Solicitation 47PD0321R0023 amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Request for Proposal (RFP) No.: 47D0321R0023

Amendment Number: 0002/ November 16, 2021

Janitorial Services, Abingdon Federal Building and Courthouse

180 West main Street

Abingdon, VA 24210-2844

And

C. Bascom Slemp Federal Building

322 Wood Avenue E.

Big Stone Gap, VA 24219

All Amendments must be acknowledged with price proposal.

1. This amendment attempts to answer all questions submitted to GSA in response to the posted solicitation. All questions and answers are incorporated into this amendment. In following documents are included in this amendment: Pre-proposal agenda, Pre-proposal

Power point (in PDF), Pre-proposal conference minutes and Pre-proposal attendance information.

2. FAR 52.233-2 SERVICE OF PROTEST

• FAR 52.233-2 Service of Protest (SEPT 2006) is incorporated into Section L of the solicitation superseding FAR 52.233-2 SERVICE OF PROTEST (AUG 1996)

3. FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

• FAR 52.204-16 Commercial and government entity Code Reporting (AUG 2020) is incorporated into Section K of the solicitation superseding FAR 52.204-16

Commercial and government entity Code Reporting (AUG 2016)

4. Solicitation 47PD0321R0023 Attachment 2 Abingdon_BSG Custodial Bid Sheet

2021 dated 11-12-2021

Solicitation 47PD0321R0023 Attachment 2 Abingdon_BSG Custodial Bid Sheet

2021 dated 11-12-2021 is incorporated into the solicitation and supersedes previously issued bid sheets.

When submitting pricing please use latest version of attachment 2 Custodial Bid sheet dated 11-12-2021 since it requires additional pricing identified as follows:

• Adding the following: “Price per Square Foot of Disinfecting In Response to a

COVID-19 Event after normal building operating hours. (See section C.15.14)”

Prices are required for all line items contained on the electronic offer sheet. The offer sheet is in electronic version, a paper copy will not be provided. Please ensure that you include a price in every yellow shaded area of the worksheet. Extended amounts will calculate automatically throughout the worksheet. Please ensure you click on each tab and complete all worksheets that comprise the Electronic Offer Sheet (electronic bid sheet).

5. Attached to this amendment are the following documents:

• A revised Solicitation 47PD0321R0023 Attachment 2 Abingdon_BSG Custodial Bid

Sheet 2021 dated 11-12-2021

6. The proposal submission deadline for the solicitation is November 30, 2021 at 2:00PM

Eastern Standard Time (EST).

7. All other terms and conditions of the solicitation remain unchanged.

1. FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) is incorporated into section

L of the solicitation and supersedes FAR 52.233-2 SERVICE OF PROTEST

(AUG 1996) 52.233-2 Service of Protest.

Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

General Services Administration

ATTN: Alicia A Martin

100 S. Independence Mall West

Philadelphia, PA 19106

USA

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of provision)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020) is incorporated into Section K of the solicitation superseding FAR 52.204-16

Commercial and government entity Code Reporting (AUG 2016)

Commercial and Government Entity Code Reporting (Aug 2020)

(a) Definition. As used in this provision –

Commercial and Government Entity (CAGE) code means–

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization

(NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity

(CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a

NATO CAGE (NCAGE) code.

(b) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its proposal. The CAGE code must be for that name and location address. Insert the word "CAGE" before the number. The CAGE code is required prior to award.

(c) CAGE codes may be obtained via– https://www.acquisition.gov/far/part-33#FAR_33_101

(1) Registration in the System for Award Management (SAM) at www.sam.gov. If the

Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Commercial and Government Entity (CAGE) Branch will assign a

CAGE code as a part of the SAM registration process. SAM registrants located outside the

United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).

(2) The DLA Contractor and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the Offeror does not otherwise register in SAM, an Offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.

(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity's country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity’s country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, as well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.

(d) Additional guidance for establishing and maintaining CAGE codes is available at https://cage.dla.mil.

(e) When a CAGE code is required for the immediate owner and/or the highest-level owner by Federal Acquisition Regulation (FAR) 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE code from that entity to supply the CAGE code to the Government.

(f) Do not delay submission of the offer pending receipt of a CAGE code.

(g) If the solicitation includes FAR clause 52.204-2, Security Requirements, a subcontractor requiring access to classified information under a contract shall be identified with a CAGE code on the DD Form 254. The Contractor shall require a subcontractor requiring access to classified information to provide its CAGE code with its name and location address or otherwise include it prominently in the proposal. Each location of subcontractor performance listed on the DD Form

254 is required to reflect a corresponding unique CAGE code for each listed location unless the work is being performed at a Government facility, in which case the agency location code shall be used. The CAGE code must be for that name and location address. Insert the word "CAGE" before the number. The CAGE code is required prior to award.

