Revision 1 AMD 1 dated April 7 2021 for Answers to RFIs for 3rd Party Elevator Inspection Witnessing Services.pdf

GSA Northeast and Caribbean Region

Amendment No. 1

United States General Services Administration

3rd Party Elevator Inspection Witnessing Services

Solicitation No.: 47PC0421Q0001

The information below represents all changes incorporated in Amendment No. 1:

Below is a list of responses to Requests For Information submitted for Solicitation No.:

47PC0421Q0001:

Question 1: Should pricing be separate for New York City and Upstate New York?

Answer 1 : The attached revised bid sheet will enable all offerors to separate proposal costs associated with the NYC Metropolitan area and Upstate, NY. Please reference Question 22 for additional information regarding which buildings are associated with the NYC Metropolitan area and Upstate NY.

Question 2: Pg. 49 Is a Credit Card for payments a requirement for this contract?

Answer 2: All services under $2,500 can be paid through the Purchase Card/GSA Credit Card held by an authorized card holder in the Building Managment’s Office. Services above $2,500 will be purchased through a task order.

Question 3: Pg. 56 (12) If employees change and do not have GSA ID passes can they be escorted or given a temporary pass?

Answer 3: All employees working under this contract are required to complete the HSPD 12 security procedures. Employees are required to have pre-favorable security clearance prior to starting work in all buildings listed in the solicitation. Upon receipt of the pre-favorable letter the contractor employees will be allowed access to the buildings.

U.S. General Services Administration One World Trade Center 55 th Floor, Room 5509 New York, NY 10007 www.gsa.gov

Question 4: Pg.59. (1.4) Will Witnessing Acceptance Tests be part of this Contract?

Answer 4: These services will be handled with miscellaneous services as needed.

Question 5: Pg.60 (3) Fire Service Testing causes disruption to the building and is normally done on Overtime or by Fire Operations in the Building. Please clarify if this is required.

Answer 5: Fire Service Testing is not required. These services will be handled by the building Fire Safety Director, Elevator Maintenance Company and building O&M contractor.

Question 6: Pg.61 (6.1) Will the Elevator Maintenance contract for each location be provided?

Answer 6: Elevator maintenance contracts will not be provided to the awardee of this contract. The third party elevator inspection witnessing contractor is not required to monitor elevator contracts. The role of the 3rd Party Elevator Inspection Witnessing contractor is to inspect maintenance practices.

Question 7: Pg. 62 (6.1.2) “ Semi Annual Inspections as required in Attachment 2 under Table N.” Will GSA follow this as stated?

Answer 7: GSA is the Authority of Jurisdiction on this contract. GSA requires one periodic inspection six months after CAT 1 tests. One periodic inspection per year is required. Only one periodic inspection is required per year as long as a reasonable degree of safety is provided.

Question 8: Pg.62. (6.1.5) Are electronic copies acceptable as opposed to hard copies?

Answer 8: Due to Covid-19 restrictions, no GSA employees will be available to accept hard copy proposals. All technical and price proposals must be electronically emailed to the contracting officer. Please submit your proposals to: Laureene.Jackson@GSA.GOV .

Question 9: Pg.63. (6.4.1) Will Fire and Emergency Systems be witnessed knowing the disruption?

Answer 9: The building maintenance and Fire Safety Director will handle these tests.

55 th Floor, Room 5509 mailto:Laureene.Jackson@GSA.GOV

Question 10: Pg. 64 (6.4.2) “Periodic Inspections will be conducted every six months “Does this mean twice a year as recommended in Appendix N Table N1?

Answer 10: GSA is the Authority of Jurisdiction and requires a periodic inspection six months after CAT 1 tests. Only one periodic inspection is required per year as long as a reasonable degree of safety is provided.

Question 11: Pg.64 (6.4.3) No cost meetings? Can there be a limit to one (1) hour and then hourly rates apply?

Answer 11: GSA does not anticipate requiring the awarded contractor to attend recurring meetings. If the GSA CO, COR, or property management requires the inspection contractor to attend a meeting in response to their elevator review, the contractor will do so at no cost to the Government. When meetings are required, it is GSA’s intention to hold them via teleconference.

However, on rare occasions in person meetings may be required. GSA and the inspection contractor will work together to ensure that unnecessary meetings are not called.

Question 12 : Pg., 69 Will the contract be based on an Annual Calendar or Fiscal Calendar?

