47PB0023R0029 Exhibit 01 Deliverables.pdf
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- Attached to
- Contracted Building Automation System Support Services IDIQ Contract Federal contract opportunity
- Solicitation number
- 47PB0023R0029
About this file
This exhibit outlines deliverables and deadlines for a building automation system support services contract with the General Services Administration Public Buildings Service Region 1. Key deliverables include transition plans, communications plans, emergency response plans, building automation system reviews, progress reports, and responses to work orders. Deadlines range from immediate notification for security breaches to 90 days for final documentation on completed work orders. The contractor must also conduct preventative maintenance in accordance with an approved schedule and provide technicians, building recovery plans, and responses to additional service requests within specified timeframes.
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EXHIBIT 1 - DELIVERABLES
SUBMITTAL OR
ACTION
CONTRACT
SECTION
DEADLINE
Initiate HSPD-12 clearances as needed
9.0 Within 10 days of contract award.
Kickoff meeting N/A Between award and work start; submit minutes within 2 working days of meeting.
Proposed Transition Plan
4.1 Within 15 calendar days after contract award.
Complete NCMMS Transition Activities
4.1 Within 60 calendar days of contract award.
Draft Communications Plan
4.1 Within 15 calendar days of award.
Final Communications Plan
4.1 Within 60 calendar days of contract award.
Draft Emergency Response Plan
4.1 Within 15 calendar days of award.
Final Emergency Response Plan
4.1 Within 60 calendar days of contract award.
BAS Technical “Interviews”
4.1 Completed within the Transition Period.
Distribution of any approved changes to Communications Plan
6.0 Within 5 working days of approval.
Contractor Quality Control Plan
17.1 Within 10 working days of contract award.
Progress meetings 6.1 Weekly; submit minutes within 2 working days of meeting.
Notice of security breach or attack
9.0 Immediately notify the COR and the GSA IT
Service Desk.
Scheduling of prolonged disruptive activities
11 Schedule at least 5 calendar days in advance.
Building Automation System Monthly Review reports
4.4.1 Within 5 working days following the
performance month.
Monthly Progress reports
6.2 Within 5 working days following the
performance month.
Resolve BAS application problems
4.3 Respond to, triage, and complete work in line
with the requirements of Section 4.7.
Assign or delete user accounts
4.3.1 2 working days of request.
PBS application failure alarms
4.3.3 Respond to, triage, and complete work in line
with the requirements of Section 4.7.
PBS server patching application checking
4.3.5 Perform the weekend of server patching.
Attend web-meeting training
N/A As needed, follow the schedule as approved by
COR.
Respond to control log RFIs
4.3.7 & 4.3.8 Respond to, triage, and complete work in line with the requirements of Section 4.7.
Project team conference calls
6.1 As scheduled with the project team and COR.
PDF library 4.3.9 Add documents with clear structure and labeling within 5 working days of receipt.
BAS alarm response 4.4.2 & 4.5.2.3 Depending on the nature of the alarm, triage and correct within the timeframe established in Section 4.7. Notify O&M, OCIO and / or COR as applicable.
Review Spark Top Ten report
4.4.1 & 4.4.3 5 working days of receipt
Advice on BAS matters 4.4.4 As needed, in accordance with the timeframes and requirements established in Section 4.6.
Proposal for Additional Service Work Requests (ASWR)
4.9.1 Within 2 working days of request.
Cost and closeout documentation for
ASWR
4.9.8 30 working days after completion of ASWR.
Utility hour requests-emergency
4.6.2 Start immediately, continue to resolution
Utility hour requests-small
4.6.2 3 working days of request
Utility hour requests-large
4.6.2 10 working days of request
Emergency work order 4.7 Respond as soon as feasible, and complete the work order within 24 hours.
Urgent work order 4.7 Respond within 1 hour, and complete the work order within 48 hours.
Routine work order 4.7 Begin work within 24 hours, and complete work within 72 hours.
Preventive Maintenance
Complete Preventive Maintenance work in accordance with the approved schedule.
Final documentation for work orders
5 90 days of status change to complete, or 10 days of completion status of quality control passed inspection status.
Seasonal Review Report
4.5.2.5 & GSA Best Practices for
Building Automation System
5 working days after the performance month.
Technicians (current edition)
Building Recovery Plans & plan updates
4.4.1 5 working days after end of performance month
EXHIBIT 1 - DELIVERABLES
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