Pre-Proposal Conference Presentation Toledo Chillers Replacement 2023 12 18_Rev 1.pdf

Construction Contract for:

Chillers Replacement at José V. Toledo US Courthouse, San Juan, Puerto Rico

Pre-Proposal Conference

December 14, 2023 09:00 A.M. AST ast

Agenda

■ Welcome

■ Introduction of Project Team

■ Purpose of the Pre-Proposal Conference

■ Project Description

■ Overview of Procurement

■ Overview of Project Goals

■ Presentation by A/E Firm

■ Closing Remarks

Welcome Ground Rules for

Pre Proposal Conference and Site Visit

■ Make sure you are included in the attendance sheet.

■ No questions will be answered during the pre proposal conference and site visit. All questions shall be submitted in writing as RFIs and will be answered through a solicitation amendment.

■ The use of cell phones within the José V. Toledo USCH building is strictly prohibited without the prior authorization of GSA representatives.

Introduction of Project Team

U.S. General Services Administration

■ Abel Sierra – D+C Supervisor

■ Miguel Nieves – Project Manager and Contracting Officer

Representative

■ Michelle Torres-Mora – Architect

■ Olga M. Rodríguez – Contracting Officer

■ Soraya Vega-Rosado – Acquisition Management Specialist

Introduction of Project Team (cont.)

A/E Firm:

Mills + Schnoering Architects, LLC

■ Amy Mladjen, Partner, M+S Architects, LLC

■ Randy Cook, Mechanical Engineer, Loring Engineers

■ Brian Wentz, Structural Engineer, Keast and Hood

■ Amanda Grogin, Structural Engineer, Keast and Hood

Introduction of Project Team (cont.)

GSA Building Management Team

■ Edwin Rios, Field Office Manager

■ David Troche, Senior Property Manager

■ José Ramos Aponte, Building Manager

■ Gabriel Pérez Martínez, Building Management Specialist

Purpose of the Pre-Proposal Conference

■ Provide a clear understanding of procurement information, scope, and proposal submission requirements for the project.

■ The U. S. General Services Administration, Public Buildings Service, Region 2 intends to acquire construction services for the replacement of three chillers located at the José V. Toledo Courthouse in San Juan, Puerto Rico.

■ The chillers are located on the roof of the building (6th floor) and are beyond their useful life expectancy. The work to be performed is to provide replacement service for the existing chillers, chillers pumps, associated piping and repair and replace the structural steel elements of the dunnage.

Project Description

Project Description cont.

■ The estimated chiller replacement construction period of performance is 360 calendar days after Notice to Proceed (NTP).

■ The offeror selected will be required to supply all labor, materials, equipment, and supervision to perform the complete services as required by the Scope of Work (SOW) under the resultant contract.

■ The estimated price range for the Project is between $1,000,000 and $5,000,000.

Overview of Procurement

Solicitation Information

■ Solicitation #: 47PC0223R0046

■ Released: December 7, 2023

■ Available at:

https://sam.gov/opp/e75a37273e734a11abc915 fbbf082216/view https://sam.gov/opp/e75a37273e734a11abc915fbbf082216/view https://sam.gov/opp/e75a37273e734a11abc915fbbf082216/view

Solicitation Documents

1. SF- 1442_47PC0223R0046

2. SBSA_GC_Solicitation Document

3. SBSA_GC_Agreement

4. GC Reps and Certs

5. Statement of Work_Chiller_Replacement_Toledo

6. 2023-08-03 GSA Toledo Chiller Replacement Design Drawings

7. 2023-08-03 GSA Toledo Chiller Replacement Specifications

8. Attachment A1- Experience Summary Table

9. Attachment A2- Project Fact Sheet

10. Attachment A3- Key Personnel Resume

11. Attachment A4- Past Performance Questionnaire

12. Davis Bacon Wage Act No. PR20230001

13. GSA-527, Contractor's Qualifications and Financial Information

14. SF-24, Bid Bond

Amendments

■ No Amendments have been issued to date

■ All Amendments must be acknowledged

■ An Amendment will be issued after this pre-proposal conference, which will include this presentation and the attendance sheet.

Small Business Set-Aside

■ This Solicitation is 100% Total Small Business Set Aside.

