Amendment 0001 47PB0022Q0010 Propane Questions and Responses - RFI.pdf
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- Attached to
- Propane Supply and Delivery Services for Vermont
- Solicitation number
- 47PB0022Q0010
About this file
This document contains questions and responses related to a solicitation for propane supply and delivery services for locations in Vermont. The General Services Administration is seeking a contractor to provide propane management, supervision, labor, materials, supplies, and delivery to federally owned buildings and locations in Vermont. The contractor must maintain minimum propane levels in tanks ranging from 20% to 45% capacity. Pricing information is required in monthly reports but not on delivery tickets. The response deadline for the total small business set-aside solicitation is May 31, 2022, with an anticipated award method of FAR Part 12 for commercial items and FAR 13.5 for certain commercial services. Offerors shall submit proposals to the specified contracting staff by the response date.
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Text version
1 of
Amendment 0001
Question # Reference Question Government's Response
The Solicitation
SOW - The contractor shall automatically (i.e., without a separate request or order from the Government) deliver the appropriate fuel to each location in order to maintain a minimum of 35% of the tank(s) capacity at all times at each location. The sole exception is the Cargo Building propane tank at Highgate Springs, Vermont, which shall be maintained at a minimum level of 45%.
We cannot agree to the tank percentages as listed. We will agree to keep tanks at 20%. Is this acceptable?
Fule/Propane levels shall be maintained in accordance with the minimum levels as stated in the
SOW.
SOW - In addition, prior to anticipated severe weather and ice storms, at the Government’s request, the contractor shall fill the tank to 100% capacity levels.
Tanks are not filled to 100% capacity but rather 80% is the industry safety standard. This would need to read…..the contract shall fill the tank to 80% capacity levels. Is this acceptable?
The SOW Section 1 is amended to state that the Contractor shall fill the tank to 80% capacity levels.
Proof of Delivery- The Contractor shall provide a metered delivery ticket, via email, to wendy.thompson@gsa.gov within two (2) business days upon receipt from the supplier.
As you are aware, based on the delivery circumstances, the driver may need to make a non-iPad delivery or there could be a system issue or delay in processing the delivery in our system so there is no guarantee that delivery tickets will be sent to Wendy within (2) business days. Can the (2) day delivery ticket requirement be removed?
The SOW Section 2.1 is amended to allow four (4) days to provide the required delivery ticket.
Proof of delivery is needed due to the remote locations.
Proof of Delivery- The delivery ticket shall include the following information:
• Date of delivery;
• Total gallons delivered;
• Price per gallon. The ticket shall clearly indicate each of the following prices o Index Rate o Contractor Margin o Total Unit Price
Our delivery tickets will not include any pricing information so the last bullet point should be deleted. Is this accepted?
The delivery ticket shall at a minimum include the following: the date of delivery and total gallons delivered. The following items shall be included with required monthly reports: Price per gallon.
The invoice shall clearly indicate each of the following and note the date of delivery and number of gallons delivered:
o Index Rate o Contractor Margin o Total Unit Price
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