(End of provision) https://www.sam.gov/ https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.nato.int/structur/AC/135/main/links/contacts.htm https://cage.dla.mil/ https://www.acquisition.gov/far/part-52#FAR_52_204_17 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_2

# Question Reference Document Location Answer

1 What are the required cleaning times for C. Bascom Slemp and Abingdon Federal Buildings? RFP/PWS C.1.2 Cleaning

Hours

C.1.2 Cleaning Hours

Cleaning shall take place between the hours of 6 a.m. and 6 p.m. The hours shall not be changed unless authorized by the CO or their designee. The Contractor shall provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building

Information Sheet in Exhibit J1. The performance of disruptive services, including, but not limited to,vacuuming, carpet shampooing, floor waxing, shall be scheduled with GSA and, if applicable, the tenant, for a time when the space is vacant or after normal building operating hours. If the Contractor is unsure as to whether an activity will be disruptive they should check with the COR before proceeding. The Contractor shall submit a cleaning schedule that details when each cleaning activity will be performed, and what equipment will be used to perform the activity to the COR. Night time cleaning is also authorized.

Are the lockers located in the basement part of the cleaning schedule for the C. Bascom Slemp location. (clarified: Is the locker area and the outside of the lockers required to be cleaned as part of the scope?)

PWS C.3.1.4

Per section C.3.1.4 of the Performance Work Statement (PWS) Locker rooms are included to be cleaned.All areas shall be cleaned in accordance with the applicable standard service requirements outlined in Section C.3.1. These areas and surfaces shall be cleaned and disinfected using EPA registered disinfectants that are effective against COVID-19 (EPA registered) .

Locker exterior surfaces shall be free of dust and streaks.

What is the total number of staff at each site C. Bascom Slemp and Abingdon Federal Building?

(Clarified: Staff in the preceding question is in reference to the building tentants) N/A

The Abingdon Federal Building and Courthouse tenant plus public occupancy varies between 35-75 people depending if court sessions /trails are on going.

The C. Bascom Slemp Federal building tenant occupancy is approximately 25 people. Additionally, the public use of the postal area varies daily.

Can you clarify what is meant by the request for introduction letters/introduction statements

Section I located on page 172? Will this be inclusive of the 15-page limit? (Clarified with the contractor via teleconference call: Would a proposal cover letter be considered an introduction letter / introduction statments? if so would the proposal cover letter be included in the 15 page limitation?)

PWS

Page 172, section

L, Paragraph

L.5.1.I

The technical proposal must contain all of the necessary information to address the evaluation factors as set forth in the solicitation. The maximum page limit for the technical proposal submission is 15 pages. Thus, for those pages which are to be included, the limit is 15 single sided pages. If more than 15 pages are submitted, only the first 15 pages will be evaluated.

The following items will be included in the page count of the technical proposal:

● The management plan (including resumes)

● Introduction Letters/Introduction statements

Introduction letters/Introduction statements does include proposal cover letters, which are included in the 15 page limitation.

What is the current frequency for the lawn care at both locations C. Bascom Slemp and

Abingdon Federal Buildings

Frequencies are not defined. Please review section C.4.6 of the Performance Work Statment (PWS) for additional information.

Will Snow removal be required only for the entrance points are areas surrounding the building at both locations?

PWS

Section C.3.3, The Contractor shall provide all labor,equipment, materials and supplies necessary to accomplish snow and ice removal of the various entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, ramps, roadways, parking areas, child care playground pathways and entrances, areas providing accessibility for people with disabilities, and approaches at the facility up to the property line.

7 What are the sizes of current liners for trash receptacles being used? The sizes of the liners for trash receptacles currently being used are 7-10 gallon size.

Per "Custodial Specifications" attachment Section C.3, C.4, C.5, C.6, C.15 it describes the standard and above standard services that the contractor needs to provide. Are there any specific frequencies that any services are required, at minimum, to be serviced daily/weekly/monthly/etc.?

Performance-Based service contract will be in place at time of award. The technical requirements are described in terms of results required rather than methods and frequencies of performing the work and include measurable performance standards. The contractor shall be required to furnish all management, supervision, labor, materials, supplies, and equipment and shall plan, schedule, coordinate, and assure effective performance of all custodial and related services for the Abingdon Federal Building and Courthouse and the C.Bascom Slemp Federal Building and U.S. Courthouse. This Performance Work Statment (PWS) describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Custodial Contractor (known from here on as Contractor).