Answer 12: This procurement is for a five year contract consisting of one base year and four option years. The five year period of performance of this contract is: August 1, 2021 to July 30, 2026. The start and end dates of the base and option years are scheduled as follows:

Base year: August 1, 2021 to July 30, 2022 Option Year 1: August 1, 2022 to July 30, 2023 Option Year 2: August 1, 2023 to July 30, 2024 Option Year 3: August 1, 2024 to July 30, 2025 Option Year 4: August 1, 2025 to July 30, 2026

Question 13: Pg.74. Are you requiring copies of other contracts? This may require permission from that entity.

Answer 13: Copies of other contracts are not required but information about three (3) comparable projects, as described in Factor 1, are required.

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Question 14: Will current Code forms be utilized e.g.,Table N 1 and A17 Checklist?

Answer 14: The awardee is to use the most recent version of required checklists and tables.

The awardee of this contract is required to use the ASME Inspection Checklists. The contractor may email their checklist to the building manager.

A134C1 - Electric Elevators

A050C7 - Hydraulic Elevators

A141C1 - Escalators

Question 15: Pricing. Unit prices will vary from Downstate to Upstate with travel time, mileage hotels etc. How should that be itemized or just included as a lump sum?

Answer 15: The attached revised bid sheet will enable all offerors to separate proposal costs associated with the NYC Metropolitan area and Upstate, NY.

Question 16: Is there a SF1449 form to be included with our proposal ?

Answer 16: The solicitation has been amended to remove the SF 1449. Offerors are expected to use the bid sheet associated with this solicitation to provide pricing.

Question 17: In section 6.4.3 discusses "rush hour" and ability to perform work. What are the hours during the day to be considered "rush hours" ?

Answer 17: Rush hours refers to when elevator use is busiest due to employees arriving to and departing from work and lunch: 07:00 - 09:00, 11:30 - 13:30, 15:30 - 17:30 Monday through Friday. The awardee must coordinate with on site property management at each facility to ensure that these times are accounted for with respect to planning down times for elevators and lifts.

Work can still be performed during these times, but it needs to be planned ahead of time to ensure minimal disruption to agency operations.

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Question 18 : In the contract line item listing, there are only four (4) units per year listed for the Category 5 inspections. How will the the Category 5 inspections be handled for pricing as they come due for the various facilities? According to Attachment 1, List of Buildings, there are 224 traction units which may, during the term of the contract, come due for the Cat 5 inspection.

Answer 18: The offeror is to propose a unit price for Category 5 inspections and to be used when necessary. A revised bid sheet has been provided which updates the estimated number of Category 5 inspections.

Question 19: There seems to be a discrepancy between the inventory list and the contract line item sheet as to the number of ADA lifts. The inventory list has 2 units, the contrast line item list has 4. Please clarify.

Answer 19: There are four (4) Handicap lifts. The inventory list has been updated in the revised solicitation.

Question 20: Can you provide a comprehensive list of the year for each facility the last Category 5 inspection was performed?

Answer 20: Please see the below table of each facility's last Category 5 inspection. The contractor is required to verify all information upon award.

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New York City Metropolitan Location

Building Name Date of Last Category 5 Inspection

201 Varick Street Federal Building April 2019

Alexander Hamilton Custom House February 2018

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Alfonse D’Amato US Courthouse February 2018

Conrad B. Duberstein Courthouse September 2018

Daniel P. Moynihan Courthouse April 2017

Emanuel Celler Courthouse August 2019

Jacob Javits Federal Building June 2018

Silvio Mollo Federal Building August 2016

Ted Weiss Federal Building April 2017

Theodore Roosevelt Courthouse July 2018

Thurgood Marshall Courthouse July 2017

U.S. Mission to the United Nations April 2019

Charles L.Brieant Courthouse December 2020

Upstate New York Locations

Building Name Date of Last Category 5 Inspection

James M Hanley Federal Building July 2019

Binghamton Federal Building and U.S. Courthouse July 2019

Question 21: Can you provide the last known months for each facility when the Cat 1 and Periodic inspection were performed ?

Answer 21: GSA requires CAT 1 testing yearly and periodic inspection six months after the CAT 1 tests. Therefore, all CAT 1 and period inspections will have taken place within one year of the contract start date.

Question 22: Can you verify the physical addresses for each facility?

Answer 22: The addresses for each building cited in the solicitation is shown below .

