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1. INSPECTION OF FACILITY

A. Offerors are expected to attend the scheduled site visit to make an in-depth review of the facility, equipment, job requirements, etc. in order to determine the condition of the building(s) to be maintained. Offerors who submit proposals without attending the specified site visit may request the Equipment Inventory List and Building Information Sheets after the pre-proposal conference. The request for this information must be in writing to the Contracting Officer.

B. Access to the building/facility may be obtained for inspection purposes by contacting the below named individual between the hours of 8:00 AM and 4:00 PM.

Name Building Sam Nunn AFC Summit FB RBR/MLK FB Address 100 Alabama Street, Ste GR-40 401 W. Peachtree St., Ste 1900 75 Spring Street, Ste 222 Telephone # Fax #

L.2. INSTRUCTIONS FOR SUBMITTING PROPOSAL

A. General: The instructions below provide guidance for the preparation and submission of the proposal. The purpose is to establish requirements for the format and content of the proposal so that the proposal is complete, contains all the essential information, and can be evaluated equitably. The price proposal should reflect the pricing data submitted under Section B.

B. SUBMISSION AND CONTENTS OF PROPOSAL

(1) Proposals shall be submitted in two (2) separate envelopes as follows:

(i) Part One --- Technical Proposal

(ii) Part Two --- Price Proposal

(2) Offerors shall submit EMAIL COPY of both the technical and price proposal, prepared in accordance with the solicitation requirements. The technical proposal shall not contain any pricing. The proposal package shall be comprised of the technical proposal and marked “TECHNICAL PROPOSAL RFP 47PE0218Q0010”. The other shall contain the price proposal and marked “PRICE PROPOSAL RFP 47PE0218Q0010”. Both these email attachments should be identified with the solicitation number and email to Vincent D. Butler <vincent.d.butler@gsa.gov>.

C. CONTENTS OF TECHNICAL PROPOSAL

(1) Experience and Past Performance: Provide detailed information of current and previous contracts, a minimum of three (3), demonstrating substantive experience in buildings of similar size and complexity. Do not include any contracts that were completed more than three (3) years ago.

The information shall contain, at a minimum, the following information:

a. Company name for which work was performed

b. Name and address of the building where work was performed

c. A contact person (name and telephone number) who has knowledge of the work performed

d. Type of service provided

e. Period of Performance

f. Contract size (i.e. square footage)

(2) References: Offerors should give the reference check sheet contained in Section M of this document to a minimum of three companies listed in the Experience and Past Performance submissions. Reference check sheet should be returned under separate cover to GSA directly from Reference Source. Reference should complete the form and fax or mail to the Contracting Officer noted below. Offerors are also permitted, but not required, to submit information on significant achievements or explain past problems they consider relevant to the proposed effort.

Offerors shall be judged on the level, quality and satisfaction of services provided on current or past contract services, based on verification of references.

Contracting Officer: Name: Wanda James-George Address: 77 Forsyth Street, Atlanta, Georgia 30303 Phone Number: 404.772.8075 Email: wanda.george-james@gsa.gov

D. INFORMATION TO BE INCLUDED IN PRICE PROPOSAL

(1) General. To be considered in the evaluation of the RFP, offerors must submit pricing on the enclosed Standard Form 1449 for each CLIN.

L.3. INSURANCE REQUIREMENTS

Upon award, the contractor must comply with the complete requirements in FAR 28.307-2 LIABILITY; and with clauses FAR 52.228-5, INSURANCE - WORK ON A GOVERNMENT INSTALLATION (APR 84), and GSAM 552.228-75, WORKMAN'S COMPENSATION LAWS (APR 84) as found in Section I. Also, see Section H for more complete breakdown.

L.4. SUBCONTRACTING

The Government reserves the right to approve or disapprove the subcontractors selected. Therefore, the Contractor shall obtain the Contracting Officer's approval of all subcontractors and provide copies of subcontracts for any work required by this contract. The contractor shall execute with his own organization work equivalent to at least 50 percent of the total amount of the contract price.