FAR 52.222-41, starting on page 90, mentions collective bargaining agreement. Can you confirm if this contract requires a collective bargaining agreement?

RFP Section I, Currently no Collective Bargaining Agreements are in place at either location.

GSA, PBS, Region 3, RFP 47D0321R0023

Janitorial Services, Abingdon Federal Building and Courthouse AND C. Bascom Slemp Federal Building

Question and Answers , Amendment

GSA Mid-Atlantic Region

U.S. General Services Administration 100 South Independence Mall West

Philadelphia, PA 19106 www.gsa.gov

PRE-PROPOSAL CONFERENCE

Request for Proposal (RFP) 47D0321R0023

DATE/TIME: 11-08-2021 at 10:30 AM - 11:30 AM EST

Custodial And Related Services at:

Abingdon Federal Building and Courthouse 180 West main Street

Abingdon, VA 24210-2844 and

C. Bascom Slemp Federal Building

I. Sign In/Welcome/Introduction Attendees:

● GSA

o Ralph Dayougar, Contract Specialist (Acquisition) o Alicia A Martin, Contracting Officer (Acquisition) o Michael Shultz, Building Management Specialist (FMD) o Jeff Sidman, Building Management Specialist (FMD) o Matthew Lambert, Building Management Specialist (FMD) o Jeffrey Smith, Operations Manager (Charleston FO) o Karl Brockenbrough, Building Management Specialist (Charleston FO) o Nancy Wilkinson, Property Manager (COR/Charleston FO)

II. Purpose The purpose of this conference is to provide a clear understanding of the specifications and solicitation requirements.

If you have specific questions on the requirements, please address the section and paragraph number of the solicitation. Questions may be submitted today. All questions, whether the result of pre-proposal conference, site visit, or otherwise, must be submitted in writing via email to bsg.abingdon@gsa.gov by November 12, 2021, at 3:00pm

EST.

An amendment will be issued incorporating the responses to all questions and inquiries received. Any verbal responses to questions and inquiries do not constitute a change to the solicitation or requirements.

All amendments must be acknowledged with your proposal. Amendments can be acknowledged in Block 14 on the Standard Form 33 included with RFP 47D0321R0023.

Base your proposals on the Solicitation and Amendments as issued. Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

III. Contractual items

The contract that results from the RFP will be a firm fixed price contract with equitable adjustment. The subject requirement is a total small business set aside under North American Industry Classification System (NAICS) NAICS code 561720, Janitorial Services. The small business size standard is $19.5 million in average annual revenues.

100 South Independence Mall West

PERIOD OF PERFORMANCE: The total contract period is five (5) years with one base year and four option periods as follows:

June 1, 2022 thru May 31, 2023 (Base Year) June 1, 2023 thru May 31, 2024 (Option Year 1) June 1, 2024 thru May 31, 2025 (Option Year 2) June 1, 2025 thru May 31, 2026 (Option Year 3) June 1, 2026 thru May 31, 2027 (Option Year 4)

The contractor shall provide all management, supervision, parts, material, labor, supplies, tools, and equipment, and assure effective performance of all custodial and related services required at:

IV. Locations:

Abingdon Federal Building and Courthouse 180 West Main Street Abingdon, VA 24210-2844

C. Bascom Slemp Federal Building 322 Wood Avenue E.

V. Building statistic information:

Abingdon Federal Building and Courthouse Gross 36,703 GSF

Rentable Area 33,207 RSF Cleanable Area 25,726 CSF

C. Bascom Slemp Federal Building

Gross 28,072 GSF Rentable Area 18,726 RSF Cleanable Area 12,792 CSF

VI. Determine pricing based upon the requirements as identified in the Performance Work Statement.

A. Electronic Offer Sheet Overview

A1. Standard Services

Monthly Price for Facility Cleaning and Related Services: all costs associated with cleaning the structure and related services, including service request response, integrated pest management, annual window cleaning, etc.

Monthly Price for Trash Separation and Removal including Recycling: Inclusive of labor, supplies, and any subcontracting costs.

Monthly Price for Grounds Maintenance Services: all costs related to exterior grounds services including policing.