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Leo O’ Brien Federal Building August 2019

Alexander Pirnie Federal Building July 2019

James Foley Federal Courthouse August 2019

Champlain Border Station August 2020

Massena Main Border Station August 2020

Ogdensburg Customs House January 2021

Alexandria Bay Border Station January 2021

Kenneth Keating Federal Building July 2019

Robert H Jackson US Courthouse July 2019

One World Trade Center 55 th Floor, Room 5509

New York City Metropolitan Location

Building Name Address

201 Varick Street Federal Building 201 Varick St, NEW YORK, NY 10014-4811

Alexander Hamilton Custom House 1 Bowling Green, New York, NY 10004

Alfonse D’Amato US Courthouse

100 FEDERAL PLZ, CENTRAL ISLIP,

NY 11722-443

Conrad B. Duberstein Courthouse 271 Cadman Plaza East, Brooklyn, NY 11201-1800

Daniel P. Moynihan Courthouse 500 PEARL ST NEW YORK, NY 10007-1316

Emanuel Celler Courthouse 225 Cadman Plaza East, Brooklyn, NY 11201-1818

Jacob Javits Federal Building 26 Federal Plaza Room: 2-100 NEW

YORK, NY 10278-1111

Silvio Mollo Federal Building

1 ST ANDREWS PLAZA, NEW YORK,

NY 10007-1701

Ted Weiss Federal Building 290 Broadway NEW YORK, NY 10007-1823

Theodore Roosevelt Courthouse 225 Cadman Plaza East, Brooklyn, New York 11201

Thurgood Marshall Courthouse 40 Foley Square, New York, NY 10007

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U.S. Mission to the United Nations 799 United Nations Plz, NEW YORK, NY 10017-3505

Charles L.Brieant Courthouse

300 QUARROPAS ST,WHITE PLAINS,

NY 10601-4140

Upstate New York Locations

Building Name Address

James M Hanley Federal Building 100 S CLINTON ST, SYRACUSE, NY 13261-6100

Binghamton Federal Building and U.S.

Courthouse

15 Henry Street Binghamton, New York 13901

Leo O’ Brien Federal Building 11A Clinton Square, Albany NY 12207-2355

Alexander Pirnie Federal Building 10 Broad Street Utica, New York 13501

James Foley Federal Courthouse 445 Broadway Albany, New York, 12207

Champlain Border Station 198 West Service Road Champlain, New York 12919

Massena Main Border Station Route 37 Massena, New York 13662

Ogdensburg Customs House 127 North Water Street Ogdensburg, New York 13669

Alexandria Bay Border Station 46735 US1-81 Alexandria Bay, New York 13607

Question 23 : What is the procedure if we cannot gain access to elevators when scheduled?

Answer 23: If inspections are scheduled they will be performed. All cancellations will be confirmed in advance. If the test/inspection is scheduled for a particular day access will be granted. The contractor will be provided with the local GSA property manager’s contact info upon scheduling the inspections, who can coordinate directly with you.

Question 24: How far in advance are we allowed to schedule inspection?

Answer 24: A schedule should be given yearly, indicating dates of inspections and tests.

Question 25: If the elevator mechanic does not show for a scheduled event what is the procedure?

Answer 25: GSA has not encountered this problem in the past. If the test or inspection is cancelled it will be done in advance. The local GSA property manager’s contact info will also be provided so that direct on the ground coordination can be handled on a case by case basis.

Question 26: Is a jv allowed with a company that is not a defined small business if they own a minority role in the jv.

Answer 26: At minimum for a joint venture to be considered under a small business set aside:, The managing member of the joint venture must be a small business. The managing member must own at least 51% of the joint venture. The manager responsible for the joint venture must be an employee of the managing member of the joint venture. The joint venture must comply with all required limitations on subcontracting applicable to a small business. SBA has other regulations regarding joint ventures and set aside programs.

The joint venture required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.

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Kenneth Keating Federal Building 100 State St Rochester, NY 14614

Robert H Jackson US Courthouse 2 Niagara Sq, Buffalo, NY 14202

Question 27: If the elevator mechanic does not show for a scheduled event what is the procedure?

Answer 27: GSA has not encountered this problem in the past. If the test or inspection is cancelled it will be done in advance. The local GSA property manager’s contact info will also be provided so that direct on the ground coordination can be handled on a case by case basis.

U.S. General Services Administration One World Trade Center 55 th Floor, Room 5509