L.5. BIDDERS INTERESTED IN MORE THAN ONE BID

If more than one bid is offered by any one party by or in the name of his or their clerk, partner, or other person, all such bids may be rejected. This shall not prevent a bidder from submitting alternative bids when called for. A party who has quoted prices on materials to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the contemplated work.

L.6. PREPARATION, RECEIPT AND OPENING OF OFFER

Offer shall submit THREE COPIES (three copies of Standard Form 33 only) on the form furnished, or copies thereof, and ALL COPIES shall be signed in ink (original signatures). Only one copy of the remaining required information shall be furnished with the bid/offer package. Offer signed by an agency must be accompanied by evidence of his authority.

L.7. SMALL BUSINESS ASSISTANCE

NEED HELP? There are many places where it is available. In addition to the Federal Government, sources such as GSA's Office of Enterprise Development and the Small Business Administration, assistance is available from Small Business Development Centers and Procurement Technical Assistance Centers located at major state supported colleges and universities. These Centers are funded in part by the Federal Government and can assist you with quality control, pre-award surveys, marketing, contract administration and other contractual matters.

Trained counselors will help you understand a solicitation's requirements and terminology and guide you through the bidding process. Individual counseling on bid/proposal preparation is also available.

Workshops and seminars on How to Bid, How to Market, How to Negotiate, Selling to the Government and other subjects related to the Federal procurement process are conducted at many Centers on an ongoing basis. Contact the college or university nearest you and ask about this free service, or contact the GSA's Office of Enterprise Development at (404) 331-3032.

RELATED COMPANY EXPERIENCE

1. Contract Information

A. Company Name Address:

City/State Phone:

B. Facility Name:

Location

C. Point of Contact:

Phone:

D. Service provided E. Performance period

F. Contract size:

2. Contract Information

A. Company Name Address:

City/State Phone:

B. Facility Name:

Location

C. Point of Contact:

Phone:

D. Service provided E. Performance period

F. Contract size:

3. Contract Information

A. Company Name Address:

City/State Phone:

B. Facility Name:

Location

C. Point of Contact:

Phone:

D. Service provided E. Performance period

F. Contract size:

M. EVALUATION FACTORS FOR AWARD

M.1. FACTORS FOR AWARD

A. The proposals received in response to Solicitation 47PE0218Q0010 shall be awarded using Lowest Price Technically Acceptable procedures. A lowest price technically acceptable proposal is a proposal that offers the best price to the Government after minimum technical requirements have been met. Award may be made without negotiation or discussion. Therefore, offerors are requested to initially submit proposals to the Government on the most favorable term from a technical and price standpoint.

All proposals submitted will be evaluated on the basis of the evaluation factors listed below. It is the desire of the Government to perform an equitable and accurate assessment of each proposal. In order to accomplish this, offerors must submit proposals conforming to the structure described in Section L. Proposals which do not conform to all requirements may be rejected without further evaluation.

Technical proposals will be opened and evaluated prior to opening the price proposals. Evaluation of technical proposals will be based on the offerors responses to the technical criteria of this Request for Proposal. All factors are evaluated using the GO/NO GO decisional rule. Evaluation of price proposals will be based on the realism and reasonableness of the proposed price. The following categories will be evaluated using the scoring values as follows:

Adjectival Rating Assessment of Individual Factor

Acceptable GO The proposal meets all aspects of the standard for evaluation Unacceptable NO GO One or more elements of the Offerors Proposal does not meet the minimum requirement for the standard for evaluation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements, is considered technically acceptable considering all factors as outlined in Section L, Contents in Technical Proposal, and offers the lowest price. Award may be made without negotiation or discussion. Therefore, offerors are requested to initially submit proposals to the Government on the most favorable terms from a technical and price standpoint.

Offerors failing to submit proposals conforming to the structure described in Section L will be rejected without further evaluation.

(1) Experience and Past Performance: Provide detailed information of current and previous contracts, a minimum of three (3), demonstrating substantive experience in buildings of similar size and complexity. Do not include any contracts that were completed more than three years ago.