■ NAICS 236220, Commercial and Institutional Building Construction

■ Size standard of forty-five million dollars ($45,000,000) average annual receipts of three (3) years.

General Procurement Information

■ A Stand Alone Firm Fixed Price contract will be awarded as a result of this acquisition.

■ Procurement will use Source Selection Evaluation procedures to make the selection.

■ Contract will consist of base construction services.

Requests for Clarification or Interpretation

■ Prospective Offerors shall submit RFIs by December 21st, 2023 at 4:00 p. m. (AST). The time and time zone for these submittals will be updated in the Solicitation amendment. Submit all RFI’s through email to:

□ Email: olga.rodriguez@gsa.gov and soraya.vegarosado@gsa.gov

■ The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents by January 12th, 2024.

mailto:olga.rodriguez@gsa.gov mailto:soraya.vegarosado@gsa.gov

Pre-Proposal Conference and Site Visit

■ The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

■ Site Visit will be conducted on December 14th, 2023 at 10:00 a. m. (AST); right after the pre-proposal conference is finished.

http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

Proposal Format

■ Proposals for this RFP must be submitted in electronic format as a Portable Document Format (PDF) following the guideline in the SBSA_GC_ Solicitation Document.

■ Submissions shall be limited to a maximum of two emails, not exceeding 25MB per email.

Proposal Submission

■ In order to be considered for award, offers conforming to the requirements of the Solicitation must be submitted by the following date and to the following email addresses:

□ Proposal Due Date: Friday, January 19th, 2024, 4:00 PM (AST)

□ Email: olga.rodriguez@gsa.gov and soraya.vegarosado@gsa.gov

■ Paper copy offers will not be accepted. Offers shall not be sent by commercial package delivery, nor hand delivery. Offers shall not be sent by United States Mail.

mailto:olga.rodriguez@gsa.gov mailto:soraya.vegarosado@gsa.gov

Evaluation of Offers

■ The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government; Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

□ Technical Qualifications

□ Past Performance

□ Qualifications Of Key Personnel

■ Non-Price Factors, when combined, are significantly equal in importance to Total Evaluated Price.

Overview of Project Goals

Overview of Project Goals

■ A new, modern and efficient chiller system that meets customer needs.

■ Enhanced control features

■ Increased systems reliability & performance

■ Increased building operations efficiency

■ Overall cost savings (Energy and Equipment)

■ Improved tenant and customer satisfaction

■ Project completed within scope, on time and within budget.

■ Win-Win/partner relationship between GC and GSA

■ Complete the project accident free! SAFETY FIRST!

Presentation by A/E Firm

1. PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

José V. Toledo United States Courthouse 300 C. del Recinto Sur San Juan, 00901, Puerto Rico

B. Project Summary Description:

Design and replacement of three (3) high efficiency chillers and chillers’ pumps.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference.

The project was designed by:

Mills + Schnoering Architects, LLC 200 Forrestal Road, Suite 3A, Princeton, NJ 08540

D. Project Delivery Method: Traditional E. Consultants:

1. Loring Consulting Engineers, MEP Engineering

2. Keast & Hood, Structural Engineering

3. Becker & Frondorf, Cost Estimating

F. The Contracting Officer for the project is:

Olga Rodríguez 1-646-285-8179 olga.rodriguez@gsa.gov

1. PART 1 - GENERAL (cont.)

1.2 WORK SEQUENCE

A. All work sequences and construction phasing shall be verified upon award of the Project by the selected contractor.

B. The building's cooling needs must be met during the replacement of the chillers and pumps. During the summer months, the building's peak chilled water demand is met by two (2) chillers. The contractor shall plan the construction to maintain two (2) chillers and their corresponding pumps during the course of this project.

C. Prior to the removal and replacement of the chillers and pumps the contractors shall coordinate with the building's facilities group system shutdowns for the project. This includes electrical service for disconnecting and installing the equipment. The buildings facilities group shall sign-off on all proposed system shutdowns.

D. The chilled water plant should be initially shutdown to facilitate the replacement of the existing isolation valves at each chiller and each chilled water pump. This shutdown will require the draining of the chilled water piping from the pump room to the chillers. Once drained, the valves should be replaced and the system filled and purged. The contractor shall plan to do this initial step over a few weekends.