Monthly Price for Frequently Touched Surface Cleaning BELOW 85% occupancy threshold:

This service is expected to be performed as a base service through diversion of workforce with no

100 South Independence Mall West additional cost when occupancy in the facility is under 85%. (therefore there is no separate item number on the excel offer sheet)

Monthly Price for Frequently Touched Surface Cleaning ABOVE 85% occupancy threshold:

Inclusive of labor, supplies, and any subcontracting costs

A2. Non-Recurring Above Standard services can be found in Section C.15 of the Performance Work Statement and will be satisfied through the issuance of orders

Price per Square Foot for Carpet Extraction GSA (See section C.15.1):

Price per Occurrence for Interior Window Washing (See section C.15.2) Price per Occurrence for Exterior Window Washing (See section C.15.3) Price per hour for Pressure Washing and Steam Cleaning (See section C.15.4) Price Per hour for Tree Thinning Services (See section C.15.5) Price per hour for planting government furnished trees and plants. (See section C.15.6) Price per hour for Sub Contracted Graffiti removal (See section C.15.7) Price per hour for Above Standard High Cleaning (See section C.15.8) Price per hour for Machine Strip and Waxing of Resilient Flooring. (See section C.15.9) Price per hour for Cleaning and Disinfecting the Interior of Holding Cells. (See section C.15.10) Price per Occurrence of Cleaning/Polishing Exterior Brass Finishes. (See section C.15.11) Price per Square foot of Additional Disinfecting of Frequently Touched Surfaces (see section C.15.13) Price per Square Foot of Disinfecting In Response to a COVID-19 Event (See section C.15.14) Price per hour for Additional Labor Hours Custodian (See section C.15.15) Price per hour for Additional Labor Hours Lead Custodian (See section C.15.15) Price per hour for Additional Labor Hours Supervisor (See section C.15.15) Price per hour for Additional Labor Hours Custodian-OVERTIME (See section C.15.15) Price per hour for Additional Labor Hours Lead Custodian-OVERTIME (See section C.15.15) Price per hour for Additional Labor Hours Supervisor-OVERTIME (See section C.15.15) Price per hour for Additional Labor Hours Grounds Maintenance (See section C.15.15)

VII. Additional Information

Cleaning Hours:

Section C.1.2 (6:00AM -6:00PM)

Normal Building Operating Hours:

Exhibit J1, Open to the Public: 7am to 5pm for both locations

Supervisor Training:

Section H.1.3.1. Each supervisory employee must maintain a current certification in Advanced Custodial Technician from the Cleaning Management Institute (CMI) or equivalent.

Space Change Methodology:

Section H.17. If contiguous cleanable square feet increases or decreases, for more than 90 days, the contract will be modified using the table and formula.

Service Contract Act:

The Service Contract Act (SCA) applies to the contract that results from this solicitation. At a minimum, the awardee will be required to pay the wages and benefits in accordance with the following prevailing wage determinations:

● Wage determination 2015-4317 dated October 20 2021

100 South Independence Mall West

● Wage determination 2015-4339 dated October 20 2021 Escalations for option years where warranted, will be made in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). The contractor will be expected to provide supporting documentation (e.g., Seniority Lists, Sample Payrolls, and Workers’ Compensation rates) to substantiate requests for adjustment.

Sick Leave:

Executive Order 13706 for sick leave applies to this contract. However, it is not expected that the contractor will replace those hours to account for those that use sick leave on a one for one basis. Therefore, the Government does not expect the productive labor hours to be impacted by 100% of the sick leave requirement. The Staffing Plan should address how sick leave will be backfilled.

Note: Executive Order (EO) 13706 Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2017. Since this contract is covered by the EO the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work up to 56 hours of paid sick leave each year.

Also, as Executive Order 13706 applies, the applicable health and welfare benefit, according to the applicable prevailing wage determinations is $4.23/hour.

Insurance Requirements:

After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as a co-insured party and meeting the requirements specified in RFP Section L1. The contractor may not begin actual work on site until this certificate has been received and found acceptable. Please pay special attention to ensure that the cancellation language is correct as indicated in FAR 52.228-5 (see also the Sample Insurance Certificate provided with the RFP as attachment 7).

Representations and Certifications:

Fill in the top of the first page, including your Unique Entity Identifier Number in Section K of the solicitation. In addition, Offerors are required to complete the annual representations and certifications electronically at SAM.gov.

Vets 4212:

In accordance with FAR 52.222-37, Employment Reports on Veterans, the awardee must submit the annual VETS- 4212, Federal Contractor Veterans’ Employment Report (VETS-4212 Report).

