47PB0024R0069 Volume III The Scope of Work 2024 07 07.pdf

RME 05581 / ME0843BX

General Service Administration Service Center Division MC Smith FBCH 202 Harlow Street Bangor, Maine 04401

Van Buren LPOE: Asphalt Replacement / Curb Repair. Scope of Work

RE: RME05581

Van Buren LPOE 173 Acadian Way Van Buren, ME 04785

Developed by: Kevin R Dessureault

Date: 7 July 2024

Scope:

General Service Administration has deemed it necessary for the milling down and removal of existing asphalt and new installation of asphalt at the Van Buren Land Port of Entry. Along with new asphalt, we are looking to repair / replace curbing and crack sealing. Please reference page five for locations of asphalt repair & replacement. GSA is requesting a base bid with two options, provide pricing with all mark ups for each option. Bathroom facilities will not be available.

Project Hours of operation: 24 hrs.

Security Clearance: Non-Applicable (will not be needed for this project)

General Tasks: Provide all material, equipment, and manpower for the following.

1) Mill down 2” of asphalt for proper replacement of topcoat in designated areas.

2) Total removal of asphalt 4 feet x 1250’ on north and south bound lanes. (demo plan required)

3) Install new road base and proper compaction. (compaction test results required)

4) Repair / replace damaged curbing. (match existing)

5) Install new Asphalt to Maine DOT standards. (submittal required)

6) Apply proper road markings with DOT approved marking paint. (submittal required)

7) Provide DOT approved Traffic control plan. (submittal required)

8) Provide all personnel / equipment for traffic control plan.

9) Portable bathroom, and any work trailer needed.

10) Submittal and status meetings.

11) Project schedule (submittal required)

RME 05581 / ME0751BT

Design Basis Guidelines: The following guidelines documents have been used by GSA as a Basis of

Design and Intent for Fort Fairfield LPOE:

- P-100

- IBC

- NFPA

- GSA R1, NPS, and MESHPO Historical Requirements

- other relevant codes

- RS Means for cost estimation.

Security Adjudication: For this project location, HSPD 12 and CBP vetting is NOT required, however if entry into the LPOE facility is needed for this project, vetting will need to be conducted.

Hours of operations for contractors will be 24 hrs. Monday through Sunday, whatever is a greater cost savings to the Federal Government.

Environmental and Sustainability Goals: Use specified materials and systems with specifications mandating the use of sustainable products per Federal regulations (i.e., recycled content in the FR acoustical tiles, etc.). Design will consider reuse of materials where practical for sustainable practice as required by Federal regulation however that are free of deficiency of any kind. Any and all materials scheduled to be reused will be like new and meet the requirements of the design intent for that specific room or space within the program space.

Energy Efficiency Goals and Objectives: The design intent will be for the use of energy efficient systems (i.e., LED lighting, split system SEER rating, etc.). Energy efficiency logic for equipment and products will consider as part of the basis for their requirement.

GENERAL SUBMITTAL REQUIREMENTS

1. All submittals shall be made to the Contracting Officer or to an individual designated by the

Contracting Officer.

2. Only the Contracting Officer or an individual designated by him in writing can approve or disapprove submittals. Deviations and variations from the contract requirements contained in the submittal can be approved only by the Contracting Officer or an individual delegated such authority in writing by the Contracting Officer.

3. Failure on the part of the Contractor to indicate approval on submittals prior to submission to

Contracting Officer will result in their being returned to the Contractor without being acted upon.

4. No delays in construction occasioned by the Contractor's failure to submit material for approval in accordance with the approved schedule will be excused.

a. Scheduling: Develop schedule for submissions requiring approval and include in the network plan required by section "Critical Path Method of Scheduling."

b. Scheduling: Submit schedule of submissions for approval by the Contracting Officer, within

(10) calendar days after notice to proceed is received, unless otherwise stated. **The Contractor will designate a numbering scheme in their submittal schedule that follows sequentially Project Items a. and

b. parts as identified in the respective scope sections. The submittal for each product submitted for

Government approval will be identified by that numbering scheme.

c. Scheduling of submissions shall be as done in a manner as to not impede the Contractor’s planned work progress nor present the Government with an un-reasonable period for adequate review of the product being submitted prior to the planned work taking place.

d. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for same work, and for interfacing units of work, so that one will not be delayed for coordination of the Contracting Officer's review with another.

e. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, subcontractor, submittal name and similar information to distinguish it from other submittals.

f. Show Contractor's executed review and approval marking and provide space for the

Contracting Officer's action marking. Package each submittal appropriately for transmittal and handling. Submittals which are received from sources other than through Contractor's office will be returned without action.

Operational Needs and Equipment/System Expectations: The work quality of the construction will be as expected in the industry without deficiency. The management of the construction work will be as expected by established Federal guidelines using recognized construction and project management method. Systems and materials will be as specified, reliable, free of defects, of low maintenance, and capable of meeting the use for the intended purpose. Certain target and desired outcomes:

Accomplish objectives set forth in the CBP SOW.

Minimize impact on ongoing CBP operations.

Compliance with CBP and HSPD-12 security adjudication requirements. ( non-applicable for this project)

Coordination with GSA and CBP personnel

Master Schedule: Develop an initial timeline for the Project showing pertinent acquisition milestones for the design and construction procurements. Involve the GSA and CBP Project Team Members continuously on status and potential risks on the triple constraint (scope, schedule, budget). Coordinate construction work schedule needs with GSA and queue any operational impacts or concerns.

Budget Control and Cost Efficiency: Maintain budget control and anticipate changes that can have an impact on the budget. Establish a change control process with the Project Team. Review acquisition strategy to maximize pricing efficiency (i.e., expected IDIQ contracting method, etc.) and conduct market research on availability of qualified and eligible contractors in area. Review specified materials and systems for optimum (i.e., EUL, LCCA, etc.)

Project Management and Planning Continuity:

GSA will coordinate meetings and communication with the Agencies throughout the duration of the

Project. Contractor will provide a one POC for this project and any and all information will filter through this person.

Option 1: Lane entering the United States

Base Bid: Drive lane going into Canada

Van Buren Asphalt replacement/repair Project 2024:

Base Bid: Asphalt removal, compaction, milling, top layer

Lane heading into Canada (outbound) 15’ x 1250’

From the guard rail over four feet needs total removement, additional road base and compaction is needed. 4’ x 1250’ in bound and out bound has same damage.

15'

4'

Option 1:

Lane entering the United States: Milling (2”) Asphalt removal from rights side 4’ x 1250 ‘road base, compaction, Asphalt installation Approx 4” thick. Total area of inbound lane is 17’ x 1000’ 25 ‘x 250 feet for a total of 1250feet.

17'

Start here

Option 2: Van Buren Asphalt Repair around Catch Basins, Curbing, and Asphalt sealing.

O&M area needs crack sealing 30’ x 300’

This area needs to be cut out and new asphalt installed 5’x50’ with Curb repair.

30'

Damaged curb, large crack around basin.

Catch basin where concrete road and asphalt meet need asphalt around it repaired. Along with curbing repair. 4’ x 8’ area

15 ‘ x 420’ of crack sealing

Crack sealing and repair start area.

Kevin R Dessureault Project Manager

MBA, PMP, COR II, FAC/PPM