47PB0123Q0006 Boundary Survey Nebraska PWS 2023 02 03.pdf

PERFORMANCE WORK STATEMENT

BOUNDARY SURVEY OF EXISTING BUREAU OF RECLAMATION PROPERTY

LOCATED IN THE W ½ SE 1/4 OF

SECTION 31, T23N, R53W, 6TH PM

SCOTTS BLUFF COUNTY, NEBRASKA

1.0 SCOPE

The following includes, but is not limited to, the work required to fulfill the objectives of this project as necessary for each technical discipline.

The Scope of Services indicated is not intended to limit innovative design of the Surveyor. Variation from the Scope of Services will be considered by GSA, if the proposed change is within the budget limitations, meets the objectives for the project, and results in an improved outcome. GSA must approve all proposed changes in the Scope of Work.

The objective of this contract is to obtain Boundary Survey of the Existing Bureau of Reclamation (BOR) Property located in Scott Bluff County, Nebraska, and includes the following:

1) an updated 11”x17” (or larger) line drawing map in .pdf format which will include bearings and distance between corners, and;

2) the updated line drawing superimposed over aerial imagery also 11”x17” (or larger).

3) An excel table listing Lots and four corner coordinates, designated NW,NE, SE, SW in 1983 North American Datum (NAD83) with projection coordinates set to Geographic Coordinates WGS 1984 Datum in decimal degree format (DD.ddddddd).

4) a digital ESRI Shapefile of the corners points in 1983 North American Datum (NAD83) with projection coordinates set to Geographic which will include a .PRJ file.

2.0 BACKGROUND

Wyoming Area Office Lake Minatare Cabin Property located at the south of Lake Minatare Reservoir in Scotts Bluff County, Nebraska. There are thirty-nine cabin lots.

Plans for the area were created in 1956 where there were to be forty cabin lots. After more than sixty years, markers need to be relocated, replaced, and captured in a GIS with defined coordinates. This project is intended to provide project support for the Lake Minatare Cabin area.

3.0 TASKS

3.1 Boundary Survey

Complete land records research with Scotts Bluff County and other agencies as needed to determine the record location of the subject lots (refer to Attachment 1) and adjoining parcel boundaries, right of way limits, and easements. Complete a field reconnaissance of the subject and adjoining lots to uncover boundary evidence such as iron pipes or rods, monuments, fences, walls, and road markers.

Complete a field survey in accordance with current Standards of Professional Land Surveying Practice in Nebraska to locate all uncovered boundary evidence, lot improvements, and utilities.

Prepare an electronic base map of the field data using mapping software. Reclamation requires that corner points be received in ESRI ArcGIS shapefile and a MS Excel spreadsheet.. Analyze the physical evidence found during the field survey as it compares with record information to determine the accuracy of found monuments or the location of missing/obscured corners that need to be established.

Draft a recordable boundary survey plat showing the results of the survey, all field data/lot improvements, potential encroachments with maximum extent clearly dimensioned, adjoining lot owner names, and notes. The plat will be drafted according to the State of Nebraska and Scotts Bluff County recording requirements. Install any missing or obliterated boundary corners. The Surveyor will provide a copy of any Corner Record filed as part of this survey.

3.2 Monumentation and Staking

Easement and boundary corners requiring monumentation shall be monumented with a minimum 5/8” x 30” rebar with a plastic cap, installed to grade level, or below, accompanied with a metal fence post guard.

Temporary Stakes required (and offset as necessary) shall be a minimum standard 1.5” x 1.5” x 8” wooden survey stake, with a 4’ wooden guard stake, securely driven in the ground.

3.3 Electronic Drawing and Data Files

The contractor will furnish electronic copies of all documents and drawings pertaining to the surveys. Each drawing shall have a legend containing an explanation of line types and symbols, scale, north arrow, basis of bearings, title block, and the following note:

“Surveyed at the Request of the United States Bureau of Reclamation. Horizontal units shall be in U.S. Survey Feet (One Foot = 12/39.37 Meters)

The electronic data will consist of:

Drawing files in ESRI format. Each drawing file shall be adequate to reproduce each of the drawings furnished in its entirety; i.e. include all external references, image files, fonts or anything else necessary to reproduce each of the drawing files in its entirety.

All surveyed points with columns of Lot Numbers, Corner Designation (NW, NE, etc), Northings, Eastings, Elevations, and Descriptions in a Microsoft Excel spreadsheet along with an ESRI shapefile format. Descriptions for points should be self-evident or a key should be provided which explains the meaning of point descriptions.

Executive Order 12906 states that any drawing, map, contour data, planimetric feature data, image data, elevation data in digital or hardcopy format which has geographic coordinates tied to or embedded in it requires Federal Geographic Data Committee (FGDC) compliant metadata to include: identification, data quality, spatial data organization, spatial reference, entity and attribute, distribution, and metadata reference, citation, time period, and contact information. Contractors shall provide FGDC compliant metadata in a separate layout in each ESRI file. If necessary, contact the Contracting Officer’s Representative for a metadata template or clarifications.

It is understood that Reclamation may reproduce the Surveyor’s drawings without modification and distribute the prints in connection with Reclamation needs without incurring obligation for additional compensation to the Surveyor.