Security Requirements:

All supervisory personnel and employees under a General Services Administration contract needing access will be subjected to a background security clearance in compliance with HSPD-12. Please see Section H for additional security requirements.

Submittal and Deliverables Chart:

Section J, Exhibit J3.

METHOD OF AWARD:

Evaluation of Offers

(1) The Government will award a contract resulting from this Solicitation to the responsible offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

1. Management Plan

100 South Independence Mall West

- Staffing Plan

- Quality Control (QC) Plan

2. Prior Experience

3. Past performance

The non-price evaluation criteria are listed in order of importance. The management plan is more important than Prior Experience and Past performance, with Prior Experience and Past Performance being of equal importance. All technical evaluation factors, when combined, are significantly more important than price.

(2) Non-Price Factors, when combined, are significantly more important than the Total Evaluated Price. The total evaluated price is defined as the Grand Total Price for all line items for all locations for standard and non-standard (nonrecurring above standard) services for the base and all option years and 6-month extension.

(3) Tradeoff Information The approach to source selection for this procurement will be pursuant to the best value tradeoff concept as identified in FAR Part 15.101-1 and FAR Part 15.3.

Format and submission requirements Section L and M of the solicitation provides instruction for format and submission requirements for technical and price proposal.

Technical Proposals should include the following:

1. Management Plan The offeror’s Management Plan should set forth the overall approach to accomplishing the objectives of this requirement. All or part of the offeror’s Management Plan may be incorporated into the contract at time of award.

1. Staffing Plan: The Contractor’s staffing plan should include a detailed description of how the Contractor intends to accomplish the requirements of the contract using in- house and subcontracted resources. Section C.14 of the PWS

2. Quality Control (QC) Plan: The Quality Control Plan should detail the methods, frequencies, documentation, and remedies for ensuring that work performed is of the highest quality. Section C.12 of the PWS

2. Prior Experience

Prior Experience will measure the number of opportunities the offeror has had to learn by doing. To that end, the Government will evaluate each offeror’s prior experience on the basis of its breadth, its depth and its relevance to the work that will be required under the prospective contract.

3. Past Performance Past Performance will measure the quality of the offeror's collective experience in performing projects of a similar size and complexity to the one described in the solicitation.

The pricing proposal will consist of the following:

● 47PD0321R0023 Attachment 1, Standard form 33, Solicitation Offer and Award, signed. (Separate PDF)

● Each Amendment acknowledged (Separate PDF documents)

● 47PD0321R0023 Attachment 2, Supplies or Services and Prices electronic offer

● sheet completed (separate excel file)

● If applicable, 47PD0321R0023 Attachment 5, Standard Form LLL and LLL-A

100 South Independence Mall West

(separate PDF), Disclosure of Lobbying Activities.

● 47PD0321R0023, Attachment 6, GSA Form 527, Contractor’s Qualifications and

Financial Information

● The annual representations and certifications must be submitted electronically via the SAM website. Fill in the top of the first page, including your Unique Entity Identifier Number in section K of the solicitation

Also, please refer to Section L, Instructions, Conditions, and Notice to Bidders/Offerors, of the solicitation for other instructions.

Offerors will be required to submit proposals as delineated in the solicitation. The technical proposal shall be separate from the price proposal and shall not contain any price information. All offers shall be submitted via email to Alicia A. Martin and Ralph Dayougar at bsg.abingdon@gsa.gov.

Contractors are instructed to submit one electronic copy of the Price Proposal and the Technical Proposal. Proposals must be emailed to bsg.abingdon@gsa.gov. Do not send hard copies or flash drives of your proposal. Multiple files can be submitted, however, files related to the technical proposal submission must be separate from the price proposal files and clearly labeled. No file size should be greater than 20 Megabytes (MB). The email should clearly state the number of emails (example 1 of 2) of the proposal submission. The total email size cannot exceed 25 Megabytes (MB).

The maximum page limit for the technical proposal submission is 15 pages.

The technical and price proposals must be submitted as a separate portable document format (PDF) and as separate attachments in an email. The offer sheet should be submitted in excel format. Hard copy submissions will not be accepted.

X. Milestone Dates

Questions due: All questions, whether the result of pre-proposal meeting, site visit, or otherwise, must be submitted in writing via email to bsg.abingdon@gsa.gov by November 12, 2021, at 3:00pm EST. If you have specific questions on the requirements, please identify the section and paragraph number of the solicitation.

