47PB0024R0069 9 Pre-proposal Conference 2024 08 20.pdf

Van Buren Paving in Van Buren, ME

Solicitation 47PB0024R0069

PRE-PROPOSAL CONFERENCE MEETING MINUTES

August 20, 10:00AM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sotheavy Khon, sotheavy.khon@gsa.gov COR Kevin Dessureault, kevin.dessureault@gsa.gov Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov Property Manager Jeffery Kelley, jeffrey.kelley@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 08/23/2024 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 08/29/2024.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to sotheavy.khon@gsa.gov .

SITE VISIT:

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to sam.gov

Documents are uploaded to sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

Contractors are not required to go through the clearance process for this paving project.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded.

The Contractor will not pay more than 85% of the amount paid by the government to subcontractors that are not small businesses.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 60 calendar days after the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 30 days of NTP Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance- Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination ME20240034, Modification 02, dated 04/05/2024

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: September 9, 2024 EMAIL: sotheavy.khon@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

mailto:sotheavy.khon@gsa.gov

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 09/20/2024 and the estimated Notice to Proceed date is 09/30/2024.

Award will be made as soon as possible to ensure work can be completed prior to paving plants shutdown

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $500,000 and $1,000,000.

Method of Award

EVALUATION OF PROPOSALS

Lowest Price Technically Acceptable

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors

The below evaluation factors will be evaluated as acceptable/unacceptable

1. Experience

2. Paving Plan

3. Past Performance

Any criteria rated as unacceptable will deem the entire proposal as unacceptable.

AMENDMENTS

Questions and answers will be posted as an amendment

WORKING HOURS

The building operating hours are from 24 hours per day, 7 days per week.

PARKING FACILITIES

Parking on-site will be made available. Please coordinate with the COR and Property Manager.

PROJECT SUMMARY OF THE WORK

The scope of this contract includes site preparation and removal of materials. The anticipated award will be a base contract with two options. The base award square footage is 15’ x 1250’ and then additional compacting of 4’ x 1250’. The First Option removal and installing the asphalt in an area of 17’ x 1000’ & 25’x 250 feet for a total of 1250feet. The Second Option is crack sealing of 30’ x 300’ and installing a 5’x50’ curb.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Sotheavy Khon at sotheavy.khon@gsa.gov.

List of attendees:

EVALUATION OF PROPOSALS