3.4 Surveyor's Field Notes

The Surveyor will provide a copy of all surveyor's field notes, including the project name, dates, field personnel and duties, survey instruments, field measurements, found and set monument detailed descriptions. Handwritten and electronic formats are both acceptable if clearly understandable and legible.

4.0 PERFORMANCE REQUIREMENTS

Work products shall comply with Nebraska State Statutes.

Task No.

Task Description Performance Indicator

Performance Standard Minimum Acceptable Quality Level

3.1 Boundary

Survey

Clarity of recordable boundary survey plat.

Clear presentation and compliant with State of Colorado and Lake County requirements for recording.

No more than two review iterations on final boundary survey plat due to major errors.

Failure to perform could result in poor performance evaluation.

3.2 Monumentation

and Staking

Accuracy of monument and stake location.

Monuments and staking need to be within accepted tolerances for accuracy

95% of monuments and stakes need to be within accepted tolerances for accuracy. Failure to perform could result in poor performance evaluation.

3.3 Electronic

Drawing and Data Files

Clarity of electronic drawings and data files.

Clear presentation of electronic drawings and data files.

No more than two review iterations on organizing drawing and data files due to major errors. Failure to perform could result in poor performance evaluation.

3.4 Surveyor Field

Notes

Clarity of field notes.

Clearly understandable and legible.

No more than two review iterations on submitted field notes due to illegible information. Failure to perform could result in poor performance evaluation.

5.0 DATA AND REPORTS

The contractor will develop and submit, within 7 working days of receipt of the Task Order, a schedule detailing the proposed dates for records review and site visit for the property listed above, to the COR. A kick-off meeting may be held at an agreeable date after receipt of the schedule to discuss and revise as necessary.

The contractor shall provide the required data and reports as follows:

Item No. Description Content Format Medium Delivery

1 Boundary Survey See Section 3.1 ESRI shapefile

Email 1 copy to

COR

2 Boundary Survey See Section 3.1 Excel file Email 1 copy to

COR

3 Boundary Survey See Section 3.1 24”x36” Hard Copy

Postal Service or hand delivery

4 copies to

COR

4 Certificate of Survey

See Section 3.2 ESRI shapefile

Email 1 copy to

COR

5 Certificate of Survey

See Section 3.2 Hard Copy Postal Service or hand delivery

4 copies to

COR

6 Field Notes See Section 3.5 Electronic scan in PDF format

Email 1 copy to

COR

6.0 PERIOD OF PERFORMANCE

Specified boundary and easement surveys shall be complete, and the final drawings delivered to Reclamation within 120 days after written authorization to proceed is received barring circumstances beyond the Surveyor’s control that force a delay. In such instance the surveyor shall immediately inform Reclamation’s Contracting Officer of the cause of delay.

6.1 The contractor shall submit the draft and final report submission as follows:

• Draft Report Submission – TBD at kick off meeting.

• Final Report Submission – TBD at kick off meeting .

7.0 QUALIFICATIONS

All services shall be performed by qualified personnel under the supervision of a professional licensed or otherwise qualified by the State of Nebraska to practice land surveying, and the documents submitted shall the Surveyor’s seal and statement to the that effect.

8.0 SURVEY CONTROL

Project survey control will be provided to the contractor by Reclamation. This existing Reclamation survey control is based on local project ground plane coordinates that are also geo-referenced to the Nebraska State Plane Coordinate System. Full details of the survey control monumentation and the project coordinate system (metadata) will be provided at the time the contract is awarded. Please note that survey programs such as "Trimble Site Calibration", "Leica Determine Coordinate System", etc. will not be used by the contractor for setting up their survey project. The contractor’s survey project will be set up based on entering into their software the geodetic parameters as detailed in the information provided by Reclamation. The contractor will be responsible for verifying the integrity of the existing Reclamation survey control prior to beginning the boundary survey and will immediately notify Reclamation of any discrepancies discovered.

9.0 METHOD OF PAYMENT

Payment for services will be in one lump sum amount to be paid upon receipt and acceptance of the FINAL deliverable.

The Contractor shall provide a single DRAFT invoice requesting payment to the GSA COR. Payment will not be issued until all drawings and electronic files are accepted by GSA’s Contracting Officer, or Contracting Officer’s Representative, and Release of Claims form 1142 has been provided. Upon approval from the COR, the Contractor shall submit the invoice electronically via the GSA FINANCE website:

https://finance3.gsa.gov/

10.0 ADMINISTRATIVE MATTERS

This Contract is between the United States of America, acting by and through the Administrator of General Services (GSA), and the Contractor. References in this Contract to "the Owner" or "the Government" shall be understood to refer to GSA. The following individual is designated as the Contracting Officer for the Contract.

Contracting Officer Kristin M. O’Neil General Services Administration Acquisition Management Division Boston, MA Kristin.oneil@gsa.gov mailto:Kristin.oneil@gsa.gov

(617) 531-9110

Huy Le huy.le@gsa.gov

(617) 780-9672

Contract Specialist Clarence Pittman Clarence.pittman@gsa.gov (202)316-0149

Contracting Officer’s Representative Latrina Blocker Latrina.Blocker@gsa.gov

(817) 850-5516 mailto:huy.le@gsa.gov mailto:Clarence.pittman@gsa.gov mailto:Latrina.Blocker@gsa.gov