(2) References: Offerors should give the reference check sheet contained in this document to a minimum of three companies listed in the Experience and Past Performance submissions. Reference check sheet should be returned under separate cover to GSA directly from Reference Source. Reference should complete the form and fax or mail to the Contracting Officer. Offerors are also permitted, but not required, to submit information on significant achievements or explain past problems they consider relevant to the proposed effort. Offerors shall be judged on the level, quality and satisfaction of services provided on current or past contract services, based on verification of references.

M.2. FORMULA FOR EVALUATION – PRICE PROPOSALS

The Total Evaluated Contract Price shall be the sum of the calculations computed by adding the following:

A. The total monthly price on the Bid Sheets multiplied by 12 months for the initial and each option year for janitorial services.

B. Plus, additional janitorial services x 400 hours.

The Total Evaluated Contract Price shall be the sum of the calculations in subparagraph 2-A and 2-B.

Any proposal which is materially unbalanced as to prices for the options and the initial contract period may be rejected as unacceptable. An unbalanced proposal is one which is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

M.3. FIXED PRICE CONTRACT PROVISIONS

This is a fixed price contract with economic price adjustment that provides for a price, which is not subject to any adjustments by reason of the cost experience of the Contractor in the performance of the contract, other than those provided for by the contract, as defined in FAR 16.203.

M.4. UNBALANCED BIDS

The Government may reject an offer as non-responsive if it is materially unbalanced as to price for the basic requirement and the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and some prices, which are significantly overstated for other work.

ATTACHMENT “A”

PERFORMANCE EVALUATION

Firm Information:

Name of Firm:

Address:

City, State, Zip Code:

Primary Point of Contact:

Telephone Number: ( )

Evaluator’s Information:

Name of Evaluator:

Address:

City, State, Zip Code:

Primary Point of Contact:

Telephone Number: ( )

The above firm is submitting a response to a solicitation issued by the U.S. General Services Administration. We appreciate the time and effort you take to complete our questionnaire. The evaluation will be used in our evaluation of past performance and experience. Should you have any questions, please feel free to contact Vincent D. Butler, Contracting Specialist, on 404-331-3203 or via email at vincent.d.butler@gsa.gov.

Past Performance Evaluation

Contract Number:

Total Contract Value: $

Contract Term:

Size of Area Contractor is Responsible For:

Service Provided

1. Was your contract considered to be prescriptive or performance based statement of work?

( ) prescriptive ( ) performance

2. Does the contract require a quality control program? ( ) Yes ( ) No

a. Does the contractor have an adequate quality control plan in place? ( ) Yes ( ) No

b. Does the contractor’s quality control program provide for:

(i) Scheduled inspections? ( ) Yes ( ) No

(ii) Unscheduled inspections? ( ) Yes ( ) No

(iii) Inspections from corporate personnel? ( ) Yes ( ) No

(iv) Inspections from an outside source? ( ) Yes ( ) No

3. Is the contractor’s service delivery performed in a timely manner? ( ) Yes ( ) No

4. Does the contractor use innovative methods to reduce costs? ( ) Yes ( ) No

If yes, provide details of methods used.

5. Did the staff appear to be adequately trained in the performance of their duties?

( ) Yes ( ) No

6. Has the contractor had any labor related issues (e.g., noncompliance to Service Contract Act)?

a. If you responded yes to this question, was the contractor responsible for them?

b. Did the contractor violate any laws relative to the issue? ( ) Yes ( ) No

c. Were any violations related to Labor Laws or Immigration Laws? ( ) Yes ( ) No

d. Has the contractor experienced constant turnover? ( ) Yes ( ) No

7. Were the tenants/customers generally satisfied with the services performed by the contractor?

( ) Yes ( ) No

8. Has the contractor experienced penalties for deficient performance? ( ) Yes ( ) No

9. Did the contract run its full term? ( ) Yes ( ) No

If no, please explain

10. Please provide any other comments:

Thank you for taking the time to provide your evaluation. The U.S. General Services Administration appreciates the time and effort required in preparing a response.

Based on the above information and any other considerations you may have, please provide an overall adjectival rating of “unacceptable,” “satisfactory,” or “excellent.”

I hereby assign a rating of _______________ to the contractor based on my knowledge and experience.

Signature

Title