Site visit Date & Time is November 9, 2021, at 10:30 AM EST LOCATION ADDRESS: C. Bascom Slemp Federal Building

322 East Wood Avenue Big Stone Gap, VA 24219-2824

Schedule:

Participants should meet at the main front entrance lobby of the C. Bascom Slemp Federal Building at 10:15 AM EST. The building tour will start promptly at 10:30 AM EST. A Photo/Drivers License Identification must be presented before entering the building site. Photography is prohibited at the site visit and face masks are required to be worn.

Site visit Date & Time is November 9, 2021, at 1:00 PM EST LOCATION ADDRESS: Abingdon Federal Building and Courthouse

180 West Main Street Abingdon, VA 24210-2844

Schedule:

Participants should meet at the main front entrance lobby of the Abingdon Federal Building and Courthouse at 12:45 PM EST for security screening. The building tour will start promptly at 1:00 PM EST. A Photo/Drivers License

100 South Independence Mall West

Identification must be presented before entering the building site. Photography is prohibited at the site visit and face masks are required to be worn.

Proposal due: to GSA-PBS November 30,2021 via email to bsg.abingdon@gsa.gov Offers conforming to the requirements of the Solicitation must be received no later than 2:00 PM EST.

XI. Questions and Answers

11/8/2021

Welcome to the Janitorial Services

Abingdon Federal Building and Courthouse

C. Bascom Slemp Federal Building

Pre-Proposal Conference

8 November 2021

Disclaimer

• The purpose of this Pre-Proposal Conference is to afford the contractor and Government representatives the opportunity to see the sites of the requirement and to develop and later answer any questions or concerns you may have regarding the contract provisions and requirements for this project. Answers shall be deferred and answered in the minutes to this meeting and issued in an amendment.

• In order to prevent unnecessary extension of the proposal due date, we request that any questions you may have during as well as following this meeting must be submitted, in writing, due November 12, 2021. The Government cannot guarantee a response for questions submitted later than this deadline. Responses will be included as part of a subsequent amendment.

• All questions should be directed to the Contracting officer Alicia Martin and Contract Specialist Ralph Dayougar at bsg.abingdon@gsa.gov

• No oral statements made by any Government representative during this Pre-proposal Conference or any site visit, nor any written record of such oral statements as may be made or furnished to the offeror will qualify or be deemed to have the effect of adding to, modifying, or otherwise varying the written provisions of the Request for proposal. In the event the discussion or questions raised during the site visit or Pre-Proposal Conference indicate a need to modify the Request for Proposal, an amendment to the solicitation will be issued in writing. Any amendment issued to the solicitation must be acknowledged.

Project

RFP #: 47D0321R0023

Custodial And Related Services at:

Abingdon Federal Building and Courthouse 180 West main Street

Abingdon, VA 24210-2844

And

C. Bascom Slemp Federal Building 322 Wood Avenue E.

Big Stone Gap, VA 24219

Agenda

• Introductions

• Purpose

• Contractual Items

• Facilities Information

• Additional Information

• Method of Award

• Proposal Requirements

• Milestone Dates

• Questions

GSA Introductions

• Alicia A Martin, Contracting Officer (Acquisition)

• Ralph Dayougar, Contracting Specialist (Acquisition)

• Michael Shultz, Facilities Management Specialist

• Jeff Sidman, Facilities Management Specialist

• Jeffrey Smith, Operations Manager

• Karl Brockenbrough, Facilities Management Specialist

• Matthew Lambert, Facilities Management Specialist

• Nancy Wilkinson, Property Manager (COR)

Purpose The purpose of this conference is to provide a clear understanding of the specifications and solicitation requirements. If you have specific questions on the requirements, please address the section and paragraph number of the solicitation. Questions may be submitted today. All questions, whether the result of pre-proposal meeting, site visit, or otherwise, must be submitted in writing via email to bsg.abingdon@gsa.gov by November 12, 2021, at 3:00pm EST. If you have specific questions on the requirements, please identify the section and paragraph number of the solicitation.

• An amendment will be issued incorporating the responses to all questions and inquiries received. Any verbal responses to questions and inquiries do not constitute a change to the solicitation or requirements

• All amendments must be acknowledged with your proposal. Amendments can be acknowledged in Block 14 on the Standard Form 33 included with RFP 47D0321R0023.

