Solicitation_Amendment_47PE0119Q0006_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

4PQT

Albert Rumph, Contract Specialist 1102

Please see attached

4PQT

Tennessee/Kentucky (TN/KY) Branch AMD 77 Forsyth Street SW Atlanta, GA 30303-3490

Tennessee/Kentucky (TN/KY) Branch AMD 77 Forsyth Street SW Atlanta, GA 30303-3490

EQ4PMO-19-0003

47PE0119Q0006

1 3

11/16/2018

11/1/2018

11/16/2018

Description of Amendment/Modification

The purpose of this amendment is as follows:

A. Incorporate site visit slides.

B. Incorporate contractor sign in sheets from the site visit.

C. Solicitation closing date remains the same at December 1, 2018 4:00PM EST.

47PE0119Q0006/0002

U.S. General Services Administration

Public Buildings Service, Region 4

Site Visit Solicitation #: 47PE0119Q0006

Projects:

Combined Services, Chattanooga &

Winchester, TN 14 November 2018

10:00 a.m EST Chattanooga

Agenda

• Introductions

• Site Visit Schedule

• Ground Rules for Site Visit

• Requirement Overview

• Contract Evaluation

• Milestones

• Performance Work Statement

ALBERT RUMPH JR.

CONTRACTING OFFICER, PBS

BLAKE ALLEN

CONTRACT SPECIALIST, PBS

TAD ARNOLD

FACILITIES MANAGEMENT, PBS

GSA Team Members

ELECISHA POPE‐BRADFORD

FACILITIES MANAGEMENT, PBS

ROBERT KUTI

DIRECTOR, TN/KY PROPERTY MANAGEMENT CENTER, PBS

JASON CUMMING

CONTRACTING OFFICER REPRESENTATIVE, PBS

BRANDON BROWN

BUILDING MANAGE, PBS

GSA Team Members ‐ Cont’d

Site Schedule

• 14 November 2018 – Joel W. Solomon FB/CT Sign‐In/Requirement Overview: 10 a.m – 11 a.m.

Tour of Building: 11:00 a.m.‐12:30 p.m.

Ground Rules for Site Visit

• No questions during requirements and buildings tour

• All questions submitted to: blake.allen@gsa.gov, and albert.rumph@gsa.gov NLT November 16th, 2018 4pm

• Questions/Answers posted to fedbizopps.gov

• Everyone stay with the group

• You may take photos

Ground Rules for Site Visit – Cont’d

No Individual Meeting (GSA/PBS/Offerors)

No Separate Site-Visit

Maintain silence when touring occupied tenant areas with special emphasis in U.S. Court areas

No opening of any access panels for equipment. If necessary for opening of any access panels such as Air Handling Units (AHU) the request can be made and if reasonable the GSA personnel will open the panels.

Requirement Overview

• Type of Services: Operation and Maintenance and Janitorial Combined Services

• Locations:

• Winchester FB/CT & Post Office Winchester, TN

• Joel W. Solomon FB/CT Chattanooga, TN

• Contract Type:

Firm Fixed Price Indefinite Delivery/Indefinite Quantity Contract

Contract Line Items for Additional Services

Requirement Overview Cont’d

• Base Period of Performance:

1 January 2019 – 31 December 2019

• Options: Four 12 month Options

• Total 8(a) Small Business Set‐Aside

• NAICS Code: 561210, Facility Support Services

• Small Business Size Standard: $38.5M

Lowest Price Technically Acceptable (LPTA) Process Lowest priced proposal evaluated for technical acceptability If low technically acceptable, no other proposals will be evaluated

Evaluation Factors:

Minimum Performance Standards Past Performance Price

Milestones

• RFQ Issue – 1 November 2018

• Site Visit – 14 November 2018

• Questions Due – 4:00 p.m. EST, 16 November

• RFQ Close – 4:00 p.m. EST, 1 December 2018

• Award Contract – 7 December 2018

• Transition Period – 10‐31 December 2018

• Contract Service Start Date – 1 January 2019

Performance Work Statement ‐

• C.46 deliverables

• All services defined within Section C are included in base services unless noted otherwise in Above Standard Services in Section C.6.

• C.44.1.3 Building Information Data Sheet Estimates

• C.44.2 Green Cleaning

• C.44.4.4 Carpets and Rugs

– Extraction in Public Space is no longer as ordered and not reimbursable

Performance Work Statement ‐ Janitorial

• C.44.4.16 Window Washing

– Required annually; no longer as ordered and not reimbursable.

– Existence of roof anchors for window washing – C.41.19 annual by awardee (GSA covers 10 year requirement)

• C.44.4.17 Blinds and Coverings (Not Including Drapes, Curtains And Unique Coverings)

– Blind cleaning is no longer as ordered and not reimbursable

– New language: All blinds and coverings, in tenant areas, that are part of the windows’ design are also the responsibility of the contractor

Performance Work Statement ‐ Janitorial

• C.44.4.22 Postal Space

– Postal lock boxes and cases is no longer as ordered and not reimbursable. All glass view plates and other surfaces of the lock boxes and mail cases shall be free of dirt, dust, streaks, and spots. Coordination with the CO or their designee and the postal lock box manager is required

Performance Work Statement ‐ Janitorial

• C.44.6 Snow and Ice Removal

– Snow Removal with Chemicals and Tools is no longer as ordered and not reimbursable

• C.44.7.4 Trees And Shrubs

– The trimming of trees shall comply with the requirements in Section C.44.8.6 ‘Tree Thinning.’ Tree Thinning will not required for this contract

Performance Work Statement ‐ Janitorial

• Contract Additions to base services:

– C.44.5.8 Graffiti Removal

– C.44.5.9 Excrement Removal (Human, Bird And Animal)

• G.6. REDUCTIONS AND ADDITIONS OF SPACE

– How vacant space will be removed upon contract award as one of the first contract actions.

Performance Work Statement – O&M

• C.1. SCOPE OF WORK

– Definitions & Acronyms

• BAS Systems both on GSA network and off GSA network. (C.1.1 K; C.1.3 G; C.2.12; C.2.55)

• C.4.1 Initial Inspection

• 8.1 Minimum Staffing Staffing and Ability to Contact and Communicate with the CO or their designee

• C.8.5 Use of NCMMS

• C.8.6 Quality Control Program

• C.10. ASSET LIST

Performance Work Statement – O&M

• C.21.2 Extended Operating Hours (Post Office Support)

• C.23. Service Requests

• C.36. WATER TREATMENT

• C.36.1 General

• C.39.4 Painting

• C.39.7 Historic Building Preservation – (Joel Solomon only

Performance Work Statement – O&M

• C.39.8.1 Elevator Communications and Alarm Test (WINCHESTER ONLY)

• C.40 Repairs, Thresholds and Labor Costs

• C.42. FIRE PROTECTION AND LIFE SAFETY

ASSETS AND SYSTEMS

• Section H, Qualifications of personnel

• Section J Attachments – BIS J.4.1 and J.4.2

Scope Additions

• Existence of roof anchors for window washing – C.41.19 annual by awardee (GSA covers 10 year requirement)

• Chemical free systems will require a certified maintenance subcontractor C.36.7; following C.36.6

• Fuel tank rule changes and the maintenance required via the 2012 PM guide available online note reference C.3 GSA Order PBS 1095.2 – Public Buildings Service Desk Guide For Fuel Storage Tank Management – Responsible Person Certified to maintain, monitor, and report status of fuel tank condition

Thank you for your interest in partnering with General Services Administration on this Acquisition