1.2 WORK SEQUENCE (cont.)

E. Once all the isolation valves have been replaced, the contractors shall direct their efforts to replacing the chillers and corresponding pumps one at a time. A chiller and its pump will be isolated and disconnected from the piping, controls, and electrical systems. The replacement chiller and pump will be installed and connected to the controls. When the equipment is installed, powered, and connected to the controls, the contractor will pressure test the connections and flush the portions of the piping affected by the replacements. Once the piping is flushed and tested, the new equipment will be energized and tested. Initial hydronic balancing will be done. The controls for the new equipment will be tested.

F. Repeat the step above for the remaining two (2) chillers.

G. Once all new chillers and pumps are installed a final balancing will be performed. A final balancing report will be issued for review.

1.2 WORK SEQUENCE (cont.)

H. The chilled water plant control sequences will be tested and confirmed.

I. Depending on the timing of the replacement, there is a possibility that one chiller and pump will meet the building's cooling requirements. If this is possible then two (2) chillers and their pumps may be replaced at one time. This process must be presented to the client to confirm feasibility of this approach.

J. Enlist a licensed professional engineer to perform delegated design services to verify existing structure and design and detail structure and structural connections.

K. Structural special inspections. Owner shall engage the independent special inspection agency.

Contractor to notify inspector of progress of construction and provide access to the site to complete inspections. Refer to structural documents for required structural testing and inspection notes.

1.3 PERIOD OF PERFORMANCE

A. Project Award. The project is anticipated to be awarded in the second quarter of 2024.

B. Period of Performance Schedule. Refer to 1.2 above for additional details regarding tasks and assumptions. The schedule below highlights major milestones. It is not intended to include all activities and coordination required to complete the Project which shall be the responsibility of the General

Contractor. The General Contractor is responsible for reviewing and confirming all durations, activities, and sequence of all Work required to complete the Project.

1. The Contractor will submit their performance bonds and insurance to the Contracting Officer within ten (10) calendar days after the Notice of Award is issued. After the Contracting Officer receives acceptable performance bonds/insurance from the Contractor, the Contracting Officer will issue the Contractor a “Notice to Proceed”, that directs the Contractor to immediately develop their construction submittals and submit their security clearance paperwork for their workers.

2. Contractor may not commence work until they have obtained sufficient and adequate number of cleared personnel in accordance with the requirements outlined in Specification Section 013000. Once the Contractor demonstrates to the Contracting Officer that the Contractor has adequate numbers of construction workers that have received their security clearances from the Department of Homeland Security, the Contractor must request permission from the Contracting Officer to start on-site construction.

1.3 PERIOD OF PERFORMANCE (cont.)

3. Period of Performance (POP): The POP for this contract is 360 days. This is the total project time in calendar days, that the Contractor must complete the project per the Contract terms. It is all inclusive and includes (but is not limited to) time for the contractor to complete all security clearances, submittals, lead time for materials, construction and installation of all contract requirements, Substantial

Completion of contract work and Contract Completion.

4. Notice to Proceed (NTP) will not be subject to (or held up by) the completion or partial completion of security clearances, it is the general contractor’s responsibility to ensure all individuals working on the project comply with Specification Section 013000 prior to starting work.

5. Substantial Completion: The Contractor shall achieve Substantial Completion of the Work, as defined in the

Agreement, no later than 300 calendar days from issuance of Notice to Proceed (NTP).

6. Contract Completion: The Contractor shall achieve Contract Completion, as defined in the Agreement, within 60 calendar days of Substantial Completion.

1.3 PERIOD OF PERFORMANCE (cont.)

Activity Task Days (est)

Schedule for Completion (Cumulative Days from

Notice to Proceed)

Notice to Proceed with Construction Issued

0 days 0 days

Bonds, Security Clearances and Submittals

60 days 60 days

Chiller Procurement and Delivery 120 days 180 days

Construction 120 days 300 days

Substantial Completion 0 days 300 days

Contract Close-out / Punch List 60 days 360 days

TOTAL (from date of Notice to Proceed) 360 days

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA.

Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

1.4 MISCELLANEOUS PROVISIONS (cont.)

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

Closing Remarks