• Base your proposals on the Solicitation and Amendments as issued. Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

Contractual Items o NAICS: 561720 – Janitorial Services o This procurement is set aside for competition among small businesses o Contract Type: firm fixed price contract with equitable adjustment o Performance Based Work statement (PWS)

Contract services

• Standard Services in section C.3 of the PWS includes but is not limited to (Facility Cleaning, Trash Separation and Removal including Recycling, and Grounds Maintenance Services)

⮚ Monthly Price for Frequently Touched Surface Cleaning below 85% occupancy threshold:

This service is expected to be performed as a standard service through diversion of workforce with no additional cost when occupancy in the facility is under 85%. (therefore no separate item number on the excel bid sheet exist)

⮚ Monthly Price for Frequently Touched Surface Cleaning ABOVE 85% occupancy threshold.

⮚ Above-Standard Services can be found in Section C.15 of the Performance work and will be satisfied through the issuance of additional orders o Period of Performance:

1 June 2022 – 31 May 2023 (base period) 1 June 2023 - 31 May 2024 (Option Year 1) 1 June 2024 - 31 May 2025 (Option Year 2) 1 June 2025 - 31 May 2026 (Option Year 3) 1 June 2026 - 31 May 2027 (Option Year 4)

Contractual Items

• The Service Contract Act (SCA) applies to the contract that results from this solicitation. At a minimum, the awardee will be required to pay the wages and benefits in accordance with the following prevailing wage determinations:

• Wage determination 2015-4317 dated October 20 2021

• Wage determination 2015-4339 dated October 20 2021

• Escalations for option years when warranted, will be made in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). The contractor will be expected to provide supporting documentation (e.g., Seniority Lists, Sample Payrolls, and Workers’ Compensation rates) to substantiate requests for adjustment.

Facilities Abingdon Federal Building and Courthouse

• VA0002ZZ

• Cleaning Hours (6:00am-6:00pm)

• Normal Building Operating Hours (7am - 5pm)

• 180 West Main Street Abingdon, VA 24210-2844

• Gross Square Feet (GSF): 36,703

• Rentable Square Feet (RSF): 33,207

• Cleanable Area: 25,726 CSF

C. Bascom Slemp Federal Building

• VA0020ZZ

• Cleaning Hours (6:00am-6:00pm)

• Normal Building Operating Hours (7am - 5pm)

• 322 Wood Avenue E. Big Stone Gap, VA 24219

• GSF: 28,072

• RSF: 18,726

• Cleanable Area: 12,792 CSF

Additional Information

• Supervisor Training Section H.1.3.1.

• Space Change Methodology H.17

• Sick Leave Note: Executive Order (EO) 13706

• Insurance Requirements

• Representations and Certifications

• Vets 4212

• Security Requirements

• Submittal and Deliverables Chart (Exhibit J3)

Method of Award

• Source selection procedures pursuant to the best value tradeoff concept as identified in FAR Part 15.101-1 and FAR Part 15.3 will be used for this procurement

• It is the government’s intention to award a contract to the offeror whose proposals conform to the RFP requirements and are considered to be most advantageous to the government, price and technical factors considered.

Competitive proposals shall be evaluated and assessed based on the factors specified in the solicitation.

• For this solicitation, the combined weight of the technical evaluation factors is significantly more important than price.

Evaluation of offers

(1) In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

• Management Plan

– Staffing Plan

– Quality Control (QC) Plan

• Prior Experience

• Past performance

The non-price evaluation criteria are listed in order of importance. The management plan is more important than Prior Experience and Past performance, with Prior Experience and Past Performance being of equal importance.

(2) Non-Price Factors, when combined, are significantly more important than the Total Evaluated Price.

Evaluation of Offers

• The total evaluated price is defined as the Grand Total Price for all line items for all locations for standard and non-standard (nonrecurring above standard) services for the base and all option years and 6-month extension

• On the electronic offer excel sheet (47PD0321R0023 Attachment 2 Abingdon_BSG Custodial Bid Sheet 2021) tab labeled “Roll up”, cell (C32), Grand total price, all line Items for all locations, will be considered the total evaluated price. The total evaluated price is defined as the Grand Total Price for all line items for all locations for standard and non-standard (nonrecurring above standard) services for the base and all option years and 6-month extension.

Proposal Requirements Technical Proposal:

• Management Plan – The offeror’s Management Plan should set forth the overall approach to accomplishing the objectives of this requirement. All or part of the offeror’s Management Plan may be incorporated into the contract at time of award.

⮚ Staffing Plan: The Contractor’s staffing plan should include a detailed description of how the Contractor intends to accomplish the requirements of the contract using in- house and subcontracted resources. Section C.14 of the PWS

⮚ Quality Control (QC) Plan: The Quality Control Plan should detail the methods, frequencies, documentation, and remedies for ensuring that work performed is of the highest quality. Section C.12 of the PWS

Proposal Requirements

Technical proposal continued:

• Prior Experience will measure the number of opportunities the offeror has had to learn by doing. To that end, the Government will evaluate each offeror’s prior experience on the basis of its breadth, its depth and its relevance to the work that will be required under the prospective contract.

⮚ 47PD0321R0023 Attachment 3 of the solicitation-Prior Experience on Relevant Projects-Offeror Worksheet should be used to submit Prior Experience for each project that the offeror proposes as a relevant project.

Proposal Requirement

• Technical proposal continued:

• Past Performance

• Past Performance will measure the quality of the offeror's collective experience in performing projects of a similar size and complexity to the one described in the solicitation.

⮚ The Offeror must submit a PBS Past Performance Questionnaire (PPQ) (included in the solicitation as 47PD0321R0023 Attachment 4) completed by the applicable client, for each project included in its proposal for Factor: Prior Experience on Relevant Contracts

Proposal Requirements Price Proposal will consist of the following:

❑ 47PD0321R0023 Attachment 1, Standard form 33, Solicitation Offer and Award, signed. (Separate PDF)

❑ Each Amendment acknowledged ❑ 47PD0321R0023 Attachment 2, Supplies or Services and Prices electronic offer sheet completed (separate excel file) ❑ If applicable, 47PD0321R0023 Attachment 5, Standard Form LLL and LLL-

A ,Disclosure of Lobbying Activities.

❑ 47PD0321R0023, Attachment 6, GSA Form 527, Contractor’s

Qualifications and Financial Information ❑ The annual representations and certifications must be submitted electronically via the System for Award Management (SAM) website. Fill in the top of the first page, including your Unique Entity Identifier Number in section K of the solicitation

Proposal Requirements

• Offerors will be required to submit proposals as delineated in the solicitation.

• The technical proposal shall be separate from the price proposal and shall not contain any price information.

• Refer to Section L, Instructions, Conditions, and Notice to Bidders/Offerors, of the solicitation for other instructions.

Milestone dates

• Key Dates:

o Written Questions Due:

o Questions Due 12 November 2021, At 3:00pm EST o Site Visit Dates:

• Tuesday, 9 November 2021 at 10:30 AM EST – C. Bascom Slemp

Federal Building

• Tuesday, 9 November 2021 at 1:00 PM EST– Abingdon Federal

Building and Courthouse o Proposal Due Date

• Tuesday, 30 November 2021, at 2:00pm EST

• All offers shall be submitted via email to Alicia A. Martin and Ralph

Dayougar at bsg.abingdon@gsa.gov.

Questions

• Submit questions related to the requirement/solicitation in writing to Alicia A Martin and Ralph Dayougar at bsg.abingdon@gsa.gov

• Questions about what was briefed or the site visit may be asked now

Pre- Proposal Conference Minutes

Request for Proposal (RFP) No.: 47D0321R0023

Janitorial Services, Abingdon Federal Building and Courthouse

180 West main Street

Abingdon, VA 24210-2844

And

C. Bascom Slemp Federal Building

Reference: Pre- proposal Agenda Minutes-47D0321R0023

1. The subject pre-proposal conference began on Monday, November 8, 2021, at

10:30AM – 11:30AM via Google Meeting Space and telephonically.

2. The following representatives attended the virtual conference:

• GSA

o Ralph Dayougar, Contract Specialist (Acquisition) o Alicia A Martin, Contracting Officer (Acquisition) o Michael Shultz, Building Management Specialist (Faciality management

Division (FMD) o Jeff Sidman, Building Management Specialist (FMD) o Matthew Lambert, Building Management Specialist (FMD) o Jeffrey Smith, Operations Manager (Charleston FO) o Karl Brockenbrough, Building Management Specialist (Charleston FO) o Nancy Wilkinson, Property Manager (COR/Charleston FO)

• Other Participant Attendees (Virtual) o Mitch Gilman o Jeff Jung o Chiest Love o MJ Sullivan o Ann- Marie F.

o Karen Jenners o Simone Champagn

3. The Contracting Officer (CO), Alicia Martin, introduced herself, identified the

Project, reviewed the disclaimer, and the agenda items for the meeting.

4. GSA representatives introduced themselves.

5. After the introduction, the Contracting Specialist Ralph Dayougar reviewed the

Purpose, Contractual Items, Contract Service, Facilities, and additional information for the project that were identified on the PowerPoint slides.

6. Following, the Contracting Officer then reviewed the remaining slides covering the following: method of…